Quick Overview
- 1#1: Robin - Comprehensive workplace platform for desk and room booking, visitor management, and utilization analytics tailored to activity-based working.
- 2#2: Envoy - Modern desk booking and visitor management software that supports hybrid work and activity-based space allocation.
- 3#3: OfficeSpace Software - Workplace management tool for interactive floor plans, move management, and activity-based desk reservations.
- 4#4: Deskbird - Simple and intuitive desk booking app designed for hybrid teams practicing activity-based working.
- 5#5: condéco - Enterprise-grade workspace management software for booking spaces by activity with advanced analytics and integrations.
- 6#6: Spacewell - Smart building platform with workplace booking, IoT sensors, and activity-based space optimization features.
- 7#7: Serraview - Workplace strategy and analytics software that enables activity-based working through space planning and utilization insights.
- 8#8: Planon - Integrated workplace management system supporting activity-based booking, maintenance, and portfolio optimization.
- 9#9: YAROOMS - Meeting room and desk booking system with mobile check-in optimized for activity-based environments.
- 10#10: VergeSense - AI-powered occupancy sensing platform that provides real-time data for activity-based workspace utilization.
Tools were selected based on core ABW capabilities, including robust desk/room booking, actionable utilization analytics, and seamless integration with organizational workflows, alongside factors like ease of use, reliability, and overall value proposition.
Comparison Table
This comparison table examines leading Activity Based Working Software tools, such as Robin, Envoy, OfficeSpace Software, Deskbird, condéco, and more, to guide readers in evaluating fit for their workplace management needs. It outlines key features, usability, and core functionalities, helping identify tools that align with team coordination, booking, and space utilization goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Robin Comprehensive workplace platform for desk and room booking, visitor management, and utilization analytics tailored to activity-based working. | enterprise | 9.5/10 | 9.7/10 | 9.3/10 | 9.1/10 |
| 2 | Envoy Modern desk booking and visitor management software that supports hybrid work and activity-based space allocation. | specialized | 8.7/10 | 9.2/10 | 8.8/10 | 8.3/10 |
| 3 | OfficeSpace Software Workplace management tool for interactive floor plans, move management, and activity-based desk reservations. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Deskbird Simple and intuitive desk booking app designed for hybrid teams practicing activity-based working. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 5 | condéco Enterprise-grade workspace management software for booking spaces by activity with advanced analytics and integrations. | enterprise | 8.4/10 | 8.6/10 | 8.5/10 | 8.0/10 |
| 6 | Spacewell Smart building platform with workplace booking, IoT sensors, and activity-based space optimization features. | enterprise | 8.1/10 | 8.5/10 | 7.7/10 | 7.9/10 |
| 7 | Serraview Workplace strategy and analytics software that enables activity-based working through space planning and utilization insights. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 8 | Planon Integrated workplace management system supporting activity-based booking, maintenance, and portfolio optimization. | enterprise | 7.8/10 | 8.4/10 | 7.2/10 | 7.5/10 |
| 9 | YAROOMS Meeting room and desk booking system with mobile check-in optimized for activity-based environments. | specialized | 8.0/10 | 8.5/10 | 8.2/10 | 7.5/10 |
| 10 | VergeSense AI-powered occupancy sensing platform that provides real-time data for activity-based workspace utilization. | specialized | 7.8/10 | 8.2/10 | 7.5/10 | 7.4/10 |
Comprehensive workplace platform for desk and room booking, visitor management, and utilization analytics tailored to activity-based working.
Modern desk booking and visitor management software that supports hybrid work and activity-based space allocation.
Workplace management tool for interactive floor plans, move management, and activity-based desk reservations.
Simple and intuitive desk booking app designed for hybrid teams practicing activity-based working.
Enterprise-grade workspace management software for booking spaces by activity with advanced analytics and integrations.
Smart building platform with workplace booking, IoT sensors, and activity-based space optimization features.
Workplace strategy and analytics software that enables activity-based working through space planning and utilization insights.
Integrated workplace management system supporting activity-based booking, maintenance, and portfolio optimization.
Meeting room and desk booking system with mobile check-in optimized for activity-based environments.
AI-powered occupancy sensing platform that provides real-time data for activity-based workspace utilization.
Robin
enterpriseComprehensive workplace platform for desk and room booking, visitor management, and utilization analytics tailored to activity-based working.
Interactive 3D floor plans with AI-powered occupancy predictions and drag-and-drop booking for effortless activity-based space discovery
Robin is a leading workplace management platform that empowers Activity Based Working (ABW) by enabling employees to discover, book, and reserve workspaces tailored to specific activities like focused work, collaboration, or social interaction. It features interactive floor plans, real-time availability, mobile booking, and advanced analytics to optimize space utilization in hybrid environments. The software integrates seamlessly with calendars and tools like Microsoft Teams and Slack, providing insights to support data-driven office planning.
Pros
- Highly intuitive visual floor plans for quick activity-based space selection
- Robust analytics and reporting for optimizing space usage and ABW strategies
- Excellent integrations with calendars, Slack, and Teams for seamless hybrid workflows
Cons
- Pricing can be steep for smaller organizations
- Advanced customization requires admin expertise
- Occasional mobile app glitches during peak usage
Best For
Medium to large enterprises adopting hybrid work models that need comprehensive tools to support activity-based workspace allocation and utilization insights.
Pricing
Custom enterprise pricing starting at around $8-12 per user/month, with tiers based on features, locations, and scale.
Envoy
specializedModern desk booking and visitor management software that supports hybrid work and activity-based space allocation.
Real-time occupancy analytics with heatmaps and utilization reports for data-driven ABW optimizations
Envoy is a versatile workplace management platform designed for hybrid offices, enabling activity-based working through intuitive desk booking, meeting room reservations, and flexible space allocation based on employee tasks like collaboration or focused work. It offers real-time occupancy tracking, visitor management, and advanced analytics to optimize space utilization and support dynamic office layouts. With seamless mobile and web interfaces, Envoy helps teams plan their in-office presence efficiently while providing admins with actionable insights into workplace trends.
Pros
- Comprehensive desk and room booking tailored to activities
- Powerful analytics for space utilization and occupancy insights
- Strong integrations with calendars, Slack, and Microsoft Teams
Cons
- Pricing can escalate quickly for multi-location enterprises
- Advanced customization requires higher-tier plans
- Admin setup may involve a moderate learning curve
Best For
Mid-to-large organizations adopting hybrid work models and needing robust tools for activity-based space booking and optimization.
Pricing
Starts at $99/location/month for Visitors; Workplace plans from $250+/location/month or custom enterprise pricing based on users and features.
OfficeSpace Software
enterpriseWorkplace management tool for interactive floor plans, move management, and activity-based desk reservations.
Interactive 3D floor plans with drag-and-drop booking for visual, activity-aligned space allocation
OfficeSpace Software is a robust workplace management platform designed for activity-based working (ABW), enabling employees to book desks, meeting rooms, and collaborative spaces based on their specific tasks like focused work or team meetings. It offers interactive floor plans, real-time availability tracking, mobile apps, and advanced analytics to optimize hybrid office utilization. The solution integrates with tools like Microsoft Teams, Outlook, and HR systems for seamless adoption in dynamic work environments.
Pros
- Highly customizable interactive floor plans for intuitive space selection
- Comprehensive analytics dashboard for space utilization insights
- Strong integrations with calendars, HRIS, and collaboration tools
Cons
- Pricing can be steep for small teams without volume discounts
- Admin setup requires initial configuration time
- Mobile app lacks some desktop-level customization options
Best For
Mid-sized to large enterprises transitioning to hybrid ABW models with complex office layouts.
Pricing
Custom quote-based pricing, typically $8-15 per user/month depending on features and scale; free demo available.
Deskbird
specializedSimple and intuitive desk booking app designed for hybrid teams practicing activity-based working.
Interactive 3D floor plans with real-time occupancy and activity-based filtering for effortless space selection
Deskbird is a workplace management platform tailored for activity-based working (ABW), enabling employees to book desks, meeting rooms, and zones based on their work activities like focus, collaboration, or calls. It features interactive floor plans, real-time availability, and seamless calendar integrations to support hybrid teams. The tool also delivers space utilization analytics to optimize office layouts and reduce underutilization.
Pros
- Interactive, bird's-eye floor plan visualizations for quick bookings
- Strong calendar and tool integrations (Outlook, Google, Teams)
- Robust analytics for space utilization insights
Cons
- Pricing is quote-based with less transparency upfront
- Advanced features locked behind higher tiers
- Admin setup can have a moderate learning curve
Best For
Mid-sized hybrid organizations adopting activity-based working who need visual, intuitive space booking tools.
Pricing
Custom quote-based pricing, typically starting at €4.50 per user per month for core features, scaling with add-ons and users.
condéco
enterpriseEnterprise-grade workspace management software for booking spaces by activity with advanced analytics and integrations.
Interactive, real-time 3D floor plans for effortless space discovery and booking
Condéco (cond.co) is a comprehensive workplace management platform designed for activity-based working, enabling employees to book desks, meeting rooms, and flexible spaces based on their daily tasks via mobile or web apps. It features real-time interactive floor plans, utilization analytics, and integrations with tools like Microsoft Outlook and Teams to support hybrid work models. The software optimizes office space usage by providing insights into occupancy patterns and facilitating seamless reservations.
Pros
- Robust booking system with real-time availability and interactive floor plans
- Advanced analytics for space optimization and occupancy insights
- Strong enterprise integrations and scalability for multi-site offices
Cons
- Pricing is enterprise-oriented and opaque without custom quotes
- Admin setup and customization can have a learning curve
- Mobile app occasionally experiences sync issues
Best For
Mid-to-large enterprises adopting hybrid work and needing detailed space utilization analytics.
Pricing
Custom enterprise pricing, typically $5-15 per user/month with minimums; annual contracts starting in the thousands.
Spacewell
enterpriseSmart building platform with workplace booking, IoT sensors, and activity-based space optimization features.
AI-driven space analytics for predictive occupancy and optimization insights
Spacewell is a comprehensive Integrated Workplace Management System (IWMS) that supports Activity Based Working (ABW) through desk/hot-desking booking, meeting room reservations, and interactive floor plan visualizations. It provides real-time occupancy data, utilization analytics, and mobile apps to help organizations optimize hybrid workspaces and employee experiences. The platform integrates with calendars, sensors, and IoT for seamless space management and predictive insights.
Pros
- Powerful space utilization analytics and reporting
- Interactive floor plans for intuitive booking
- Strong integrations with calendars, IoT, and enterprise tools
Cons
- Steeper learning curve for non-enterprise users
- Custom pricing lacks transparency
- Mobile app could be more polished
Best For
Mid-to-large enterprises implementing hybrid ABW with advanced analytics needs.
Pricing
Custom quote-based pricing starting around $5-10 per user/month for core modules, scaling with features and deployment size.
Serraview
enterpriseWorkplace strategy and analytics software that enables activity-based working through space planning and utilization insights.
Workplace DNA engine for real-time, predictive occupancy and activity-based utilization insights
Serraview is a workplace analytics and management platform designed for activity-based working (ABW), providing deep insights into space utilization, employee behaviors, and occupancy patterns through sensor integrations and AI-driven analytics. It supports flexible workspace strategies by enabling hot-desking, meeting room bookings, and scenario-based space planning to optimize hybrid environments. Organizations use it to align physical spaces with activity needs like collaboration, focus, or learning.
Pros
- Advanced AI-powered utilization analytics and reporting
- Seamless integrations with IoT sensors and booking systems
- Robust scenario planning for ABW space optimization
Cons
- Steep learning curve for configuration and advanced features
- Enterprise pricing lacks transparency and can be costly for SMBs
- Limited standalone mobile app capabilities
Best For
Mid-to-large enterprises implementing data-driven activity-based working in hybrid office environments.
Pricing
Custom enterprise subscription pricing (typically $10-25 per workspace/month); contact sales for quote.
Planon
enterpriseIntegrated workplace management system supporting activity-based booking, maintenance, and portfolio optimization.
AI-powered predictive occupancy analytics that forecast space needs and optimize layouts proactively
Planon is an enterprise-grade Integrated Workplace Management System (IWMS) that enables Activity Based Working (ABW) through desk hoteling, meeting room booking, and flexible space reservations via its Planon Universe platform. It offers real-time occupancy tracking, mobile apps for on-the-go bookings, and analytics to optimize workspace utilization in hybrid environments. The solution integrates with Microsoft Outlook, Teams, and other enterprise tools for seamless workflow management.
Pros
- Comprehensive analytics for occupancy and space utilization insights
- Scalable for large enterprises with multi-site support
- Strong integrations with Microsoft ecosystem and IoT sensors
Cons
- Steep learning curve and complex initial setup
- Higher pricing limits accessibility for SMBs
- User interface feels dated compared to modern ABW apps
Best For
Large organizations with complex facilities management needs looking for an all-in-one IWMS with robust ABW capabilities.
Pricing
Custom enterprise pricing, often starting at $50,000+ annually based on modules, users, and deployment size; quote-based.
YAROOMS
specializedMeeting room and desk booking system with mobile check-in optimized for activity-based environments.
Photorealistic interactive floor plans with real-time sensor-driven occupancy visualization
YAROOMS is a cloud-based workplace management platform specializing in room, desk, and resource booking for activity-based working (ABW) environments. It offers interactive floor plans, real-time occupancy tracking via sensors, and seamless integrations with calendars like Outlook and Google Workspace. The software supports hybrid work by enabling hot-desking, visitor management, and detailed space utilization analytics to optimize office layouts.
Pros
- Intuitive visual floor plans for easy space selection
- Robust integrations with major calendars and sensors
- Comprehensive analytics for space optimization in ABW setups
Cons
- Pricing scales quickly for larger deployments
- Advanced ABW analytics locked behind enterprise plans
- Limited customization options for unique workflows
Best For
Mid-sized organizations implementing hybrid ABW models with a need for reliable room and desk booking.
Pricing
Quote-based pricing starting at around $1.50 per bookable space per month, with tiers for Basic, Pro, and Enterprise features.
VergeSense
specializedAI-powered occupancy sensing platform that provides real-time data for activity-based workspace utilization.
Privacy-by-design millimeter-wave sensors that accurately detect presence and count without identifying individuals or using cameras.
VergeSense is a workplace analytics platform that deploys privacy-first sensors to track real-time occupancy, density, and space utilization in offices. It provides actionable insights into employee movement patterns and space preferences, enabling organizations to optimize layouts for activity-based working in hybrid environments. The software integrates with booking tools and delivers dashboards, heatmaps, and reports to support data-driven space management decisions.
Pros
- Privacy-focused sensors with no cameras or personal data collection
- Robust analytics including heatmaps and utilization forecasting
- Seamless integrations with calendars and booking systems
Cons
- Requires physical sensor installation which adds setup time
- Pricing can be high for large-scale deployments
- Analytics limited to sensor-covered areas only
Best For
Mid-to-large enterprises optimizing hybrid workspaces with reliable, non-invasive occupancy data.
Pricing
Custom enterprise pricing; involves one-time sensor hardware costs (~$200-300 per unit) plus SaaS subscription (~$10-20 per sensor/month).
Conclusion
The top tools reviewed showcase diverse strengths for activity-based working, with Robin leading as the standout choice, offering a comprehensive platform combining desk/room booking, visitor management, and utilization analytics. Envoy and OfficeSpace Software follow as strong alternatives, excelling in hybrid work support and interactive floor plans respectively, catering to varied operational needs. Ultimately, Robin’s all-encompassing approach makes it the most versatile pick, while the runner-ups excel for specific use cases.
Explore Robin to unlock a more dynamic, efficient workspace—assess your needs to choose the tool that best aligns with how your team works.
Tools Reviewed
All tools were independently evaluated for this comparison