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Education LearningTop 10 Best Academic Conference Management Software of 2026
Compare the top 10 Academic Conference Management Software tools. See rankings for OpenConf, Conftool, EasyChair and more. Explore picks!
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
OpenConf
Configurable conference workflows that connect reviewer assignment to decisions
Built for academic conferences needing structured workflows for submissions, peer review, and scheduling.
Conftool
Editor pickReviewer assignment and decision workflow management with conference-specific configuration
Built for conference organizers needing configurable submission, review, and decision workflows.
EasyChair
Editor pickReviewer assignment workflow with rule-based invitations and automated matching
Built for conference organizers managing multi-stage reviews with structured assignment control.
Related reading
Comparison Table
The comparison table covers top academic conference management tools such as OpenConf, Conftool, EasyChair, CMT, and Conference Maker, focusing on integration depth, data model, and automation through their API and extensibility surfaces. Readers can compare each system’s configuration and provisioning approach, plus admin and governance controls like RBAC and audit log coverage, to assess fit for submission throughput and operational governance. The entries also highlight how each platform handles workflow state schemas and automation hooks for roles, reviews, and decisioning.
OpenConf
conference softwareProvides a web-based conference management system for paper submissions, reviews, program building, and participant registration.
Configurable conference workflows that connect reviewer assignment to decisions
OpenConf is built around a conference workflow that starts with paper submission and continues through reviewer assignment, peer review capture, and editorial decision tracking in one place. The system also supports program committee coordination and manages conference components like tracks and sessions, which reduces the need to transfer information between separate tools. For organizations ranked highest among academic conference management software, this structure typically matters because each stage depends on the previous stage’s metadata and actions.
A practical tradeoff is that the workflow is optimized for conferences and may require more configuration for nonstandard processes or nonconference research events like fully recurring journal-style editorial cycles. OpenConf is especially suited to teams that run an end-to-end call for papers to final program assembly, where automated timeline handling and notification triggers reduce manual follow-ups. It also fits editors who need consistent decision data tied to submissions when assembling the final program by track and session.
- +End-to-end pipeline covers submissions, reviews, and decisions without external tools
- +Reviewer assignment and review collection streamline program committee coordination
- +Track and session structure supports multi-stream conference scheduling
- +Administrative controls help enforce deadlines and workflow steps
- –Setup requires careful configuration of roles, tracks, and workflow stages
- –Review scoring and decision workflows can feel rigid for nonstandard processes
- –Advanced customization often depends on specific platform capabilities rather than templates
Program chairs running a multi-track call for papers
Coordinate paper submissions, assign reviewers across tracks, and assemble final sessions from decision outcomes
A single trace from submission to acceptance and placement in sessions improves scheduling accuracy and reduces administrative rework.
Research administrators and conference operations staff
Automate reminders and administrative handling across review deadlines and decision phases
Fewer missed deadlines and fewer ad hoc coordination messages during the submission-to-decision lifecycle.
Show 1 more scenario
Program committees and academic reviewers
Receive reviewer assignments, submit reviews consistently, and ensure decision input is captured per paper
More complete review records per submission and a faster handoff from review to editorial decisions.
Committee members use the assignment and review collection workflow to provide feedback for each paper within the specified schedule. The tool links collected reviews to the editorial decision process so decisions do not require re-entering review details.
Best for: Academic conferences needing structured workflows for submissions, peer review, and scheduling
More related reading
Conftool
conference workflowManages conference workflows including submissions, peer review, scheduling, and communications using configurable online processes.
Reviewer assignment and decision workflow management with conference-specific configuration
Conftool stands out with its mature submission and review workflow designed for academic conferences that need configurable processes and repeatable administration. It supports reviewer assignment, submission tracking, and conference-specific forms so each event can model its calls for papers and metadata requirements.
The system also enables decision stages such as review outcomes, notifications, and program-related outputs for handling the full paper lifecycle. It emphasizes operational reliability and administrative control over research analytics depth.
- +Configurable submission forms support conference-specific metadata and workflows
- +Structured review and decision stages cover common academic conference needs
- +Robust submission tracking helps manage deadlines and paper status changes
- –Setup and configuration can be heavy for first-time administrators
- –User interface feels functional rather than streamlined for day-to-day reviewers
- –Reporting and analytics depth is limited for advanced program-level insights
Conference chairs and program committees running a multi-track call for papers
Manages submissions across tracks with configurable metadata fields, reviewer assignment, and decision stages for each paper
Papers move from submission to review outcomes and final decisions with fewer manual handoffs.
Academic societies coordinating repeated annual conferences
Reuses and standardizes administrative setup for recurring conferences with controllable review workflow steps and notifications
Reduced setup time and fewer process deviations across each edition.
Show 2 more scenarios
Editorial staff and conference operations teams handling high submission volumes
Tracks submission status, manages reviewer workloads, and processes conference-specific program-related outputs tied to decisions
Higher on-time completion of review cycles and more predictable paper lifecycle operations.
Submission tracking and assignment support helps staff monitor progress and coordinate communications tied to review and decision events.
Universities and research groups supporting conference participation and compliance
Ensures authors submit required artifacts and metadata through structured submission forms that feed the review workflow
Fewer rejected or incomplete submissions due to missing required information.
Configurable conference forms enforce collection of the fields needed by reviewers and program organizers, such as required document types and structured information.
Best for: Conference organizers needing configurable submission, review, and decision workflows
EasyChair
review managementSupports academic conference operations with paper submission, reviewer assignment, peer review tracking, and final proceedings support.
Reviewer assignment workflow with rule-based invitations and automated matching
EasyChair stands out for its conference-centric workflow that connects submissions, reviewer assignments, and program management in one place. It supports configurable submission types, author accounts, reviewer invitations, and paper-level status tracking across the entire editorial cycle.
The system emphasizes structured review processes with assignment logic and reminders, which reduces manual coordination between chairs and reviewers. It also provides reporting views that help chairs monitor decisions, reviews, and participation at a granular level.
- +End-to-end conference workflow covering submissions, reviews, and decisions
- +Flexible reviewer assignment rules with role-based permissions for chairs
- +Clear paper status tracking and audit-friendly history for editorial actions
- +Built-in review forms and decision workflows suited to typical conferences
- +Operational tools like reminders to reduce reviewer follow-up overhead
- –Setup of complex track and assignment policies can require careful configuration
- –Customization options for advanced program committee structures feel limited
- –Reporting granularity can require exporting data for deeper analysis
- –Reviewer experience can feel constrained by fixed workflow conventions
Academic conference program chairs running a multi-track venue with paper-level decisions
Manage submissions across multiple tracks and produce camera-ready decisions based on reviewer recommendations and paper statuses.
Program chairs can finalize the program with consistent decision tracking per paper and fewer coordination gaps across tracks.
Conference organizers coordinating reviewer assignments across large reviewer pools
Invite reviewers and apply assignment logic to distribute papers, then send reminders for overdue reviews.
A more reliable review pipeline with fewer missed deadlines and clearer reviewer participation records.
Show 2 more scenarios
Institutional or society research committees handling recurring conference operations
Run a consistent editorial process over repeated editions while keeping structured workflow elements like reviewer invitations and status reporting.
Faster setup and more consistent editorial outcomes across recurring events.
EasyChair supports a conference-centric setup that keeps submission, review, and decision steps aligned across editions while preserving reporting views for chair oversight.
Editorial staff supporting authors through the submission and review lifecycle
Oversee author accounts and submission handling while tracking paper status changes from submission through final decisions.
Lower back-and-forth with clearer visibility into what stage each submission is in.
Paper-level tracking and structured workflow visibility help staff respond to author questions using the current state of each paper.
Best for: Conference organizers managing multi-stage reviews with structured assignment control
More related reading
CMT
peer reviewRuns the submission and peer-review lifecycle for conferences with reviewer assignment, decision handling, and author status tracking.
Automatic paper-to-reviewer assignment with conflict-aware scheduling and workflow states
CMT stands out for its deep Microsoft Research focus on conference paper workflows and review operations. The system centers on assignment of papers to reviewers, structured reviews, and program committee coordination through conference-specific configuration.
It supports common editorial tasks like managing deadlines, submissions and reviewing states, and producing conference outputs tied to decisions and schedules. For academic conference management, it is especially strong when organizers want process rigor and traceable review artifacts across the full lifecycle.
- +Structured review collection supports consistent scoring and written feedback
- +Configurable assignment workflows match conference-specific bidding and matching needs
- +Strong auditability through explicit states across submissions, reviews, and decisions
- –Administrative setup and configuration can be heavy for first-time organizers
- –User experience for reviewers and authors can feel rigid compared to modern portals
- –Some advanced program committee tools require specific configuration expertise
Best for: Conferences needing rigorous review workflows and auditable decision tracking
Conference Maker
organizer toolsHelps conference organizers run calls for papers, track submissions, manage reviews, and publish agendas for events.
Integrated conference website setup connected to CFP, submissions, and organizer workflows
Conference Maker focuses on conference websites and structured event management tied to submitter workflows. It supports call for papers creation, submission handling, and organizer management features for multi-step processes.
The tool emphasizes configuration over deep custom development, which suits teams that need a consistent academic event workflow quickly. Reporting and administrative controls cover the core tasks behind CFP, submissions, reviews, and schedules.
- +Built for academic conference workflows with CFP and submission management
- +Conference site management stays aligned with internal event processes
- +Organizer roles and administrative controls cover day-to-day operations
- –Review and decision workflows are less flexible than dedicated peer-review platforms
- –Advanced automation and custom integrations require extra effort
- –Reporting depth can feel limited for large multi-track conferences
Best for: Academic teams needing structured CFP-to-submission management with moderate complexity
OJS (Open Journal Systems)
open-source publishingRuns open-source journal and proceedings workflows that support editorial management and peer review for conference publications.
Editorial workflow with staged submissions, reviewer assignment, and decision tracking
OJS stands out for using a journal-first platform model that can be adapted for conference workflows with strong editorial controls and auditability. It offers configurable submission steps, reviewer assignment, and editorial decision workflows, plus document management for camera-ready materials.
The system supports themes, metadata-driven search, and multi-role permissions that help coordinate calls for papers, reviews, and publication outputs. Conference organizers benefit most when they want a structured, review-centric process rather than a dedicated event scheduling and attendee platform.
- +Highly configurable submissions, reviews, and editorial decision workflows
- +Role-based permissions support complex organizer and reviewer structures
- +Strong metadata handling and search for program and proceedings-style content
- –Not purpose-built for conference scheduling, sessions, and attendee management
- –Setup and customization can be technical for conference-specific needs
- –Review management is strong, while program-building tools are limited
Best for: Conference organizers running structured peer review with proceedings-style publication management
More related reading
Indico
event managementManages conferences, workshops, and event schedules with structured submissions, review workflows, and participant registration.
Peer review management with configurable submission states and reviewer assignment
Indico stands out with a CERN-origin event engine that emphasizes structured workflows for conferences, workshops, and meetings. It provides registration and submission handling, review management, and rich scheduling for sessions and rooms. Ticketing-like access controls, document repositories, and polished public pages support end-to-end event operations from calls to program publication.
- +Strong submission, review, and conference workflow primitives for academic programs
- +Flexible session and timetable planning with room and timeslot management
- +Rich public event pages with documents, announcements, and embedded schedules
- +Granular permissions for committees, reviewers, authors, and organizers
- +Powerful search across submissions, events, and schedule content
- –Configuration depth can feel heavy for simple one-off workshops
- –Advanced customization often requires more setup knowledge than basic systems
- –User interface workflows can require guidance for first-time organizers
Best for: Academic teams running multi-track conferences needing scheduling and review workflows
OpenReview
peer review platformProvides an online peer review platform that supports conference-style submissions and review processes with public or private moderation.
OpenReview graph-based reviewing with discussion threads attached to submission and decision nodes
OpenReview stands out for its open, metadata-driven paper discussion model with transparent review records and configurable reviewer assignment workflows. Core conference features include submissions, structured reviews, bidding and assignment strategies, and flexible decision stages that support many peer review styles. The system also enables public posting and community interaction through comment threads tied to defined nodes like submissions and review items.
- +Node-based paper discussions link submissions, reviews, and decisions in one audit trail
- +Configurable assignment and review formats support varied conference workflows
- +Public option improves transparency with discussions and review artifacts visible
- –Setup and workflow configuration can be heavy for complex conferences
- –Advanced customization often requires careful template and moderation design
Best for: Conferences needing transparent review records and flexible discussion-driven workflows
More related reading
SciPost Submission System
publication workflowHandles scholarly submissions and editorial workflows that can support conference-related research outputs through peer review.
Stage-based submission workflow with decision states and traceable editorial actions
SciPost Submission System centers on manuscript-style submission handling for academic conference and journal workflows, with structured metadata and editorial routing. It supports reviewer invitations and assignment, structured decision processes, and stage-based status tracking from submission to final decisions.
The system emphasizes traceable correspondence and audit-friendly activity logs around submissions and decisions. It is a good fit for events that need controlled workflows rather than bespoke conference pages.
- +Structured submission metadata supports consistent review and sorting
- +Reviewer assignment and invitation workflows reduce manual coordination
- +Clear submission and decision states support audit-friendly tracking
- +Editorial routing supports staged processing from intake to decisions
- –Conference-specific features like sessions and schedules need external tooling
- –Admin setup can feel heavy without templates for each event
- –Reviewer experience depends on consistent formatting of uploaded materials
Best for: Conference teams needing manuscript workflow control and review traceability
PaperPlaza
submission managementSupports conference paper submissions, reviewer assignment, and program planning with configurable review and decision flows.
Integrated submission, reviewer assignment, and decision workflow in a single editorial system
PaperPlaza focuses on conference paper workflows with submission handling, peer review, and editorial task management in one place. Core capabilities include author-facing submissions, reviewer assignment, paper status tracking, and decision management tied to conference stages. The system also supports exportable records for committees who need to audit decisions and coordinate publication-ready outputs.
- +End-to-end conference paper lifecycle from submission to decisions
- +Reviewer assignment and review status tracking for editorial teams
- +Paper and decision records help with committee audit trails
- –Editorial configuration can feel heavy for first-time setup
- –Workflow visibility depends on correct stage and status configuration
- –Collaboration tools for authors and reviewers are less granular
Best for: Academic departments running mid-sized conferences needing structured review workflows
Conclusion
After evaluating 10 education learning, OpenConf stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Academic Conference Management Software
This buyer’s guide covers end-to-end academic conference management workflows across OpenConf, Conftool, EasyChair, CMT, Conference Maker, OJS, Indico, OpenReview, SciPost Submission System, and PaperPlaza.
It focuses on integration depth, the underlying data model and schema assumptions, automation and API surface, and admin and governance controls that determine how reliably submissions move through review and program building.
Software for running conference paper intake, review, and program publication in one governed workflow
Academic Conference Management Software models paper submissions, reviewer assignment, peer review capture, editorial decisions, and program or proceedings outputs using configurable workflow stages and stored paper metadata.
Teams use these systems to reduce manual coordination between chairs, reviewers, and authors, and to preserve an audit trail of state transitions like submitted, assigned, reviewed, and decided. OpenConf reflects the “pipeline in one place” pattern, while Conftool reflects “configurable online processes” centered on repeatable administration across events.
Evaluation checklist for integration, data model control, automation surface, and governance
Academic conference operations depend on the stored schema behind submissions, reviews, decisions, and committee roles. The data model determines how easily the system can connect reviewer assignment to decision artifacts and how reliably it can rebuild program outputs by track and session.
Automation and API surface matter because most workflows require repeated actions like invitations, reminders, exports, and provisioning of roles and deadlines. Governance controls matter because conference administrators must enforce deadline steps, manage RBAC-like permissions, and retain traceable history for editorial actions.
Conference workflow schema that binds submissions to reviewer assignments and decisions
OpenConf connects reviewer assignment to decisions through configurable conference workflows that keep decision data tied to submissions when assembling the final program by track and session. CMT emphasizes workflow states across submissions, reviews, and decisions, which supports traceable review artifacts for the full lifecycle.
Admin governance for roles, assignment policies, and deadline enforcement
EasyChair provides role-based permissions for chairs and supports rule-based invitations and automated matching for reviewer assignment. Indico adds granular permissions across committees, reviewers, authors, and organizers, which helps separate administrative access from public pages.
Automation and operational throughput for invitations, reminders, and decision stages
EasyChair uses reminders to reduce reviewer follow-up overhead and runs structured review and decision stages for typical conference lifecycles. Conftool supports structured review and decision stages with conference-specific configuration so organizers can operationalize repeatable intake to program outputs.
Extensibility via API and integration-ready exports tied to the same data model
OpenReview’s node-based paper discussion model links submissions, review records, and decisions in one audit trail that can support integration targets like discussion threads. SciPost Submission System stores stage-based submission workflow and traceable editorial actions, which makes it easier to export consistent records when integrating program-building or correspondence workflows.
Program building structure and scheduling primitives that match conference scheduling complexity
OpenConf includes track and session structure so multi-stream scheduling can remain consistent with submission metadata across the editorial pipeline. Indico provides room and timeslot management for sessions and schedules, which supports multi-track conferences that require rich timetable planning.
Audit-friendly history and explicit lifecycle states for editorial accountability
CMT offers strong auditability through explicit workflow states across submissions, reviews, and decisions. EasyChair emphasizes audit-friendly history for editorial actions and paper status tracking across the editorial cycle.
Decision framework for selecting a conference platform with the right control depth
Start by mapping the conference’s actual lifecycle stages to the tool’s stored workflow model, not to UI screens. OpenConf fits teams that need one end-to-end pipeline from submissions through reviews through decisions tied to track and session assembly.
Then validate automation and governance details using a concrete operational checklist like reviewer invitation flow, conflict-aware assignment behavior, and how decisions are recorded per paper before any program export step.
Model the exact lifecycle states and verify the tool stores them as first-class entities
For rigorous auditable transitions, choose CMT because it uses explicit states across submissions, reviews, and decisions. For track-aware decision assembly, choose OpenConf because its track and session structure connects reviewer assignment to decisions when building the program.
Confirm reviewer assignment mechanics match the conference’s assignment rules
EasyChair supports rule-based invitations and automated matching with reviewer assignment workflow that is controlled by chair permissions. CMT includes automatic paper-to-reviewer assignment with conflict-aware scheduling and workflow states.
Evaluate automation and operational controls for reminders, notifications, and decision stages
EasyChair includes operational reminders to reduce manual reviewer follow-up and supports structured review and decision workflows. Conftool emphasizes operational reliability with configurable submission forms and structured review and decision stages for common conference paper lifecycles.
Stress-test governance: roles, permissions, and audit trace of editorial actions
Indico provides granular permissions across committees, reviewers, authors, and organizers to separate access from public outputs. EasyChair and CMT both prioritize audit-friendly histories and explicit lifecycle artifacts for editorial accountability.
Check integration depth against the tool’s data model and output targets
OpenReview links submissions, review items, and decisions as nodes with discussion threads, which supports integration patterns that rely on consistent node relationships. SciPost Submission System stores stage-based states and traceable editorial actions, which helps when downstream systems need consistent correspondence and status history.
Validate scheduling and program outputs match how the conference actually runs
OpenConf supports multi-stream scheduling with tracks and sessions inside the same workflow as review decisions. Indico adds room and timeslot planning plus public pages, which fits multi-track academic programs where scheduling is as complex as the review process.
Which teams benefit from specific conference management models
Different tools optimize for different operational centers like the editorial pipeline, the event scheduling engine, or transparent review graphs. The best fit depends on whether the organization needs end-to-end submission to program assembly inside one workflow or needs stronger public scheduling and registration primitives.
Decision-making is easiest when the team can name the conference’s primary output like a program by track and session, a discussion-rich public review trail, or proceedings-style camera-ready workflows.
Academic conferences that need submissions to review to decisions to program assembly in one governed pipeline
OpenConf is a strong match because its configurable conference workflows connect reviewer assignment to decisions and it models track and session structure for multi-stream scheduling. It also emphasizes administrative controls that enforce deadlines and workflow steps in a single system.
Conference organizers that must reuse configurable CFP, submission metadata, and editorial stages across events
Conftool fits teams that need configurable submission forms and structured review and decision stages managed with robust submission tracking. The tool’s emphasis on administrative control makes it suitable when event-to-event variation is handled through configuration.
Chairs managing complex review assignment rules and needing controlled invitation and matching behavior
EasyChair works well when reviewer assignment must be rule-based and chair permissions must control matching and workflow actions. The platform’s reminders and paper status tracking reduce manual coordination across multi-stage reviews.
Conferences that require explicit, auditable review artifacts and conflict-aware reviewer scheduling
CMT fits conferences that need rigorous review collection with consistent scoring and written feedback plus explicit workflow states across submissions and decisions. Automatic paper-to-reviewer assignment with conflict-aware scheduling supports high accountability.
Teams that prioritize transparent review records and discussion threads tied to submission and decision nodes
OpenReview fits conferences that need a graph-based reviewing model where discussion threads attach to submissions and review items. Its public review artifact option supports transparency while keeping review records connected to decisions.
Pitfalls that break conference workflows and how to correct them with specific tools
Most implementation problems come from mismatches between the conference’s workflow rules and the tool’s stored data model. Another recurring failure is underestimating admin setup complexity for roles, tracks, assignment policies, and reviewer instructions.
The fixes come from selecting a tool whose workflow primitives match the conference and from validating the scheduling and governance paths before importing real submissions.
Choosing a tool without validating how workflow stages are configured and enforced
OpenConf and Conftool both require careful configuration of roles, tracks, and workflow stages to enforce deadlines and pipeline steps. CMT also needs administrative setup for matching conference-specific bidding and matching needs through its workflow configuration.
Expecting deep program-level analytics from tools that focus on operational reliability and basic reporting
Conftool limits reporting and analytics depth for advanced program-level insights, which can force exports when deeper analysis is needed. EasyChair can require exporting data for deeper analysis when reporting granularity is insufficient.
Adding complex track and assignment policies without checking customization limits and setup effort
EasyChair can require careful configuration for complex track and assignment policies, which affects multi-stage reviews. OpenReview setup and workflow configuration can become heavy for complex conferences when moderation and template design require careful planning.
Overfitting a paper workflow tool for scheduling and attendee logistics
OJS is strong for editorial workflow and staged submissions but is not purpose-built for conference scheduling, sessions, and attendee management. SciPost Submission System similarly provides stage-based review traceability while conference-specific scheduling needs external tooling.
How We Selected and Ranked These Tools
We evaluated OpenConf, Conftool, EasyChair, CMT, Conference Maker, OJS, Indico, OpenReview, SciPost Submission System, and PaperPlaza using the criteria reflected in their feature coverage, ease of use, and operational fit for academic conference workflows. Each tool received an overall score as a weighted average where features carried the most weight, while ease of use and value each contributed a smaller share. The weighting favored the ability to model conference workflows with stored metadata and enforce workflow governance, then checked how much configuration and administrative setup the reviewed tooling required.
OpenConf separated itself from lower-ranked tools by combining configurable end-to-end conference workflows that connect reviewer assignment to decisions with a track and session structure designed for assembling a final program by scheduling streams, which lifted its features and ease-of-use scores together.
Frequently Asked Questions About Academic Conference Management Software
How do OpenConf and Conftool differ in how workflows connect submissions to decisions?
Which tool is better for rule-based reviewer matching and invitation logic, EasyChair or CMT?
What are the tradeoffs between Indico’s scheduling engine and OpenReview’s discussion-driven model?
Which platforms support audit-friendly decision traceability with staged workflows, CMT or SciPost Submission System?
When the organizer needs a conference website generated from the same workflow data, which tool aligns best, Conference Maker or OpenConf?
How do OJS and PaperPlaza differ for proceedings-style document management versus conference workflow control?
Which tool is most suitable for conferences that need conflict-aware reviewer scheduling and explicit workflow states, Conftool or CMT?
For teams needing transparent review records and configurable assignment strategies, how do OpenReview and EasyChair compare?
What common implementation problem shows up in multi-track conferences, and how do tools help manage it, Indico or OpenConf?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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