By 2025, many organizations are already treating Managed Print Services as a core operations lever rather than a cost-cutting add on. With 72% planning MPS adoption within 12 months and 85% of Fortune 500 companies already holding contracts, the shift is hard to miss. The rest gets even more interesting once you compare cost, security, and sustainability outcomes side by side.
Key Takeaways
- 72% of organizations plan MPS adoption within 12 months.
- 68% of enterprises currently use MPS services.
- SMB MPS adoption rose from 32% in 2020 to 51% in 2023.
- MPS implementations reduced print costs by 30-50% on average for 78% of clients.
- Organizations using MPS saved 40% on toner and supplies annually.
- 92% of MPS users reported 20-35% reduction in total print spend within first year.
- 40% reduction in print-related carbon footprint via MPS.
- MPS cut paper usage by 50% in 85% of enterprise deployments.
- Organizations using MPS reduced energy consumption by 30% per print job.
- The global Managed Print Services (MPS) market was valued at $42.7 billion in 2022 and is projected to grow to $67.3 billion by 2030 at a CAGR of 5.8%.
- In 2023, North America held 35% of the global MPS market share, driven by high enterprise adoption.
- The Asia-Pacific MPS market is expected to grow at the fastest CAGR of 7.2% from 2023 to 2030 due to digital transformation.
- MPS secure print release reduced ghost prints by 70%.
- 95% of MPS solutions include user authentication via PIN or badge.
- MPS encryption protected 99.8% of print data in transit.
With rapid growth, MPS adoption delivers major savings, greener printing, and stronger security for most organizations.
Related reading
01 · Category
Adoption Rates28 stats
01
72% of organizations plan MPS adoption within 12 months.
02
68% of enterprises currently use MPS services.
03
SMB MPS adoption rose from 32% in 2020 to 51% in 2023.
04
85% of Fortune 500 companies have MPS contracts.
05
Healthcare sector MPS penetration: 72% in 2023.
06
Education institutions: 64% using MPS for campus printing.
07
Government MPS adoption at 58%, up 15% since 2021.
08
Retail MPS usage: 55% of chains with 50+ stores.
09
Legal firms: 77% adopted MPS for secure document handling.
10
Manufacturing MPS penetration: 49% globally in 2023.
11
Financial services: 89% MPS adoption rate highest among sectors.
12
MPS multi-vendor support used by 62% of adopters.
13
41% growth in MPS renewals, 92% retention rate.
14
Remote workers: 53% organizations extended MPS to home printing.
15
APAC MPS adoption surged 28% post-pandemic.
16
UK enterprises: 71% MPS usage, highest in Europe.
17
US SMBs: 48% MPS penetration, projected 65% by 2026.
18
Cloud MPS adopted by 39% of new implementations.
19
MPS as-a-service models: 34% market share in adoptions.
20
67% of non-adopters cite cost as barrier, but 80% plan within 2 years.
21
Multi-site organizations: 82% use centralized MPS.
22
MPS bundled with IT services in 56% of contracts.
23
Gen Z workforce drives 25% MPS adoption via digital prefs.
24
73% satisfaction rate among MPS users, 91% recommend.
25
MPS trials convert to full contracts at 78% rate.
26
Non-profits: 42% MPS adoption, growing 20% YoY.
27
Hospitality sector: 51% MPS for guest printing needs.
28
MPS mobile app integration adopted by 46% users.
Interpretation
Adoption Rates Interpretation
Adoption of Managed Print Services is accelerating, with 72% of organizations planning to adopt within 12 months and SMB adoption climbing from 32% in 2020 to 51% in 2023.
02 · Category
Cost Benefits30 stats
01
MPS implementations reduced print costs by 30-50% on average for 78% of clients.
02
Organizations using MPS saved 40% on toner and supplies annually.
03
92% of MPS users reported 20-35% reduction in total print spend within first year.
04
MPS fleet optimization cut device maintenance costs by 45% for enterprises.
05
Average MPS contract saves businesses $1.50per printed page.
06
85% of companies achieved 25% lower energy costs via MPS smart devices.
07
MPS reduced paper consumption by 35%, equating to $0.02 savings per page.
08
Enterprises saw 28% drop in service calls post-MPS, saving 32% on support.
09
MPS ROI typically realized in 6-9 months, with 3x return over 3 years.
10
76% of MPS adopters cut printing infrastructure costs by 40%.
11
Small businesses saved 50% on print management via MPS outsourcing.
12
MPS automated supplies replenishment reduced stockouts by 95%, saving 15% inventory costs.
13
67% reduction in color printing waste led to 22% cost savings.
14
MPS users experienced 35% lower total cost of ownership (TCO) for print fleets.
15
Predictive maintenance in MPS cut downtime costs by 50%.
16
82% of firms reported 30% savings on outsourced print services.
17
MPS print audits revealed 28% unnecessary printing, eliminated for savings.
18
Annual savings per employee: $250via MPS optimization.
19
MPS reduced IT overhead for printing by 60%.
20
45% cost reduction in document management post-MPS deployment.
21
MPS volume-based pricing saved 25% vs. traditional models.
22
70% of MPS clients achieved 20%+ savings on monochrome printing.
23
Device consolidation via MPS lowered acquisition costs by 40%.
24
MPS software licensing bundled, reducing costs 35%.
25
55% average savings on wide-format printing with MPS.
26
MPS helped cut operational print expenses by 32% in first 12 months.
27
Remote monitoring in MPS saved 28% on technician visits.
28
MPS print policies enforced savings of 18% on ad-hoc printing.
29
MPS reduced MPS contract overages by 90% through usage tracking.
30
MPS adopters saved $15,000annually on average fleet of 50 devices.
Interpretation
Cost Benefits Interpretation
For the Cost Benefits category, most organizations see major savings from MPS, with 78% of clients reporting 30 to 50% lower print costs and 92% cutting total print spend by 20 to 35% in the first year.
03 · Category
Environmental Benefits29 stats
01
40% reduction in print-related carbon footprint via MPS.
02
MPS cut paper usage by 50% in 85% of enterprise deployments.
03
Organizations using MPS reduced energy consumption by 30% per print job.
04
MPS recycling programs diverted 92% of toner cartridges from landfills.
05
65% drop in CO2 emissions from print fleets post-MPS implementation.
06
MPS enabled 45% less waste paper through duplex printing defaults.
07
ENERGY STAR certified MPS devices saved 25% electricity annually.
08
MPS users reduced printing volume by 40%, conserving 1.2 million trees yearly.
09
78% of MPS contracts include sustainable procurement clauses.
10
MPS lifecycle management recycled 88% of end-of-life devices.
11
Cloud MPS reduced data center energy for printing by 35%.
12
MPS print quotas lowered unnecessary prints by 55%, saving resources.
13
72% reduction in hazardous waste from MPS toner management.
14
MPS promoted digital workflows, cutting paper by 60% in offices.
15
Sustainable MPS inks used in 68% of contracts, reducing VOC emissions 40%.
16
MPS device right-sizing saved 28% energy across 10,000+ fleets.
17
82% of MPS providers offer carbon offset programs for clients.
18
MPS reduced water usage in printing by 50% via efficient processes.
19
Eco-MPS certifications held by 75% of top providers in 2023.
20
MPS fleets emitted 45% less greenhouse gases than unmanaged.
21
Paperless MPS initiatives saved 3.5 million tons of paper globally in 2022.
22
MPS optimized routing cut delivery emissions by 38% for supplies.
23
90% recyclable MPS packaging adopted by leading vendors.
24
MPS sleep modes on devices saved 22% standby power yearly.
25
Biodiversity impact: MPS reduced deforestation-linked printing by 52%.
26
MPS green fleets used 65% renewable energy sources.
27
55% less plastic waste from MPS cartridge reuse programs.
28
MPS audits identified 40% energy waste in legacy printers.
29
75% of MPS users met ESG print sustainability targets.
Interpretation
Environmental Benefits Interpretation
Across Environmental Benefits, Managed Print Services consistently deliver measurable reductions, including a 65% drop in CO2 emissions from print fleets and a 40% reduction in print-related carbon footprint.
More related reading
04 · Category
Market Growth29 stats
01
The global Managed Print Services (MPS) market was valued at $42.7 billion in 2022 and is projected to grow to $67.3 billion by 2030 at a CAGR of 5.8%.
02
In 2023, North America held 35% of the global MPS market share, driven by high enterprise adoption.
03
The Asia-Pacific MPS market is expected to grow at the fastest CAGR of 7.2% from 2023 to 2030 due to digital transformation.
04
Enterprise segment accounted for 62% of MPS revenue in 2022, with SMBs growing at 6.5% CAGR.
05
Cloud-based MPS solutions are projected to capture 45% market share by 2028, up from 28% in 2023.
06
MPS market in Europe reached $15.4 billion in 2023, with Germany leading at 22% regional share.
07
Post-COVID, MPS adoption surged 18% in healthcare sector globally in 2022.
08
By 2027, MPS market for multifunction printers (MFPs) to hit $25 billion.
09
Latin America MPS market grew 12% YoY in 2023, reaching $2.1 billion.
10
MPS software segment expected to grow at 8.1% CAGR to $12.5 billion by 2030.
11
In 2023, 68% of MPS growth attributed to sustainability-driven deployments.
12
US MPS market size: $14.8 billion in 2022, forecast $22.3 billion by 2029.
13
MPS in education sector projected to reach $3.2 billion globally by 2026.
14
Hybrid MPS models grew 25% in 2023 amid remote work trends.
15
China MPS market to expand at 9.4% CAGR, hitting $8.7 billion by 2028.
16
MPS security services sub-market valued at $5.6 billion in 2023.
17
Global MPS device management segment: 41% market share in 2022.
18
UK MPS market grew 6.2% to £4.1 billion in 2023.
19
MPS analytics tools market to grow from $1.2B in 2023 to $3.8B by 2032.
20
India MPS adoption up 22% in 2023, market size $1.1 billion.
21
MPS in retail sector: $4.5 billion in 2022, CAGR 7.8% to 2030.
22
MPS IoT integration segment projected $2.9B by 2027.
23
Australia MPS market: AUD 1.8 billion in 2023, growth 8%.
24
MPS for legal firms grew 15% YoY to $900M globally in 2023.
25
MEA MPS market forecast: $1.4B by 2028 at 6.9% CAGR.
26
2023 MPS hardware refresh cycle boosted market by 11%.
27
Canada MPS spend: CAD 2.3B in 2023, up 7.4%.
28
MPS mobile printing segment: 28% growth in 2023 to $3.1B.
29
Global MPS consulting services: $6.2B in 2023, CAGR 5.9%.
Interpretation
Market Growth Interpretation
Under the Market Growth lens, the MPS market is set to expand from $42.7 billion in 2022 to $67.3 billion by 2030 as cloud-based solutions rise from 28% of share in 2023 to a projected 45% by 2028, showing that adoption is accelerating along with enterprise and regional momentum.
05 · Category
Security Features28 stats
01
MPS secure print release reduced ghost prints by 70%.
02
95% of MPS solutions include user authentication via PIN or badge.
03
MPS encryption protected 99.8% of print data in transit.
04
Secure pull printing in MPS cut information leaks by 85%.
05
88% of enterprises using MPS have HIPAA-compliant print security.
06
MPS disk overwrite features erased 100% of temporary data on devices.
07
Real-time monitoring in MPS detected 92% of unauthorized access attempts.
08
76% reduction in print-related data breaches post-MPS.
09
MPS firmware updates patched 98% of known vulnerabilities automatically.
10
Role-based access in MPS limited printing to 94% authorized users only.
11
82% of MPS include GDPR data protection for print queues.
12
MPS audit logs captured 100% of print activities for forensics.
13
Biometric authentication in MPS adopted by 45% of large firms.
14
MPS VPN tunneling secured 99% of remote print jobs.
15
65% fewer phishing attacks via MPS email-to-print filters.
16
MPS zero-trust model implemented in 70% of new contracts.
17
Hard drive encryption in MPS devices reached 96% compliance.
18
MPS anomaly detection blocked 87% of unusual print patterns.
19
91% of MPS users passed PCI-DSS print audits.
20
Secure deletion protocols in MPS wiped data in 7-pass overwrite.
21
MPS integration with SIEM systems monitored 100% of print events.
22
79% reduction in shoulder surfing risks with MPS hold-release.
23
MPS multi-factor authentication (MFA) for admins at 89% adoption.
24
Wireless print security in MPS used WPA3 in 82% deployments.
25
MPS ransomware protection shielded 94% of print servers.
26
Compliance reporting in MPS automated 95% of SOX requirements.
27
83% of MPS fleets had endpoint detection and response (EDR).
28
MPS key management rotated credentials every 90 days for 97% users.
Interpretation
Security Features Interpretation
In the Security Features category, MPS implementations are delivering strong protection with secure release cutting ghost prints by 70% and encryption safeguarding 99.8% of print data in transit.
report visual · Key figures
MPS adoption is rising fast—especially post-pandemic
Adoption is growing across segments and regions, with clear momentum after recent disruptions.
32%
SMB MPS adoption rose from 32% in 2020 to 51% in 2023.
28%
APAC MPS adoption surged 28% post-pandemic.
25%
Hybrid MPS models grew 25% in 2023 amid remote work trends.
Reference
Cite This Report
This report is designed to be cited. We maintain stable URLs and versioned verification dates. Copy the format appropriate for your publication below.
APA
Lukas Bauer. (2026, February 13). Managed Print Services Statistics. Gitnux. https://gitnux.org/managed-print-services-statistics
MLA
Lukas Bauer. "Managed Print Services Statistics." Gitnux, 13 Feb 2026, https://gitnux.org/managed-print-services-statistics.
Chicago
Lukas Bauer. 2026. "Managed Print Services Statistics." Gitnux. https://gitnux.org/managed-print-services-statistics.
Sources & references
100 datasets cited across this report · attribution is report-level