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Business FinanceTop 10 Best Taking Meeting Minutes Software of 2026
Discover top 10 tools for taking meeting minutes. Streamline meetings—find your perfect software today.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Minutes by Fellow
Action items and owners linked directly to each meeting’s minutes
Built for teams standardizing minutes into decisions and action items across recurring meetings.
Fireflies
AI-generated action items with direct linkage to the transcript
Built for teams generating minutes from recorded calls and needing searchable summaries.
Otter.ai
AI meeting summaries with extracted key points from live or recorded transcripts
Built for teams needing automated meeting minutes from calls with fast search and summaries.
Related reading
Comparison Table
This comparison table evaluates meeting minutes software across core workflows like recording, live transcription, action-item capture, and export formats. It includes Minutes by Fellow, Fireflies, Otter.ai, Microsoft Teams, Google Calendar, and other widely used options so readers can match features to real meeting needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Minutes by Fellow Captures meeting notes and action items during live meetings and helps format minutes for easy sharing. | AI meeting notes | 8.6/10 | 9.0/10 | 8.3/10 | 8.4/10 |
| 2 | Fireflies Records meetings and generates structured notes, decisions, and action items that can be exported as minutes. | meeting recording | 8.0/10 | 8.5/10 | 8.2/10 | 7.3/10 |
| 3 | Otter.ai Transcribes meetings and produces meeting summaries that can be used to draft meeting minutes. | transcription | 7.9/10 | 8.0/10 | 8.4/10 | 7.1/10 |
| 4 | Microsoft Teams Enables meeting chat, agenda content, and meeting notes workflows that support creating and distributing minutes. | collaboration suite | 8.2/10 | 8.4/10 | 8.7/10 | 7.4/10 |
| 5 | Google Calendar Supports meeting scheduling and shared documents integration for structured minutes workflows with Google Workspace. | workspace integration | 7.5/10 | 7.5/10 | 8.2/10 | 6.8/10 |
| 6 | Notion Builds meeting minutes pages with templates for agenda, decisions, and action items using databases and shared pages. | template-based | 8.1/10 | 8.2/10 | 8.4/10 | 7.8/10 |
| 7 | Confluence Creates minutes as wiki pages with structured templates and team workflows for capturing decisions and assignments. | enterprise wiki | 8.1/10 | 8.6/10 | 7.8/10 | 7.9/10 |
| 8 | Miro Uses collaborative boards with templates for agendas and note capture that can be converted into minutes artifacts. | visual collaboration | 8.0/10 | 8.4/10 | 7.8/10 | 7.6/10 |
| 9 | 1Password for Teams Stores and shares meeting minute files and attachments securely for finance teams that require access controls. | secure document sharing | 7.3/10 | 7.4/10 | 7.6/10 | 6.8/10 |
| 10 | Slack Centralizes meeting discussions and pinned minutes links with automated workflows via Slack integrations. | team communication | 7.5/10 | 7.2/10 | 8.6/10 | 6.9/10 |
Captures meeting notes and action items during live meetings and helps format minutes for easy sharing.
Records meetings and generates structured notes, decisions, and action items that can be exported as minutes.
Transcribes meetings and produces meeting summaries that can be used to draft meeting minutes.
Enables meeting chat, agenda content, and meeting notes workflows that support creating and distributing minutes.
Supports meeting scheduling and shared documents integration for structured minutes workflows with Google Workspace.
Builds meeting minutes pages with templates for agenda, decisions, and action items using databases and shared pages.
Creates minutes as wiki pages with structured templates and team workflows for capturing decisions and assignments.
Uses collaborative boards with templates for agendas and note capture that can be converted into minutes artifacts.
Stores and shares meeting minute files and attachments securely for finance teams that require access controls.
Centralizes meeting discussions and pinned minutes links with automated workflows via Slack integrations.
Minutes by Fellow
AI meeting notesCaptures meeting notes and action items during live meetings and helps format minutes for easy sharing.
Action items and owners linked directly to each meeting’s minutes
Minutes by Fellow stands out by turning meetings into structured artifacts tied to action items and searchable notes. It supports guided meeting templates, capture of decisions, and assignment of owners so minutes reflect outcomes, not just transcripts. The workflow also emphasizes linking notes to follow-ups inside the same system so teams can track what changed after the discussion.
Pros
- Action-item capture with owners helps minutes drive execution
- Templates for recurring meetings keep notes consistent and decision-focused
- Centralized search makes past minutes and decisions easy to retrieve
- Follow-up tracking stays connected to the meeting record
Cons
- Structured capture can feel rigid for highly informal meetings
- Advanced customization options are more limited than general-purpose docs tools
- Managing complex action-item workflows may require process discipline
Best For
Teams standardizing minutes into decisions and action items across recurring meetings
More related reading
Fireflies
meeting recordingRecords meetings and generates structured notes, decisions, and action items that can be exported as minutes.
AI-generated action items with direct linkage to the transcript
Fireflies turns meetings into searchable notes by combining automated capture with AI-assisted summarization. It supports importing recordings and generating action items, decisions, and key topics from speech. The workflow is built around accurate transcription, speaker labeling, and follow-up artifacts that teams can reuse in docs. It is best suited for organizations that want meeting minutes that stay tightly linked to the underlying audio and transcript.
Pros
- Automated meeting transcription tied to notes and summaries
- Speaker labeling improves accountability in action items
- Searchable transcript makes it easier to validate minutes
- AI extracts decisions, action items, and key topics
Cons
- Minutes quality depends heavily on audio clarity and mic quality
- Summaries can miss context when meetings shift rapidly
- Workflow customization for minutes templates is limited
Best For
Teams generating minutes from recorded calls and needing searchable summaries
Otter.ai
transcriptionTranscribes meetings and produces meeting summaries that can be used to draft meeting minutes.
AI meeting summaries with extracted key points from live or recorded transcripts
Otter.ai distinguishes itself with fast AI-powered meeting transcription that turns spoken discussion into searchable notes and key takeaways. It captures meetings from supported conferencing and then summarizes content into readable minutes with action items and highlights. Teams can export and share transcripts and notes, which helps distribute decisions without manual typing. The product mainly targets users who want minutes generated from audio content rather than template-driven agenda workflows.
Pros
- Accurate real-time transcription that produces usable meeting minutes quickly
- Automatic summaries reduce the time spent converting audio into notes
- Searchable transcripts make it easier to find decisions later
- Exports and sharing support common meeting documentation workflows
Cons
- Minutes quality drops when multiple speakers talk over each other
- Action items are not as reliably structured as template-based minutes tools
- Less control over minute formatting than dedicated documentation systems
Best For
Teams needing automated meeting minutes from calls with fast search and summaries
More related reading
Microsoft Teams
collaboration suiteEnables meeting chat, agenda content, and meeting notes workflows that support creating and distributing minutes.
Meeting recap with transcription and action item extraction in the Teams meeting experience
Microsoft Teams stands out with meeting capture tightly integrated into chat, calendar scheduling, and Microsoft 365 collaboration. It supports recording and transcription for meetings, plus searchable summaries and action items via meeting recap capabilities. Minutes can be captured in-during the session with OneDrive and Word integration for drafts. The platform also centralizes follow-up through Teams channels and task assignment workflows.
Pros
- Action item tracking through recurring channels and shared meeting artifacts
- Transcription and recording workflow reduces manual meeting notes effort
- Deep Microsoft 365 integration supports OneNote and Word minute drafts
- Searchable meeting artifacts help teams find decisions quickly
- Built-in breakout rooms support structured agenda formats
Cons
- Taking and formatting formal minutes still needs manual review
- Meeting recap outputs can vary in accuracy for complex discussions
- Advanced automation for minutes requires additional setup and policies
- Long recordings can be difficult to navigate without strong indexing
Best For
Organizations standardizing meeting capture, transcription, and follow-up within Microsoft 365
Google Calendar
workspace integrationSupports meeting scheduling and shared documents integration for structured minutes workflows with Google Workspace.
Real-time event invites with updates across shared calendars
Google Calendar stands out for turning meeting schedules into a shared, real-time calendar experience with minimal setup. It supports event creation, recurring meetings, invite workflows, and time zone-aware scheduling across accounts. It integrates with Google Workspace and external calendar systems, which helps teams keep meeting logistics consistent. As taking-meeting-minutes support, it relies on links to Docs or Drive files because the calendar itself does not provide a dedicated minutes capture workspace.
Pros
- Fast meeting scheduling with recurring events and instant invites
- Real-time shared calendars reduce coordination delays
- Time zone handling and calendar views support global teams
- Event attachments and Drive links keep meeting materials organized
Cons
- No built-in minutes template or structured minute fields
- Minutes still require a separate Docs or task workflow
- Permissions for linked materials can confuse attendees
Best For
Teams that schedule meetings centrally and store minutes in Docs
Notion
template-basedBuilds meeting minutes pages with templates for agenda, decisions, and action items using databases and shared pages.
Databases for action items and decisions linked to meeting pages
Notion stands out for turning meeting minutes into structured knowledge using pages, databases, and flexible templates. It supports agenda and minutes layouts with checklists, rich text, and linked records to track decisions, action items, and owners. Its search, permissions, and knowledge-organization features help teams find past meetings and reuse formats across departments.
Pros
- Database-backed action items link to decisions and meeting pages.
- Templates and recurring pages standardize minutes structure across teams.
- Strong search finds past decisions and notes across all linked content.
Cons
- No purpose-built meeting capture workflow for audio or live transcription.
- Action-item workflows need setup because there is no native minutes template engine.
- Large minutes collections can feel manual without strict page conventions.
Best For
Teams needing customizable minutes captured into searchable knowledge bases
More related reading
Confluence
enterprise wikiCreates minutes as wiki pages with structured templates and team workflows for capturing decisions and assignments.
Jira issue linking on Confluence pages for action items tracked from meeting minutes
Confluence organizes meeting minutes as collaborative pages with templates, nested sections, and consistent formatting across teams. Meeting notes become searchable records through full-text indexing and page-level structure for decisions, action items, and links. Tight Jira alignment enables agenda items, decisions, and follow-ups to reference issues and track outcomes after the meeting. Granular permissions and space-level governance support structured documentation for distributed groups.
Pros
- Page templates make repeatable meeting minute formats easy to enforce
- Strong search and history improve retrieval of past decisions and context
- Jira linking ties minutes to actionable issues and follow-through
Cons
- Advanced page formatting and macros can feel heavy for simple notes
- Meeting-centric workflows require discipline since minutes are not a dedicated minutes app
- Permission setup across spaces can add friction for new teams
Best For
Teams documenting decisions in shared spaces with Jira-backed action tracking
Miro
visual collaborationUses collaborative boards with templates for agendas and note capture that can be converted into minutes artifacts.
Miro whiteboards with meeting templates and sticky-note workflows
Miro stands out for turning meeting notes into a collaborative visual workspace with boards, templates, and shared editing. Teams can capture structured notes using sticky notes, tables, timelines, and vote widgets, then keep decisions and action items visible on the same canvas. Live co-editing, commenting, and version history support meeting recap workflows and async follow-ups. Exports and integrations help convert board content into artifacts for reporting and ongoing project work.
Pros
- Visual canvases make minutes easy to scan and share
- Templates and sticky notes support fast meeting capture
- Comments and task-ready layouts keep decisions and actions together
- Live collaboration enables real-time co-authoring during meetings
Cons
- Large canvases can become cluttered without layout discipline
- Freeform boards add overhead versus simple text minutes
- Action tracking depends on manual organization and updates
Best For
Teams needing visual meeting minutes and decision tracking in one shared board
More related reading
1Password for Teams
secure document sharingStores and shares meeting minute files and attachments securely for finance teams that require access controls.
Vault sharing with granular permissions and audit history for secret access
1Password for Teams primarily distinguishes itself with strong, centralized secret management for teams, which reduces access sprawl for meeting credentials. It supports shared vaults, fine-grained access controls, and audited sharing actions that help keep meeting-related access consistent across participants. It can store meeting artifacts like API tokens and credentials used for minutes workflows, including for integrations that fetch or publish meeting data. It does not provide a dedicated meeting minutes editor, so note capture and action tracking require separate meeting or document tools.
Pros
- Shared vaults centralize meeting credentials and reduce secret sprawl
- Granular access permissions support controlled meeting access for different teams
- Audit trails document when secrets are shared and accessed
Cons
- No built-in meeting minutes creation, formatting, or action tracking
- Secret storage is not a substitute for agenda capture and decision logs
- Minutes workflows depend on external tools and integrations
Best For
Teams securing meeting credentials and enabling minutes workflows via integrations
Slack
team communicationCentralizes meeting discussions and pinned minutes links with automated workflows via Slack integrations.
Threaded conversations for keeping decisions and follow-ups attached to the right meeting message
Slack stands out with real-time threaded conversations that keep meeting discussions connected to action items. Users can capture decisions and tasks in channels using pinned messages, templates, and searchable message history. Integrations with calendar systems and third-party meeting tools support workflows that bring agenda and notes into the same place. Its meeting-centric collaboration is strongest when teams run recurring channels for specific projects and review updates asynchronously.
Pros
- Threaded replies keep meeting notes and decisions tightly linked
- Searchable history makes past minutes easy to retrieve
- Channel workflows centralize agendas, updates, and follow-ups
- Third-party integrations connect docs, calendars, and ticketing systems
Cons
- No built-in minutes document generator or structured agenda forms
- Meeting formatting and sign-off require external docs or processes
- Action tracking depends on integrations rather than native minute fields
Best For
Teams capturing minutes in channels with threaded discussions and integrations
Conclusion
After evaluating 10 business finance, Minutes by Fellow stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Taking Meeting Minutes Software
This buyer's guide explains how to pick taking meeting minutes software that turns discussions into decisions, action items, and searchable records. It covers Minutes by Fellow, Fireflies, Otter.ai, Microsoft Teams, Google Calendar, Notion, Confluence, Miro, 1Password for Teams, and Slack. Each section ties selection criteria to concrete capabilities such as action-item ownership links, AI transcript-backed minutes, Jira-linked follow-up, and threaded decision tracking in channels.
What Is Taking Meeting Minutes Software?
Taking meeting minutes software helps capture meeting inputs and convert them into shareable minutes that include decisions, action items, and follow-ups. These tools reduce manual typing by using structured templates like those in Minutes by Fellow, Confluence, and Notion or by generating minutes from recordings through Fireflies, Otter.ai, and Microsoft Teams. Teams use these systems to keep decisions searchable and to connect tasks to the meeting that created them, such as pairing action items with owners in Minutes by Fellow or attaching follow-ups to transcript segments in Fireflies. For teams already standardized on Microsoft 365, Microsoft Teams can capture and summarize meetings into artifacts that plug into Word and OneDrive workflows.
Key Features to Look For
The best minutes tools match the way work actually happens, either by structuring minutes during the meeting or by generating them from transcripts and recordings.
Action items tied to owners inside the minutes record
Minutes by Fellow links action items and owners directly to each meeting’s minutes so the document reflects accountability, not just what was said. This approach supports recurring meeting consistency through guided templates that keep decisions and next steps aligned to owners.
Transcript-linked AI extraction of decisions, action items, and topics
Fireflies generates structured notes by combining transcription with AI extraction of decisions, action items, and key topics. This creates a traceable chain from audio and transcript to minutes content, and it supports validation by searching the transcript.
AI summaries that produce minutes-ready key points quickly
Otter.ai turns live or recorded speech into searchable notes and produces meeting summaries that can be used to draft meeting minutes. This works best when minutes must be created rapidly and shared without heavy formatting control.
Meeting recap capture with transcription and action item extraction
Microsoft Teams provides meeting recap capabilities that combine transcription, searchable meeting artifacts, and action item extraction within the Teams experience. Teams also benefit from integration into OneDrive and Word drafts for minutes formatting and from centralized follow-up via Teams channels and task workflows.
Database-backed minutes with linked decisions and action items
Notion uses pages and databases to link agenda, decisions, action items, and owners to meeting pages. Strong search across linked content helps teams retrieve past decisions and reapply templates when minutes are reused across departments.
Decision tracking tied to issue systems for follow-through
Confluence integrates with Jira so meeting minutes can link agenda items, decisions, and follow-ups to issues. This reduces the gap between a decision in minutes and an owner in tracking by keeping follow-up references inside Jira-backed workflows.
How to Choose the Right Taking Meeting Minutes Software
Selecting the right tool requires matching minutes capture to the source of truth for the meeting, whether that is a live template flow, a recording transcript, or a collaboration workspace.
Choose the capture model: structured live templates or transcript-first automation
If minutes must reflect decisions and ownership in real time, Minutes by Fellow and Confluence use structured templates to enforce repeatable formatting and decision-focused capture. If meetings are primarily calls and recorded sessions, Fireflies and Otter.ai generate minutes from transcription with AI summaries and extracted action items.
Plan how action items become trackable work
Minutes by Fellow directly links action items and owners to each meeting record so tasks are anchored to the minutes. Confluence connects minutes to Jira issues so decisions automatically map to tracked items for follow-through.
Validate how minutes will be searched and navigated after the meeting
Fireflies and Otter.ai provide searchable transcripts so action items and decisions can be validated against the underlying speech. Notion and Confluence rely on full-text indexing and linked pages or databases so teams can retrieve past decisions and minutes context.
Match the collaboration style to the workspace teams already use
Microsoft Teams fits organizations standardizing meeting capture, transcription, and follow-up within Microsoft 365 using Teams channels, OneDrive, and Word. Slack fits teams that capture minutes links and decisions in channels with threaded conversations to keep follow-ups attached to the right meeting message.
Avoid mismatches that create manual work after capture
If minutes must be produced from audio with strong traceability, avoid relying on Google Calendar alone because it supports scheduling and shared document links but has no dedicated minutes template or structured minute fields. If teams need secure credential handling for minutes workflows, use 1Password for Teams for vault and audit needs, but keep minutes creation in a dedicated notes or capture tool.
Who Needs Taking Meeting Minutes Software?
Taking meeting minutes software benefits teams that need consistent decision records, traceable action items, and searchable meeting history.
Teams standardizing minutes into decisions and action items across recurring meetings
Minutes by Fellow excels for teams standardizing minutes into outcomes by linking action items and owners directly to each meeting’s minutes. Confluence also fits teams that want repeatable minutes formats with decisions and assignments enforced via templates and searchable page history.
Teams generating minutes from recorded calls with searchable summaries
Fireflies is built for transcription-first workflows where AI extracts decisions, action items, and key topics tied to the transcript. Otter.ai also targets teams that need fast, usable meeting minutes from live or recorded audio with searchable transcripts.
Organizations standardized on Microsoft 365 that want recap capture inside Teams
Microsoft Teams fits organizations that want transcription, meeting recap artifacts, and action item extraction inside the meeting experience. Teams can draft minutes using OneDrive and Word integration and centralize follow-up through Teams channels and task workflows.
Teams documenting decisions in Jira-backed shared spaces
Confluence is the best fit when minutes must connect to tracked work through Jira issue linking from minutes pages. Notion is a strong alternative for teams that want database-backed minutes with linked decisions and action items across a searchable knowledge base.
Common Mistakes to Avoid
Common failures in minutes workflows come from choosing tools that do not match the meeting source, from under-planning action tracking, and from relying on systems that have no minutes capture engine.
Selecting a scheduling tool instead of a minutes capture workspace
Google Calendar supports event creation and recurring meeting invites, but it does not provide a built-in minutes template or structured minute fields. Minutes still require a separate workflow in Docs or tasks, which adds manual handoff work that minutes tools like Minutes by Fellow or Confluence avoid.
Assuming a general note workspace can replace a transcript-to-minutes workflow
Notion and Confluence can store and organize minutes pages and databases, but neither provides a purpose-built audio or live transcription capture workflow. Fireflies and Microsoft Teams reduce this manual step by producing minutes from recordings and transcription with action item extraction.
Breaking traceability between minutes and the meeting content
Minutes quality degrades when audio clarity is poor, which can directly impact Fireflies minutes output since transcription accuracy drives the extracted decisions and action items. Otter.ai can also struggle when multiple speakers talk over each other, so mic quality and speaker overlap management matter for transcript-linked minutes tools.
Relying on secret storage as a substitute for minutes creation
1Password for Teams stores and shares credentials with granular access controls and audited sharing, but it does not create or format meeting minutes. Secure credentials can support integrations that fetch or publish minutes data, while minutes capture still needs Minutes by Fellow, Fireflies, Otter.ai, or Microsoft Teams.
How We Selected and Ranked These Tools
we evaluated each tool by scoring features, ease of use, and value as three weighted sub-dimensions. Features carried weight 0.40, ease of use carried weight 0.30, and value carried weight 0.30. The overall rating is the weighted average of those three scores using overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. Minutes by Fellow separated itself from lower-ranked tools on features by linking action items and owners directly to each meeting’s minutes, which creates a strong execution-focused minutes artifact rather than standalone notes.
Frequently Asked Questions About Taking Meeting Minutes Software
Which tool best turns meeting minutes into trackable outcomes with owners and action items?
Minutes by Fellow focuses on linking action items and assigning owners directly to each meeting’s minutes. That approach keeps decisions and follow-ups tied to the same record, unlike general note tools that store tasks separately.
What option is most effective for generating meeting minutes from recordings with accurate transcripts?
Fireflies and Otter.ai both generate minutes from audio using AI transcription and then convert speech into searchable summaries. Fireflies emphasizes linkage between the transcript and extracted action items, while Otter.ai prioritizes fast searchable notes and key takeaways.
Which solution fits teams already running Microsoft 365 for scheduling, documentation, and collaboration?
Microsoft Teams fits because meeting capture, transcription, and meeting recaps connect directly to Teams chat, calendar scheduling, and Microsoft 365 collaboration. OneDrive and Word integration supports drafting minutes from the captured recap, and Teams channels centralize follow-up.
How do tools differ for minutes that must live inside structured team knowledge bases?
Notion and Confluence treat minutes as searchable documentation with reusable templates. Notion stores minutes in pages and databases for linked decisions and action items, while Confluence uses space-level governance and full-text indexing, with Jira linking for issue-backed outcomes.
Which tool is best for visual minutes where decisions and tasks must stay on the same canvas?
Miro works best when meetings need visual structure using boards, sticky notes, tables, and timelines. Decisions and action items remain in the same shared workspace through live collaboration, comments, and version history.
Which platform is better suited for capturing minutes inside ongoing team conversations?
Slack fits teams that want minutes embedded in threaded channel discussions. Users can capture decisions and tasks in channels with pinned messages and rely on integrations to connect agenda and notes, keeping follow-ups attached to the right conversation.
What’s the right choice for teams that mainly need shared meeting scheduling and then store minutes elsewhere?
Google Calendar supports centralized, real-time event invites and recurring scheduling across accounts, but it does not provide a dedicated minutes editor. Teams typically create calendar events and then store minutes as separate Docs or Drive files that connect to those events.
When is Confluence preferred over a general documentation tool for engineering-driven action tracking?
Confluence is preferred when action items must map to engineering work in Jira. Its templates and consistent page structure support searchable minutes, and Jira issue linking lets teams track outcomes after decisions are recorded.
Can 1Password for Teams be used as a minutes system for capturing meeting notes?
1Password for Teams is not a minutes editor and it does not replace note-taking tools like Notion, Confluence, or Minutes by Fellow. It supports secure storage for meeting-related credentials such as API tokens and audited sharing, which enables integrations that fetch or publish meeting data.
What integration and workflow pattern works best for teams that want minutes attached to both audio and searchable text?
Fireflies is designed for this pattern because it imports recordings, produces transcripts, and then generates minutes with action items and decisions linked back to the transcript. Otter.ai also follows a transcript-first workflow but emphasizes faster summaries and searchable notes.
Tools reviewed
Referenced in the comparison table and product reviews above.
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