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Business FinanceTop 10 Best Meeting Minute Software of 2026
Discover top tools to create clear, organized meeting minutes effortlessly. Streamline your workflow today.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Diligent Boards
Minute approval workflows with audit-friendly governance controls
Built for board and committee teams needing controlled, audit-ready minute workflows.
OnBoard
Minutes from structured agenda and note capture that outputs consistent formatted meeting minutes
Built for teams standardizing meeting minutes with repeatable templates and simple workflows.
MinuteDock
Action item tracking with clear owners tied directly to each meeting’s minutes
Built for teams that need consistent meeting minutes with clear actions and owners.
Related reading
Comparison Table
This comparison table evaluates Meeting Minute Software platforms including Diligent Boards, OnBoard, MinuteDock, Boardable, Govenda, and other common options used for capturing, organizing, and publishing meeting minutes. You will see side-by-side differences across key capabilities such as workflow, approvals, permissions, collaboration tools, and document management so you can match a platform to your governance and meeting process.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Diligent Boards Board management software that supports structured meeting minutes creation, review workflows, and audit-ready document storage for corporate governance. | enterprise boards | 9.1/10 | 9.3/10 | 8.0/10 | 7.8/10 |
| 2 | OnBoard Corporate meeting management software that generates agenda and minutes packages, supports approvals, and centralizes meeting records. | board portal | 7.4/10 | 7.6/10 | 8.1/10 | 7.0/10 |
| 3 | MinuteDock Minute management platform that helps draft, approve, and publish meeting minutes with version control and searchable history. | minutes management | 7.4/10 | 7.6/10 | 7.8/10 | 7.1/10 |
| 4 | Boardable Board meeting management software that supports agenda creation, document packs, voting, and minute capture workflows. | board meeting mgmt | 8.1/10 | 8.7/10 | 7.6/10 | 7.8/10 |
| 5 | Govenda Meeting and board document management that organizes governance materials and supports minute workflows for formal meetings. | governance workflow | 7.8/10 | 8.3/10 | 7.2/10 | 7.6/10 |
| 6 | Microsoft Teams Microsoft Teams supports meeting recording, transcript capture, and post-meeting collaboration that can be used to produce meeting minutes. | meeting collaboration | 8.1/10 | 8.6/10 | 8.0/10 | 7.6/10 |
| 7 | Atlassian Confluence Confluence is a collaborative wiki where teams maintain meeting minute pages, templates, and approval workflows. | wiki minutes | 8.1/10 | 8.6/10 | 7.7/10 | 7.9/10 |
| 8 | Notion Notion lets teams create structured meeting minutes pages with templates, assignments, and shared databases for action tracking. | all-in-one workspace | 8.1/10 | 8.6/10 | 7.9/10 | 8.0/10 |
| 9 | monday work management monday.com helps teams capture decisions and convert discussion outcomes into tracked tasks that can be referenced in meeting minutes. | work management | 7.4/10 | 8.1/10 | 7.6/10 | 6.9/10 |
| 10 | Google Docs Google Docs supports collaborative drafting of meeting minutes with revision history and share controls. | document collaboration | 7.3/10 | 7.6/10 | 8.8/10 | 8.0/10 |
Board management software that supports structured meeting minutes creation, review workflows, and audit-ready document storage for corporate governance.
Corporate meeting management software that generates agenda and minutes packages, supports approvals, and centralizes meeting records.
Minute management platform that helps draft, approve, and publish meeting minutes with version control and searchable history.
Board meeting management software that supports agenda creation, document packs, voting, and minute capture workflows.
Meeting and board document management that organizes governance materials and supports minute workflows for formal meetings.
Microsoft Teams supports meeting recording, transcript capture, and post-meeting collaboration that can be used to produce meeting minutes.
Confluence is a collaborative wiki where teams maintain meeting minute pages, templates, and approval workflows.
Notion lets teams create structured meeting minutes pages with templates, assignments, and shared databases for action tracking.
monday.com helps teams capture decisions and convert discussion outcomes into tracked tasks that can be referenced in meeting minutes.
Google Docs supports collaborative drafting of meeting minutes with revision history and share controls.
Diligent Boards
enterprise boardsBoard management software that supports structured meeting minutes creation, review workflows, and audit-ready document storage for corporate governance.
Minute approval workflows with audit-friendly governance controls
Diligent Boards stands out for meeting and governance workflow support built around board and committee use cases rather than generic note-taking. It delivers structured agendas, minute templates, document management, and version-controlled meeting materials tied to each meeting record. It also supports approvals and secure collaboration so stakeholders can review minutes and attachments with audit-ready traceability. The result is a governance-focused meeting minute system with strong controls and paperless meeting operations.
Pros
- Governance-first meeting workflow for boards and committees
- Structured agenda and minute templates for consistent documentation
- Secure document management with meeting-specific record organization
Cons
- Implementation effort is higher than simple minute apps
- Advanced governance features raise cost for small teams
- User experience can feel administration-heavy for casual users
Best For
Board and committee teams needing controlled, audit-ready minute workflows
More related reading
OnBoard
board portalCorporate meeting management software that generates agenda and minutes packages, supports approvals, and centralizes meeting records.
Minutes from structured agenda and note capture that outputs consistent formatted meeting minutes
OnBoard focuses on meeting minute workflows with guided templates and structured outputs for faster documentation. It supports creating agendas and capturing attendee details so minutes stay consistent across meetings. The workflow includes turning notes into formatted minutes that are easier to review and distribute. It is best suited for teams that want standardization more than deep customization.
Pros
- Guided templates keep minutes consistent across meetings
- Structured attendee and agenda fields reduce manual formatting
- Readable export style supports quick sharing and review
Cons
- Limited advanced customization for highly specific minute formats
- Collaboration and permissions feel basic compared with top minute platforms
- Automation options are narrower than full workflow suites
Best For
Teams standardizing meeting minutes with repeatable templates and simple workflows
MinuteDock
minutes managementMinute management platform that helps draft, approve, and publish meeting minutes with version control and searchable history.
Action item tracking with clear owners tied directly to each meeting’s minutes
MinuteDock centers meeting minutes around quick capture and structured outputs that teams can reuse across recurring meetings. It supports action items, attendees, and searchable minute records so follow-ups stay traceable. The product is geared toward process consistency rather than heavy document publishing workflows, which keeps the focus on decision capture and accountability. It competes best when you want a dedicated minutes workflow instead of retrofitting minutes into generic docs tools.
Pros
- Structured meeting minutes with consistent sections for decisions and action items
- Action items and ownership are easy to capture during or after meetings
- Searchable minutes history supports quick retrieval for recurring discussions
Cons
- Fewer advanced collaboration and review workflows than mature doc suites
- Integrations appear limited compared with enterprise note and task ecosystems
- Export and formatting options may feel basic for complex corporate templates
Best For
Teams that need consistent meeting minutes with clear actions and owners
More related reading
Boardable
board meeting mgmtBoard meeting management software that supports agenda creation, document packs, voting, and minute capture workflows.
Agenda and minutes templates that enforce consistent governance formatting
Boardable stands out with structured meeting workflows that convert board and committee agendas into consistently formatted minutes. It supports templates, voting, document sharing, and action items tied to specific meetings. The system is designed for recurring governance cycles with audit-friendly histories of agendas, minutes, and attachments. It is stronger for boards and committees than for lightweight ad hoc note-taking.
Pros
- Meeting templates produce uniform minutes across board and committee meetings
- Action items and follow-up tracking connect minutes to real owners and deadlines
- Role-based access supports controlled document distribution and governance workflows
Cons
- Setup for templates and roles takes time before teams see full benefit
- Not as flexible for informal team meetings that lack governance structure
Best For
Governance teams needing template-driven board minutes with action tracking
Govenda
governance workflowMeeting and board document management that organizes governance materials and supports minute workflows for formal meetings.
Configurable agenda-driven minutes workflow with action assignment and approvals
Govenda stands out with meeting minutes workflows built for government-style processes and structured document outputs. It focuses on tasking, approvals, and automated routing tied to agenda items, actions, and decision records. The tool emphasizes configurable governance templates and traceable updates from draft minutes to finalized minutes. It can feel heavy if you only need lightweight minutes capture without approvals or formal action tracking.
Pros
- Governance-ready minute workflows with approvals and audit trails
- Structured agenda and action item handling improves consistency
- Configurable templates help teams standardize minute formats
- Action assignment keeps follow-ups tied to the meeting record
Cons
- Setup and configuration can take longer than basic minute tools
- Less ideal for teams wanting simple transcription-only minutes
- Formal workflow design can slow quick ad hoc meetings
Best For
Organizations needing structured minute workflows with approvals and action tracking
Microsoft Teams
meeting collaborationMicrosoft Teams supports meeting recording, transcript capture, and post-meeting collaboration that can be used to produce meeting minutes.
Meeting transcription with search inside Teams meeting recordings and transcripts
Microsoft Teams stands out for meeting minutes captured inside a workflow that already includes chat, calendars, and shared files. It supports meeting recording, live captions, and transcription, then displays transcripts and recording links in the meeting context. You can capture decisions and action items by pairing transcripts with OneNote or Planner, and you can surface outcomes through Teams posts and meeting notes. Its meeting minute automation is strongest when you rely on Microsoft 365 features like Copilot transcription and downstream knowledge storage in OneDrive and SharePoint.
Pros
- Built-in recording and transcription tied to the meeting thread
- Search transcripts and share them via chat, channels, and OneDrive
- Works natively with Microsoft 365 for notes, tasks, and follow-ups
Cons
- Minutes extraction and action-item formatting are limited without add-ons
- Meeting note structure depends on users capturing and posting it
- Advanced minutes features rely on paid Microsoft 365 and AI capability access
Best For
Organizations standardizing meeting minutes inside Microsoft 365 collaboration
More related reading
Atlassian Confluence
wiki minutesConfluence is a collaborative wiki where teams maintain meeting minute pages, templates, and approval workflows.
Reusable templates combined with inline comments and mentions for traceable meeting decisions
Confluence stands out because it turns meeting notes into durable, searchable knowledge with page hierarchies, templates, and strong collaboration controls. It supports structured meeting minutes with reusable page templates, comment threads, and assignment via Jira links. Office-style collaboration works through inline comments on text and attachments like documents or recordings. For meeting capture, it pairs well with Jira and Atlassian workflows instead of providing a dedicated speech-to-notes meeting minutes editor.
Pros
- Reusable page templates for consistent meeting minutes formatting
- Inline comments and mentions keep decisions traceable to the exact text
- Powerful search and page hierarchy make minutes easy to find later
- Jira linking supports action items with real issue tracking
Cons
- No built-in speech-to-text meeting minutes capture tool
- Structured minutes require manual template discipline and page editing
- Action item workflows rely on Jira integration for best results
- Permissions and spaces can feel complex for small teams
Best For
Teams documenting decisions and action items inside an Atlassian workflow
Notion
all-in-one workspaceNotion lets teams create structured meeting minutes pages with templates, assignments, and shared databases for action tracking.
Linked databases that connect action items to meetings and owners
Notion stands out by letting you turn meeting notes into structured databases with templates and linked pages. You can capture agenda, decisions, action items, owners, and due dates using built-in database views like boards and calendars. Share minutes with team members through page permissions and embed rich content such as documents, links, and attachments. Use Notion for lightweight minute-taking workflows where flexible formatting matters more than dedicated meeting telemetry.
Pros
- Database templates structure agenda, decisions, and action items
- Boards and calendars make action tracking fast across recurring meetings
- Flexible page permissions support internal sharing without extra tooling
Cons
- No dedicated meeting transcription or dial-in integration for minutes
- Action workflows need manual setup to match consistent minute formats
- Complex databases can slow down large workspaces
Best For
Teams that want customizable meeting minutes with action tracking
More related reading
monday work management
work managementmonday.com helps teams capture decisions and convert discussion outcomes into tracked tasks that can be referenced in meeting minutes.
Board automations that move action items to the next status and notify assignees after meeting updates
monday work management stands out by turning meeting follow-ups into trackable workflows with boards, statuses, and automation. It supports meeting minutes practices by letting teams create agendas, action items, owners, due dates, and recurring review checklists inside shared boards. Strong automations can notify assignees, update fields, and move items through stages when meetings are completed. It is less purpose-built for formatting formal minutes and approvals compared to dedicated minutes platforms.
Pros
- Boards capture attendees, decisions, and action items with owner and due date fields
- Automations update statuses and trigger notifications after meetings
- Recurring templates help standardize agendas and follow-up routines
- Custom workflows support approvals and stage-based tracking
Cons
- Minutes formatting and editorial controls are not as purpose-built as dedicated tools
- Complex automations require careful board design and testing
- Meeting-specific features like rollcall and minute signature workflows are limited
- Collaboration can feel like work management first, minutes second
Best For
Teams converting meeting outcomes into tracked tasks and workflows
Google Docs
document collaborationGoogle Docs supports collaborative drafting of meeting minutes with revision history and share controls.
Real-time editing with comments and version history for shared minute review
Google Docs stands out because it turns meetings into live, editable text documents shared in real time across the team. It supports structured minute drafting with templates, comments, and version history so multiple stakeholders can review the same minutes. Formatting tools and document collaboration reduce friction from one-off notes to finalized meeting records. Its main limitation for meeting minutes is the lack of built-in meeting capture, agenda timers, or automatic transcript-to-minutes workflows.
Pros
- Real-time co-editing for meeting minutes across the organization
- Comments, suggestions, and version history support review cycles
- Templates and formatting tools produce consistent, readable minutes
- Deep integration with Google Drive for organized storage and retrieval
Cons
- No native meeting recording or transcript-to-minutes conversion
- Action item tracking requires manual tables and follow-up ownership
- Advanced workflow automation needs external add-ons or scripts
Best For
Teams standardizing minute writing and review inside Google Workspace
Conclusion
After evaluating 10 business finance, Diligent Boards stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Meeting Minute Software
This buyer’s guide helps you choose meeting minute software that matches your governance level, workflow needs, and collaboration style. It covers Diligent Boards, OnBoard, MinuteDock, Boardable, Govenda, Microsoft Teams, Atlassian Confluence, Notion, monday work management, and Google Docs. Use the sections below to compare structured minute workflows, approvals, action tracking, and capture methods like transcription and search.
What Is Meeting Minute Software?
Meeting minute software helps teams capture meeting agendas, record decisions, and track action items in a repeatable format. It reduces scattered notes by centralizing minutes, supporting review or approval workflows, and linking minutes to ownership and follow-up. Many organizations also use these tools to create audit-ready histories of agendas, attachments, and finalized minutes. Diligent Boards and Boardable represent governance-first systems, while Microsoft Teams and Google Docs represent collaboration-first approaches that teams adapt for minutes.
Key Features to Look For
The right feature set determines whether minutes become a controlled record of decisions or a document that requires extra cleanup after each meeting.
Minute approval workflows with audit-ready controls
If you need traceable governance, tools like Diligent Boards deliver minute approval workflows with audit-friendly governance controls. Boardable also supports role-based access for controlled distribution and governance workflows that keep minutes and attachments tied to the meeting record.
Structured agenda and minute templates for consistency
Consistent minutes depend on templates that enforce the same sections every time. OnBoard outputs consistent formatted minutes from structured agenda and attendee fields, while Boardable and Diligent Boards use agenda and minute templates to enforce uniform governance formatting.
Action item capture with clear owners tied to minutes
Minutes stay useful when action items connect directly to who owns them and when they are due. MinuteDock centers action items and ownership tied to each meeting’s minutes, and Notion connects action items to meetings and owners through linked databases.
Searchable minutes history and traceable decision context
Teams need fast retrieval for recurring agenda topics and prior decisions. MinuteDock provides searchable minutes history, and Atlassian Confluence makes meeting minutes easy to find later through powerful search and page hierarchies with inline comments tied to exact text.
Governance document management for agendas, attachments, and version control
Audit-ready minutes require organized storage for agendas and attachments under each meeting record. Diligent Boards supports secure document management with meeting-specific record organization, and MinuteDock provides version control and searchable history around minutes records.
Capture and transcription inside existing collaboration ecosystems
If your workflow starts with recording and transcript search, Microsoft Teams supports meeting recording and transcription with searchable transcripts tied to the meeting context. For teams in Google Workspace, Google Docs supports real-time co-editing and version history, while Confluence and Notion support collaborative refinement through comments and page or database templates.
How to Choose the Right Meeting Minute Software
Match your meeting style to the tool’s strongest workflow so you do not rebuild formatting, approvals, or action tracking after the fact.
Define your governance and approval needs
If your minutes must be reviewed, approved, and stored with audit-friendly traceability, prioritize Diligent Boards or Govenda. Diligent Boards is built around minute approval workflows with governance controls, while Govenda emphasizes approvals and configurable agenda-driven routing from draft minutes to finalized minutes.
Pick the template model that matches your consistency requirement
If you want standardized formats, select tools that generate consistent minutes from structured inputs. OnBoard converts structured agenda and note capture into consistently formatted meeting minutes, while Boardable and Diligent Boards use agenda and minute templates to enforce uniform governance formatting.
Verify that action items connect to owners and the meeting record
Ensure action items are captured in the same system as the minutes so follow-up remains traceable. MinuteDock makes action items with owners central to the minutes workflow, and Notion links action items to meetings and owners through linked databases.
Choose the capture method that fits how meetings actually happen
If you rely on recordings and transcripts, Microsoft Teams provides meeting transcription with search inside Teams meeting recordings and transcripts. If you capture collaboratively after meetings, Google Docs supports real-time co-editing with comments and version history for shared minute review.
Validate the collaboration and review workflow inside your ecosystem
If your team already runs Jira and wants inline decision traceability, Atlassian Confluence supports inline comments and mention-style traceability plus Jira linking for action items. If you need flexible knowledge capture and assignment-like workflows without a dedicated transcription layer, Notion uses page permissions and linked databases for structured minutes and action tracking.
Who Needs Meeting Minute Software?
Meeting minute software fits teams that must standardize decision records, connect outcomes to follow-up, or centralize searchable minutes for future reference.
Boards and committees that need audit-ready, controlled minute workflows
Diligent Boards is a strong fit because it provides governance-first workflows with minute approval workflows and secure document management tied to each meeting record. Boardable also supports template-driven board minutes with role-based access and action items connected to specific meetings.
Organizations that need formal approvals, agenda-driven routing, and action tracking
Govenda fits organizations that require structured minute workflows with approvals and audit trails linked to agenda items and decisions. It is designed for traceable updates from draft minutes to finalized minutes with action assignment.
Teams standardizing minutes with repeatable templates and readable outputs
OnBoard is built for teams that want standardization using guided templates that turn structured agenda and note capture into consistent minutes. It focuses on getting formatted outputs quickly for review and distribution.
Teams converting meeting outcomes into tasks, statuses, and automated follow-ups
monday work management works best when minutes must drive tracked workflows, owners, due dates, and automated notifications after meetings. It is less purpose-built for formal minutes formatting, so it suits teams that prioritize execution over editorial control.
Common Mistakes to Avoid
Common failures happen when teams pick a tool that does not match their capture, approval, or action-tracking requirements.
Choosing a general document editor and expecting minutes to be automatically governance-ready
Google Docs supports real-time co-editing with comments and version history, but it lacks native meeting capture and transcript-to-minutes workflows. Diligent Boards provides governance-first minute workflows with approval controls and audit-friendly governance traceability.
Using a transcription-first tool but skipping structured minute formatting
Microsoft Teams can capture recordings and transcripts, but minutes extraction and action-item formatting remain limited without additional structure or add-ons. OnBoard and Boardable add guided templates so minutes stay consistent even when transcription outputs need cleanup.
Publishing minutes without connecting action items to owners
Tools like Google Docs and Confluence can capture discussions, but action workflows often require external discipline or Jira linking to keep owners clear. MinuteDock ties action items and ownership directly to each meeting’s minutes, and Notion links action items to meetings and owners via structured databases.
Treating collaborative wikis or databases as a replacement for a dedicated minutes workflow
Atlassian Confluence provides reusable templates and inline comments, but it does not include built-in speech-to-text minutes capture. Notion supports customizable meeting minutes with linked databases, but action workflows require manual setup to match consistent minute formats.
How We Selected and Ranked These Tools
We evaluated Diligent Boards, OnBoard, MinuteDock, Boardable, Govenda, Microsoft Teams, Atlassian Confluence, Notion, monday work management, and Google Docs using overall performance, features coverage, ease of use, and value. We separated Diligent Boards from lower-positioned tools by scoring strength in structured governance workflows, including minute approval workflows with audit-friendly governance controls and secure document management tied to each meeting record. We also prioritized tools that directly connect agenda structure, decision capture, and action ownership so minutes become traceable records instead of editable text. We reflected differences in ease of use where governance-heavy setups like Diligent Boards and Govenda trade speed for controlled workflows, while collaboration-first options like Google Docs and Confluence trade native capture for editorial flexibility.
Frequently Asked Questions About Meeting Minute Software
How do Diligent Boards and Boardable differ for board or committee minute workflows?
Diligent Boards is built around board and committee governance records with structured agendas, minute templates, document management, and version-controlled materials tied to each meeting. Boardable focuses on converting recurring board or committee agendas into consistently formatted minutes with templates, voting, document sharing, and action items attached to the meeting history.
Which tool is best for turning raw meeting notes into consistent, formatted minutes?
OnBoard uses guided templates and structured inputs for attendee details so minutes stay consistent across meetings. Microsoft Teams can also generate searchable minutes from meeting transcription and captions, then you can pair the transcript with OneNote or Planner to capture decisions and action items.
What should teams choose when they want action items tied directly to minutes instead of generic document writing?
MinuteDock centers meeting minutes on quick capture and structured records that include action items and attendees with searchable follow-ups. monday work management supports meeting outcomes as trackable workflow items with owners, due dates, and automations, even though it is less focused on formal minute formatting.
Can Atlassian Confluence replace a dedicated minutes editor for decision tracking with collaboration controls?
Atlassian Confluence works well when you want minutes as durable pages with reusable templates, comment threads, and inline collaboration. It pairs strongly with Jira by linking meeting decisions and assignments to existing work items, while it is not a dedicated speech-to-notes minutes capture editor like Microsoft Teams.
How does Govenda handle approvals and routing compared with a lightweight workflow tool?
Govenda emphasizes configurable governance templates with automated routing tied to agenda items, actions, and decision records, moving draft minutes toward finalized minutes through approvals. OnBoard focuses more on standardized minute outputs from guided templates and is not as heavily oriented around approval routing and formal tasking.
Which option is most suitable for recurring minutes where teams need to reuse the same structure across meetings?
Boardable enforces recurring governance formatting through templates that convert agendas into consistent minutes with action items per meeting cycle. MinuteDock supports reusable minutes for recurring meetings by structuring action items, attendees, and searchable minute records so follow-ups stay traceable.
How do Microsoft Teams and Google Docs support review and collaboration on finalized minutes?
Microsoft Teams keeps meeting context together by showing transcripts and recording links in the meeting experience, then you can record decisions and action items using OneNote or Planner tied to the meeting artifacts. Google Docs supports real-time shared editing with comments and version history so multiple stakeholders can revise the same minutes document until it is approved.
If we already work in Jira, how should we integrate meeting minutes and action assignments?
Atlassian Confluence supports assignment of meeting items through Jira links and keeps meeting decisions traceable through templates, mentions, and inline comments. monday work management can also turn meeting outcomes into trackable workflows with automation, but Confluence is the tighter fit for minutes stored as structured knowledge pages that point into Atlassian work tracking.
What common problem should teams expect when using Google Docs for meeting minutes capture versus dedicated tools?
Google Docs helps teams standardize drafting and review with templates, comments, and version history, but it does not provide built-in meeting capture, agenda timers, or automatic transcript-to-minutes workflows. Microsoft Teams reduces this gap by pairing transcription and captions with meeting recordings, which then improves how decisions and action items get captured from the meeting itself.
Tools reviewed
Referenced in the comparison table and product reviews above.
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