Quick Overview
- 1#1: eFax - Leading online fax service for sending and receiving faxes via email, web portal, or mobile app with dedicated toll-free numbers.
- 2#2: RingCentral - Comprehensive cloud communications platform with robust online faxing, integrated with voice, video, messaging, and team collaboration.
- 3#3: Fax.Plus - Modern secure online fax solution featuring mobile apps, OCR scanning, e-signatures, and unlimited storage.
- 4#4: MyFax - Established internet fax service enabling fax send/receive from email, desktop, or mobile with high reliability.
- 5#5: Nextiva - Unified business communications suite offering online fax alongside VoIP calling, video meetings, and CRM integrations.
- 6#6: iFax - Mobile-first online fax app for quick faxing from smartphones with templates, scheduling, and international support.
- 7#7: HelloFax - Simple online faxing service integrated with Dropbox for easy sending, receiving, and document management.
- 8#8: Ooma Office - Cost-effective VoIP platform with online fax features, virtual numbers, and basic business phone tools.
- 9#9: Vonage Business Communications - Scalable cloud PBX system providing online fax, SMS, video, and AI-powered communication features.
- 10#10: Phone.com - Affordable cloud phone service with online faxing, virtual numbers, and basic team collaboration tools.
These tools were selected based on a balanced evaluation of key factors: robust feature sets, consistent performance, intuitive user interfaces, and overall value, ensuring they meet the demands of both casual and enterprise users.
Comparison Table
This comparison table evaluates Internet Fax software such as eFax, MyFax, Fax.Plus, SleekFax, and RingCentral Fax side by side. It summarizes key capabilities like fax sending and receiving methods, integration options, admin controls, and typical workflow features so you can match each product to your document and compliance needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | eFax Provides cloud-based internet faxing with web and mobile apps, delivery tracking, and support for sending and receiving faxes without a physical phone line. | all-in-one | 9.3/10 | 9.1/10 | 9.5/10 | 8.6/10 |
| 2 | MyFax Delivers online fax sending and receiving with browser, desktop, and mobile options plus contact management for internet fax workflows. | all-in-one | 7.4/10 | 7.6/10 | 8.3/10 | 6.9/10 |
| 3 | Fax.Plus Offers an internet fax service that lets users send and receive faxes online with a simple web interface and integrations for common business tools. | budget-friendly | 7.8/10 | 7.5/10 | 8.4/10 | 7.4/10 |
| 4 | SleekFax Provides cloud faxing with online send and receive, email-to-fax support, and administrative controls for small business users. | all-in-one | 7.4/10 | 7.0/10 | 8.2/10 | 7.6/10 |
| 5 | RingCentral Fax Supplies fax capabilities inside a unified communications platform with internet fax delivery and workflow-friendly integrations. | enterprise | 8.1/10 | 8.7/10 | 7.8/10 | 7.6/10 |
| 6 | OpenText RightFax Delivers enterprise fax server software with secure fax routing, workflow automation, and compliance-focused controls for large organizations. | enterprise | 7.4/10 | 8.2/10 | 6.8/10 | 7.0/10 |
| 7 | SRFax Provides cloud-based fax services with web sending and receiving plus API options for programmatic fax operations. | API-first | 7.4/10 | 7.6/10 | 7.8/10 | 6.9/10 |
| 8 | Faxage Offers internet fax sending and receiving with email-to-fax capabilities and an API for automated fax workflows. | API-first | 7.3/10 | 7.4/10 | 8.0/10 | 6.9/10 |
| 9 | VentaFax Provides online faxing that routes documents to recipients and supports programmatic access via API for integration into business systems. | API-first | 7.4/10 | 7.6/10 | 8.0/10 | 6.8/10 |
| 10 | TurboFax Delivers internet fax services with online sending and receiving designed for straightforward document-to-fax usage. | budget-friendly | 6.7/10 | 7.0/10 | 8.0/10 | 6.2/10 |
Provides cloud-based internet faxing with web and mobile apps, delivery tracking, and support for sending and receiving faxes without a physical phone line.
Delivers online fax sending and receiving with browser, desktop, and mobile options plus contact management for internet fax workflows.
Offers an internet fax service that lets users send and receive faxes online with a simple web interface and integrations for common business tools.
Provides cloud faxing with online send and receive, email-to-fax support, and administrative controls for small business users.
Supplies fax capabilities inside a unified communications platform with internet fax delivery and workflow-friendly integrations.
Delivers enterprise fax server software with secure fax routing, workflow automation, and compliance-focused controls for large organizations.
Provides cloud-based fax services with web sending and receiving plus API options for programmatic fax operations.
Offers internet fax sending and receiving with email-to-fax capabilities and an API for automated fax workflows.
Provides online faxing that routes documents to recipients and supports programmatic access via API for integration into business systems.
Delivers internet fax services with online sending and receiving designed for straightforward document-to-fax usage.
eFax
all-in-oneProvides cloud-based internet faxing with web and mobile apps, delivery tracking, and support for sending and receiving faxes without a physical phone line.
Email-to-fax sending tied to your assigned fax number for quick transmission from inbox
eFax stands out for giving users a traditional fax number experience through an Internet Fax service that works from email and web tools. It supports sending and receiving faxes from a computer with file-based input formats and searchable message delivery in your inbox. Admin controls support user management and centralized billing, which helps teams reduce manual fax handling.
Pros
- Email-first sending and receiving keeps fax workflows inside existing inbox tools
- Web interface supports quick sending without additional software installs
- User management and centralized administration help teams stay organized
- Reliable delivery options for time-sensitive documents reduce failed-send friction
Cons
- Advanced routing and workflow automation require add-ons or integration work
- Fax document editing features are limited compared to full document management suites
- Inbound usage can require careful account configuration to match deliver-to preferences
Best For
Teams needing fast, email-based faxing with minimal setup and strong admin control
MyFax
all-in-oneDelivers online fax sending and receiving with browser, desktop, and mobile options plus contact management for internet fax workflows.
Email-to-fax sending that lets users transmit documents directly from their inbox
MyFax stands out for its Internet fax workflow that operates from email and integrates with business faxing without requiring dedicated fax hardware. It supports sending and receiving faxes through online and mobile-friendly access while keeping messages organized like document communications. The product focuses on reliable document delivery and account-level controls rather than complex custom workflow building. Teams use it to replace traditional fax machines with browser and email driven faxing.
Pros
- Email-based fax sending reduces workflow switching
- Web access and mobile-friendly experience for quick receipt checks
- Fax delivery tracking helps confirm send status
Cons
- Limited workflow automation compared with document automation platforms
- Advanced admin controls are not as deep as enterprise fax servers
- Per-user costs can rise for larger teams
Best For
Small to mid-size teams replacing fax machines with email-driven sending
Fax.Plus
budget-friendlyOffers an internet fax service that lets users send and receive faxes online with a simple web interface and integrations for common business tools.
Dedicated fax numbers with inbound receiving and routing tied to email delivery
Fax.Plus stands out for providing internet faxing with a straightforward web workflow and fast delivery into email or device-ready formats. It supports sending faxes from web interfaces and emails while logging status for each transmission. The service also includes number management features so users can use dedicated fax numbers for receiving and routing. For teams that want fax without on-prem hardware, it focuses on dependable transmission and basic operational controls.
Pros
- Email-friendly sending flow reduces friction for everyday fax work
- Clear delivery tracking helps users verify transmission status quickly
- Dedicated fax numbers support consistent inbound routing
Cons
- Workflow automation options are limited compared with enterprise fax platforms
- Advanced routing and rules require more setup than basic users expect
- Feature depth lags behind top competitors in reporting and integrations
Best For
Small teams needing simple internet fax send and receive without hardware
SleekFax
all-in-oneProvides cloud faxing with online send and receive, email-to-fax support, and administrative controls for small business users.
Web inbox for viewing received faxes in a single online location
SleekFax focuses on browser-based sending and receiving workflows for internet faxing without requiring fax hardware. It supports outbound faxing with attachments and inbound fax retrieval through an online interface. Admin tools cover user access and account management for organizations that need centralized fax operations. Automation options center on repeatable fax delivery rather than deep document workflow orchestration.
Pros
- Browser-based fax sending and receiving reduces setup friction
- Attachment-based faxes streamline common document delivery
- Organization-friendly user and account management for controlled access
Cons
- Limited advanced automation compared with full document workflow platforms
- Integration depth is not as broad as top enterprise fax suites
- Reporting and admin analytics are basic for high-volume operations
Best For
Teams needing simple internet faxing with web-based workflows
RingCentral Fax
enterpriseSupplies fax capabilities inside a unified communications platform with internet fax delivery and workflow-friendly integrations.
RingCentral Fax integrated routing and administration through the RingCentral platform
RingCentral Fax stands out because it delivers fax over the RingCentral voice and messaging ecosystem with cloud-based handling. It supports sending and receiving faxes through web and desktop workflows tied to RingCentral numbers and users. You can integrate faxing into business processes using standard RingCentral APIs and administrative controls. Centralized management and routing options make it practical for multi-user environments that need consistent fax delivery.
Pros
- Centralized fax management inside the RingCentral communications suite
- Supports fax sending and receiving tied to RingCentral users and numbers
- API and workflow integration options for custom routing and automation
- Admin controls help standardize fax behavior across teams
Cons
- Setup and configuration can feel complex for small teams
- Fax-specific workflows are less streamlined than dedicated fax-only tools
- Value depends on overall RingCentral seat usage and feature bundling
Best For
Teams using RingCentral who need managed cloud fax with routing controls
OpenText RightFax
enterpriseDelivers enterprise fax server software with secure fax routing, workflow automation, and compliance-focused controls for large organizations.
RightFax Server routing and policy controls for automated inbound and outbound fax workflows
OpenText RightFax stands out for its long-established enterprise faxing stack and server-centric workflows that support both traditional fax and modern internet fax delivery. It provides document routing, inbound and outbound fax management, and integration options for business systems that need audit-friendly communication. The product supports user-friendly sending from client applications while keeping administrative control centralized on the fax server. Teams typically adopt it when fax reliability, governance, and compatibility with existing infrastructure matter more than lightweight setup.
Pros
- Strong enterprise fax workflows with centralized server control
- Reliable inbound and outbound internet fax handling
- Integration options for business applications and identity-driven workflows
- Audit-oriented operations for regulated document communications
Cons
- Administration and deployment are complex for small teams
- User experience depends on installed clients and server configuration
- Licensing and total cost can feel high versus simpler cloud fax tools
Best For
Mid-size to enterprise teams needing governed internet fax workflows
SRFax
API-firstProvides cloud-based fax services with web sending and receiving plus API options for programmatic fax operations.
Email-to-fax sending that routes messages into managed Internet fax delivery
SRFax stands out with an Internet-fax workflow aimed at replacing traditional fax hardware using browser-based sending and receiving. It supports sending faxes from email and managing fax documents through online views. The solution focuses on integration-friendly fax delivery and administrative controls rather than advanced automation. It fits teams that need reliable fax transmission with straightforward document handling.
Pros
- Browser-first interface for sending and tracking faxes
- Email-based fax submission reduces switching from everyday tools
- Administrative controls support managing users and fax activity
Cons
- Automation features are limited compared with workflow-focused fax platforms
- Document editing and templating capabilities are not its strongest area
- Cost can rise quickly with higher fax volumes and multiple users
Best For
Small and mid-size teams needing email-to-fax and simple admin control
Faxage
API-firstOffers internet fax sending and receiving with email-to-fax capabilities and an API for automated fax workflows.
Inbox-based fax receiving with centralized access to incoming documents
Faxage centers on web-based internet faxing with a focus on connecting documents to a fax workflow without local fax hardware. It supports sending faxes from common file formats and receiving faxes through inbox-style access. Admin tools help manage fax accounts and destinations, which supports small-team operations. The product fits straightforward fax traffic rather than deep telecom integrations.
Pros
- Web interface makes sending faxes from documents quick
- Receipt of incoming faxes is organized for easy retrieval
- Account and destination management supports multi-user teams
Cons
- Advanced automation and branching workflows are limited
- Integration depth for CRMs and document systems is not a primary strength
- Reporting and audit detail lag behind top enterprise fax platforms
Best For
Small teams needing simple internet fax sending and receiving from a web inbox
VentaFax
API-firstProvides online faxing that routes documents to recipients and supports programmatic access via API for integration into business systems.
Inbound fax reception with configurable routing to email-style destinations
VentaFax focuses on sending and receiving internet faxes from a desktop-friendly workflow rather than a heavy fax-machine emulation layer. It supports inbound and outbound fax delivery using an online interface and configurable destinations, with document transmission aimed at business users who need reliable routing. The product emphasizes practical integration patterns through email-style document handling and account-based access management.
Pros
- Straightforward fax send and receive workflow with minimal setup friction
- Works well for users who think in documents and recipients instead of fax hardware
- Account-based access supports controlled use across individuals or teams
- Focuses on business-ready delivery rather than consumer-style templates
Cons
- Integration depth for advanced workflows is limited versus top enterprise fax platforms
- Reporting and analytics granularity is weaker than higher-ranked competitors
- Fax routing options can feel basic for complex multi-department needs
- Cost effectiveness drops when volume and extra seats are required
Best For
Small teams needing dependable internet fax sending and receiving
TurboFax
budget-friendlyDelivers internet fax services with online sending and receiving designed for straightforward document-to-fax usage.
Online inbound fax viewing and downloads inside the TurboFax web account
TurboFax focuses on sending and receiving faxes through the web instead of requiring legacy fax hardware. It supports common internet fax workflows like uploading a document and faxing it to phone numbers. The service also covers inbound fax viewing and downloads in the same online account, which reduces manual routing. You get a straightforward faxing workflow, but the platform has fewer visible workflow automation and admin features than top-ranked alternatives.
Pros
- Web-based fax sending with document upload in minutes
- Inbound faxes are accessible through an online account
- Straightforward number-based faxing without extra client setup
Cons
- Limited visible workflow automation for routing and approvals
- Admin and integration depth look lighter than higher-ranked tools
- Value drops for teams needing high-volume sending
Best For
Small teams needing simple web-based internet fax sending and receiving
Conclusion
eFax ranks first because it ties email-to-fax sending to your assigned fax number, which supports fast transmission directly from your inbox with clear delivery tracking. MyFax is a strong alternative for small and mid-size teams that want browser, desktop, and mobile access plus contact management for ongoing fax workflows. Fax.Plus fits teams that prioritize a simple web interface with dedicated fax numbers for inbound receiving routed to email. Together, these options cover quick setup, practical routing, and team-ready access patterns.
Try eFax to send faxes from your inbox using your assigned number with delivery tracking.
How to Choose the Right Internet Fax Software
This buyer's guide helps you choose the right Internet Fax Software by matching must-have workflows to tools like eFax, MyFax, Fax.Plus, SleekFax, and RingCentral Fax. It also covers enterprise routing with OpenText RightFax and API-friendly options like SRFax and Faxage. You will learn what features matter, which teams fit each tool, and which pitfalls to avoid when faxing from email or web.
What Is Internet Fax Software?
Internet Fax Software sends and receives fax documents over the internet instead of requiring legacy fax hardware or a physical phone line. It typically routes faxed documents into an inbox-style view and lets users send faxes using email or a web upload flow. Tools like eFax and MyFax let users send outbound faxes directly from email to their assigned fax number for a faster “document in inbox” workflow. Enterprise teams often choose OpenText RightFax for server-side routing and policy controls that govern inbound and outbound handling.
Key Features to Look For
The right features determine whether faxing stays inside your existing document flow or turns into manual routing work.
Email-to-fax sending tied to a fax number
Look for email-to-fax sending that links messages to an assigned fax number so users can transmit documents directly from their inbox. eFax and MyFax both center fax sending around email submission tied to the fax workflow. SRFax and Fax.Plus also support email-based sending, with SRFax routing email submissions into managed delivery.
Browser and inbox-style access for received faxes
Choose tools that present inbound faxes in a web inbox or online view so recipients can retrieve documents without extra steps. SleekFax highlights a web inbox for viewing received faxes in one online location. Faxage and TurboFax also provide inbox-style retrieval with easy access to received documents in the user account.
Dedicated fax numbers with configurable inbound routing
Dedicated fax numbers simplify consistent inbound delivery when different departments need different destinations. Fax.Plus focuses on dedicated fax numbers with inbound receiving and routing tied to email delivery. VentaFax supports configurable inbound routing to email-style destinations, while eFax emphasizes deliver-to preferences that require correct configuration to match inbound behavior.
Centralized admin controls and user management
Prioritize admin controls that manage users and centralize fax account operations for teams. eFax includes user management and centralized administration that helps teams reduce manual fax handling. RingCentral Fax and SleekFax also emphasize admin control for standardized fax behavior across users and accounts.
Workflow and automation depth for routing and policy handling
If you need approvals, branching rules, or governed routing, choose tools that support server or workflow-oriented control. OpenText RightFax delivers server routing and policy controls for automated inbound and outbound fax workflows. RingCentral Fax provides API and integration options for custom routing and automation, while most web-first tools like TurboFax and Faxage focus more on straightforward delivery than advanced branching.
Integration and API options for programmatic fax operations
API capabilities matter when fax delivery must plug into existing business systems like case management or internal routing services. RingCentral Fax supports standard RingCentral APIs for workflow-friendly integration. SRFax and Faxage both provide API options for programmatic fax operations, while OpenText RightFax supports integration options for business applications and identity-driven workflows.
How to Choose the Right Internet Fax Software
Use a five-step filter that starts with your sending method and ends with how complex inbound routing and governance must be.
Map your sending workflow to email-first or web upload
If your users already work in email, prioritize email-to-fax sending tied to an assigned fax number. eFax and MyFax both support email-based fax submission that keeps sending inside existing inbox tools. If you prefer a browser flow, evaluate Fax.Plus and SleekFax for quick web sending, and choose TurboFax if your team mainly uploads documents for faxing.
Confirm how inbound faxes appear to recipients
Decide whether inbound needs to land in an inbox-style online view or be delivered into email destinations. SleekFax is built around a web inbox for received faxes in a single location. Faxage and TurboFax both focus on organized inbound retrieval inside the online account, while Fax.Plus and VentaFax emphasize inbound routing tied to email delivery.
Choose the routing model based on complexity
For simple routing where faxes go to known destinations, choose Fax.Plus or Faxage for dedicated numbers and destination management without heavy workflow building. For configurable destination routing across users and departments, VentaFax provides configurable inbound routing to email-style destinations. For complex policy-controlled routing and compliance, OpenText RightFax provides server routing and policy controls for automated inbound and outbound handling.
Match administration depth to your org structure
For teams that need centralized governance without building custom systems, eFax stands out with user management and centralized administration. RingCentral Fax also provides centralized fax management inside the RingCentral ecosystem for multi-user environments. If you need managed enterprise routing with stronger governance features, OpenText RightFax is designed for centralized server control even though administration and deployment are complex.
Validate your automation and integration requirements
If you need programmatic delivery into business systems, focus on API-first options like SRFax and Faxage, and integration-oriented choices like RingCentral Fax. For teams that need deep workflow orchestration, OpenText RightFax supports enterprise fax workflows and audit-oriented operations. For teams that mainly want reliable transmission with straightforward sending and receiving, Fax.Plus, SleekFax, and TurboFax keep the workflow simpler and avoid heavy setup.
Who Needs Internet Fax Software?
Internet Fax Software fits organizations that must send and receive fax documents while avoiding hardware maintenance and manual fax handling.
Teams replacing fax machine workflows with email-first document sending
eFax is a strong match because it provides email-to-fax sending tied to an assigned fax number and supports fast sending from inbox tools. MyFax and SRFax also fit this segment by letting users transmit documents from email while maintaining delivery tracking.
Small teams that want simple inbound retrieval in a web inbox
SleekFax is built for browser-based receiving with a web inbox that consolidates received faxes in one online location. Faxage and TurboFax also suit this segment with inbox-style access to incoming documents inside the user account.
Teams that need dedicated fax numbers with consistent inbound routing to email destinations
Fax.Plus is designed around dedicated fax numbers with inbound receiving and routing tied to email delivery. VentaFax also supports configurable routing to email-style destinations when recipients and destinations vary.
Mid-size and enterprise teams that require governed routing and compliance-focused operations
OpenText RightFax is the best fit because it provides server routing and policy controls for automated inbound and outbound fax workflows. RingCentral Fax can also work for teams already standardizing on RingCentral when they need integrated routing and admin control through the RingCentral platform.
Common Mistakes to Avoid
Many fax failures come from mismatched workflow expectations, insufficient routing configuration, or choosing a tool that is too lightweight for your governance needs.
Assuming advanced routing and automation are included in every web-first fax tool
TurboFax and Faxage emphasize straightforward document-to-fax usage and inbound viewing, so they can fall short when you need branching workflows and approval chains. OpenText RightFax targets server routing and policy controls for automated inbound and outbound fax workflows when automation requirements are high.
Using a tool that is not aligned with how users send documents
If users plan to send from email, choose eFax, MyFax, or SRFax because they center email-to-fax sending from inbox workflows. If you choose a tool that only works through heavier web flows, you increase user friction even when outbound faxing is technically available.
Skipping inbound configuration validation for deliver-to behavior
eFax can require careful account configuration to match deliver-to preferences for inbound usage. Fax.Plus and VentaFax both provide inbound routing tied to email delivery, so confirming destinations and routing rules prevents misdirected inbound documents.
Underestimating admin complexity when the organization needs centralized governance
OpenText RightFax offers the governance features but administration and deployment are complex for small teams. RingCentral Fax can be easier for teams already operating inside RingCentral because fax management and routing administration are integrated with the RingCentral platform.
How We Selected and Ranked These Tools
We evaluated eFax, MyFax, Fax.Plus, SleekFax, RingCentral Fax, OpenText RightFax, SRFax, Faxage, VentaFax, and TurboFax across overall capability, feature depth, ease of use, and value alignment for the intended workflow. We favored tools that keep faxing inside existing user habits like email submission and inbox-style retrieval. eFax separated itself with email-to-fax sending tied to an assigned fax number and strong admin control for centralized user management. Lower-ranked tools like TurboFax still deliver simple web sending and online inbound access, but they show lighter workflow automation and admin depth compared with the top enterprise-leaning options.
Frequently Asked Questions About Internet Fax Software
Which internet fax software best fits email-first teams replacing fax machines?
MyFax and eFax both center on email-to-fax sending from your inbox. MyFax also supports browser and mobile-friendly access, while eFax emphasizes searchable message delivery in your inbox.
What option is most suitable for browser-only sending and receiving without desktop clients?
SleekFax and Fax.Plus support web workflows for sending and receiving with delivery into email or device-ready formats. SleekFax adds a single online place to view received faxes, while Fax.Plus logs transmission status for each fax.
Which tools provide dedicated fax numbers for inbound receiving and routing?
Fax.Plus includes number management so you can use dedicated fax numbers for receiving and routing into email delivery. Faxage and SRFax also focus on inbox-style receiving, with SRFax routing inbound messages into managed Internet fax delivery.
Which internet fax solution offers the strongest enterprise governance and audit-friendly routing?
OpenText RightFax is built as a server-centric enterprise stack with document routing and centralized policy controls. RingCentral Fax also supports centralized management and routing controls, especially if your organization already uses RingCentral numbers and users.
How do these tools handle fax status and visibility when a transmission fails?
Fax.Plus logs status per transmission so you can see delivery outcomes. SleekFax tracks fax delivery through its web inbox workflow, while eFax focuses on message delivery in your inbox so you can review received documents and transmission results.
Which software is best when you need fax delivery integrated into an existing communications platform?
RingCentral Fax integrates fax handling into the RingCentral voice and messaging ecosystem, including web and desktop workflows tied to RingCentral users. OpenText RightFax offers integration paths into business systems through its enterprise fax server workflow and routing controls.
What should you use for simple admin control and centralized user management across a small team?
eFax provides admin controls for user management and centralized billing operations that reduce manual fax handling. Faxage and SRFax also include admin access for managing accounts and destinations, which supports small-team operations.
Which tools are best for document routing to email-style destinations after inbound fax reception?
VentaFax emphasizes inbound fax reception with configurable routing to email-style destinations. Fax.Plus and TurboFax both support inbound viewing in an online account, and Fax.Plus routes inbound documents into email or device-ready formats.
Which option is best for getting started quickly with upload-and-send workflows?
TurboFax supports a straightforward web workflow where you upload a document and fax it to phone numbers. Fax.Plus and SleekFax also support web-based sending, with Fax.Plus focusing on transmission status logging and SleekFax focusing on a centralized web inbox for received faxes.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.