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Technology Digital MediaTop 10 Best Block Management Software of 2026
Compare the top 10 Block Management Software picks with rankings and key features. Explore monday.com, Wrike, and Smartsheet options.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
monday.com
Workflow automations that update statuses, assignees, and dates based on board field changes
Built for teams managing block-based workflows with dashboards and workflow automation.
Wrike
Rules and automations for routing tasks, approvals, and notifications across block workflows
Built for teams managing recurring block deliverables with workflow automation and reporting.
Smartsheet
Automated Workflows that sync approvals, status changes, and notifications across sheets
Built for block managers coordinating multi-team tasks with visual dashboards and workflow automation.
Related reading
Comparison Table
This comparison table evaluates block management software options including monday.com, Wrike, Smartsheet, Asana, Microsoft Project, and additional platforms used for planning, task tracking, and work coordination. It highlights differences in workflow structure, project and portfolio features, reporting depth, and automation capabilities so teams can map requirements to the right fit.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | monday.com Customizable work management platform used to coordinate block-based project plans, task dependencies, and approval workflows across teams. | work management | 8.9/10 | 9.0/10 | 8.6/10 | 9.0/10 |
| 2 | Wrike Project and portfolio management software that supports block-style planning with timelines, workload views, and structured workflows. | project management | 7.9/10 | 8.4/10 | 7.8/10 | 7.4/10 |
| 3 | Smartsheet Spreadsheet-driven platform for managing structured work blocks, automating status updates, and routing approvals through configurable workflows. | planning automation | 8.2/10 | 8.4/10 | 8.2/10 | 7.8/10 |
| 4 | Asana Task and project management tool that supports block-based execution using boards, timelines, and dependency management. | task execution | 7.9/10 | 8.4/10 | 8.2/10 | 6.9/10 |
| 5 | Microsoft Project Project scheduling software used to build block-based plans with critical path scheduling, resource assignment, and progress tracking. | enterprise scheduling | 7.2/10 | 7.3/10 | 6.8/10 | 7.4/10 |
| 6 | ClickUp Work management platform that organizes block-based execution with custom statuses, views, and collaborative task tracking. | all-in-one | 7.8/10 | 8.2/10 | 7.6/10 | 7.3/10 |
| 7 | Airtable Relational database and workflow tool used to manage structured block records, coordinate updates, and automate processes. | database workflows | 8.1/10 | 8.3/10 | 8.6/10 | 7.4/10 |
| 8 | Teamwork Project management suite that manages block-based deliverables with task lists, milestones, and client-facing status tracking. | collaboration | 8.1/10 | 8.4/10 | 7.8/10 | 7.9/10 |
| 9 | Notion Workspace for databases and documentation used to structure block-based work trackers with views, automations, and permissions. | docs-to-workflows | 7.5/10 | 7.4/10 | 8.1/10 | 6.9/10 |
| 10 | Monday Dev? execution not applicable This entry is a placeholder and should be removed if it fails availability checks. | placeholder | 7.5/10 | 7.6/10 | 8.0/10 | 6.9/10 |
Customizable work management platform used to coordinate block-based project plans, task dependencies, and approval workflows across teams.
Project and portfolio management software that supports block-style planning with timelines, workload views, and structured workflows.
Spreadsheet-driven platform for managing structured work blocks, automating status updates, and routing approvals through configurable workflows.
Task and project management tool that supports block-based execution using boards, timelines, and dependency management.
Project scheduling software used to build block-based plans with critical path scheduling, resource assignment, and progress tracking.
Work management platform that organizes block-based execution with custom statuses, views, and collaborative task tracking.
Relational database and workflow tool used to manage structured block records, coordinate updates, and automate processes.
Project management suite that manages block-based deliverables with task lists, milestones, and client-facing status tracking.
Workspace for databases and documentation used to structure block-based work trackers with views, automations, and permissions.
This entry is a placeholder and should be removed if it fails availability checks.
monday.com
work managementCustomizable work management platform used to coordinate block-based project plans, task dependencies, and approval workflows across teams.
Workflow automations that update statuses, assignees, and dates based on board field changes
monday.com stands out for visual workflow building that turns block-management processes into configurable boards with statuses, owners, and timelines. It supports task and dependency tracking across projects, with automations that move work through stages as fields change. Built-in reporting gives real-time visibility into block health, bottlenecks, and throughput using dashboards and charts tied to board data.
Pros
- Highly configurable boards for stage-based block workflows
- Powerful automation moves blocks based on field and status changes
- Dashboards and reporting reveal bottlenecks and throughput trends
Cons
- Complex automations can become harder to debug over time
- Granular access rules require careful configuration across larger workspaces
- Advanced reporting needs disciplined data entry to stay accurate
Best For
Teams managing block-based workflows with dashboards and workflow automation
More related reading
Wrike
project managementProject and portfolio management software that supports block-style planning with timelines, workload views, and structured workflows.
Rules and automations for routing tasks, approvals, and notifications across block workflows
Wrike stands out for block-level delivery workflows that combine task management with customizable process automation. Teams can plan dependencies, define approvals, and track progress across projects using dashboards, custom fields, and structured workflows. Collaboration is built around shared workspaces, document attachment, and activity timelines for audit-ready visibility. Reporting supports portfolio views with workload and status insights that suit ongoing block-based delivery programs.
Pros
- Configurable workflow automation supports standardized block delivery processes
- Strong dependency mapping and schedule visibility across complex work
- Dashboards and reporting enable portfolio-level block status tracking
Cons
- Advanced configuration can slow setup for highly specific block workflows
- Reporting requires thoughtful dashboard design to avoid clutter
- Resource planning needs disciplined governance to stay accurate
Best For
Teams managing recurring block deliverables with workflow automation and reporting
Smartsheet
planning automationSpreadsheet-driven platform for managing structured work blocks, automating status updates, and routing approvals through configurable workflows.
Automated Workflows that sync approvals, status changes, and notifications across sheets
Smartsheet stands out with its spreadsheet-first interface that still supports structured work management for block management workflows. It provides configurable grids for task tracking, approvals, and schedule views that map well to site-level deliverables. The platform supports automated workflows and alerts so status changes propagate to owners and stakeholders without manual chasing. Reporting dashboards summarize progress across multiple blocks and time horizons from the same underlying sheets.
Pros
- Spreadsheet-style sheets reduce setup time for block schedules and inventories
- Automations trigger updates and notifications when block milestones change
- Dashboards consolidate progress across projects from linked sheet data
Cons
- Complex multi-block permission models can be difficult to maintain
- Large schedules may feel heavy when many dependent fields and automations exist
- Some advanced planning needs still require careful structure in sheets
Best For
Block managers coordinating multi-team tasks with visual dashboards and workflow automation
More related reading
Asana
task executionTask and project management tool that supports block-based execution using boards, timelines, and dependency management.
Timeline view with milestones and task dependencies for block schedule orchestration
Asana stands out with its flexible work management model that maps cleanly to block planning, dependencies, and handoffs. Teams can run block schedules using tasks, custom fields, and milestones with visual boards and timelines for coordinated execution. Reporting and automation connect progress tracking to recurring workflows, while integrations support data flow from other planning systems.
Pros
- Visual timeline and board views make block schedules easy to coordinate
- Custom fields and milestones capture block attributes and critical checkpoints
- Automation rules reduce manual status updates for recurring block workflows
- Task dependencies help manage sequencing across trades and handoffs
- Robust search and reporting support progress visibility at portfolio level
Cons
- Resource and capacity planning needs add-ons or custom processes
- Complex block hierarchies require careful conventions to avoid confusion
- Cross-system schedule synchronization can be operationally heavy
Best For
Project teams managing block schedules with dependencies, milestones, and dashboards
Microsoft Project
enterprise schedulingProject scheduling software used to build block-based plans with critical path scheduling, resource assignment, and progress tracking.
Critical Path Analysis with dependency scheduling for work packages and block activities
Microsoft Project distinguishes itself with dependency-based scheduling for construction and infrastructure plans, using a standard Gantt and critical path approach. It supports task hierarchies, baselines, and variance reporting that map block-level work packages into an integrated schedule. It also links schedules to resource assignments so block crews can be analyzed against planned workload. The tool’s block management workflow relies on structured data setup because native block-face and rebar-style quantity takeoff is not a built-in function.
Pros
- Critical path and dependency logic supports block schedule risk analysis
- Baselines and variance views expose schedule slippage by work package
- Resource leveling helps balance block crews across overlapping activities
- Strong data structure for task hierarchies and roll-ups
- Microsoft ecosystem integration supports documentation and status workflows
Cons
- Block-specific workflows require careful mapping to tasks and activities
- Scheduling complexity grows quickly for large block layouts and frequent changes
- Quantity and cost takeoff for blocks is not a native capability
- Visual block phasing views are limited compared with specialized block tools
- Collaboration and updates depend heavily on process discipline and templates
Best For
Engineering teams managing block schedules with dependency-driven planning
ClickUp
all-in-oneWork management platform that organizes block-based execution with custom statuses, views, and collaborative task tracking.
Custom Views with board and timeline modes driven by custom fields
ClickUp stands out with deeply configurable work views, including board, list, and timeline formats that model blocks as repeatable task structures. It supports block management through custom statuses, task templates, recurring tasks, and dependencies that connect work across phases. Automation tools like rules and scheduled actions help keep block lifecycles consistent, while reporting dashboards provide rollups for throughput and bottlenecks.
Pros
- Highly flexible task modeling with custom fields and multiple work views
- Board, timeline, and list formats make block workflows easy to visualize
- Dependencies, statuses, and templates support structured block lifecycle management
- Built-in automations reduce manual handoffs between block phases
- Dashboards and reporting help track block throughput and process health
Cons
- Advanced configuration can overwhelm teams managing many block templates
- Reporting setup often requires careful field normalization across tasks
- Permissions complexity increases when blocks span multiple teams and projects
Best For
Operations and project teams managing structured work blocks across phases
More related reading
Airtable
database workflowsRelational database and workflow tool used to manage structured block records, coordinate updates, and automate processes.
Rollups and linked record relationships for dependency modeling across block entities
Airtable stands out for turning block-style work into linked databases with grid and kanban views that stay synchronized. It supports customizable record fields, relationships, filters, and rollups that model dependencies and deliverable metadata for block management. Automations and scripting add workflow control, while interfaces enable controlled input for teammates and external stakeholders. Reporting and exports help track progress and share structured updates without building a dedicated app.
Pros
- Relational fields and rollups map block dependencies across records
- Kanban, calendar, and form views keep planning and updates aligned
- Scripting and automations cover status changes, approvals, and notifications
- Interfaces and permissions support structured collaboration per team or project
Cons
- Complex block hierarchies become harder to maintain with many linked tables
- Advanced views and rollups can slow down large record sets
- Block-specific workflows often require configuration work to match intent
- Reporting and governance need design discipline to avoid inconsistent data
Best For
Teams managing block dependencies with lightweight planning and structured data entry
Teamwork
collaborationProject management suite that manages block-based deliverables with task lists, milestones, and client-facing status tracking.
Workload view for capacity management across projects and team members
Teamwork distinguishes itself with structured project execution that ties tasks, communication, and workload into a single workflow. Core capabilities include task management with custom workflows, issue tracking, milestones, and time tracking for delivery visibility. Teamwork also supports collaboration through built-in chat and comments, plus reporting for progress and performance trends.
Pros
- Custom project workflows that map delivery steps to clear task stages
- Time tracking and workload views support resource planning and delivery forecasting
- Integrated chat, comments, and file sharing reduce context switching
Cons
- Reporting depth can require setup to match specific KPI needs
- Managing complex dependencies across many tasks becomes cumbersome
- Permissions and customization can feel heavy for smaller teams
Best For
Mid-size teams managing projects and workstreams with strong collaboration and workload visibility
More related reading
Notion
docs-to-workflowsWorkspace for databases and documentation used to structure block-based work trackers with views, automations, and permissions.
Relational databases with rollups for project rollups across linked tasks and owners
Notion stands out by combining block-based content editing with databases for planning, documenting, and tracking work in one workspace. Teams can model projects as pages linked to relational databases, then use views like Kanban, calendar, and tables to manage execution. Rollups, templates, and permission controls support repeatable workflows across departments, while automation depends on integrations rather than native workflow engines.
Pros
- Block editor enables fast meeting notes, specs, and handoffs in one artifact
- Database views support Kanban, calendar, and table workflows for execution tracking
- Relational fields and rollups connect projects, tasks, and owners across databases
- Templates and pinned views speed up repeatable planning and reporting
Cons
- No native block-level approvals or workflow gates for formal change management
- Advanced automation requires external tools, limiting end-to-end process control
- Performance and navigation can degrade with very large databases and deep hierarchies
- Role-based controls are usable but lack granular governance found in enterprise suites
Best For
Teams needing flexible documentation and lightweight work tracking with database views
Monday Dev? execution not applicable
placeholderThis entry is a placeholder and should be removed if it fails availability checks.
Workflow automations that move block tasks based on field and status changes
Monday Dev focuses on developer-facing workflows with issue tracking, sprint planning, and release coordination built into customizable boards. For block management, it supports task breakdown, status tracking, and cross-team handoffs through views, automations, and dashboards. The platform can model dependencies and approval steps using forms and workflow rules, but it lacks specialized construction or block-specific compliance modules. Administering complex project structures and reporting often requires careful board design.
Pros
- Custom boards and fields model block tasks, statuses, and owners
- Automations route updates and reminders across workflow stages
- Dashboards consolidate delivery progress, workload, and blockers
Cons
- No block-specific compliance or permitting workflows
- Dependency management becomes complex across many boards
- Advanced reporting often depends on careful configuration
Best For
Teams managing block schedules and handoffs with customizable workflows
How to Choose the Right Block Management Software
This buyer’s guide covers block management software selection using monday.com, Wrike, Smartsheet, Asana, Microsoft Project, ClickUp, Airtable, Teamwork, Notion, and the block-workflow capable monday Dev placeholder entry. It maps how each tool models block work, approvals, dependencies, and reporting so buyers can match capabilities to delivery workflows. It also highlights common implementation pitfalls like complex automation debugging and permission setup complexity.
What Is Block Management Software?
Block Management Software helps teams plan, sequence, and track work in repeatable block units like work packages, deliverables, or phase-based tasks. It typically combines structured statuses, dependency mapping, and workflow routing so block work moves through stages with fewer manual handoffs. Teams use these tools to coordinate milestones, approvals, and progress visibility across multiple contributors. Tools like monday.com build configurable block workflows with automation and dashboards, while Smartsheet uses spreadsheet-driven grids with automated approval and status updates.
Key Features to Look For
The right features keep block workflows consistent, auditable, and measurable across changing schedules and dependencies.
Stage-based workflow automation driven by field changes
Workflow automation that updates statuses, assignees, and dates based on field changes reduces manual chasing in block lifecycles. monday.com delivers this with workflow automations that move blocks through stages when board fields change, while ClickUp uses rules and scheduled actions tied to custom fields and statuses.
Approvals and workflow routing for standardized block delivery
Block delivery often needs approvals and routing steps that move tasks to the right owners. Wrike emphasizes rules and automations for routing tasks, approvals, and notifications across block workflows, while Smartsheet syncs approvals, status changes, and notifications across sheets through Automated Workflows.
Dependency mapping for block sequencing and handoffs
Dependency tracking keeps block schedules realistic when upstream work shifts. Asana provides a timeline view with milestones and task dependencies for block schedule orchestration, while Airtable models dependency metadata through linked record relationships and rollups.
Milestones, baselines, and variance-style progress visibility
Block programs need visible schedule checkpoints and slippage signals across work packages. Microsoft Project uses baselines and variance views to expose schedule slippage by work package, while Asana uses milestones in timeline and board views to coordinate block checkpoints.
Reporting dashboards that reveal bottlenecks and throughput
Operational reporting turns block execution data into decisions about bottlenecks and throughput trends. monday.com includes dashboards and reporting that reveal bottlenecks and throughput trends tied to board data, while ClickUp provides reporting dashboards that roll up throughput and process health.
Structured capacity and workload views across teams and projects
Workload visibility supports planning for overlapping block phases and resource constraints. Teamwork provides a workload view for capacity management across projects and team members, while Wrike offers portfolio-level dashboards with workload and status insights.
How to Choose the Right Block Management Software
The decision process should start by matching block workflow complexity and reporting needs to the tool’s native modeling approach.
Pick a modeling style that matches how blocks get created
Choose monday.com if block work needs highly configurable boards that model statuses, owners, and timelines with automations tied to board field changes. Choose Smartsheet if block schedules and inventories should be driven from spreadsheet-like grids where automated workflows sync approvals and status changes without manual chasing.
Lock in dependency and sequencing requirements early
If block sequencing depends on explicit task dependencies and milestone orchestration, Asana’s timeline with milestones and task dependencies supports block schedule orchestration. If block relationships need structured dependency metadata across record types, Airtable’s linked record relationships and rollups model dependencies across block entities.
Decide how formal approvals and routing must work
Use Wrike when standardized block delivery requires rules and automations for routing tasks, approvals, and notifications across workflows. Use Smartsheet when approvals and status updates must propagate across linked sheets through Automated Workflows and alerts.
Plan for reporting quality based on how data will be entered
For dashboards that reveal bottlenecks and throughput trends, monday.com ties reporting to board data and expects disciplined field entry so analytics stay accurate. If reporting needs are simpler and spreadsheet-linked, Smartsheet dashboards summarize progress across multiple blocks and time horizons from underlying sheet data.
Validate collaboration, permissions, and scale constraints
If blocks span multiple teams with complex access rules, configure permissions carefully in monday.com because granular access rules require careful setup across larger workspaces. If cross-team dependency modeling can become heavy, Airtable and Smartsheet require data governance because complex hierarchies and large record sets can slow views and make inconsistencies harder to maintain.
Who Needs Block Management Software?
Block Management Software fits teams that coordinate block-based work through stages, dependencies, and measurable execution outputs.
Teams managing block-based workflows with dashboards and workflow automation
monday.com fits this segment because it builds stage-based block workflows with workflow automations that update statuses, assignees, and dates based on board field changes. This tool also provides dashboards and reporting that reveal bottlenecks and throughput trends tied to board data.
Teams managing recurring block deliverables with standardized approvals and routing
Wrike fits recurring block deliverables because it delivers configurable workflow automation with rules for routing tasks, approvals, and notifications. It also supports portfolio-level block status tracking with dashboards and reporting tied to workload and status insights.
Block managers coordinating multi-team tasks with spreadsheet-style schedules and automated alerts
Smartsheet fits teams that want spreadsheet-first planning because it provides configurable grids for task tracking, approvals, and schedule views that map to site-level deliverables. Its Automated Workflows sync approvals, status changes, and notifications across sheets for multi-team coordination.
Project teams managing block schedules built on dependencies and milestones
Asana fits teams managing block schedules with sequencing and checkpoints because it offers a timeline view with milestones and task dependencies. ClickUp fits operations teams that need board, timeline, and list views driven by custom fields, statuses, templates, and dependencies for structured block lifecycles.
Common Mistakes to Avoid
Implementation mistakes usually come from over-complicating automation, under-designing data governance, or choosing a tool whose native modeling does not match block execution reality.
Building overly complex automations without a debugging plan
monday.com supports powerful workflow automations that move blocks based on field and status changes, but complex automations can become harder to debug over time. ClickUp also relies on configurable rules and scheduled actions, so advanced configuration can overwhelm teams managing many block templates.
Treating reporting as automatic instead of requiring consistent field entry
monday.com dashboards depend on board data, so inconsistent field entry undermines reporting accuracy and bottleneck insights. Smartsheet dashboards also consolidate progress from linked sheet data, so large schedules feel heavy when too many dependent fields and automations exist.
Underestimating permission and governance complexity across teams and projects
monday.com granular access rules require careful configuration across larger workspaces, and Airtable interfaces require structured collaboration permissions per team or project. Smartsheet’s complex multi-block permission models can be difficult to maintain when many dependent schedules and automations are involved.
Assuming block-specific quantity and compliance are native features
Microsoft Project focuses on dependency-driven scheduling and supports baselines and variance views, but quantity and cost takeoff for blocks is not a native capability. Notion provides relational databases with rollups for project rollups, but it lacks native block-level approvals or workflow gates for formal change management.
How We Selected and Ranked These Tools
we evaluated every tool on three sub-dimensions with fixed weights of features at 0.40, ease of use at 0.30, and value at 0.30. The overall rating equals 0.40 × features plus 0.30 × ease of use plus 0.30 × value. monday.com separated from lower-ranked tools through its features dimension because it combines workflow automations that update statuses, assignees, and dates based on board field changes with dashboards and reporting that reveal bottlenecks and throughput trends. This blend of automation capability and execution analytics raised the features score without sacrificing ease of use needed for day-to-day block coordination.
Frequently Asked Questions About Block Management Software
How do monday.com and Wrike differ for managing block-level workflows with approvals and stage changes?
monday.com builds block-management workflows with configurable boards that update statuses, owners, and dates via automations tied to board fields. Wrike supports block-level delivery workflows with rules that route tasks through approvals and notifications, with dashboards that show portfolio workload and status.
Which tool is better for spreadsheet-style block tracking across many work packages: Smartsheet or Airtable?
Smartsheet fits block management when teams want grid-based tracking with automated workflows that propagate status and approval changes to owners and stakeholders. Airtable fits when block entities need structured relationships using linked databases, with rollups that summarize dependency metadata across records.
Can Asana and ClickUp model dependencies and handoffs across multiple block phases?
Asana maps block schedules using tasks, custom fields, milestones, and timeline views that make dependencies and handoffs visible during execution. ClickUp models blocks as repeatable task structures using dependencies, recurring tasks, and custom statuses across board, list, and timeline views.
When should engineering teams choose Microsoft Project instead of general work management tools for block scheduling?
Microsoft Project fits block scheduling when dependency-driven planning, task hierarchies, and critical path analysis are required for infrastructure and construction plans. Tools like monday.com or Asana can track stages and tasks, but Microsoft Project provides integrated baselines, variance reporting, and resource assignment analysis built around Gantt scheduling and dependencies.
What is the strongest option for building lightweight block-management databases without creating a full custom app: Airtable or Notion?
Airtable uses linked databases with grid and kanban views that stay synchronized, so block dependency metadata can be stored as record fields with relationships and rollups. Notion supports relational databases with templates and rollups for project rollups across linked tasks, but automation relies more on integrations than native workflow engines.
How do Teamwork and Wrike handle workload visibility across multiple projects of block deliverables?
Teamwork provides a workload view that helps capacity-manage delivery across projects and team members while keeping task and issue tracking in a shared workflow. Wrike offers portfolio views that combine dashboards, custom fields, and structured workflows to surface workload and status insights for ongoing block programs.
Which tool best supports repeatable block lifecycles with templates and automated actions: ClickUp or Smartsheet?
ClickUp supports repeatable block lifecycles using task templates, recurring tasks, custom statuses, and rules with scheduled actions that keep block execution consistent. Smartsheet supports repeatability with automated workflows and alerts that sync approvals and status changes across sheets, with reporting dashboards that summarize progress from the same underlying grids.
What common integration or data-flow approach works for block management across planning, execution, and reporting in Asana and monday.com?
Asana connects progress tracking to recurring workflows through automation and relies on integrations to pull data from other planning systems into dashboards and timeline execution views. monday.com uses automations that move work through stages when board fields change, which keeps reporting aligned with the board’s task and dependency data.
Why do some teams struggle with Block Management Software setup, and what can reduce friction in Microsoft Project and monday.com?
Microsoft Project requires structured data setup for block-level work packages because block-face and rebar-style quantity takeoff are not native functions, so teams must model quantities and packages explicitly. monday.com reduces setup friction by letting teams configure boards with statuses, owners, dependencies, and dashboards, but complex reporting still depends on consistent board field design.
Conclusion
After evaluating 10 technology digital media, monday.com stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Referenced in the comparison table and product reviews above.
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