Key Highlights
- Managed Print Services can reduce printing costs by up to 30-40%
- Approximately 80% of organizations do not have control over their print environment
- MPS can lead to a 20-50% reduction in paper waste
- The global MPS market size was valued at USD 25.78 billion in 2020 and is expected to grow at a CAGR of 8.2% from 2021 to 2028
- Companies implementing MPS have observed a 10-15% increase in employee productivity due to streamlined document workflows
- Up to 50% of print devices in organizations are idle or underused
- MPS can reduce carbon footprint by optimizing energy consumption of printing devices
- Over 70% of organizations report improved document security after implementing MPS
- The average cost per page in unmanaged print environments can be as high as 10-15 cents, whereas MPS reduces it to 4-8 cents
- Legacy print devices can contribute up to 30% of total printing costs
- MPS can decrease the amount of printer downtime by up to 50%
- More than 60% of organizations see improved environmental sustainability metrics after adopting MPS
- Managed Print Services can improve workflow efficiency by automating supply replenishment and device management
Did you know that by implementing Managed Print Services, organizations can slash printing costs by up to 40%, reduce paper waste by half, and enhance security—all while boosting employee productivity and sustainability?
Cost Savings and Efficiency Improvements
- Managed Print Services can reduce printing costs by up to 30-40%
- Companies implementing MPS have observed a 10-15% increase in employee productivity due to streamlined document workflows
- The average cost per page in unmanaged print environments can be as high as 10-15 cents, whereas MPS reduces it to 4-8 cents
- Legacy print devices can contribute up to 30% of total printing costs
- MPS can decrease the amount of printer downtime by up to 50%
- Paper savings from MPS can surpass 1 million sheets annually for large organizations
- Implementing MPS can lead to a 25% reduction in device-related support requests
- The average printer fleet size can be reduced by 25-50% with MPS, leading to significant savings
- Small to medium-sized businesses can achieve up to 30% cost savings with MPS
- Up to 35% of print jobs in unmanaged environments are considered unnecessary or wasteful
- Organizations that adopt MPS typically see a return on investment within 12-18 months
- Up to 90% of print environment issues can be identified remotely through MPS, reducing on-site troubleshooting needs
- Implementing MPS can reduce the number of printers in an organization by up to 50%, consolidating services and cutting costs
- Small to mid-sized organizations using MPS report a 15% reduction in IT support time dedicated to print issues
- management reports indicate a 15-25% decrease in print-related complaints after MPS implementation, enhancing user experience
- Many organizations reduce total fleet size and associated costs by 30% within the first year of adopting MPS, according to industry reports
- Implementing MPS can reduce total print-related IT support incidents by up to 50%, streamlining administrative overhead
- Cost transparency from MPS helps organizations identify and eliminate unnecessary print expenses, saving millions annually at large enterprises
- MPS can increase the lifespan of printing devices by 20-30% through optimized maintenance schedules, reducing capital expenditure
- Organizations using MPS can see a 15% to 20% reduction in administrative costs related to print management
Cost Savings and Efficiency Improvements Interpretation
Implementing Managed Print Services slashes costs, boosts productivity, and streamlines workflows so effectively that organizations can often cut their print-related expenses in half within a year—making it a printing revolution worth copying.
Efficiency Improvements
- Managed Print Services can improve workflow efficiency by automating supply replenishment and device management
- Optimum device placement through MPS can improve print speeds and user satisfaction, with users reporting up to 25% faster print output
- Employees in organizations with MPS report higher satisfaction due to faster, cleaner printing experiences, with satisfaction scores increasing by 20%
Efficiency Improvements Interpretation
Implementing Managed Print Services not only streamlines workflows and accelerates printing speeds—up to 25% faster—but also boosts employee satisfaction by 20%, proving that a well-managed print environment is both an efficiency upgrade and a morale booster.
Environmental Impact and Sustainability
- MPS can lead to a 20-50% reduction in paper waste
- MPS can reduce carbon footprint by optimizing energy consumption of printing devices
- More than 60% of organizations see improved environmental sustainability metrics after adopting MPS
- MPS reduces toner and ink waste by enabling better supply management, reducing overstock and expired supplies
- Over 70% of organizations see a reduction in overall printing volume after adopting MPS, contributing to cost savings and sustainability goals
- MPS implementation can lead to up to 25% less energy consumption per device, supporting energy conservation initiatives
- MPS providers often deliver environmental benefits, including waste reduction and energy savings, contributing to corporate social responsibility goals
Environmental Impact and Sustainability Interpretation
Implementing Managed Print Services not only slashes paper waste by up to half and cuts energy usage by a quarter but also transforms organizations into greener, more sustainable entities—proving that saving trees and energy can be a smart business strategy.
Market Trends and Adoption
- The global MPS market size was valued at USD 25.78 billion in 2020 and is expected to grow at a CAGR of 8.2% from 2021 to 2028
- Up to 80% of organizations are considering expanding their MPS solutions to other business areas, indicating high adoption intent
- MPS solutions often include mobility features allowing users to print from mobile devices securely, which can increase mobile printing usage by 50%
- The adoption rate of Managed Print Services is projected to grow by over 8% annually worldwide, reflecting increasing demand
Market Trends and Adoption Interpretation
As the global MPS market surges toward an $26 billion milestone with an 8.2% CAGR, and with up to 80% of organizations eyeing expansion alongside a 50% boost in mobile printing—driven by seamless, secure solutions—the trend unmistakably signals that managed print services are evolving from back-office staples to indispensable pillars of modern, mobile-first enterprise strategy.
Operational Optimization and Management
- Approximately 80% of organizations do not have control over their print environment
- Up to 50% of print devices in organizations are idle or underused
- Up to 70% of print costs are hidden within organizations, often unnoticed
- MPS providers typically guarantee device uptime of over 99%, ensuring minimal workflow disruption
- Managed print services often include device tracking, which can improve accountability and reduce misuse
- Approximately 60% of print hardware replacements are due to aging equipment that could be managed more efficiently via MPS
- Cloud-based MPS solutions enable real-time monitoring of printing environments across multiple locations, improving responsiveness and control
- Dynamic device assignment and scheduling through MPS can optimize utilization rates by up to 35%, reducing idle hardware
Operational Optimization and Management Interpretation
Despite organizations often unknowingly wasting half their print devices and leaving up to 70% of costs hidden, managed print services promise over 99% device uptime and up to a 35% boost in efficiency—proof that controlling your print environment is less a luxury and more a business necessity.
Security
- MPS providers often offer secure printing features that reduce unauthorized access by up to 90%
Security Interpretation
With the promise of cutting unauthorized access by up to 90%, Managed Print Services aren't just printing more efficiently—they're printing smarter and safer, one secure page at a time.
Security, Compliance, and Print Control
- Over 70% of organizations report improved document security after implementing MPS
- 85% of companies using MPS report improved compliance with print policies
- MPS can help organizations meet data privacy and security standards more effectively
- Secure print release features in MPS help prevent print fraud and data leakage, reducing related breaches by approximately 80%
- MPS can support regulatory compliance by providing detailed audit logs of document handling and printing, essential for industries like healthcare and finance
- MPS deployment can reduce the number of print-related security breaches by over 70%, protecting sensitive data effectively
Security, Compliance, and Print Control Interpretation
With over 70% of organizations experiencing enhanced security and an 80% reduction in print-related breaches, Managed Print Services clearly transform printing from a vulnerable necessity into a fortified line of defense for data privacy and compliance.
Sources & References
- Reference 1XEROXResearch Publication(2024)Visit source
- Reference 2HPResearch Publication(2024)Visit source
- Reference 3CANONBUSINESSSOLUTIONSResearch Publication(2024)Visit source
- Reference 4GRANDVIEWRESEARCHResearch Publication(2024)Visit source
- Reference 5RICOHResearch Publication(2024)Visit source
- Reference 6LEXMARKResearch Publication(2024)Visit source
- Reference 7KYOCERADOCUMENTSOLUTIONSResearch Publication(2024)Visit source
- Reference 8FUJITSUResearch Publication(2024)Visit source
- Reference 9TOSHIBADIRECTResearch Publication(2024)Visit source
- Reference 10CANONResearch Publication(2024)Visit source