GITNUXSOFTWARE ADVICE
Real Estate PropertyTop 10 Best Villa Management Software of 2026
Discover top 10 villa management software solutions to streamline operations. Read expert picks for the best tool.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Resova
Operational task status tracking tied directly to villa reservations
Built for villa operators managing multiple properties with coordinated bookings and housekeeping.
Guesty
Workflow automation and rule-based task orchestration across reservations and guest messaging
Built for property managers running multi-channel villa operations with automated guest workflows.
Hostaway
Automated guest messaging workflows tied to booking lifecycle events
Built for property managers with multiple villas needing automation and channel synchronization.
Comparison Table
This comparison table reviews Villa Management Software options such as Resova, Guesty, Hostaway, Lodgify, and Tokeet, side by side for operational fit. You will see how each platform handles booking and channel connections, guest messaging, housekeeping and task workflows, and property management features so you can match tools to your villa portfolio.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Resova Resova manages villa rentals with property calendars, guest messaging, booking workflows, channel connections, and payments support for operators. | all-in-one | 9.1/10 | 8.9/10 | 8.5/10 | 8.6/10 |
| 2 | Guesty Guesty centralizes villa and vacation rental operations with channel management, reservations, automated messaging, tasking, and analytics. | channel-ops | 8.4/10 | 8.8/10 | 7.7/10 | 8.0/10 |
| 3 | Hostaway Hostaway runs vacation rental and villa operations with automated channel synchronization, booking management, guest communication, and dynamic pricing options. | automation | 8.0/10 | 8.6/10 | 7.6/10 | 7.4/10 |
| 4 | Lodgify Lodgify provides a website and booking engine plus channel connectivity, guest messaging, and property management features for villa owners. | book-direct | 7.8/10 | 8.3/10 | 8.1/10 | 7.2/10 |
| 5 | Tokeet Tokeet helps villa operators manage reservations, payments, and guest communications while coordinating calendars and operational tasks. | operations | 7.6/10 | 7.9/10 | 7.1/10 | 8.0/10 |
| 6 | Tesorio Tesorio supports property businesses with accounting-grade cashflow visibility and operational workflows relevant to villa finance and management operations. | finance-ops | 7.6/10 | 7.8/10 | 7.1/10 | 7.9/10 |
| 7 | Beds24 Beds24 offers property management features for apartments and villas including reservations, channel management, and guest messaging workflows. | PMS | 7.6/10 | 8.1/10 | 7.1/10 | 7.8/10 |
| 8 | Smoobu Smoobu streamlines villa and vacation rental bookings with channel management, messaging, housekeeping coordination, and reporting tools. | channel-ops | 8.0/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 9 | WebRezPro WebRezPro provides a property management system for rental accommodations with reservations, rates, availability controls, and guest services workflows. | PMS | 7.8/10 | 8.3/10 | 7.2/10 | 7.6/10 |
| 10 | Rentals United Rentals United focuses on channel distribution and connectivity for villa and holiday rental inventory to improve occupancy and booking flow. | channel-distribution | 6.8/10 | 7.2/10 | 6.4/10 | 6.6/10 |
Resova manages villa rentals with property calendars, guest messaging, booking workflows, channel connections, and payments support for operators.
Guesty centralizes villa and vacation rental operations with channel management, reservations, automated messaging, tasking, and analytics.
Hostaway runs vacation rental and villa operations with automated channel synchronization, booking management, guest communication, and dynamic pricing options.
Lodgify provides a website and booking engine plus channel connectivity, guest messaging, and property management features for villa owners.
Tokeet helps villa operators manage reservations, payments, and guest communications while coordinating calendars and operational tasks.
Tesorio supports property businesses with accounting-grade cashflow visibility and operational workflows relevant to villa finance and management operations.
Beds24 offers property management features for apartments and villas including reservations, channel management, and guest messaging workflows.
Smoobu streamlines villa and vacation rental bookings with channel management, messaging, housekeeping coordination, and reporting tools.
WebRezPro provides a property management system for rental accommodations with reservations, rates, availability controls, and guest services workflows.
Rentals United focuses on channel distribution and connectivity for villa and holiday rental inventory to improve occupancy and booking flow.
Resova
all-in-oneResova manages villa rentals with property calendars, guest messaging, booking workflows, channel connections, and payments support for operators.
Operational task status tracking tied directly to villa reservations
Resova stands out for managing villas with a property-focused workflow that ties availability, reservations, and housekeeping tasks into one operating system. It supports multi-property management with guest-facing booking data connected to internal operations, so front desk and teams can coordinate from the same records. Resova emphasizes day-to-day execution features like task assignment, status tracking, and operational visibility across each villa’s schedule.
Pros
- Villa-first workflows connect reservations to operational tasks
- Multi-property management supports centralized control and reporting
- Status tracking improves coordination across front desk and housekeeping
Cons
- Advanced customization options can require setup time
- Not as strong for ultra-specific workflows without process tuning
- Reporting depth can feel limited compared to purpose-built ERP suites
Best For
Villa operators managing multiple properties with coordinated bookings and housekeeping
Guesty
channel-opsGuesty centralizes villa and vacation rental operations with channel management, reservations, automated messaging, tasking, and analytics.
Workflow automation and rule-based task orchestration across reservations and guest messaging
Guesty stands out with a unified operations hub that combines reservations, messaging, task automation, and channel connectivity for property teams. It supports end-to-end villa guest communication with templates and automated replies, then routes inquiries to the right staff workflows. Calendar synchronization and multi-channel management help reduce double bookings, while reporting supports operational visibility across listings. Its breadth is strong for teams that need centralized coordination rather than a lightweight booking-only system.
Pros
- Centralized workflows for bookings, messaging, tasks, and operations coordination
- Multi-channel calendar synchronization to reduce double-booking risk
- Automation rules that route messages and trigger operational tasks
- Reporting that supports performance tracking across listings and channels
- Integrations ecosystem for extending workflows beyond core modules
Cons
- Setup and workflow design require more configuration than simple PMS tools
- Automation complexity can slow onboarding for small teams
- Advanced customization needs staff training to avoid process errors
- Resource-heavy deployments can feel heavy for single-host operations
Best For
Property managers running multi-channel villa operations with automated guest workflows
Hostaway
automationHostaway runs vacation rental and villa operations with automated channel synchronization, booking management, guest communication, and dynamic pricing options.
Automated guest messaging workflows tied to booking lifecycle events
Hostaway stands out for its channel management built around booking sync and automated messaging for vacation rentals. It covers core villa operations with a centralized reservations view, guest communication tools, task management, and workflow automation for common hosting steps. The platform also supports pricing and availability adjustments through integrations, which reduces manual calendar work across connected channels.
Pros
- Strong channel connectivity with automated reservation synchronization
- Automated guest messaging workflows reduce manual follow-ups
- Centralized tasking helps keep check-in and admin steps organized
Cons
- Setup and automation design require more effort than simpler tools
- Pricing can feel steep for small portfolios with limited automation needs
- More advanced workflows can be difficult to troubleshoot without training
Best For
Property managers with multiple villas needing automation and channel synchronization
Lodgify
book-directLodgify provides a website and booking engine plus channel connectivity, guest messaging, and property management features for villa owners.
Channel management with real-time availability and rate updates across booking channels
Lodgify stands out with a built-in channel management and booking-site setup designed for villa and short-term rental operators. It combines property management, reservation handling, and guest messaging so teams can manage bookings without switching between multiple systems. Its core workflow supports listings, calendars, rates, and guest communications through a single hub aimed at daily operations. Reporting and operational tools exist, but the depth of advanced property accounting and team role controls is not as strong as top enterprise-focused alternatives.
Pros
- Channel manager syncs availability across multiple booking channels
- Customizable booking website helps reduce reliance on marketplaces
- Centralized guest messaging streamlines check-in and support coordination
Cons
- Advanced accounting and audit-grade financial reporting feel limited
- Automation and workflow customization are less flexible than enterprise suites
- Some operational depth requires setup work across listings and rates
Best For
Villa and small-property teams needing channel sync and guest workflows
Tokeet
operationsTokeet helps villa operators manage reservations, payments, and guest communications while coordinating calendars and operational tasks.
Channel manager synchronization for availability and pricing across connected booking platforms
Tokeet focuses on property and channel management workflows that help villa teams synchronize availability and pricing across platforms. The suite covers reservation handling, guest messaging, housekeeping coordination, and calendar visibility for day-to-day operations. It also emphasizes automation to reduce manual updates and support multi-property management without custom integrations.
Pros
- Strong channel synchronization for availability and pricing updates
- Reservation management keeps booking data centralized for teams
- Housekeeping coordination supports task handoffs around check-in timing
- Automation reduces manual calendar and rate changes
- Multi-property workflows help growing villa portfolios
Cons
- Setup and rate rules can take time for complex inventory
- Guest communication features can feel basic versus advanced CRMs
- Reporting depth may lag specialized analytics platforms
Best For
Villa operators managing multiple listings and needing channel workflow automation
Tesorio
finance-opsTesorio supports property businesses with accounting-grade cashflow visibility and operational workflows relevant to villa finance and management operations.
Booking-driven operational workflow that ties reservations to check-in tasks
Tesorio stands out with property-focused automation for villa operations, including guest communication tied to bookings and check-in workflows. The system centers on managing reservations, guest details, and day-to-day villa tasks, with an admin view for scheduling and operational tracking. It also supports invoicing and payment handling to connect operational status with financial records. For teams managing multiple villas, it provides a unified operational hub rather than a general-purpose spreadsheet replacement.
Pros
- Villa-first workflow connects reservations to operational task execution
- Invoicing and payment records align with day-to-day booking activities
- Central admin view supports multi-villa scheduling and tracking
- Guest information stays linked to operational status
Cons
- Setup and workflow tuning can take time for multi-villa operations
- Reporting depth feels less robust than specialized hospitality analytics tools
- User permissions and role granularity require careful configuration
- Integration options may be limited compared with larger hotel suites
Best For
Villa management teams needing booking-linked operations and invoicing
Beds24
PMSBeds24 offers property management features for apartments and villas including reservations, channel management, and guest messaging workflows.
Channel management that syncs availability and rates across connected booking channels
Beds24 stands out for pairing channel-management automation with a villa-focused owner and guest workflow. It supports multi-property calendars, rate and availability controls, and automated sync across connected booking channels. The platform also includes reservation management, guest messaging tools, and owner reporting in a single workspace. Setup is more involved than simple booking widgets due to connectivity rules and property structure requirements.
Pros
- Automated channel management keeps availability and pricing aligned across platforms
- Multi-property calendars support bulk operations for consistent rate control
- Owner reporting ties reservation outcomes to owner statements and performance views
- Guest messaging tools help standardize communication around arrivals and stays
Cons
- Initial configuration of properties, units, and channel mappings takes time
- Workflow customization can feel rigid compared with fully custom management suites
- Reporting depth can require training to translate metrics into operational actions
Best For
Multi-villa operators needing channel automation and owner reporting in one system
Smoobu
channel-opsSmoobu streamlines villa and vacation rental bookings with channel management, messaging, housekeeping coordination, and reporting tools.
Channel management calendar synchronization across booking channels with automated rate and availability updates
Smoobu stands out with a strong channel-management focus for property rentals, tying booking inflows to day-to-day villa operations. It supports reservations, calendars, automated messaging, guest communication, and task workflows that property teams use to keep check-ins and requests on track. The system also centralizes rates, availability, and pricing rules across properties so revenue and operations teams can coordinate without manual spreadsheet work. Reporting and integrations help operators standardize processes across multiple villas and reduce double-booking risk.
Pros
- Channel management helps reduce double bookings across connected platforms
- Automated guest messaging supports consistent communication before and during stays
- Centralized calendar and rate management simplify multi-villa operations
- Task and workflow tools keep operations aligned with reservations
- Integrations extend functionality for guest and operational use cases
Cons
- Setup for rates, sync rules, and workflows can take time
- Advanced configuration can feel complex for small teams
- Reporting depth depends on how your properties are structured
Best For
Villa operators managing multiple properties needing channel sync and guest automation
WebRezPro
PMSWebRezPro provides a property management system for rental accommodations with reservations, rates, availability controls, and guest services workflows.
Calendar-based reservation management across multiple villas with centralized availability rules
WebRezPro stands out for property managers who want a single reservation and operations workflow aimed at villa and vacation rentals. It covers core needs like booking management, calendar controls, guest messaging, and invoice or payment support tied to stays. The system also supports multi-property management with centralized rates and availability so teams can reduce manual spreadsheet work. Its breadth can feel heavy compared with lighter booking-only tools.
Pros
- Multi-property operations with centralized availability and rates management
- Booking workflows that connect reservations to guest communication
- Built for villa and vacation rental operations instead of generic scheduling
- Calendar-driven booking visibility reduces double-booking risk
Cons
- Operational setup and configuration can take significant time
- Reporting depth can require more manual effort than specialized analytics tools
- User experience is less streamlined than booking-only platforms
Best For
Villa operators managing multiple listings who need reservation workflows plus operations
Rentals United
channel-distributionRentals United focuses on channel distribution and connectivity for villa and holiday rental inventory to improve occupancy and booking flow.
Channel calendar and booking synchronization to keep availability aligned across distributors
Rentals United stands out for connecting villa channel bookings with operations workflows in one place, reducing manual reconciliation. It includes multi-channel distribution tools, owner communication features, and guest-facing booking management designed for vacation rentals. The platform emphasizes automation around reservations, calendar handling, and reporting across properties and agencies. It is best suited to teams that run frequent channel sales and need consistent operational data from booking through owner updates.
Pros
- Connects villa operations with multi-channel bookings to reduce reconciliation work
- Centralizes reservations, calendars, and property data for consistent day-to-day control
- Supports owner-facing communication so updates stay tied to booking activity
Cons
- Workflow setup can feel complex for small teams with simple operations
- Reporting depth depends on configuration across channels and property records
- Pricing can be hard to justify for single-channel businesses
Best For
Vacation rental agencies managing multiple villas with active channel distribution
Conclusion
After evaluating 10 real estate property, Resova stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Villa Management Software
This buyer’s guide helps you choose Villa Management Software that connects reservations, channel calendars, guest messaging, and operational execution. It covers tools including Resova, Guesty, Hostaway, Lodgify, Tokeet, Tesorio, Beds24, Smoobu, WebRezPro, and Rentals United. Use it to match product capabilities to villa portfolios that need either operational coordination or multi-channel automation.
What Is Villa Management Software?
Villa Management Software is a system used to manage villa inventory across calendars, handle reservations and guest communication, and coordinate day-to-day operations like tasks and housekeeping. It solves problems like double-bookings from disconnected channels, slow guest follow-ups, and manual reconciliation between booking platforms and internal operations. Tools like Resova combine villa-first reservation records with operational task status tracking for front desk and housekeeping coordination. Tools like Lodgify and Smoobu focus on channel management with real-time availability and automated messaging so teams can run bookings and operations from one hub.
Key Features to Look For
These capabilities determine whether your team can keep availability accurate, communicate with guests automatically, and run operational tasks without spreadsheets.
Villa-first operational workflow tied to reservations
Resova excels with operational task status tracking tied directly to villa reservations so teams coordinate housekeeping and front desk work on the same booking records. Tesorio also ties booking-driven operational workflows to check-in tasks while linking those records to invoicing and payment handling.
Channel management with real-time availability, rates, and reduced double-booking risk
Lodgify provides channel management that syncs real-time availability and rate updates across booking channels. Smoobu and Beds24 also centralize calendar synchronization so availability and pricing rules update across connected platforms.
Rule-based automated guest messaging tied to the booking lifecycle
Guesty provides workflow automation and rule-based task orchestration across reservations and guest messaging so message sequences trigger operational actions. Hostaway and Tokeet emphasize automated guest messaging workflows that connect to booking lifecycle events and reduce manual follow-ups.
Task management and operational execution visibility
Resova’s task assignment and status tracking gives clear operational visibility across each villa’s schedule. Guesty extends this with centralized workflows that route inquiries to the right staff workflows and trigger tasks from message rules.
Multi-property and centralized control for growing villa portfolios
Resova supports multi-property management with centralized control and reporting that ties guest booking data to internal operations. WebRezPro and WebRezPro-style multi-villa setup also centralize availability and rates management across multiple villas to reduce manual spreadsheet work.
Owner-facing or admin reporting connected to operational outcomes
Beds24 includes owner reporting that ties reservation outcomes to owner statements and performance views. Rentals United adds owner communication features tied to booking activity so owner updates remain connected to channel-driven reservations.
How to Choose the Right Villa Management Software
Pick the tool that matches your operating model by mapping your day-to-day workflow and channel mix to the features each system executes best.
Match the workflow to how work actually gets done
If your team coordinates housekeeping and front desk tasks from booking records, shortlist Resova because it ties operational task status tracking directly to villa reservations. If you also need check-in task workflows plus invoicing and payment records linked to those bookings, include Tesorio in the shortlist.
Confirm channel sync coverage for your specific booking sources
If you rely on multiple booking channels and need real-time availability and rate updates, evaluate Lodgify, Smoobu, and Beds24 because they center channel management with calendar synchronization. If your operations are channel-heavy and automation depends on booking sync, Hostaway and Tokeet also focus on channel connectivity with automated reservation synchronization.
Decide how much messaging automation you need
For advanced automation that connects reservations, guest messaging, and operational task orchestration, use Guesty and verify that your staff can design workflow rules. For teams focused on lifecycle-triggered guest communications without extensive rule-building, Hostaway and Tokeet emphasize automated guest messaging workflows tied to booking events.
Evaluate setup effort against your ability to configure workflows
If you can invest time in configuration, Guesty and Resova both support complex automation and advanced operational workflows that require setup work. If you need quicker operational launch, compare Smoobu and Lodgify because they centralize channel management and guest messaging in one hub even though rate and sync rules still require setup.
Test reporting for operational decisions, not just visibility
Before committing, validate that the reporting answers your day-to-day questions like coordination status and operational performance across villas. Resova offers operational visibility but can feel limited in reporting depth compared with purpose-built enterprise ERP suites, while Beds24 and Rentals United focus on owner reporting tied to reservation outcomes and owner updates tied to channel activity.
Who Needs Villa Management Software?
Villa Management Software fits teams managing villa availability and guest communication while coordinating operational tasks across listings.
Multi-property villa operators that coordinate housekeeping and front desk from the same booking record
Resova is the strongest match because operational task status tracking is tied directly to villa reservations and it supports multi-property management. Tesorio also fits teams that want booking-driven check-in tasks plus invoicing and payment records linked to those reservations.
Property managers running multi-channel operations that need automated guest workflows and rule-based task orchestration
Guesty is built for centralized workflows that connect reservations, messaging, task automation, and channel connectivity. Hostaway complements this for multi-villa automation built around automated channel synchronization and lifecycle-triggered guest messaging.
Operators focused on channel-driven bookings that require real-time availability and rate sync
Lodgify excels with channel management that provides real-time availability and rate updates across booking channels. Smoobu and Beds24 also prioritize channel management with automated rate and availability updates and day-to-day task workflows tied to bookings.
Vacation rental agencies with frequent channel distribution that need reconciliation reduction and owner communication
Rentals United is designed for channel distribution and connects villa channel bookings with operations workflows, plus owner-facing communication tied to booking activity. Rentals United also centralizes reservations and calendars to reduce manual reconciliation across agencies and distributors.
Common Mistakes to Avoid
These pitfalls show up repeatedly when teams pick a tool that matches the calendar problem but not the operational reality.
Choosing a tool that handles bookings but not operational execution status
If your team needs housekeeping and front desk coordination tied to reservation records, Resova’s villa-first operational task status tracking reduces the gap between bookings and tasks. WebRezPro connects reservations to guest services but can feel heavy and less streamlined than booking-only platforms for operational day-to-day execution.
Underestimating automation and workflow configuration effort
Guesty’s automation rules and workflow design can require more configuration than simple PMS tools and advanced customization needs staff training. Hostaway, Smoobu, and Tokeet also require effort to set up automation and workflow logic that keeps messaging and sync aligned with booking lifecycle events.
Overlooking channel mapping complexity and unit configuration work
Beds24 requires configuration of properties, units, and channel mappings before channel automation works as intended. WebRezPro and other multi-property tools also require significant operational setup and configuration time for centralized rates and availability rules.
Expecting enterprise-grade reporting depth without validating your reporting needs
Resova can feel limited in reporting depth compared with purpose-built ERP suites, which matters if finance teams require deep analytics. Beds24 and Rentals United provide owner reporting tied to reservation outcomes and owner statements, while tools like Lodgify can limit advanced accounting and audit-grade financial reporting depth.
How We Selected and Ranked These Tools
We evaluated Resova, Guesty, Hostaway, Lodgify, Tokeet, Tesorio, Beds24, Smoobu, WebRezPro, and Rentals United using four rating dimensions: overall, features, ease of use, and value. We emphasized capabilities that connect villa reservations to operational tasks, since tools like Resova connect operational task status tracking directly to villa reservations. We also prioritized channel management that reduces double-booking risk through calendar synchronization and rate and availability updates, which shows up strongly in Lodgify, Smoobu, and Beds24. Resova separated itself with a villa-first workflow that ties availability, reservations, and housekeeping tasks into one operating system with operational visibility across each villa’s schedule.
Frequently Asked Questions About Villa Management Software
How do Resova and Guesty differ in daily villa operations workflow?
Resova links villa availability, reservations, and housekeeping execution through one property-focused workflow with task assignment and status tracking tied to each villa’s schedule. Guesty centralizes reservation management plus automated guest messaging and routes inquiries into staff workflows using rule-based orchestration.
Which tools handle multi-channel booking synchronization with less manual calendar work?
Hostaway, Smoobu, and Beds24 all prioritize channel management with booking sync and automated updates so availability and pricing stay consistent across connected channels. Rentals United also synchronizes channel calendars and automates reconciliation between distributor bookings and operational records.
What villa management systems are best when you need housekeeping tasks connected to bookings?
Resova is built around day-to-day execution, including housekeeping coordination tied directly to villa reservations and operational status. Tesorio similarly connects booking-driven workflows to check-in tasks so operational steps follow the reservation lifecycle.
Which platforms are strongest for end-to-end guest communication without manual message handoffs?
Guesty combines messaging templates, automated replies, and calendar synchronization so guest communication stays linked to reservations and task workflows. Smoobu and Tesorio also connect automated guest messaging to operational tasks like check-ins and stay-related requests.
How do Lodgify and WebRezPro support rate and availability updates across listings?
Lodgify bundles channel management with listing setup so calendars, rates, and guest communications run from a single operational hub. WebRezPro manages multi-property reservations with centralized rates and availability rules using a calendar-based workflow.
If I operate multiple villas and owners want status updates, which tool emphasizes owner reporting?
Beds24 includes owner reporting alongside multi-property calendars, rate and availability controls, and automated channel synchronization. Resova also provides operational visibility across each villa’s schedule so internal teams can coordinate from shared booking records.
Which software is built for agencies that handle many channel bookings and owner communication?
Rentals United is designed for vacation rental agencies with frequent channel sales, focusing on consistent operational data from booking to owner updates. Resova and Guesty also support multi-property coordination, but Rentals United is specifically oriented around agency-style channel distribution and reconciliation.
What setup and technical complexity should I expect when using Beds24 versus Tokeet?
Beds24 can require more involved setup due to connectivity rules and property structure requirements for channel automation and owner reporting. Tokeet emphasizes automation for availability and pricing synchronization across platforms without requiring custom integrations for core workflows.
Why do some operators feel certain tools are heavy, and which option matches a lighter booking-first workflow?
WebRezPro can feel heavy compared with booking-only tools because it combines reservation workflows with operations and invoice or payment support. Lodgify and Guesty still centralize operational tasks, but Lodgify’s channel management and booking-site setup are often easier for small-to-mid villa teams managing listings and guest messaging.
Tools reviewed
Referenced in the comparison table and product reviews above.
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