Quick Overview
- 1#1: Gusto - All-in-one payroll, HR, and benefits platform with seamless time tracking and automated payroll processing for small businesses.
- 2#2: Rippling - Unified workforce management platform automating payroll, IT, HR, and time tracking across global teams.
- 3#3: QuickBooks Time - GPS-enabled mobile time tracking that integrates directly with QuickBooks Payroll for effortless timesheet-to-payroll automation.
- 4#4: ADP Workforce Now - Comprehensive HCM suite offering advanced time and attendance tracking integrated with full-service payroll.
- 5#5: Paychex Flex - Integrated payroll and HCM solution with robust time tracking, scheduling, and compliance tools for mid-sized businesses.
- 6#6: BambooHR - User-friendly HR platform with built-in time tracking and seamless payroll processing for growing companies.
- 7#7: Paylocity - Modern HR and payroll software featuring mobile time tracking, scheduling, and automated pay runs.
- 8#8: UKG Pro - Enterprise workforce management system excelling in timekeeping, scheduling, and integrated payroll for large organizations.
- 9#9: Hubstaff - Time tracking software with activity monitoring, GPS, and built-in payroll processing for remote teams.
- 10#10: Justworks - PEO platform providing compliant payroll, benefits, and time tracking for small to mid-sized businesses.
We evaluated these tools based on key factors including feature depth (time tracking, integration, automation), user experience, reliability, and overall value, ensuring a balanced assessment of each solution's suitability for varied operational requirements.
Comparison Table
Streamline your workflow by exploring a comparison of top timesheet and payroll software, including Gusto, Rippling, QuickBooks Time, ADP Workforce Now, Paychex Flex, and more. This table outlines key features, usability, and costs to help readers identify the best solution for their business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Gusto All-in-one payroll, HR, and benefits platform with seamless time tracking and automated payroll processing for small businesses. | enterprise | 9.6/10 | 9.7/10 | 9.8/10 | 9.3/10 |
| 2 | Rippling Unified workforce management platform automating payroll, IT, HR, and time tracking across global teams. | enterprise | 9.1/10 | 9.4/10 | 8.8/10 | 8.6/10 |
| 3 | QuickBooks Time GPS-enabled mobile time tracking that integrates directly with QuickBooks Payroll for effortless timesheet-to-payroll automation. | enterprise | 8.8/10 | 9.2/10 | 8.9/10 | 8.3/10 |
| 4 | ADP Workforce Now Comprehensive HCM suite offering advanced time and attendance tracking integrated with full-service payroll. | enterprise | 8.4/10 | 9.2/10 | 7.5/10 | 7.8/10 |
| 5 | Paychex Flex Integrated payroll and HCM solution with robust time tracking, scheduling, and compliance tools for mid-sized businesses. | enterprise | 8.6/10 | 9.1/10 | 8.3/10 | 8.0/10 |
| 6 | BambooHR User-friendly HR platform with built-in time tracking and seamless payroll processing for growing companies. | enterprise | 7.8/10 | 7.5/10 | 9.2/10 | 7.9/10 |
| 7 | Paylocity Modern HR and payroll software featuring mobile time tracking, scheduling, and automated pay runs. | enterprise | 8.6/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 8 | UKG Pro Enterprise workforce management system excelling in timekeeping, scheduling, and integrated payroll for large organizations. | enterprise | 8.4/10 | 9.2/10 | 7.1/10 | 7.8/10 |
| 9 | Hubstaff Time tracking software with activity monitoring, GPS, and built-in payroll processing for remote teams. | specialized | 8.3/10 | 8.9/10 | 7.8/10 | 7.6/10 |
| 10 | Justworks PEO platform providing compliant payroll, benefits, and time tracking for small to mid-sized businesses. | enterprise | 8.1/10 | 8.4/10 | 8.6/10 | 7.4/10 |
All-in-one payroll, HR, and benefits platform with seamless time tracking and automated payroll processing for small businesses.
Unified workforce management platform automating payroll, IT, HR, and time tracking across global teams.
GPS-enabled mobile time tracking that integrates directly with QuickBooks Payroll for effortless timesheet-to-payroll automation.
Comprehensive HCM suite offering advanced time and attendance tracking integrated with full-service payroll.
Integrated payroll and HCM solution with robust time tracking, scheduling, and compliance tools for mid-sized businesses.
User-friendly HR platform with built-in time tracking and seamless payroll processing for growing companies.
Modern HR and payroll software featuring mobile time tracking, scheduling, and automated pay runs.
Enterprise workforce management system excelling in timekeeping, scheduling, and integrated payroll for large organizations.
Time tracking software with activity monitoring, GPS, and built-in payroll processing for remote teams.
PEO platform providing compliant payroll, benefits, and time tracking for small to mid-sized businesses.
Gusto
enterpriseAll-in-one payroll, HR, and benefits platform with seamless time tracking and automated payroll processing for small businesses.
Full-service payroll automation that files taxes and handles compliance nationwide, directly pulling from timesheets
Gusto is a comprehensive cloud-based platform specializing in payroll, HR, and time tracking for small to medium-sized businesses. It enables employees to log timesheets via web or mobile app, tracking hours, PTO, and projects with GPS options for field workers. Timesheet data seamlessly integrates with automated payroll processing, including tax calculations, filings, and direct deposits. Beyond basics, it offers benefits management, compliance tools, and performance reviews in one ecosystem.
Pros
- Seamless timesheet-to-payroll integration eliminates manual data entry
- Automated full-service payroll with expert tax filing and compliance support
- User-friendly mobile app for employee clock-in/out and approvals
Cons
- Pricing scales per employee, becoming costly for teams over 50
- Limited advanced timesheet reporting and customization options
- Primarily optimized for US businesses with less international support
Best For
US-based small to medium businesses needing intuitive timesheet tracking integrated with hassle-free payroll and HR management.
Pricing
Starts at $40 base + $6/employee/month (Simple plan); Plus ($80 + $12/employee) includes time tracking; Premium is custom quote.
Rippling
enterpriseUnified workforce management platform automating payroll, IT, HR, and time tracking across global teams.
Automated global payroll that pulls approved timesheets for one-click processing with built-in compliance across 100+ countries
Rippling is a comprehensive workforce management platform that unifies timesheet tracking, payroll processing, HR, and IT management in one system. Employees can submit timesheets via mobile app or web with GPS location tracking, approvals, and automatic calculations for overtime, shifts, and PTO. It automates payroll runs, tax compliance across 50+ US states and 100+ countries, and integrates seamlessly with accounting tools for accurate, error-free payments.
Pros
- Seamless integration of timesheets directly into payroll for automated calculations and compliance
- Robust mobile-first time tracking with geofencing and approvals workflows
- Scalable for global teams with multi-country payroll support
Cons
- Premium pricing can be steep for small teams or basic needs
- Steeper learning curve for non-HR users due to its all-in-one breadth
- Limited advanced custom reporting compared to dedicated payroll tools
Best For
Mid-sized to enterprise businesses seeking an integrated platform for timesheet tracking, payroll, and full workforce management.
Pricing
Starts at $8 per active employee per month for core HR and time tracking, with payroll add-on at $4-5 extra; custom enterprise pricing available.
QuickBooks Time
enterpriseGPS-enabled mobile time tracking that integrates directly with QuickBooks Payroll for effortless timesheet-to-payroll automation.
Real-time GPS tracking with geofencing for precise, verifiable time capture
QuickBooks Time is a comprehensive time tracking platform that excels in capturing employee hours via mobile apps, web timers, and kiosks, with features like GPS tracking and geofencing for field workers. It integrates seamlessly with QuickBooks Online and Payroll to automate timesheet approvals and payroll calculations, reducing manual entry errors. The software also supports scheduling, invoicing, and detailed reporting to help businesses manage labor costs effectively.
Pros
- Seamless integration with QuickBooks for automated payroll processing
- Accurate GPS time tracking and geofencing for remote teams
- Intuitive mobile app with easy clock-in/out and timesheet approvals
Cons
- Pricing scales quickly for larger teams with per-user fees
- Full payroll functionality requires additional QuickBooks Payroll subscription
- Advanced reporting and custom alerts locked behind Elite plan
Best For
Small to medium businesses using QuickBooks that need mobile-friendly time tracking for field or hourly employees.
Pricing
Free for 1 user; Premium starts at $20/user/month + $8 base (billed annually); Elite at $40/user/month + $10 base.
ADP Workforce Now
enterpriseComprehensive HCM suite offering advanced time and attendance tracking integrated with full-service payroll.
Automated payroll run directly from validated timesheet data with real-time compliance alerts and multi-state tax handling
ADP Workforce Now is a comprehensive HCM platform with robust timesheet and payroll capabilities, enabling employees to submit timesheets via web or mobile apps with features like geofencing, scheduling, and biometric verification. It automates payroll processing, tax calculations, compliance reporting, and direct deposits while integrating seamlessly with HR, benefits, and talent management modules. Designed for scalability, it supports businesses of various sizes with advanced analytics and customization options for time tracking rules.
Pros
- Comprehensive integration of timesheets with payroll and HR systems
- Strong compliance tools for taxes, labor laws, and audits
- Scalable mobile-first time tracking with geofencing and scheduling
Cons
- High implementation costs and lengthy setup process
- Steep learning curve for non-technical users
- Pricing can be expensive for small businesses
Best For
Mid-to-large enterprises seeking an all-in-one solution for timesheet tracking, payroll automation, and HCM compliance.
Pricing
Custom quote-based pricing; typically $100-$200+ per employee per month depending on modules and business size.
Paychex Flex
enterpriseIntegrated payroll and HCM solution with robust time tracking, scheduling, and compliance tools for mid-sized businesses.
Real-time timesheet-to-payroll synchronization with automated tax calculations and filings
Paychex Flex is a comprehensive cloud-based HR and payroll platform that excels in timesheet tracking and payroll processing for businesses of various sizes. It offers mobile-friendly time and attendance tools, automated payroll calculations, tax compliance, and detailed reporting to streamline workforce management. The software integrates timesheets directly with payroll runs, reducing errors and ensuring accurate payments.
Pros
- Seamless integration of timesheet tracking with payroll processing
- Robust compliance tools for multi-state taxes and regulations
- Mobile app for employee self-service time entry and approvals
Cons
- Pricing can be expensive for very small businesses
- Steeper learning curve for advanced customizations
- Occasional reports of slower customer support response times
Best For
Mid-sized businesses seeking an all-in-one solution for accurate timesheet management and compliant payroll processing.
Pricing
Custom quotes starting at around $59/month base plus $5-$10 per employee; scales with features and employee count.
BambooHR
enterpriseUser-friendly HR platform with built-in time tracking and seamless payroll processing for growing companies.
Deep integration of timesheets directly into HR and payroll workflows for unified employee data management
BambooHR is a cloud-based HR management platform with integrated time tracking and payroll features designed for small to medium-sized businesses. Employees can log hours via mobile app or web dashboard, submit timesheets for approval, and have data flow seamlessly into payroll processing where available. While strong in HR-time-payroll integration, its payroll is limited to select U.S. states and lacks depth for complex enterprise needs.
Pros
- Intuitive interface with mobile time tracking and easy approvals
- Seamless integration between time data, HR records, and payroll
- Robust reporting and compliance tools for SMBs
Cons
- Payroll processing limited to 15 U.S. states only
- Lacks advanced payroll features like multi-state tax filing or international support
- Pricing scales per employee and can add up with add-ons
Best For
Small to mid-sized U.S. businesses using BambooHR for core HR that need straightforward integrated time tracking and payroll in supported states.
Pricing
Core HR starts at ~$6-10/user/month (quote-based); Time Tracking add-on ~$3/user/month; Payroll ~$20 base + $4-5/employee/month in available states.
Paylocity
enterpriseModern HR and payroll software featuring mobile time tracking, scheduling, and automated pay runs.
Award-winning mobile app for real-time time tracking, scheduling, and on-demand pay access
Paylocity is a comprehensive cloud-based HR and payroll platform that provides robust timesheet and payroll solutions for mid-sized businesses. It features mobile-first time tracking, automated payroll processing, tax compliance, and seamless integration with HR tools like benefits and talent management. The platform emphasizes employee self-service, enabling easy timesheet submissions, PTO requests, and paystub access while ensuring accurate, compliant payroll runs.
Pros
- Highly intuitive mobile app for time entry and approvals
- Automated payroll with built-in compliance and tax filing
- Advanced reporting and analytics for time and labor insights
Cons
- Pricing can be steep for small businesses
- Initial setup and implementation may require significant time
- Some advanced customizations are limited
Best For
Mid-sized companies seeking an integrated HR, timesheet, and payroll solution with strong employee self-service features.
Pricing
Custom quotes based on employee count and modules; typically starts at $20-$60 per employee per month.
UKG Pro
enterpriseEnterprise workforce management system excelling in timekeeping, scheduling, and integrated payroll for large organizations.
AI-powered workforce forecasting and predictive scheduling that optimizes labor costs and compliance in real-time
UKG Pro is a robust, enterprise-grade human capital management (HCM) platform that provides advanced timesheet management, time and attendance tracking, and fully integrated payroll processing for global workforces. It supports mobile time entry, geofencing, biometric verification, and automated payroll calculations with multi-country compliance. The solution integrates seamlessly with HR, benefits, and talent management modules for end-to-end workforce management.
Pros
- Comprehensive time and attendance with AI-driven scheduling and geofencing
- Global payroll support across 160+ countries with automated tax compliance
- Deep integrations with ERP, HRIS, and third-party apps for streamlined operations
Cons
- Steep learning curve and complex implementation for non-enterprise users
- High customization costs and lengthy onboarding process
- Pricing is opaque and premium, less ideal for SMBs
Best For
Large enterprises and mid-sized organizations with complex, global workforces requiring scalable timesheet and payroll automation.
Pricing
Custom enterprise pricing based on modules, users, and locations; typically starts at $10-20 per employee/month for core payroll and time features, with quotes required.
Hubstaff
specializedTime tracking software with activity monitoring, GPS, and built-in payroll processing for remote teams.
Automated screenshots and keystroke/mouse activity tracking providing visual proof for timesheet accuracy and billing disputes
Hubstaff is a robust time tracking and workforce management software that provides detailed timesheets through desktop, mobile, and web apps, capturing screenshots, GPS locations, and app/URL usage for accurate productivity monitoring. It integrates timesheet data directly with payroll processing for US-based employees and contractors, automating invoicing, payments, and compliance reporting. Designed for remote and distributed teams, it offers scheduling, task management, and performance insights to streamline operations.
Pros
- Precise time tracking with screenshots, activity levels, and GPS for verifiable timesheets
- Seamless payroll integration using tracked time data for automated payments
- Comprehensive reporting and invoicing tools for teams and clients
Cons
- Payroll features limited to US users only
- Screenshots and monitoring can raise privacy concerns for some teams
- Steep learning curve for advanced features and higher pricing tiers
Best For
Remote teams and agencies managing distributed workers who need proof-of-work timesheets and US payroll automation.
Pricing
Free plan for solo users; paid plans start at $7/user/month (billed annually) for Basic, up to $20/user/month for All-In-One; payroll add-on at $2/user/month plus 1-2% processing.
Justworks
enterprisePEO platform providing compliant payroll, benefits, and time tracking for small to mid-sized businesses.
Co-employment PEO model that provides enterprise-level benefits and compliance while automating timesheet-driven payroll.
Justworks is a Professional Employer Organization (PEO) platform that offers integrated payroll processing and timesheet tracking for small to medium-sized businesses. It enables employees to submit timesheets via a mobile app or web portal, with automated approvals and direct integration into bi-weekly or off-cycle payroll runs, handling taxes, deductions, and compliance. Beyond core timesheet and payroll functions, it provides HR tools, benefits administration, and co-employment to reduce administrative burdens.
Pros
- Seamless timesheet-to-payroll integration with mobile tracking
- Handles complex compliance, taxes, and benefits as a PEO
- User-friendly interface with strong customer support
Cons
- Higher costs due to PEO model, less ideal for simple payroll needs
- Limited advanced reporting and customization for timesheets
- Primarily US-focused, with setup fees for onboarding
Best For
Small to medium-sized US businesses needing integrated payroll, timesheets, HR compliance, and benefits without in-house expertise.
Pricing
Starts at $59/month platform fee + $6 per active employee/month for payroll; full PEO services add $99+ admin fee + per-employee costs.
Conclusion
The reviewed tools present a variety of solutions designed for distinct business needs, from small to large operations. At the pinnacle, Gusto leads with its seamless all-in-one offering, merging payroll, HR, time tracking, and benefits. Rippling excels for global teams, automating comprehensive workforce management across borders, while QuickBooks Time stands out for its effortless integration with QuickBooks Payroll, perfect for those already using the platform. Gusto earns the top spot, with Rippling and QuickBooks Time as strong alternatives based on specific priorities.
Take the next step—try Gusto to unlock streamlined payroll and time tracking that adapts to your growth, or explore Rippling and QuickBooks Time to find the ideal fit for your unique workflow.
Tools Reviewed
All tools were independently evaluated for this comparison