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Equipment Rental LeasingTop 10 Best Tent Rental Software of 2026
Discover the top 10 best tent rental software solutions to streamline your business operations. Explore our expert recommendations now.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
EZRentOut
Inventory availability rules linked to reservations across tent items and packages
Built for tent rental businesses needing reservations, packages, and inventory-controlled fulfillment.
TidyTent
Inventory-aware event scheduling that ties tent availability to each reservation date
Built for tent rental teams managing multi-date inventory with delivery and setup workflows.
Rentastic
Integrated delivery and pickup scheduling linked directly to each tent rental reservation
Built for rental companies coordinating tent inventory and delivery scheduling in one process.
Related reading
Comparison Table
This comparison table evaluates leading tent rental software options such as EZRentOut, TidyTent, Rentastic, Arbius, and Odoo Rental to help teams choose tools that match rental workflows. Each row highlights the capabilities that matter for operations, including inventory control, reservations and scheduling, pricing support, and reporting needed to manage day-to-day rentals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | EZRentOut Rental business management for reservations, payments, inventory tracking, and operational reporting. | rental operations | 8.6/10 | 9.0/10 | 8.3/10 | 8.4/10 |
| 2 | TidyTent Web-based tent rental management with online quoting, scheduling, and order tracking for tent inventory. | tent-focused | 8.0/10 | 8.3/10 | 7.8/10 | 7.9/10 |
| 3 | Rentastic Rental management platform that supports reservations, customer management, and inventory assignment for equipment rentals. | rental workflow | 7.1/10 | 7.2/10 | 6.9/10 | 7.0/10 |
| 4 | Arbius Job and inventory rental management for planning deliveries, managing equipment status, and tracking assets across sites. | inventory & jobs | 7.6/10 | 8.0/10 | 7.2/10 | 7.4/10 |
| 5 | Odoo Rental ERP modules that manage rentals through quotations, stock moves, asset tracking, and rental invoicing in Odoo. | ERP rental module | 7.7/10 | 8.2/10 | 7.2/10 | 7.4/10 |
| 6 | Katana Inventory and operations management that can be configured to support rental stock control and order fulfillment processes. | inventory-first | 7.4/10 | 7.6/10 | 7.2/10 | 7.3/10 |
| 7 | Cin7 Core Inventory and order management software that supports multi-location stock handling and sales fulfillment for rentals. | inventory management | 7.8/10 | 8.1/10 | 7.2/10 | 7.9/10 |
| 8 | NetSuite Cloud ERP with asset, inventory, and billing capabilities that can be configured for rental lifecycle management. | enterprise ERP | 7.5/10 | 8.2/10 | 6.9/10 | 7.3/10 |
| 9 | Microsoft Dynamics 365 Enterprise operations suite that can support rental order management, inventory, and billing through Dynamics 365 modules. | enterprise suite | 7.7/10 | 8.2/10 | 6.9/10 | 7.7/10 |
| 10 | SAP Business One ERP for small to mid-market businesses that can handle rental-related inventory, customer, and invoicing workflows. | ERP | 7.0/10 | 7.0/10 | 6.6/10 | 7.5/10 |
Rental business management for reservations, payments, inventory tracking, and operational reporting.
Web-based tent rental management with online quoting, scheduling, and order tracking for tent inventory.
Rental management platform that supports reservations, customer management, and inventory assignment for equipment rentals.
Job and inventory rental management for planning deliveries, managing equipment status, and tracking assets across sites.
ERP modules that manage rentals through quotations, stock moves, asset tracking, and rental invoicing in Odoo.
Inventory and operations management that can be configured to support rental stock control and order fulfillment processes.
Inventory and order management software that supports multi-location stock handling and sales fulfillment for rentals.
Cloud ERP with asset, inventory, and billing capabilities that can be configured for rental lifecycle management.
Enterprise operations suite that can support rental order management, inventory, and billing through Dynamics 365 modules.
ERP for small to mid-market businesses that can handle rental-related inventory, customer, and invoicing workflows.
EZRentOut
rental operationsRental business management for reservations, payments, inventory tracking, and operational reporting.
Inventory availability rules linked to reservations across tent items and packages
EZRentOut stands out for purpose-built workflows for tent inventory, reservations, and event-based fulfillment. Core capabilities include item and package management, reservation scheduling, and configurable availability rules tied to rental inventory. The system supports quotes and invoices alongside operational tracking needed to deliver, set up, and return rentals for events. Strong focus on rental logistics makes it better aligned than generic booking tools.
Pros
- Event reservation scheduling tied to tent inventory availability
- Rental package support simplifies selling common tent setups
- Quote and invoice workflows fit common rental operations
- Operational tracking supports delivery and return processes
Cons
- Complex inventory rules can feel heavy for small catalogs
- Reporting depth may require extra work for advanced KPIs
- Setup effort is higher when many custom item attributes exist
Best For
Tent rental businesses needing reservations, packages, and inventory-controlled fulfillment
More related reading
TidyTent
tent-focusedWeb-based tent rental management with online quoting, scheduling, and order tracking for tent inventory.
Inventory-aware event scheduling that ties tent availability to each reservation date
TidyTent stands out for tent rental operations support that centers on inventory-aware reservations and event fulfillment workflows. The system links orders to tent inventory so teams can track what is available for each date and location. Core capabilities include managing customers, handling quotes and orders, coordinating delivery and setup needs, and viewing operational status across active events. Reporting focuses on rental movement and event performance rather than generic CRM-style tracking.
Pros
- Inventory-linked reservations reduce double-booking risk for tent dates.
- Order, quote, and event fulfillment flows support day-to-day rental execution.
- Delivery and setup coordination helps teams plan staffing and staging.
Cons
- Setup and configuration effort is noticeable before teams can move fast.
- Reporting depth can feel limited for organizations needing deep custom analytics.
- Workflow customization options may require more operational discipline.
Best For
Tent rental teams managing multi-date inventory with delivery and setup workflows
Rentastic
rental workflowRental management platform that supports reservations, customer management, and inventory assignment for equipment rentals.
Integrated delivery and pickup scheduling linked directly to each tent rental reservation
Rentastic focuses on streamlining tent inventory, reservations, and delivery scheduling in one workflow. The system supports item-level tracking for tent types and quantities, plus customer-facing booking details that reduce manual coordination. It also provides operational tools for managing pickup and drop-off logistics tied to each rental order. Its core strength is tying availability and scheduling into a single rental process rather than treating them as separate systems.
Pros
- Single workflow ties availability, reservations, and delivery timing to rental orders
- Item-level inventory tracking supports tent quantity management across multiple bookings
- Operational scheduling reduces coordination effort for drop-off and pickup
Cons
- Setup of inventory and delivery rules can take time for complex operations
- Less depth for advanced multi-location logistics than dedicated ERP-style systems
- Workflow configuration can feel rigid when matching unique event edge cases
Best For
Rental companies coordinating tent inventory and delivery scheduling in one process
More related reading
Arbius
inventory & jobsJob and inventory rental management for planning deliveries, managing equipment status, and tracking assets across sites.
Date-locked tent inventory allocation that prevents overlapping reservations
Arbius focuses specifically on tent rental operations with workflows built around inventory and event logistics. It supports managing rentals from quoting through booking and scheduling, helping teams track tent availability across dates. The system also supports operational data like allocations and task-oriented progress so staff can coordinate setup and breakdown activities. Overall, it targets the day-to-day mechanics of tent inventory management rather than general-purpose CRM use.
Pros
- Event-first workflow ties tent inventory to booking dates
- Inventory tracking reduces double-booking risk during peak periods
- Operational scheduling supports smoother setup and breakdown coordination
- Rental data remains centralized across quote, booking, and execution
Cons
- Setup and configuration depth can slow initial onboarding
- Limited visibility for complex, multi-location logistics scenarios
- Reporting flexibility can feel constrained for nonstandard KPIs
Best For
Tent rental teams needing date-based inventory control and execution scheduling
Odoo Rental
ERP rental moduleERP modules that manage rentals through quotations, stock moves, asset tracking, and rental invoicing in Odoo.
Rental orders linked to stock picking and return documentation
Odoo Rental stands out by reusing Odoo’s unified ERP data model for reservation, inventory, and accounting workflows. The rental process connects product configurations, availability planning, and rental orders to track usage across dates. It supports managing rental-specific logistics such as deliveries, returns, and controlled stock movements alongside core Odoo modules.
Pros
- Strong integration between rentals, inventory moves, and accounting documents
- Availability and scheduling logic uses Odoo’s standard product and stock structures
- Supports full delivery and return workflows tied to each rental record
Cons
- Rental setup and flows can feel complex without ERP familiarity
- Advanced rental edge cases often require configuration or customization work
- Workflow flexibility can increase the risk of inconsistent master data
Best For
Companies needing ERP-based rental operations with stock and accounting synchronization
Katana
inventory-firstInventory and operations management that can be configured to support rental stock control and order fulfillment processes.
Bill of Materials-driven production work orders with real-time inventory consumption
Katana stands out as a production-to-delivery platform that connects planning, inventory, and shop-floor execution in one workflow. Core capabilities include real-time inventory tracking, Kanban-style work order management, and production scheduling driven by Bills of Materials. For tent rental operations, it can support item-level reservations, assembly-like build steps, and multi-location stock oversight when tent accessories and components are modeled as parts.
Pros
- Real-time inventory and work-in-progress visibility across production stages
- Kanban-based work orders map well to pickup, setup, and teardown flows
- Bill of Materials enables component-level control for tent parts and accessories
Cons
- Tent availability modeling needs careful part setup for bundles and variants
- Project-specific rental logic can require manual process alignment
- Reporting depth for rental utilization metrics may need extra export workflows
Best For
Teams managing tent builds with BOM-driven components and real-time inventory control
More related reading
Cin7 Core
inventory managementInventory and order management software that supports multi-location stock handling and sales fulfillment for rentals.
Multi-location inventory management with warehouse stock movements tied to orders
Cin7 Core stands out with its inventory and warehouse-centric control, built to coordinate orders across channels from a single operational database. Core capabilities include purchase order and inventory management, barcode-friendly stock tracking, and multi-location visibility for items that move in and out of rental cycles. It also supports order fulfillment workflows and reporting that help teams manage demand, returns, and shrink alongside sales activity.
Pros
- Strong multi-location inventory visibility for rental stock rotations
- Purchase orders and stock movements support consistent rental lifecycle control
- Order fulfillment workflows connect inventory changes to customer operations
- Reporting helps track availability, stock levels, and operational exceptions
Cons
- Tent-specific rental workflows like reservations and deposits need configuration
- Setup complexity can slow onboarding for teams without ERP experience
- Returns and damage tracking often require custom processes outside core fields
Best For
Rental inventory teams needing multi-location control and operational reporting
NetSuite
enterprise ERPCloud ERP with asset, inventory, and billing capabilities that can be configured for rental lifecycle management.
Advanced revenue recognition rules integrated with billing and accounting records
NetSuite stands out for bringing ERP depth into a rental-focused workflow through inventory, order, and finance alignment. It supports multi-warehouse inventory, item tracking, and complex revenue handling that suit tent assets with recurring usage. Rental operations often require customization, but the suite offers strong controls for customer billing, returns, and downstream accounting.
Pros
- Robust inventory and warehouse management for large tent part catalogs
- Flexible revenue recognition supports rental billing and settlements
- Strong order-to-cash and accounting integration reduces reconciliation work
- Permissions and audit trails support multi-location operational control
Cons
- Rental-specific processes often need configuration and customization
- User onboarding can be heavy due to ERP breadth and many modules
- Complex setups can slow iteration for changing tent workflows
Best For
Multi-location tent rental firms needing ERP-grade control and accounting alignment
More related reading
Microsoft Dynamics 365
enterprise suiteEnterprise operations suite that can support rental order management, inventory, and billing through Dynamics 365 modules.
Power Automate workflow automation for reservations, confirmations, and return triggers
Microsoft Dynamics 365 is distinct for combining ERP and CRM capabilities with deep workflow automation across Sales, Service, and Finance. For tent rental operations, it can model rental contracts, manage order-to-cash processes, and track inventory movements tied to reservations and returns. Strong integrations with Power Platform, including Power Apps and Power Automate, enable custom rental-specific processes like unit availability checks and return scheduling. Complex implementations and customization effort can be significant for businesses that need only basic booking and scheduling.
Pros
- Strong ERP core supports order-to-cash, invoicing, and financial controls
- Power Automate and Power Apps enable custom rental workflows and forms
- Inventory and warehouse features support item tracking for rental sets
- CRM capabilities help manage leads, accounts, and customer service tickets
Cons
- Rental-specific booking and scheduling needs custom configuration
- Implementation projects can be heavy for small rental teams
- Complex setups increase training and change-management demands
- Out-of-the-box reporting for rental utilization can require customization
Best For
Mid-market tent rental firms needing ERP-grade control and workflow automation
SAP Business One
ERPERP for small to mid-market businesses that can handle rental-related inventory, customer, and invoicing workflows.
Integrated inventory and accounting in one ERP for rental item costing and traceability
SAP Business One stands out with deep ERP coverage for multi-department operations rather than rental-specific workflows alone. Core capabilities include item master management, sales and purchasing, inventory control, accounting, and reporting with strong audit trails. The solution can support tent rentals through configurable items, BOM-style assemblies for setups, and inventory-driven availability across locations. Without dedicated rental scheduling, tent-specific operational steps often require process design or add-ons to handle bookings, dates, and returns end-to-end.
Pros
- Robust inventory and costing supports kit-based tent setups
- Integrated accounting links rentals directly to financial reporting
- Strong reporting for sales, stock, and operational KPIs
Cons
- Rental bookings and returns scheduling require extra configuration
- Setup complexity can slow initial deployment for small teams
- Limited native rental-specific features compared with specialist tools
Best For
Companies needing full ERP control for tent inventory and finance alignment
Conclusion
After evaluating 10 equipment rental leasing, EZRentOut stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Tent Rental Software
This buyer’s guide explains how to evaluate tent rental software for reservations, inventory control, and event execution. It covers specialist tools like EZRentOut, TidyTent, Rentastic, and Arbius as well as ERP options like Odoo Rental, NetSuite, Microsoft Dynamics 365, Katana, Cin7 Core, and SAP Business One.
What Is Tent Rental Software?
Tent rental software centralizes reservation scheduling, tent inventory tracking, and delivery and return operations so teams can fulfill events without manual spreadsheets. It also manages quotes and invoices where specialists like EZRentOut fit tent logistics into booking workflows. Rental-focused platforms like TidyTent and Rentastic connect each reservation to available tent inventory and event fulfillment steps. ERP-driven systems like Odoo Rental and NetSuite extend the same lifecycle into stock moves, accounting documents, and multi-location control.
Key Features to Look For
Tent rentals fail operationally when availability, logistics, and documents are disconnected, so these features should be validated against real tent workflows.
Inventory availability rules tied to reservations, items, and packages
EZRentOut links inventory availability to reservations across tent items and tent packages so the system blocks overlaps before events are confirmed. This package-aware approach helps when recurring tent setups must be sold as bundles rather than as individual lines.
Inventory-aware event scheduling that ties availability to each reservation date
TidyTent ties tent availability to each reservation date so teams can reduce double-booking risk for specific days and locations. Arbius also focuses on date-locked tent inventory allocation that prevents overlapping reservations across the same tent assets.
Integrated delivery and pickup scheduling linked directly to rental reservations
Rentastic coordinates integrated delivery and pickup scheduling inside the rental order workflow so fulfillment timing stays linked to each reservation. EZRentOut also supports operational tracking for delivery and return processes alongside reservations.
Quote and invoice workflows designed for rental operations
EZRentOut includes quote and invoice workflows that match typical rental business documents while keeping operational tracking for delivery and returns. Specialist tools like TidyTent focus on order, quote, and event fulfillment flows so teams can move from request to execution.
Date- and order-linked inventory allocation and operational task progress
Arbius centralizes rental data across quote, booking, and execution while adding allocation and task-oriented progress to coordinate setup and breakdown. This supports day-to-day tent mechanics when teams need operational status that goes beyond availability alone.
Multi-location inventory movement with order-linked stock changes
Cin7 Core provides multi-location inventory management and ties warehouse stock movements to orders so rental stock rotations can be tracked across sites. NetSuite and Odoo Rental extend the same lifecycle into stock moves, returns, and billing records for companies that need inventory across warehouses and finance alignment.
How to Choose the Right Tent Rental Software
The right selection starts with matching reservation-to-inventory control and fulfillment workflows to the exact tent operations model.
Validate date-based availability control before evaluating UI or reporting
Confirm that inventory allocation is locked to reservation dates so overlapping bookings are prevented in the system. Arbius enforces date-locked tent inventory allocation and EZRentOut ties availability to reservations across tent items and packages, which directly reduces double-booking for peak periods.
Map delivery and return steps to the workflow, not just the documents
Use a real event to verify that delivery, setup, teardown, pickup, and returns are tracked from the same rental record. Rentastic links delivery and pickup scheduling directly to each tent rental reservation, while EZRentOut and TidyTent include delivery and setup coordination inside day-to-day event execution.
Choose package support when tent setups are sold as bundles
If the business sells common tent layouts as repeatable packages, require package-aware inventory and quoting. EZRentOut explicitly supports rental package support so teams can control availability at the package level instead of assembling availability from individual tent lines.
Decide between tent-specialist workflows and ERP inventory-accounting workflows
If reservation scheduling and tent logistics are the core daily workflow, specialist tools like TidyTent, Rentastic, EZRentOut, and Arbius reduce the need to engineer a rental process on top of general ERP logic. If stock movements, billing documents, and audit trails across accounting are central, Odoo Rental, NetSuite, Microsoft Dynamics 365, and SAP Business One connect rental orders to stock picking, return documentation, and finance controls.
Confirm multi-location and real-time operational visibility needs
If inventory moves across warehouses or sites during rental cycles, prioritize multi-location inventory movement tied to orders. Cin7 Core offers multi-location stock handling with purchase orders and stock movements linked to rental operations, while NetSuite and Microsoft Dynamics 365 expand the same control into accounting and workflow automation using Power Apps and Power Automate.
Who Needs Tent Rental Software?
Tent rental software is designed for businesses that must prevent availability errors and coordinate event execution from reservations through delivery and returns.
Tent rental businesses that sell packages and must reserve availability across items and bundles
EZRentOut fits businesses that need event reservation scheduling tied to tent inventory availability and require rental package support for common tent setups. This tool also provides quote and invoice workflows alongside operational tracking for delivery and return processes.
Tent rental teams running multi-date operations with delivery and setup coordination
TidyTent is built for inventory-linked reservations that reduce double-booking risk for tent dates while coordinating delivery and setup needs. It supports order, quote, and event fulfillment flows that match the day-to-day mechanics of staging and execution.
Rental companies that want delivery and pickup scheduling inside the rental order process
Rentastic supports a single workflow tying availability, reservations, and delivery timing to each rental order. It also provides operational tools for pickup and drop-off logistics tied directly to tent reservations.
Mid-market firms that need ERP-grade control plus automation for reservations and returns
Microsoft Dynamics 365 supports order-to-cash and invoicing workflows while enabling custom rental processes using Power Apps and Power Automate. This is a strong fit when booking and return triggers must be automated and integrated with finance controls.
Common Mistakes to Avoid
Common failures come from choosing tools that do not enforce tent availability at the reservation level or that require heavy configuration before the team can operate.
Allowing availability checks to live outside the reservation workflow
Avoid approaches where availability is managed separately from bookings because this invites double-booking and manual reconciliation. EZRentOut ties inventory availability to reservations across tent items and packages, and Arbius enforces date-locked inventory allocation that prevents overlapping reservations.
Buying inventory software without matching delivery and pickup steps to rental records
Do not choose platforms that track inventory well but require separate tools for event fulfillment timing. Rentastic integrates delivery and pickup scheduling linked directly to each tent rental reservation, and TidyTent coordinates delivery and setup as part of order and event execution.
Underestimating setup effort for inventory rules and custom edge cases
Do not assume configuration is minimal when tent catalogs include variants, custom attributes, or complex rules. EZRentOut can require higher setup effort when many custom item attributes exist, while TidyTent and Rentastic can require noticeable setup and configuration effort for teams that need to move fast.
Expecting deep rental scheduling out of general ERP without process design
ERP systems provide strong inventory and finance synchronization but often require rental-specific process design for end-to-end scheduling and returns. Odoo Rental, NetSuite, SAP Business One, and Microsoft Dynamics 365 can connect rental orders to stock picks and returns, but rental booking and scheduling often needs customization to match tent execution.
How We Selected and Ranked These Tools
We evaluated every tent rental software option on three sub-dimensions that map directly to rental operations. Features account for 0.40 of the overall result, ease of use accounts for 0.30, and value accounts for 0.30. The overall rating equals 0.40 × features plus 0.30 × ease of use plus 0.30 × value. EZRentOut separated itself from lower-ranked tools through rental-specific features that tie inventory availability rules to reservations across tent items and packages, which strengthens execution accuracy while keeping core workflows for quotes, invoices, and delivery and return operations in one place.
Frequently Asked Questions About Tent Rental Software
Which tent rental software best prevents double-booking of limited tent inventory?
Arbius is built around date-locked inventory allocation so overlapping reservations get blocked at the inventory level. EZRentOut also ties availability rules to reservations across tent items and packages, reducing manual coordination errors.
What tool is most suitable for end-to-end delivery and pickup scheduling tied to each rental order?
Rentastic connects tent inventory, reservations, and delivery scheduling in one workflow, then links pickup and drop-off logistics directly to each rental order. EZRentOut complements this by tracking event-based fulfillment steps alongside quotes and invoices.
Which solution supports inventory-aware reservations for multi-date, multi-location tent operations?
TidyTent links orders to tent inventory so teams can see what is available for each date and location. Cin7 Core adds multi-location warehouse stock movement tied to orders, which helps when returns and shrink affect future dates.
What software fits businesses that need ERP-grade accounting and inventory synchronization for rentals?
NetSuite brings inventory, order, and finance alignment with multi-warehouse controls and complex revenue handling suitable for recurring rental patterns. Odoo Rental reuses the Odoo ERP model for rental orders, stock picking, and return documentation.
Which platform is strongest for teams that want configurable rental items and assembly-style setup tracking?
SAP Business One can model tent setups as configurable items and BOM-style assemblies for execution and traceability. Katana is also strong when tent accessories and components are represented as parts, enabling BOM-driven work orders and real-time inventory consumption.
Which tent rental software reduces operational status confusion across active events?
TidyTent focuses reporting on rental movement and event performance, with operational status visibility across active events. EZRentOut adds event-based operational tracking so delivery, set up, and return steps stay tied to the reservation record.
Which tool is best when barcodes and warehouse workflows drive accuracy during returns and shrink control?
Cin7 Core centers on warehouse-centric controls with barcode-friendly stock tracking and multi-location visibility. This helps teams manage demand, returns, and shrink from an operational database rather than a loosely connected spreadsheet workflow.
Which option is most effective for automating rental workflows such as confirmations and return triggers?
Microsoft Dynamics 365 supports deep workflow automation through Power Platform components like Power Apps and Power Automate. Power Automate can drive unit availability checks, reservation confirmations, and return scheduling tied to order-to-cash steps.
What integration and data-model approach works best for teams that want stock movement tied to rental order lifecycle documents?
Odoo Rental aligns rental orders with stock picking and returns so documentation stays connected to the rental lifecycle. NetSuite also maintains tight ties between billing records and inventory and accounting controls, which helps when tent usage drives downstream financial entries.
What should a tent rental team implement first to get accurate reservations, fulfillment, and accounting from day one?
Start by modeling tent inventory and reservation date rules in a system like EZRentOut or Arbius so availability is enforced at scheduling time. Then connect the rental order lifecycle to operational execution or ERP records using Rentastic for logistics scheduling or Odoo Rental and NetSuite for stock movement and finance alignment.
Tools reviewed
Referenced in the comparison table and product reviews above.
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