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Sports RecreationTop 10 Best Swim Class Management Software of 2026
Discover top 10 swim class management software to streamline operations.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
LegendLearn
Recurring swim lesson scheduling with roster-linked attendance per session
Built for swim schools needing streamlined scheduling, rosters, and attendance visibility.
Zen Planner
Automated membership and attendance workflows that sync scheduling with billing
Built for swim programs needing studio-style ops, membership tracking, and automated comms.
Jackrabbit Swim
Swim class enrollment and attendance tracking built around lesson rosters
Built for swim schools managing multi-level programs with frequent roster and schedule changes.
Comparison Table
This comparison table evaluates swim class management platforms used to run scheduling, attendance, payments, and member communication workflows. It highlights how LegendLearn, Zen Planner, Jackrabbit Swim, Mindbody, TeamUp, and other common options handle core swim-program needs so teams can compare features, operational fit, and day-to-day usability.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | LegendLearn Manages swim school memberships, lesson scheduling, payments, and customer communications in one system. | all-in-one | 8.6/10 | 9.0/10 | 8.3/10 | 8.4/10 |
| 2 | Zen Planner Schedules swim classes, manages memberships and billing, tracks attendance, and automates client notifications. | sports scheduling | 8.0/10 | 8.5/10 | 7.8/10 | 7.6/10 |
| 3 | Jackrabbit Swim Runs swim class scheduling, lesson management, family accounts, and payment processing for youth programs. | swim-focused | 7.9/10 | 8.1/10 | 7.6/10 | 7.9/10 |
| 4 | Mindbody Books swim classes through online scheduling, processes payments, and manages memberships and customer profiles. | booking and payments | 7.5/10 | 7.8/10 | 7.2/10 | 7.5/10 |
| 5 | TeamUp Coordinates swim session planning with class and session scheduling, group management, and attendance tracking. | group scheduling | 7.4/10 | 7.5/10 | 7.8/10 | 6.9/10 |
| 6 | Amilia Publishes schedules for swim programs, collects online registrations and payments, and manages customer records. | registrations | 8.0/10 | 8.3/10 | 7.9/10 | 7.8/10 |
| 7 | ClassFit Manages swim class calendars, staff assignment, client accounts, and automated invoicing and payments. | studio management | 7.6/10 | 8.3/10 | 7.4/10 | 6.9/10 |
| 8 | CampBrain Schedules swim-based youth programs with registration forms, session management, and family account workflows. | youth programs | 7.8/10 | 8.0/10 | 7.4/10 | 7.8/10 |
| 9 | TeamSnap Coordinates group communications, roster management, and event scheduling for swim clubs and teams. | team management | 7.3/10 | 7.0/10 | 8.0/10 | 6.9/10 |
| 10 | PracticeBetter Handles lesson scheduling, payments, and client communications for training programs that include swim coaching. | lesson management | 7.2/10 | 7.3/10 | 7.8/10 | 6.6/10 |
Manages swim school memberships, lesson scheduling, payments, and customer communications in one system.
Schedules swim classes, manages memberships and billing, tracks attendance, and automates client notifications.
Runs swim class scheduling, lesson management, family accounts, and payment processing for youth programs.
Books swim classes through online scheduling, processes payments, and manages memberships and customer profiles.
Coordinates swim session planning with class and session scheduling, group management, and attendance tracking.
Publishes schedules for swim programs, collects online registrations and payments, and manages customer records.
Manages swim class calendars, staff assignment, client accounts, and automated invoicing and payments.
Schedules swim-based youth programs with registration forms, session management, and family account workflows.
Coordinates group communications, roster management, and event scheduling for swim clubs and teams.
Handles lesson scheduling, payments, and client communications for training programs that include swim coaching.
LegendLearn
all-in-oneManages swim school memberships, lesson scheduling, payments, and customer communications in one system.
Recurring swim lesson scheduling with roster-linked attendance per session
LegendLearn stands out by centering swim enrollment workflows, lesson scheduling, and participant recordkeeping in one class-management workspace. The system supports swim-class rosters, attendance tracking, staff assignments, and recurring lesson scheduling tied to a calendar view. It also includes messaging and administrative tooling that keeps guardians and internal teams aligned around class updates and attendance outcomes. Built for aquatic programs, it emphasizes operational clarity across weeks of swim sessions rather than generic CRM-style data storage.
Pros
- Swim-specific scheduling that maps lessons to consistent class rosters
- Attendance and participation tracking aligned to each scheduled session
- Staff assignment controls for assigning instructors per class and time
- Guardian-facing messaging to reduce manual communication overhead
- Calendar-first workflow supports recurring sessions and session changes
Cons
- Reporting depth can feel limited for multi-program comparisons
- Advanced customization requires planning around predefined swim workflows
- Some bulk operations can be slower when updating many participants
Best For
Swim schools needing streamlined scheduling, rosters, and attendance visibility
Zen Planner
sports schedulingSchedules swim classes, manages memberships and billing, tracks attendance, and automates client notifications.
Automated membership and attendance workflows that sync scheduling with billing
Zen Planner stands out with a business-management backbone designed for studios and classes rather than just scheduling. It combines class calendars, student and lead tracking, automated communications, and billing-linked workflows so swim programs can run consistent operations. The platform also supports staff and location management to coordinate multiple instructors and facilities. Reporting and data capture help monitor attendance, sales activity, and retention drivers tied to each student’s membership.
Pros
- Class scheduling ties directly to memberships, check-ins, and payments
- Automations send reminders and follow-ups tied to enrollment status
- Multi-staff and multi-location operations support swim programs at scale
- Robust reporting connects participation trends to student records
- Customer profile history keeps medical notes and preferences organized
Cons
- Setup of swim-specific rules and policies needs careful configuration
- Reporting can feel indirect for cohort analytics and swim session rollups
- Some advanced workflows require more administrative clicks than purpose-built tools
Best For
Swim programs needing studio-style ops, membership tracking, and automated comms
Jackrabbit Swim
swim-focusedRuns swim class scheduling, lesson management, family accounts, and payment processing for youth programs.
Swim class enrollment and attendance tracking built around lesson rosters
Jackrabbit Swim stands out with swim-focused operational tooling built around classes, lessons, and member management instead of general-purpose scheduling. Core capabilities include instructor-led class setup, student enrollment, attendance tracking, and communications tied to swim programming. The system also supports billing workflows that align with swim schedules and roster changes, which reduces manual coordination between front desk and coaches. Strong swim-program alignment makes it useful for teams that run multiple age groups and recurring sessions with frequent roster updates.
Pros
- Swim-specific class and roster management fits recurring lessons and session changes
- Attendance and enrollment workflows reduce administrative overhead for coaches and staff
- Swim-program communications keep families connected to schedules and updates
- Billing integrations align payments with lesson participation and attendance
Cons
- Setup complexity rises with many programs, locations, and instructor assignments
- Some workflows feel more staff-driven than coach-first for quick day-of changes
- Reporting depth can require configuration to match specific swim KPI needs
Best For
Swim schools managing multi-level programs with frequent roster and schedule changes
Mindbody
booking and paymentsBooks swim classes through online scheduling, processes payments, and manages memberships and customer profiles.
Group class scheduling with capacity and waitlist management tied to member accounts
Mindbody centers swim class operations around an integrated booking, payments, and member management workflow. The platform supports scheduling for group classes, class capacity controls, waitlists, and recurring services that map well to swim session formats. Built-in marketing tools like promotions and targeted messaging help fill classes without stitching together separate systems. Reporting ties attendance, revenue, and customer activity to a single administrative view.
Pros
- Integrated booking, payments, and member profiles reduce swim enrollment admin
- Group class scheduling supports capacity and waitlist flows for popular sessions
- Built-in promotions and messaging help drive class fills from one dashboard
- Unified reporting connects attendance and revenue across locations and instructors
Cons
- Swim-specific workflows like make-up classes can require manual coordination
- Setup of complex class templates and rules can take more configuration time
- Swim roster exports and data portability can feel limited versus dedicated tools
Best For
Multi-location swim programs needing centralized bookings, member data, and reporting
TeamUp
group schedulingCoordinates swim session planning with class and session scheduling, group management, and attendance tracking.
Recurring event scheduling with integrated signup and participant roster per swim class session
TeamUp centers scheduling and payments around session-based sports groups, with swim lesson workflows that map to recurring classes, swim meets, and roster participation. It supports coach- and staff-facing attendance and communication features tied to each session, which reduces manual coordination across groups. Built-in availability and member management help teams publish schedules, handle signups, and keep participants aligned. The tool is strongest for swim programs that run structured classes with repeatable sessions rather than one-off events with complex custom billing rules.
Pros
- Recurring session scheduling matches common swim lesson structures
- Attendance tracking ties participation to specific classes and dates
- Central roster and group management reduces cross-team coordination work
- Member notifications keep swimmers and families synchronized
Cons
- Swim-specific program customization can feel limited for advanced operations
- Complex pricing logic for multi-student discounts may require workarounds
- Reporting depth for swim program analytics is less robust than dedicated systems
- Roster changes across multiple sessions take more manual effort
Best For
Swim clubs needing session scheduling, rosters, and basic class attendance
Amilia
registrationsPublishes schedules for swim programs, collects online registrations and payments, and manages customer records.
Swim roster and attendance management connected to sessions and enrolled members
Amilia stands out by focusing on swim program operations end to end, from class scheduling through member management. It supports core swim class workflows like roster management, attendance, and payments for registrations and recurring participation. The system also handles parent-facing communication by tying enrolled participants to program updates and schedules. Administration can manage multiple locations and instructors through a centralized setup for classes and sessions.
Pros
- Class scheduling and rosters align directly with swim program operations
- Attendance tracking ties participation to participants and sessions
- Member and family records support parent communications around classes
- Multi-location setups support consistent management across facilities
Cons
- Swim-specific edge cases can require careful configuration to match policies
- Advanced reporting needs more setup than some swim directors expect
- Workflow automation beyond core class operations is limited versus broader platforms
Best For
Swim clubs needing streamlined scheduling, rosters, and participation tracking
ClassFit
studio managementManages swim class calendars, staff assignment, client accounts, and automated invoicing and payments.
Swim class rosters with session attendance tracking
ClassFit stands out with swim-specific class and participant workflows built around scheduling, rosters, and attendance. Core capabilities include managing recurring swim classes, tracking swimmer enrollments, organizing instructor assignments, and recording session attendance. The system supports swim operation needs like quick roster views and streamlined sign-ups across age or level groups. ClassFit also provides administrative tools to keep training schedules and participation data consistent across teams.
Pros
- Swim-focused workflows for schedules, rosters, and attendance tracking
- Instructor and participant assignment support fits swim program operations
- Recurring class structure reduces administrative overhead during season repeats
- Roster views make daily check-ins faster for staff
Cons
- Reporting depth can feel limited for complex multi-location swim ops
- Setup requires careful configuration of levels, groups, and session rules
- Navigation can be slower when managing many classes at once
Best For
Swim teams needing roster, attendance, and recurring class management
CampBrain
youth programsSchedules swim-based youth programs with registration forms, session management, and family account workflows.
Swim-specific session scheduling with rostered enrollment and participation tracking
CampBrain centers on managing swim programs with structured class scheduling, enrollment tracking, and member communications in one place. The system supports operational workflows like adding sessions, managing attendance, and coordinating instructors around program rosters. It also provides swim-specific views for staff and families, which reduces back-and-forth across spreadsheets and email. Administrative reporting helps teams track participation and program capacity across multiple classes and levels.
Pros
- Swim-program scheduling links sessions, rosters, and participation in one workflow
- Family-facing enrollment and updates reduce manual status checks
- Instructor and admin coordination is faster with shared program views
- Operational reporting supports capacity and participation monitoring
Cons
- Configuration depth can require staff training to set up consistently
- Swim-specific workflows may not fit nonstandard program formats
- Advanced reporting depends on how data is structured during setup
Best For
Swim centers needing class rosters, scheduling, and family communication workflows
TeamSnap
team managementCoordinates group communications, roster management, and event scheduling for swim clubs and teams.
Built-in attendance and check-in tracking tied to team schedules
TeamSnap stands out for managing multisport teams with built-in scheduling, roster management, and communications in one place. For swim programs, it supports team-level registration workflows, member profiles, and attendance tracking that keep coaches aligned across sessions. It also covers basic team messaging and notifications so families receive updates tied to practice and events. Swim-class operators who need deep pool scheduling, lane-level swim grouping, or complex billing controls will find more limited specialization.
Pros
- Central roster and member profiles reduce duplicate data entry across classes
- Attendance tracking and session communication keep families aligned on changes
- Calendar view supports recurring team events and practice scheduling workflows
Cons
- Swim-specific needs like lane assignments and advanced grouping stay limited
- Class-level reporting and operational automation can be less granular than dedicated swim tools
- Customization options for swim program structure may require workarounds
Best For
Swim teams needing roster and communication management with light scheduling complexity
PracticeBetter
lesson managementHandles lesson scheduling, payments, and client communications for training programs that include swim coaching.
Recurring swim class scheduling with enrollment and attendance linked to sessions
PracticeBetter stands out by combining swim-specific scheduling and attendance with coach tools like student management and communication tracking. Core capabilities cover class enrollment, session scheduling, attendance capture, and automated reminders tied to participation. The system also supports recurring training structures common in swim programs and centralizes key member details used across coaches. Reporting and workflows focus on operational execution like who is in which class and when rather than deep analytics.
Pros
- Swim-ready scheduling workflow for classes, sessions, and recurring enrollment
- Attendance capture supports day-to-day operations across multiple coaches
- Central student and class records reduce repeated data entry
Cons
- Swim-specific depth is uneven for advanced roster and billing workflows
- Reporting options feel operational rather than analytics-first
- Multi-coach coordination can require extra manual setup
Best For
Swim schools needing practical scheduling, attendance, and member management
Conclusion
After evaluating 10 sports recreation, LegendLearn stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Swim Class Management Software
This buyer’s guide explains what to verify in swim class scheduling, rosters, attendance, and family communication tools using LegendLearn, Zen Planner, Jackrabbit Swim, Mindbody, TeamUp, Amilia, ClassFit, CampBrain, TeamSnap, and PracticeBetter. Each section maps purchase decisions to swim-specific workflows like recurring sessions, lesson rosters, and attendance tied to scheduled classes.
What Is Swim Class Management Software?
Swim class management software runs swim school operations by combining lesson scheduling, roster and attendance tracking, and customer communication in one place. These tools reduce manual coordination between front desk staff, instructors, and families who need consistent session details. LegendLearn models this as a swim-enrollment and calendar-first workspace that links recurring lessons to rostered attendance. Zen Planner models it as studio-style operations where memberships, automated reminders, and attendance sync to a billing-linked workflow.
Key Features to Look For
The right swim tool depends on whether it can connect the schedule to the roster and then connect both to attendance and family updates.
Recurring swim lesson scheduling with roster-linked attendance
LegendLearn is built around recurring swim lesson scheduling with roster-linked attendance per session, which keeps each swimmer’s attendance attached to the correct scheduled class. PracticeBetter also centers recurring swim class scheduling with enrollment and attendance linked to sessions for practical day-to-day operations across coaches.
Membership workflows synced to scheduling and attendance
Zen Planner ties scheduling to memberships, check-ins, and payments so attendance and billing follow the same class calendar logic. Mindbody also integrates group class scheduling with member accounts so class capacity and waitlists connect to the right customer records.
Instructor and staff assignment per class and time
LegendLearn includes staff assignment controls for assigning instructors per class and time, which helps avoid double-booking when rosters change week to week. Jackrabbit Swim and ClassFit support instructor and participant assignment around swim schedules, which fits multi-level programs and recurring sessions.
Automated guardian or member communications tied to program updates
LegendLearn includes guardian-facing messaging tied to class updates and attendance outcomes to reduce manual communication overhead. Zen Planner supports automated communications that send reminders and follow-ups tied to enrollment status.
Capacity and waitlist management for popular swim sessions
Mindbody supports group class scheduling with capacity controls and waitlists tied to member accounts, which helps manage oversubscription for high-demand sessions. This capacity-first flow reduces the need for spreadsheets when swim programs run consistently full classes.
Session-based rosters for quick check-ins and participation visibility
Amilia links swim roster and attendance management to sessions and enrolled members so staff can see who is connected to the correct date and session. Jackrabbit Swim, ClassFit, and CampBrain all organize scheduling, rosters, and participation tracking in swim-specific views that reduce back-and-forth during active seasons.
How to Choose the Right Swim Class Management Software
A swim program should choose a tool that mirrors its real operating cadence, including recurring sessions, roster changes, attendance capture, and family updates.
Validate schedule-to-roster linkage for recurring swim sessions
Confirm that the system can create recurring swim lessons and automatically maintain roster continuity for each scheduled session. LegendLearn ties recurring lessons to roster-linked attendance per session, and PracticeBetter links recurring swim class scheduling to enrollment and attendance so staff can capture attendance without re-organizing rosters every week.
Match the tool to the operating model: swim school vs studio-style membership business
If operations center on enrollment and lesson workflows, tools like LegendLearn and Jackrabbit Swim align class-management to swim-program rosters and lesson rosters. If operations center on studio-style memberships and automated reminders, Zen Planner is designed around memberships, check-ins, and attendance workflows that sync with billing-linked processes.
Check multi-staff and multi-location requirements before finalizing setup
For programs running multiple instructors or facilities, confirm the software can manage staff and location operations without breaking attendance and communications. Zen Planner explicitly supports multi-staff and multi-location operations, and Amilia supports multi-location setups for consistent management across facilities.
Ensure capacity and waitlists match how families join sold-out classes
If swim sessions regularly sell out, confirm capacity and waitlist flows connect to member accounts. Mindbody includes group class scheduling with capacity and waitlist management tied to member accounts, which is the same workflow needed for popular sessions that fill quickly.
Plan for reporting depth based on how swim directors measure performance
If reporting needs multi-program comparisons or swim-session rollups, validate whether reporting feels sufficient for cohort analysis or whether it requires extra configuration. LegendLearn notes that reporting depth can feel limited for multi-program comparisons, while Zen Planner can feel indirect for cohort analytics and swim session rollups.
Who Needs Swim Class Management Software?
Swim class management software benefits organizations that run repeated lessons with rosters, instructor assignments, attendance capture, and family updates.
Swim schools that want the simplest recurring workflow with rostered attendance visibility
LegendLearn fits swim schools needing streamlined scheduling, rosters, and attendance visibility because it maps lessons to consistent class rosters and captures attendance per scheduled session. PracticeBetter is also a fit for practical scheduling, attendance, and member management with recurring class structures.
Swim programs that operate like membership-first studios with automated reminders
Zen Planner fits swim programs that need studio-style operations, because scheduling ties directly to memberships, check-ins, and payments while automations send reminders and follow-ups tied to enrollment status. Mindbody fits multi-location swim programs needing centralized bookings, member data, and reporting with capacity and waitlist management.
Swim schools running multiple age groups with frequent roster and schedule changes
Jackrabbit Swim fits multi-level programs because swim class enrollment and attendance tracking are built around lesson rosters and roster changes. ClassFit fits swim teams that need recurring class management with swim class rosters and session attendance tracking.
Swim clubs and camps focused on session planning, participation tracking, and family coordination
TeamUp fits swim clubs needing session scheduling and basic class attendance using recurring session scheduling with integrated signup and participant roster per swim class session. CampBrain fits swim centers that need class rosters, scheduling, and family communication workflows using swim-specific session scheduling with rostered enrollment and participation tracking.
Common Mistakes to Avoid
The most common failures come from selecting tools that do not match swim-specific roster logic, attendance workflows, or reporting expectations.
Choosing software without roster-linked attendance per session
If attendance is not tied to each scheduled session, staff end up re-building rosters for quick check-ins. LegendLearn and Amilia avoid this operational break by connecting attendance to sessions and enrolled members.
Overbuilding complex swim policies before confirming real setup workload
Some platforms require careful configuration for swim-specific rules and policies, which can slow onboarding when policies change often. Zen Planner calls out that setup of swim-specific rules and policies needs careful configuration, and Jackrabbit Swim notes setup complexity rises with many programs, locations, and instructor assignments.
Assuming multi-location operations will work the same as single-site scheduling
Multi-location programs need location-aware workflows that keep communications and attendance aligned across sites. Zen Planner supports multi-location operations, while Mindbody emphasizes centralized bookings, member data, and unified reporting across locations.
Relying on light analytics when swim leadership needs cohort or multi-program comparisons
Operational dashboards can fall short when swim directors measure cohort retention or multi-program performance. LegendLearn can feel limited for multi-program comparisons, and TeamUp is described as having less robust reporting depth for swim program analytics.
How We Selected and Ranked These Tools
we evaluated each swim class management tool on three sub-dimensions. Features get a weight of 0.4, ease of use gets a weight of 0.3, and value gets a weight of 0.3. Overall is the weighted average calculated as overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. LegendLearn separated from lower-ranked tools with a concrete example in features by centering recurring swim lesson scheduling with roster-linked attendance per session, which directly reduces administrative effort during recurring swim operations.
Frequently Asked Questions About Swim Class Management Software
Which swim class management platform handles recurring lesson scheduling tied directly to rosters and attendance?
LegendLearn links recurring swim lesson scheduling to lesson-linked rosters and session attendance in one calendar workspace. PracticeBetter and ClassFit also support recurring swim session scheduling with attendance tied to enrolled swimmers.
Which option is best for swim programs that need studio-style membership tracking and automated communications tied to attendance?
Zen Planner combines class calendars with student and lead tracking plus automated communications connected to membership and attendance workflows. Mindbody ties group class attendance and revenue reporting back to member accounts while managing capacity and waitlists for recurring services.
What software works well when coaches and front-desk teams constantly update rosters across multiple age groups and sessions?
Jackrabbit Swim is built around swim-program enrollment, instructor-led class setup, and attendance tied to swim lesson rosters. Amilia and CampBrain also manage roster changes tied to sessions while keeping parent communications aligned to the latest class information.
Which tools support waitlists and capacity controls for group swim classes without manual spreadsheet handling?
Mindbody supports group class capacity limits and waitlists connected to member accounts and scheduling. Zen Planner also focuses on studio operations with attendance capture and workflow automation tied to memberships.
Which platform is most suitable for swim clubs that run structured, repeatable sessions and need signup and participant rosters per session?
TeamUp centers session-based scheduling with integrated signup and participant roster views per swim class session. CampBrain similarly supports session-based enrollment tracking and attendance while coordinating instructors around program rosters.
What software helps teams coordinate multiple instructors and locations from a single administrative workflow?
Zen Planner supports staff and location management so swim programs can coordinate multiple instructors and facilities from one business-management backbone. Amilia also supports centralized administration across multiple locations and instructors with class scheduling, rosters, and payments for registrations and recurring participation.
Which option is strongest for swim-focused operational visibility during the week, not just contact management?
LegendLearn emphasizes swim enrollment workflows, lesson scheduling, and participant recordkeeping in one class-management workspace with attendance per session. Jackrabbit Swim provides swim-focused tooling for enrollment, attendance tracking, and communications tied to swim programming rather than generic CRM storage.
Which platform is a better fit for swim teams that need multi-team roster and communication management with lighter scheduling complexity?
TeamSnap is designed for multisport teams with roster management, attendance tracking, and built-in messaging tied to team schedules. It is less specialized than swim-first systems like Jackrabbit Swim or LegendLearn for pool-session scheduling details and swim-specific roster handling.
What common setup tasks help teams get live faster, such as creating sessions, assigning instructors, and capturing attendance?
ClassFit supports recurring swim classes with quick roster views, instructor assignment organization, and session attendance tracking. CampBrain supports adding sessions, managing attendance, and coordinating instructors around program rosters so staff and families stop relying on spreadsheets and email threads.
Tools reviewed
Referenced in the comparison table and product reviews above.
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