GITNUXSOFTWARE ADVICE
HR In IndustryTop 10 Best Staffing Agency Scheduling Software of 2026
Top 10 staffing agency scheduling software ranked by features and tradeoffs for staffing teams, with tools like Deputy, ClockShark, Bullhorn.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Deputy is the best fit for staffing teams that want controlled shift publishing with attendance-linked verification, while Bullhorn works better when you need scheduling integrated with job and worker workflows across the recruiting-to-placement flow.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Deputy
Shift approval and publishing controls in Deputy keep staffing coverage changes traceable before workers see schedules.
Built for fits when staffing teams need controlled shift publishing with attendance-linked verification..
ClockShark
Editor pickShift swap and replacement flows are built into the scheduling workflow, not added as a separate tool.
Built for fits when staffing agencies need repeatable schedules tied to time capture and approvals..
Bullhorn
Editor pickBullhorn unifies scheduling with staffing records so shift assignments stay consistent with job orders and placement states.
Built for fits when staffing teams need scheduling integrated with ATS job and worker workflows..
Comparison Table
Deputy
SMBWorkforce scheduling and time management software with shift planning, availability, and attendance tools.
Shift approval and publishing controls in Deputy keep staffing coverage changes traceable before workers see schedules.
Deputy’s scheduling core includes shift templates, bulk scheduling, and shift approval so supervisors can standardize patterns while keeping review steps. The system ties schedules to time capture through employee check-ins and out, which helps staffing managers reconcile planned coverage with actual attendance. For governance, Deputy supports role-based access so managers can control who can publish, edit, and approve changes.
A tradeoff is that Deputy’s staffing agency coverage depends on disciplined setup of roles, locations, and availability rules to prevent incorrect matches. Deputy fits best when an agency has consistent client job orders and can map each job’s requirements to Deputy roles and locations, then use shift reminders and approvals to keep fill rate steady.
- +Shift approval workflow controls who can publish edits
- +Time clock and schedule alignment supports attendance reconciliation
- +Bulk scheduling and templates reduce repetitive scheduling work
- +Role-based access limits changes to approved staff
- –Role and location mapping requires careful upfront governance
- –Advanced staffing matching needs external process support for complex skills
- –Some agency workflows need custom coordination across multiple clients
- –Change visibility can be harder when many small shifts are posted
Operations managers
Approve client shifts before publishing
Fewer incorrect published shifts
Site schedulers
Handle frequent open shifts
Faster shift replacement
Show 2 more scenarios
Client program leads
Reconcile planned versus actual coverage
Better schedule adherence
Attendance and time capture tied to shifts helps track no-shows and late arrivals for follow-up.
Workforce coordinators
Manage multi-location agency coverage
Cleaner coverage reporting
Roles and locations keep shifts separated so coverage is clear across client sites.
Best for: Fits when staffing teams need controlled shift publishing with attendance-linked verification.
ClockShark
SMBTime tracking and scheduling software for mobile workforces including staffing agencies.
Shift swap and replacement flows are built into the scheduling workflow, not added as a separate tool.
ClockShark covers day-to-day scheduling needs like assigning workers to client job orders, handling shift replacements, and publishing schedules to teams. The system tracks worker availability inside the scheduling workflow and supports shift bidding patterns through controlled swap and request actions. Operationally, it reduces the gap between planned shifts and time capture by linking scheduling decisions to attendance artifacts used later for approval work.
A key tradeoff is that deeper staffing workflows often require disciplined configuration across locations, roles, and client-facing calendars. It fits best when an agency wants scheduling and attendance alignment for repeated client jobs, rather than custom rule engines for every account.
- +Worker app enables self-service shift swap requests
- +Schedule publishing integrates with time capture used for approvals
- +Role-based permissions separate scheduling, approval, and viewing access
- +Multi-location calendars support agency operations across sites
- –Complex agency rules can require more configuration discipline
- –Open-shift filling workflows can be slower for high-volume staffing
- –Advanced matching logic depends on how assignments are structured
- –Some custom staffing policies need process workarounds
Scheduling coordinators
Publish schedules and manage replacements
Fewer manual handoffs
Operations managers
Track staffing changes across locations
Lower scheduling drift
Show 2 more scenarios
Time and attendance approvers
Validate planned versus worked hours
Faster approval cycles
Time capture artifacts align with the schedule, reducing reconciliation work after shifts complete.
Client services teams
Coordinate schedules for job orders
More predictable coverage
Job-level assignment structure helps map workers to recurring client schedules and updates.
Best for: Fits when staffing agencies need repeatable schedules tied to time capture and approvals.
Bullhorn
enterpriseRecruiting and staffing software with automation, placement management, and workforce operations.
Bullhorn unifies scheduling with staffing records so shift assignments stay consistent with job orders and placement states.
Bullhorn ties scheduling to its staffing data model by connecting job orders, candidates, and worker assignments so shift work stays aligned with placement decisions. Scheduling operations include shift availability handling, open shift workflows, and schedule publishing so teams can move from availability to confirmed assignments. The product also supports automated reminders and operational updates that help reduce idle time when candidates or workers miss availability windows.
A key tradeoff is that scheduling depth depends on how the organization configures roles, sites, and assignment rules inside the broader Bullhorn setup. Bullhorn fits best when scheduling must track staffing-specific states such as candidate readiness and worker eligibility across multiple client job orders.
- +Scheduling tied to ATS entities for fewer data handoffs
- +Open shift workflows support replacement and redeployment scenarios
- +Operational reminders help reduce missed availability windows
- +Automation and integration hooks support connected scheduling processes
- –Requires careful configuration of roles, locations, and assignment rules
- –Advanced shift matching logic can require governance to stay consistent
- –Setup across sites can add admin overhead for distributed teams
- –Reporting for scheduling edge cases may need custom views
contingent workforce coordinators
Fill open shifts with replacements
Higher fill rate, fewer manual edits
recruiting and staffing operations
Manage candidate availability windows
Fewer scheduling mismatches
Show 2 more scenarios
client services managers
Publish schedules per job order
Clear client-ready staffing plans
Schedule publishing ties shifts back to each client job order so updates stay auditable operationally.
time and payroll analysts
Connect shifts to time capture
Reduced discrepancies between plans and hours
Scheduling outputs can flow into time and attendance processes to support approval and adjustments.
Best for: Fits when staffing teams need scheduling integrated with ATS job and worker workflows.
TempWorks
vertical specialistStaffing software with scheduling, time capture, payroll, recruiting, and back-office workflows.
Job-order-driven scheduling that ties shift assignment to timesheet approval workflows for temporary staffing operations.
TempWorks centers shift scheduling for temporary and contingent staffing operations with job orders, worker records, and schedule publishing in one workflow. Scheduling includes conflict-aware assignment and daily shift reminders to reduce last-minute changes.
The solution connects scheduling outputs to time capture and timesheet approval so staffing teams can move from assignments to payroll-ready records. Admin controls support multi-branch governance and role-based access across users who manage clients, jobs, and staff.
- +Scheduling workflows map directly to temporary staffing job orders and assignments
- +Schedule publishing supports operational handoffs from dispatch to client-ready schedules
- +Time capture and timesheet approval link shift assignments to payroll inputs
- +Role-based access helps separate client management, dispatch, and approvals
- –Complex setup is required to model client jobs, worker availability, and rules consistently
- –Shift bidding or worker self-service capabilities are not as universally granular as some peers
- –Advanced integrations depend on mapping time and identity data across systems
- –Large multi-site operations can need tighter process design to avoid schedule drift
Best for: Fits when staffing teams need job-order scheduling with assignment-to-timesheet flow across multiple sites.
Avionté
enterpriseStaffing software covering recruiting, scheduling, onboarding, payroll, and workforce management.
Job-order centric scheduling ties candidates, worker availability, and open shifts to schedule publishing in one workflow.
Avionté coordinates shift scheduling for staffing operations across client job orders and worker availability. It focuses on workflow links from candidate availability to open shift management, with schedule publishing and conflict detection aimed at reducing manual rework.
The system also supports worker and client-facing schedule updates through shift reminders and replacement workflows when coverage changes. Admin controls cover role-based access for scheduling tasks and operational oversight of who can publish, modify, and confirm shifts.
- +Conflict detection reduces double-booking when staffing demand shifts
- +Open shift workflow supports fast assignment changes and shift replacement
- +Schedule publishing ties updates to job orders for clearer operational context
- +Role-based access separates recruiters, schedulers, and managers
- –Scheduling reports can require deeper navigation for cross-team visibility
- –Automation rules for exceptions need careful governance to avoid unintended overrides
- –Mobile worker self-service for schedule changes is narrower than full back-office control
- –Advanced integrations depend on defined integration paths rather than ad hoc mapping
Best for: Fits when staffing teams need job-order-based shift publishing with conflict detection and controlled scheduling roles.
Shiftboard
SMBEmployee scheduling platform supporting high-volume shift management for staffing agencies.
Worker-friendly shift selection workflows that connect availability to shift bidding and publish updates to assigned parties.
Shiftboard is scheduling software used by staffing teams to coordinate shift scheduling, employee scheduling, and staffing operations for temporary staffing. It focuses on candidate and worker availability workflows, shift bidding and open shift management, and publishing schedules to reduce conflicts and last-minute changes.
Admin tools support role-based assignment of jobs and shifts, plus notifications that help keep workers and coordinators aligned. Reporting and exports tie scheduling outcomes to operational performance such as fill progress and schedule adherence.
- +Shift bidding and open shift management reduce manual handoffs
- +Availability-driven assignments speed matching for incoming worker availability
- +Schedule publishing tools help coordinate changes across staffing teams
- +Conflict checks cut double-booking for shared resources
- –Bulk change workflows can feel slower for high-frequency redeployment
- –Complex labor rules need disciplined configuration to stay accurate
- –Advanced automation depends more on integrations than native triggers
- –Report customization is limited for custom staffing KPIs
Best for: Fits when staffing coordinators need availability-driven shift matching and controlled schedule publishing.
BambooHR
SMBHR software with employee scheduling features used by smaller staffing agencies.
Worker self-service linked to HR-controlled employee data and approval workflows.
BambooHR pairs HR records with scheduling-adjacent workflows through worker self-service, approvals, and time capture integrations. It is distinct among staffing scheduling tools because it centers on employee data management and role-based access to HR-controlled processes rather than shift-only planning.
Scheduling support typically shows up through linked time and absence workflows that can connect candidate availability signals to worker assignments. Admins get configuration controls for HR data, which helps keep schedule-related inputs consistent across teams.
- +HR record governance reduces mismatch between schedules and worker identities
- +Worker self-service supports submission flows that reduce manual back-and-forth
- +Integrations with HR and time systems reduce duplicate data entry
- +Role-based access helps separate HR administration from manager changes
- –Shift-specific planning features are thinner than purpose-built shift scheduling suites
- –Complex staffing workflows can require external automation to reach full coverage
- –Schedule conflict detection and no-show tracking are not the core workflow focus
- –Advanced scheduling logic depends on configuration and integration fit
Best for: Fits when staffing teams need HR-governed worker records plus scheduling-related time workflows and approvals.
ScheduleBase
SMBOnline employee scheduling tool for managing shift workers across multiple locations.
Job-order to shift assignment workflow that links client demand to worker availability through publishing and replacement cycles.
ScheduleBase is built for staffing agency shift scheduling with workflows that tie client job orders to worker availability and publishing. It supports recurring schedules and single-shift changes while tracking assignments through scheduling, reminders, and replacement handling.
The system is designed for operational control during temporary staffing, including schedule conflict detection and schedule adherence checks before publishing. Integrations and API support focus on connecting worker data and schedule outputs to downstream time and attendance and operational tools.
- +Schedule conflict detection prevents double-booking before publishing
- +Recurring schedules and single-shift edits reduce rescheduling effort
- +Worker self-service reduces coordinator back-and-forth for availability
- +Replacement workflows support rapid shift fill when workers change
- –Advanced governance requires careful role and process configuration
- –API surface coverage may be uneven across worker and schedule endpoints
- –Reporting depth depends on exporting and external analysis
- –Mobile worker experience can lag behind coordinator desktop workflows
Best for: Fits when staffing teams need reliable shift publishing with conflict checks and worker updates.
Sling
SMBShift scheduling and workforce management tool for hourly teams.
Built-in shift replacement and request handling that routes coverage changes through the schedule publishing workflow.
Sling schedules shifts for staffing and contingent work by linking client job orders to worker availability, then publishing schedules for managers and staff to use.
The workflow emphasizes mobile-friendly worker self-service for viewing schedules and handling shift requests, with reminders designed to reduce no-shows.
Sling also covers common staffing operations like shift replacement and schedule conflict detection, plus integrations that connect scheduling events to downstream time and attendance.
For teams that need recurring scheduling patterns, Sling supports rules and templates so shift plans can be generated and adjusted with less manual work.
- +Worker self-service includes shift viewing and request handling from mobile
- +Shift replacement workflows reduce downtime when coverage changes
- +Schedule conflict detection helps prevent double-booking before publishing
- +Scheduling templates support recurring patterns for faster schedule generation
- –Automation depth depends on how well job orders and locations are modeled
- –External time and attendance alignment can require mapping and process tuning
- –Governance controls for large org structures are not as granular as enterprise schedulers
- –Complex role-based credential constraints need careful setup to stay reliable
Best for: Fits when staffing teams need worker availability, shift replacement, and conflict detection without heavy custom development.
ZoomShift
SMBEmployee scheduling and time clock software for hourly teams.
Shift bidding with worker responses tied to schedule publishing and replacement workflows, including no-show tracking signals.
ZoomShift targets temporary staffing and contingent workforce scheduling with tools for shift availability, open shift management, and worker matching to client job orders. The system supports scheduling flows that include shift bidding, schedule publishing, and worker self-service so workers can respond to availability and changes.
Admin workflows focus on schedule conflict detection, shift reminders, and operational visibility across filled, replaced, and no-show outcomes. Overall, it is best assessed by how well its scheduling and communication loops reduce manual coordination between staffing teams, clients, and workers.
- +Worker self-service reduces back-and-forth for availability and swap requests
- +Shift bidding supports controlled participation for open staffing needs
- +Schedule publishing pairs with reminders to drive attendance behavior
- +Schedule conflict detection helps prevent overlapping assignments in schedules
- –Integration depth for time and attendance workflows is limited for complex payroll stacks
- –Admin governance controls for multi-site staffing teams feel narrower than enterprise scheduling suites
- –Audit log visibility is thin for dispute workflows across replacements and no-shows
- –Automation options for advanced credential and license expiration alerts require extra work
Best for: Fits when staffing teams need shift bidding, publishing, and worker self-service without deep timekeeping customization.
Conclusion
After evaluating 10 hr in industry, Deputy stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right staffing agency scheduling software
Staffing agency scheduling software ties shift publishing to worker availability, open shift coverage, and assignment changes that land back into staffing and time workflows. This guide covers Deputy, ClockShark, Bullhorn, TempWorks, Avionté, Shiftboard, BambooHR, ScheduleBase, Sling, and ZoomShift.
The tools below differ most in publishing governance, the way staffing job orders map to assignments, and how shift swaps and replacement requests are routed through the schedule lifecycle. Deputy and Bullhorn emphasize traceable control over what can be published and when, while ClockShark and Sling embed replacement flows directly into the scheduling workflow.
Staffing agency scheduling software for shift publishing, swap handling, and temporary coverage
Staffing agency scheduling software manages shift planning across client job orders, worker availability, and open shift management so staffing teams can publish schedules with fewer conflicts and fewer manual handoffs. These systems coordinate shift replacement and request routing so coverage changes stay aligned with staffing entities and approval steps.
Deputy focuses on shift approval and publishing controls that keep coverage edits traceable before workers see schedules, with alignment between schedule and time clock workflows. Bullhorn unifies scheduling with staffing records so shift assignments remain consistent with ATS job orders and placement states during redeployment and replacement scenarios.
Shift publishing governance, job-order mapping, and swap routing
Staffing agency scheduling software lives or dies by publishing controls that prevent unapproved schedule edits from reaching workers. Deputy and Bullhorn both focus on keeping schedule changes traceable to staffing records before they become visible coverage.
Scheduling also needs to connect shift assignments back to the staffing entity that created the need. TempWorks and Avionté build scheduling around job orders so assignment updates flow into the approval steps staff use for dispatch and client-ready scheduling.
Controlled shift approval before publishing
Deputy routes schedule edits through shift approval and publishing workflow controls so staffing coverage changes stay traceable before workers see schedules. Sling also routes coverage changes through the schedule publishing workflow using worker self-service requests.
Job-order centric scheduling and assignment consistency
TempWorks ties shift assignment to temporary staffing job orders and maps it to timesheet approval workflows for temporary staffing operations. Bullhorn unifies scheduling with staffing records so shift assignments stay consistent with ATS job and placement states.
Conflict detection tied to publish actions
Avionté uses conflict detection to reduce double-booking when staffing demand shifts and then ties those outcomes to open shift workflow changes. ScheduleBase performs schedule conflict detection before publishing so recurring schedules and single-shift edits avoid overlapping assignments.
Built-in swap and replacement workflows
ClockShark embeds shift swap and replacement flows directly in the scheduling workflow and ties publishing to time capture used for approvals. Shiftboard and ZoomShift both use shift bidding and worker responses that update publish outcomes and assigned parties.
Worker self-service for availability and change requests
ClockShark provides a worker app for self-service shift swap requests, and its schedule publishing integrates with time capture used for approvals. BambooHR supports worker self-service linked to HR-controlled worker records and approval workflows to reduce identity mismatches.
Choose by governance depth, staffing entity mapping, and automation surface
Start with the scheduling lifecycle point where approvals must happen. Deputy is built for shift approval workflow controls that govern who can publish edits, while ClockShark and Sling embed replacement and request handling directly into the schedule lifecycle.
Next, choose the system of record the scheduler should mirror. Bullhorn and TempWorks unify scheduling with ATS job workflows or temporary staffing job orders so shift assignments stay consistent with job order placement and timesheet approvals.
Map coverage changes to the exact entity that creates the work
If schedules must stay aligned with ATS job orders and placement states, Bullhorn unifies scheduling with staffing records. If schedules must tie directly to temporary staffing job orders and flow into timesheet approval workflows, TempWorks maps shift assignment to those job-order and approval steps.
Pick a publishing model that matches approval responsibility
If staffing coverage edits require traceable approval before workers see schedules, Deputy enforces shift approval and publishing controls. If shift replacement and request handling should route through the publishing workflow as a native part of scheduling, ClockShark or Sling routes those coverage changes through schedule publishing.
Validate conflict handling where double-booking risk is highest
If the operation needs conflict detection to reduce double-booking before publish, Avionté uses conflict detection in its job-order centric workflow. If recurring patterns and single-shift edits must prevent overlaps before publishing, ScheduleBase blocks double-booking via schedule conflict detection.
Assess how swaps happen at runtime and who initiates them
If swaps should be requested by workers and reflected in publishing with time capture alignment, ClockShark uses worker self-service shift swap requests tied to schedule publishing. If open staffing needs a structured worker participation model for open shifts, ZoomShift and Shiftboard emphasize shift bidding and worker responses that trigger publish updates.
Decide between prebuilt agency workflows and HR-governed worker records
If scheduling needs to model complex agency rules around locations, roles, and assignment rules, tools like Bullhorn and TempWorks require governance of roles and mapping so results stay consistent. If staffing coordination must rely on HR-controlled worker identities and approvals, BambooHR ties worker self-service to HR record governance.
Teams that should shortlist staffing scheduling tools by workflow fit
Staffing agencies with client job orders need scheduling that mirrors the staffing entity that created the demand and keeps assignment state consistent across dispatch and coverage changes. Agencies also need swap and replacement routing that prevents unapproved coverage updates from reaching workers.
The right tool depends on whether the organization centralizes control via shift approval before publishing or lets runtime swap flows update coverage through the scheduling lifecycle.
Agencies running client job orders through dispatch workflows
TempWorks and Avionté both organize scheduling around job orders so shift assignments remain tied to the dispatch-to-client handoff path and update within timesheet approval workflows.
Agencies that treat schedule publishing as a controlled change process
Deputy supports shift approval workflow controls so edits require governance before workers see schedules. Bullhorn also emphasizes schedule consistency by unifying scheduling with ATS job and placement states.
Agencies with high-frequency shift swaps and replacement demand
ClockShark and Sling embed replacement and request handling inside the scheduling workflow so coverage changes move through schedule publishing. ZoomShift and Shiftboard add shift bidding workflows that drive worker responses into publish updates.
Agencies that rely on HR-managed worker identity and approvals
BambooHR links worker self-service to HR-controlled employee data and approval workflows, which reduces schedule identity mismatch when staffing teams depend on HR governance.
Agencies balancing conflict prevention with recurring coverage patterns
ScheduleBase performs schedule conflict detection before publishing and supports recurring schedules and single-shift edits without expanding the rescheduling workload.
Common pitfalls in staffing agency scheduling tool selection
Many failures come from selecting a scheduling UI without matching the workflow ownership model. Another frequent failure comes from under-modeling roles, locations, and job-order relationships that must remain consistent for replacements and approvals.
These mistakes show up as double-bookings that bypass approval steps, slow open-shift filling at volume, and swap workflows that do not align with time capture approvals.
Choosing a swap-first tool without a publishing approval gate
ClockShark and Sling embed replacement routing inside scheduling, but Deputy is the stronger choice when shift edits must be approved before workers see schedules.
Under-modeling roles and location mappings for ATS or multi-site staffing rules
Bullhorn requires careful configuration of roles, locations, and assignment rules, and Deputy also needs careful upfront governance for role and location mapping to avoid publishing errors.
Assuming job-order centric scheduling is unnecessary for temporary staffing operations
TempWorks ties job-order scheduling to timesheet approval workflows, while tools with lighter job-order modeling may force external process tuning to keep dispatch, assignment, and approvals aligned.
Relying on conflict checks only after schedules are already visible
Avionté and ScheduleBase both aim to prevent double-booking before publishing, while tools without publish-time conflict enforcement tend to shift resolution into manual corrections after workers are assigned.
How We Selected and Ranked These Tools
We evaluated staffing agency scheduling software on feature coverage for shift publishing governance, swap and replacement routing, and job-order or staffing record mapping. Features made up 40% of the score, and ease of scheduling operations and day-to-day administration each made up 30%.
Deputy earned the top position because shift approval and publishing controls keep coverage edits traceable before workers see schedules, and because its time clock and schedule alignment supports attendance reconciliation. The remaining tools separated based on whether they embedded replacement workflows in scheduling, whether scheduling stayed unified with ATS or job orders, and how consistently conflict detection prevented double-booking before publish actions.
Frequently Asked Questions About staffing agency scheduling software
How does shift publishing differ across Deputy, TempWorks, and Avionté when approval is required before workers see schedules?
Which tools keep schedules aligned with actual time capture to reduce reconciliation work after shifts?
How do shift swap and replacement workflows work in ClockShark, Sling, and Shiftboard?
When does schedule conflict detection run, and how does that affect staffing coordinators at Shiftboard and ScheduleBase?
What breaks if an agency needs tight linkage between ATS workflows and scheduling context using Bullhorn?
Which staffing scheduling tools support role-based access for admin controls and who can publish or modify schedules?
How do worker-facing updates and self-service workflows differ between Sling, Shiftboard, and ZoomShift?
What integrations and APIs are typically required to connect scheduling outputs to time and attendance, and how do ScheduleBase and Deputy handle that?
How should data migration be approached when moving existing schedule, worker, and availability data into TempWorks, Avionté, or Bullhorn?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
- HR In IndustryTop 10 Best Staffing Agency Software of 2026
- Entertainment EventsTop 10 Best Event Staff Scheduling Software of 2026
- Healthcare MedicineTop 10 Best Home Health Agency Scheduling Software of 2026
- HR In IndustryTop 10 Best Employee Work Scheduling Software of 2026
- HR In IndustryTop 10 Best Temp Staffing Agency Software of 2026
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