GITNUXSOFTWARE ADVICE
HR In IndustryTop 10 Best Roster Planning Software of 2026
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
When I Work
Employee self-scheduling tools for shift swapping and time-off requests within the roster workflow
Built for operations teams needing quick shift rosters, swaps, and clock-based attendance.
7shifts
Shift swap requests with manager approvals directly inside the scheduling workflow
Built for restaurant teams managing shift coverage, swaps, and time-off approvals.
Deputy
Bi-directional integration between schedules and timesheets for fewer scheduling corrections
Built for multi-location teams needing governed shift scheduling with integrated time tracking.
Comparison Table
This comparison table benchmarks roster planning software across tools such as When I Work, Deputy, 7shifts, Humanity, HotSchedules, and other commonly evaluated platforms. You’ll see how each option handles shift scheduling, team and role setup, time-off requests, approvals, and forecasting so you can match capabilities to your staffing workflow.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | When I Work Schedules employees with shift planning, availability requests, swap requests, and time-off tools built for fast roster updates. | workforce scheduling | 9.2/10 | 8.9/10 | 9.4/10 | 8.3/10 |
| 2 | Deputy Creates compliant rosters with shift scheduling, approvals, time and attendance capture, and forecasting for frontline teams. | all-in-one | 8.4/10 | 8.8/10 | 8.1/10 | 7.9/10 |
| 3 | 7shifts Plans restaurant and retail rosters with shift scheduling, labor management, and team communications tied to clock-ins. | retail-focused | 8.3/10 | 8.6/10 | 8.0/10 | 8.2/10 |
| 4 | Humanity Builds staff rosters with shift scheduling, time tracking, and approvals for multi-location operations. | workforce management | 7.8/10 | 8.1/10 | 7.3/10 | 7.6/10 |
| 5 | HotSchedules Schedules shifts and manages labor for hospitality teams with tools for availability, assignments, and staffing visibility. | hospitality scheduling | 7.6/10 | 8.1/10 | 7.0/10 | 7.2/10 |
| 6 | OnTheClock Generates rosters with shift scheduling, employee availability, and time tracking for hourly teams. | time plus scheduling | 7.4/10 | 7.6/10 | 8.1/10 | 7.1/10 |
| 7 | ScheduleAnywhere Plans complex staff schedules with features for recurring shifts, coverage rules, and management reporting. | coverage planning | 7.4/10 | 7.8/10 | 7.2/10 | 7.0/10 |
| 8 | Sling Creates team rosters and broadcasts schedule changes with shift scheduling and staff messaging for field and retail teams. | mobile scheduling | 7.4/10 | 7.1/10 | 8.0/10 | 7.2/10 |
| 9 | Jibble Schedules and tracks workforce time with shift planning features connected to check-ins and labor analytics. | time and roster | 7.7/10 | 8.0/10 | 7.4/10 | 7.9/10 |
| 10 | Teamdeck Schedules shifts for teams with a roster interface, availability handling, and notifications for changes. | lightweight scheduling | 6.9/10 | 7.2/10 | 6.5/10 | 7.0/10 |
Schedules employees with shift planning, availability requests, swap requests, and time-off tools built for fast roster updates.
Creates compliant rosters with shift scheduling, approvals, time and attendance capture, and forecasting for frontline teams.
Plans restaurant and retail rosters with shift scheduling, labor management, and team communications tied to clock-ins.
Builds staff rosters with shift scheduling, time tracking, and approvals for multi-location operations.
Schedules shifts and manages labor for hospitality teams with tools for availability, assignments, and staffing visibility.
Generates rosters with shift scheduling, employee availability, and time tracking for hourly teams.
Plans complex staff schedules with features for recurring shifts, coverage rules, and management reporting.
Creates team rosters and broadcasts schedule changes with shift scheduling and staff messaging for field and retail teams.
Schedules and tracks workforce time with shift planning features connected to check-ins and labor analytics.
Schedules shifts for teams with a roster interface, availability handling, and notifications for changes.
When I Work
workforce schedulingSchedules employees with shift planning, availability requests, swap requests, and time-off tools built for fast roster updates.
Employee self-scheduling tools for shift swapping and time-off requests within the roster workflow
When I Work stands out for fast, mobile-first shift scheduling with a visual roster builder that helps teams publish schedules quickly. It supports employee time-off requests, shift swapping, and role-based scheduling so managers can coordinate coverage without building spreadsheets. Built-in time clock and attendance tracking ties scheduled shifts to clock punches for clearer staffing visibility. Strong communication and reminders reduce missed updates during schedule changes.
Pros
- Visual roster builder with quick drag-and-drop shift scheduling
- Time clock and attendance tracking tied to scheduled shifts
- Mobile employee app enables shift viewing, clocking, and updates
Cons
- Advanced forecasting and scheduling rules are limited
- Multi-location governance can require extra setup and permissions work
- Reporting depth for labor analytics is not as extensive as dedicated BI tools
Best For
Operations teams needing quick shift rosters, swaps, and clock-based attendance
Deputy
all-in-oneCreates compliant rosters with shift scheduling, approvals, time and attendance capture, and forecasting for frontline teams.
Bi-directional integration between schedules and timesheets for fewer scheduling corrections
Deputy stands out for turning roster planning into a workflow with time tracking, approvals, and shift change controls. It supports shift templates, recurring schedules, and drag-and-drop schedule building with team role and location filters. Staff receive schedule visibility through mobile access, and managers can manage time-off requests tied to roster constraints. It also syncs roster data with timesheets, which reduces rework when updating schedules midweek.
Pros
- Drag-and-drop scheduling with shift templates and recurring rosters
- Time-off requests link to scheduling workflows for fewer manual edits
- Role and location filters help planners build schedules faster
Cons
- Advanced compliance and workforce rules require setup effort
- Costs rise quickly with more locations and workforce size
- Complex labor modeling can feel rigid compared with pure forecasting tools
Best For
Multi-location teams needing governed shift scheduling with integrated time tracking
7shifts
retail-focusedPlans restaurant and retail rosters with shift scheduling, labor management, and team communications tied to clock-ins.
Shift swap requests with manager approvals directly inside the scheduling workflow
7shifts stands out with roster planning built around workforce coverage for restaurant and hospitality teams. It supports shift creation, swap requests, approvals, and time-off requests in one scheduling workflow. The tool also focuses on daily management with team communication and shift-related notifications. Payroll-ready time tracking and labor insights help connect schedules to hours worked.
Pros
- Built for restaurant staffing with coverage-focused scheduling
- Shift swaps, approvals, and time-off requests reduce manual coordination
- Time tracking and labor insights connect schedules to hours and cost
Cons
- Advanced forecasting requires consistent data and manager setup
- Scheduling features are strongest for hospitality workflows, not generic industries
- Reporting depth can feel limited for complex multi-location needs
Best For
Restaurant teams managing shift coverage, swaps, and time-off approvals
Humanity
workforce managementBuilds staff rosters with shift scheduling, time tracking, and approvals for multi-location operations.
Shift swap requests with approval workflow inside the scheduling experience
Humanity stands out with an integrated HR suite that connects roster planning to employee data and time tracking. Its scheduling tools support recurring shifts, role-based assignments, and shift swaps with approvals. You also get attendance and leave handling so planned coverage ties to actual worked time.
Pros
- Roster scheduling links directly to employee profiles and HR data
- Recurring shifts and role-based staffing reduce repetitive setup work
- Shift swap requests streamline coverage changes with approvals
Cons
- Scheduling workflows can feel complex without prior HR system setup
- Advanced forecasting requires more configuration than basic planners
- Reporting depth is strong but not as flexible as dedicated rostering tools
Best For
Teams using HR-driven scheduling with shift swaps and attendance integration
HotSchedules
hospitality schedulingSchedules shifts and manages labor for hospitality teams with tools for availability, assignments, and staffing visibility.
Labor forecasting that ties staffing levels to demand signals during roster planning
HotSchedules stands out for serving multi-location and multi-department workforce scheduling needs with operational controls tailored to retail and hospitality. It delivers role-based roster planning with shift templates, labor forecasting, and time-off workflows that help managers align schedules to demand. The platform supports integrations with common HR and payroll systems so schedules flow into downstream processes. Coverage tracking and adjustment tools help planners react to staffing changes across locations.
Pros
- Strong multi-location scheduling with centralized roster visibility
- Labor forecasting and demand alignment for staffing decisions
- Shift templates and faster schedule building for recurring needs
- Role-based controls support manager and store level workflows
- Coverage and compliance views reduce staffing gaps
Cons
- Setup and ongoing configuration can be heavy for smaller teams
- Interface complexity can slow planners during day-to-day edits
- Change management can feel rigid compared with lightweight schedulers
- Advanced workflows add effort for time-off and approvals
Best For
Retail and hospitality operators needing multi-location labor scheduling and forecasting
OnTheClock
time plus schedulingGenerates rosters with shift scheduling, employee availability, and time tracking for hourly teams.
Schedule approvals workflow that controls shift changes before they go live
OnTheClock stands out for roster planning built around time tracking and scheduling for workforce shifts. It supports creating schedules, assigning employees to shifts, and managing common scheduling changes with role-based workflows. The system also connects scheduling decisions to attendance and timesheet data so managers can spot gaps and exceptions. For roster planning, it emphasizes operational simplicity over highly customizable forecasting and advanced optimization.
Pros
- Shift roster creation with straightforward drag-and-drop assignments
- Tight link between schedules and time tracking data
- Approval workflows help manage schedule changes
Cons
- Advanced forecasting and optimization are limited compared with top schedulers
- Bulk scheduling and complex rule-based scheduling feel less powerful
- Reporting depth for roster analytics is not as strong as specialist tools
Best For
Operations teams needing simple shift rosters tied to time tracking
ScheduleAnywhere
coverage planningPlans complex staff schedules with features for recurring shifts, coverage rules, and management reporting.
Shift approval workflow that routes roster edits through designated reviewers
ScheduleAnywhere stands out with its shift roster planning focus and built-in time and attendance workflows. It supports team scheduling with role-based coverage views and tools for swapping or communicating schedule changes. The system is designed to streamline approvals and reduce spreadsheet-based planning, with reporting for labor coverage and time tracking outcomes.
Pros
- Role-aware scheduling helps manage coverage across multiple job types
- Shift change and approval flows reduce planning churn
- Coverage and labor reporting supports faster operational review
- Time and attendance connection supports payroll-ready history
Cons
- Setup complexity rises with advanced rules and multi-location rosters
- UI navigation can feel heavy for teams with simple weekly plans
- Limited flexibility for highly custom roster logic compared with niche tools
Best For
Operations teams needing structured rosters with approvals and attendance tracking
Sling
mobile schedulingCreates team rosters and broadcasts schedule changes with shift scheduling and staff messaging for field and retail teams.
Mobility-first shift planning that keeps roster changes workable on-site
Sling focuses on roster planning for field operations with a mobility-first workflow. You can build shifts and staff schedules, then coordinate assignments across locations using role and availability inputs. The scheduling view supports quick edits to reduce rework during coverage changes. It also includes employee time and shift tracking so roster decisions connect to actual attendance.
Pros
- Mobility-first roster planning supports on-the-go shift coordination
- Shift and assignment edits are fast in the core scheduling view
- Time and shift tracking links rosters to actual attendance
Cons
- Roster planning depth for complex labor rules is limited versus top-tier schedulers
- Limited visibility for multi-week forecasting and scenario planning
- Role-based scheduling can feel less granular than enterprise workforce tools
Best For
Operational teams scheduling shifts across locations with mobile coverage changes
Jibble
time and rosterSchedules and tracks workforce time with shift planning features connected to check-ins and labor analytics.
Shift templates with recurring rosters that integrate with timesheet and worked-hour tracking
Jibble stands out with roster planning built around time and attendance, so scheduling connects directly to timesheets and tracked hours. It supports shift templates, recurring rosters, and role-based assignments to help teams publish schedules quickly. Automatic reminders and absence handling reduce missed coverage, while reporting helps managers audit labor allocation across locations. It fits organizations that want one system linking schedules to worked time rather than a scheduling-only tool.
Pros
- Rosters connect to timesheets and worked-hour reporting
- Recurring shift templates speed up weekly scheduling
- Absence events help maintain coverage and shift visibility
- Role-based assignments reduce manual scheduling errors
- Manager reports support auditing staffing and labor hours
Cons
- Roster setup takes time for multi-role and multi-location teams
- Advanced scheduling scenarios can feel rigid compared to specialist tools
- Real-time collaboration tools are limited for large scheduling teams
- Customization depth may lag behind highly bespoke workforce platforms
Best For
Service teams needing roster planning tied to attendance and timesheets
Teamdeck
lightweight schedulingSchedules shifts for teams with a roster interface, availability handling, and notifications for changes.
Shift templates with recurring scheduling to generate rosters fast
Teamdeck focuses on roster planning with visual scheduling and drag-and-drop staffing changes. It supports shift templates and recurring patterns so teams can build rosters quickly and reuse common schedules. Teamdeck includes role-based assignment workflows and alerts that help reduce missed shifts and coverage gaps. Collaboration features keep scheduling decisions visible to managers and staff during ongoing roster updates.
Pros
- Drag-and-drop roster editing speeds up shift changes
- Shift templates and recurring patterns reduce repetitive scheduling work
- Role-based assignment helps enforce coverage rules
Cons
- Setup of roles, constraints, and recurring schedules takes time
- Fewer advanced planning views for complex scenarios than top rivals
- Collaboration and notifications can feel limited for large organizations
Best For
Operations teams needing visual shift rosters and recurring templates
Conclusion
After evaluating 10 hr in industry, When I Work stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Roster Planning Software
This buyer’s guide helps you choose roster planning software that matches how your teams actually build schedules, request changes, and reconcile worked hours. It covers When I Work, Deputy, 7shifts, Humanity, HotSchedules, OnTheClock, ScheduleAnywhere, Sling, Jibble, and Teamdeck. You’ll learn which capabilities to prioritize for fast edits, governed approvals, and attendance-linked reporting.
What Is Roster Planning Software?
Roster planning software builds employee schedules using shift templates, recurring patterns, role rules, and availability inputs. It reduces spreadsheet work by supporting shift swaps, time-off requests, and schedule change approvals that flow into attendance and timesheets. Many organizations use it to cut coverage gaps for hourly and frontline roles. Tools like When I Work focus on quick shift rosters and clock-based attendance, while Deputy turns scheduling into a governed workflow with approvals and schedule-to-timesheet sync.
Key Features to Look For
The right roster planning tool depends on whether you need speed, governance, or demand-driven labor planning tied to actual worked time.
Drag-and-drop roster building with shift templates and recurring schedules
Drag-and-drop scheduling speeds up day-to-day edits and makes schedule creation practical during routine operations. Deputy supports drag-and-drop building plus shift templates and recurring rosters, and Teamdeck supports shift templates and recurring patterns to generate rosters fast.
Employee shift swap and time-off requests inside the scheduling workflow
Built-in swaps and time-off requests prevent coordination work across email threads and reduce missed changes. When I Work provides employee self-scheduling with shift swaps and time-off requests inside the roster workflow, and 7shifts and Humanity support shift swaps with manager approvals directly in the scheduling experience.
Approval workflows that control shift changes before they go live
Approval routing ensures staffing changes are reviewed and prevents unauthorized schedule edits. OnTheClock includes a schedule approvals workflow that controls shift changes before they go live, and ScheduleAnywhere and HotSchedules provide approval-centered workflows for time-off and roster edits.
Role-based and location-aware scheduling views
Role and location filters reduce planning time when teams run multiple job types or multiple sites. Deputy uses team role and location filters to help planners build schedules faster, and HotSchedules provides role-based roster planning with centralized multi-location visibility.
Schedule-to-timesheet or time tracking integration for worked-hour visibility
Tying schedules to time tracking removes rework during schedule updates and clarifies exceptions. Deputy syncs roster data with timesheets bi-directionally, and Jibble and OnTheClock connect scheduling decisions to attendance and timesheet outcomes for auditing and payroll readiness.
Labor forecasting tied to demand or coverage outcomes
Demand-aligned forecasting helps you right-size headcount instead of relying only on historical schedules. HotSchedules provides labor forecasting that ties staffing levels to demand signals, while When I Work and OnTheClock emphasize operational simplicity over advanced optimization.
How to Choose the Right Roster Planning Software
Pick the tool that matches your workflow maturity by scoring your needs for speed, governance, and attendance linkage against specific product capabilities.
Map how schedule changes get approved in your organization
If shift changes must be reviewed before they become official, start with OnTheClock for approvals that control shift changes before they go live, or ScheduleAnywhere for shift approval routing through designated reviewers. If you want swap requests to include approval steps inside scheduling, compare 7shifts and Humanity for manager-approved shift swaps in the same workflow.
Decide whether your planning model is single-site speed or governed multi-location scheduling
For fast roster updates with a mobile-first employee experience, When I Work supports quick visual scheduling plus employee self-service for shift viewing, clocking, and swap or time-off requests. For multi-location governance with structured shift templates and recurring schedules, Deputy and HotSchedules provide location-aware building and centralized operational controls.
Verify time and attendance reconciliation is built into the scheduling process
If you need schedules to reconcile directly to worked hours, prioritize tools that integrate scheduling to time tracking outcomes. Deputy syncs schedules and timesheets bi-directionally, and Jibble connects rosters to timesheets and worked-hour reporting for auditing across locations.
Stress-test labor forecasting and rule complexity against your real staffing constraints
If demand-driven staffing and labor forecasting drive your roster decisions, evaluate HotSchedules for labor forecasting that ties staffing levels to demand signals. If your environment needs simpler operational scheduling, tools like OnTheClock focus on straightforward shift rosters tied to time tracking and limit advanced optimization.
Confirm mobility and day-of-week edit speed for your frontline managers
If managers frequently adjust schedules on-site or from the field, Sling emphasizes mobility-first shift planning with fast shift and assignment edits in the core scheduling view. If your managers need an employee app for rapid publishing and schedule updates, When I Work pairs fast roster building with mobile employee shift viewing and clock updates.
Who Needs Roster Planning Software?
Roster planning software fits teams that need repeatable scheduling, controlled change management, and reconciliation between planned shifts and worked hours.
Operations teams that need fast shift rosters with attendance tracking
When I Work is built for quick shift planning with a visual roster builder, employee self-scheduling, and time clock and attendance tracking tied to scheduled shifts. OnTheClock also fits this segment because it emphasizes operational simplicity with scheduling connected to attendance and an approvals workflow for shift changes.
Multi-location teams that must govern schedules and manage time-off within the workflow
Deputy supports governed shift scheduling with time and attendance capture plus role and location filters and recurring schedules. HotSchedules targets multi-location and multi-department retail and hospitality planning with labor forecasting, coverage tracking, and centralized roster visibility.
Restaurant and hospitality teams coordinating coverage, swaps, and approvals
7shifts is purpose-built for restaurant staffing with coverage-focused shift scheduling and shift swaps with manager approvals inside the scheduling workflow. HotSchedules also supports hospitality coverage planning with demand-aligned labor forecasting and role-based controls.
Service teams that want roster planning tightly linked to timesheets and worked-hour reporting
Jibble focuses on shift planning connected to check-ins, timesheets, and worked-hour reporting with recurring shift templates. Deputy also works well when you want bi-directional schedule-to-timesheet sync for fewer scheduling corrections.
Common Mistakes to Avoid
Common buying failures come from assuming advanced optimization or multi-location complexity will be effortless, or from choosing a scheduler that does not reconcile with time and attendance.
Choosing a tool for speed without built-in approval control
If your team cannot tolerate unreviewed shift edits, avoid scheduling-only workflows and prioritize OnTheClock approvals that control changes before they go live. ScheduleAnywhere also routes roster edits through designated reviewers to keep change control consistent.
Ignoring schedule-to-timesheet or time tracking integration requirements
If worked-hour reconciliation matters to payroll and audit, avoid tools that treat scheduling and attendance as separate steps. Deputy connects rosters to timesheets bi-directionally, and Jibble and OnTheClock connect scheduling decisions to attendance and timesheet outcomes.
Underestimating setup effort for compliance, multi-location governance, and complex rules
Governed systems with compliance and workforce rules require setup effort and ongoing configuration. Deputy notes advanced compliance and workforce rules need setup, and HotSchedules warns that setup and ongoing configuration can be heavy for smaller teams.
Overbuying complex forecasting when your operational model needs lightweight scheduling
If managers primarily need fast weekly rosters and approvals, advanced forecasting and optimization can add complexity without improving day-to-day scheduling. OnTheClock emphasizes operational simplicity over highly customizable forecasting, and When I Work focuses on quick roster updates with limited advanced forecasting and scheduling rules.
How We Selected and Ranked These Tools
We evaluated the ten roster planning tools using four dimensions: overall capability, feature depth, ease of use, and value for real scheduling workflows. We compared how each tool handles shift scheduling mechanics like drag-and-drop building, recurring schedules, and role-based coverage. We also compared change management quality by checking how each tool supports shift swaps, time-off requests, and approval workflows inside scheduling. When I Work separated itself for fast operational adoption because it pairs a visual drag-and-drop roster builder with employee self-scheduling and time clock and attendance tracking tied to scheduled shifts, while lower-ranked tools like Teamdeck and OnTheClock focus more on core roster speed and approvals without the same depth for advanced governance or forecasting.
Frequently Asked Questions About Roster Planning Software
Which roster planning tools handle shift swaps with approvals inside the scheduling workflow?
7shifts lets teams submit shift swap requests and route them through manager approvals in the same scheduling view. Humanity and ScheduleAnywhere also route swap or roster edits through approval workflows so changes do not go live without the right reviewers.
What tools provide bidirectional sync between rosters and timesheets or worked hours?
Deputy is built around governed roster planning that syncs schedule data with timesheets to reduce midweek correction work. Jibble also connects scheduling decisions directly to timesheets and tracked hours so managers can audit labor allocation from the roster perspective.
Which option is best for mobile-first scheduling and on-the-go updates?
When I Work emphasizes mobile-first shift scheduling with a visual roster builder so teams can publish rosters quickly. Sling also prioritizes mobility for field operations, letting staff coordinate coverage changes across locations using role and availability inputs.
Which tools are strongest for multi-location workforce scheduling and coverage tracking?
HotSchedules supports multi-location and multi-department scheduling with labor forecasting, coverage tracking, and operational controls across locations. Sling and Deputy both support multi-site operations, but Deputy focuses on workflow governance tied to time tracking and approvals.
How do roster tools handle recurring schedules and shift templates for faster planning?
Deputy includes shift templates and recurring schedules, then applies them with drag-and-drop building using filters for role and location. Teamdeck and Jibble both use shift templates and recurring patterns to generate rosters quickly and consistently.
Which roster planning software is designed to tie schedules to attendance through time clocks or time tracking?
When I Work links scheduled shifts to attendance by combining time clock and attendance tracking with the roster workflow. OnTheClock and ScheduleAnywhere similarly connect scheduling outcomes to attendance or time tracking data so managers can spot gaps and exceptions.
What tools reduce rework when roster changes happen midweek?
Deputy syncs roster data with timesheets, which helps teams avoid rework after schedule updates during the same week. OnTheClock emphasizes simple operational workflows with role-based change handling and approvals so shift changes are controlled before they affect downstream records.
Which products are best for restaurant or hospitality coverage workflows with daily management focus?
7shifts focuses on workforce coverage for restaurant and hospitality teams, combining shift creation, swap requests, approvals, and time-off requests in one workflow. HotSchedules also targets hospitality and retail with role-based planning and labor forecasting, but its emphasis is broader operational control across demand signals.
Which roster planners integrate scheduling with HR employee data and leave handling?
Humanity connects roster planning to employee data through an integrated HR suite, including attendance and leave handling so planned coverage matches actual worked time. HotSchedules can integrate with common HR and payroll systems so schedules flow into downstream processes, but Humanity is the more HR-centric option.
Tools reviewed
Referenced in the comparison table and product reviews above.
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