Quick Overview
- 1#1: Float - Float is a resource management and scheduling platform that helps teams plan capacity, assign work, and forecast utilization.
- 2#2: Resource Guru - Resource Guru provides simple drag-and-drop scheduling for booking people, rooms, and equipment with real-time availability insights.
- 3#3: Runn - Runn offers AI-powered resource planning, capacity forecasting, and scenario modeling for teams and projects.
- 4#4: Forecast - Forecast.app is an AI-driven platform for resource allocation, project planning, and profitability optimization.
- 5#5: Saviom - Saviom is an enterprise resource management solution with advanced heatmaps, forecasting, and utilization analytics.
- 6#6: Kantata - Kantata provides professional services automation with resource optimization, project tracking, and financial management.
- 7#7: Hub Planner - Hub Planner delivers visual drag-and-drop resource scheduling, budgeting, and timesheeting for teams.
- 8#8: Ganttic - Ganttic is a visual resource planning tool for scheduling teams, equipment, and projects in production environments.
- 9#9: Tempo - Tempo Planner integrates resource planning, capacity management, and forecasting directly into Jira.
- 10#10: Avaza - Avaza combines project management, time tracking, expenses, and resource scheduling in one platform.
Tools were chosen based on a blend of robust features (including scheduling, capacity planning, and integrations), user-centric design (ease of use and adaptability), and overall value, ensuring relevance across team sizes and industries.
Comparison Table
Effective resource management is critical for optimizing team performance and project outcomes, and choosing the right software requires clarity on key features. This comparison table explores leading tools like Float, Resource Guru, Runn, Forecast, Saviom, and more, highlighting differences in functionality, pricing, and use cases to help you decide which aligns best with your needs. Whether managing projects, allocating team members, or forecasting demand, discover how these platforms stack up to enhance your resource planning efforts.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Float Float is a resource management and scheduling platform that helps teams plan capacity, assign work, and forecast utilization. | specialized | 9.6/10 | 9.7/10 | 9.8/10 | 9.3/10 |
| 2 | Resource Guru Resource Guru provides simple drag-and-drop scheduling for booking people, rooms, and equipment with real-time availability insights. | specialized | 9.2/10 | 9.0/10 | 9.5/10 | 8.5/10 |
| 3 | Runn Runn offers AI-powered resource planning, capacity forecasting, and scenario modeling for teams and projects. | general_ai | 8.7/10 | 9.2/10 | 8.8/10 | 8.3/10 |
| 4 | Forecast Forecast.app is an AI-driven platform for resource allocation, project planning, and profitability optimization. | general_ai | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | Saviom Saviom is an enterprise resource management solution with advanced heatmaps, forecasting, and utilization analytics. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 6 | Kantata Kantata provides professional services automation with resource optimization, project tracking, and financial management. | enterprise | 8.2/10 | 8.8/10 | 7.5/10 | 7.8/10 |
| 7 | Hub Planner Hub Planner delivers visual drag-and-drop resource scheduling, budgeting, and timesheeting for teams. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 8 | Ganttic Ganttic is a visual resource planning tool for scheduling teams, equipment, and projects in production environments. | specialized | 8.1/10 | 7.8/10 | 8.7/10 | 8.0/10 |
| 9 | Tempo Tempo Planner integrates resource planning, capacity management, and forecasting directly into Jira. | enterprise | 8.4/10 | 8.7/10 | 8.2/10 | 8.3/10 |
| 10 | Avaza Avaza combines project management, time tracking, expenses, and resource scheduling in one platform. | enterprise | 8.0/10 | 7.8/10 | 8.5/10 | 8.3/10 |
Float is a resource management and scheduling platform that helps teams plan capacity, assign work, and forecast utilization.
Resource Guru provides simple drag-and-drop scheduling for booking people, rooms, and equipment with real-time availability insights.
Runn offers AI-powered resource planning, capacity forecasting, and scenario modeling for teams and projects.
Forecast.app is an AI-driven platform for resource allocation, project planning, and profitability optimization.
Saviom is an enterprise resource management solution with advanced heatmaps, forecasting, and utilization analytics.
Kantata provides professional services automation with resource optimization, project tracking, and financial management.
Hub Planner delivers visual drag-and-drop resource scheduling, budgeting, and timesheeting for teams.
Ganttic is a visual resource planning tool for scheduling teams, equipment, and projects in production environments.
Tempo Planner integrates resource planning, capacity management, and forecasting directly into Jira.
Avaza combines project management, time tracking, expenses, and resource scheduling in one platform.
Float
specializedFloat is a resource management and scheduling platform that helps teams plan capacity, assign work, and forecast utilization.
Live capacity forecasting that dynamically updates as schedules change, providing instant visibility into team bandwidth and future availability.
Float is a leading resource management software that enables teams to schedule projects, manage capacity, and forecast workloads through an intuitive visual interface. It provides real-time insights into team availability, drag-and-drop scheduling, and powerful reporting tools to optimize resource allocation. Designed primarily for agencies, consultancies, and professional services, Float integrates seamlessly with tools like Jira, Asana, and Slack to streamline workflows.
Pros
- Intuitive drag-and-drop scheduling with a clean, visual timeline view
- Real-time capacity planning and forecasting to prevent overbooking
- Extensive integrations with 50+ tools including Jira, Slack, and Google Workspace
- Robust reporting and analytics for data-driven decisions
Cons
- Pricing can be steep for very small teams or startups
- Advanced customization options for reports are somewhat limited
- Relies heavily on integrations for full project management functionality
- Mobile app lacks some desktop features
Best For
Creative agencies, marketing teams, and consultancies needing visual, real-time resource scheduling and capacity forecasting.
Pricing
Starts at $6/user/month (Team plan, billed annually); higher tiers include Plus ($10/user/month) and Enterprise (custom pricing) with added features like SSO and advanced permissions.
Resource Guru
specializedResource Guru provides simple drag-and-drop scheduling for booking people, rooms, and equipment with real-time availability insights.
Color-coded, multi-view drag-and-drop calendar for instant resource availability visualization
Resource Guru is a cloud-based resource scheduling software that enables teams to book and manage people, rooms, equipment, and other assets via an intuitive drag-and-drop calendar interface. It provides real-time visibility into availability, prevents double-bookings, and offers utilization reports to optimize resource allocation. Ideal for agencies, consultancies, and internal teams seeking straightforward planning without heavy project management overhead.
Pros
- Highly intuitive drag-and-drop interface for quick scheduling
- Real-time availability checks and conflict prevention
- Robust integrations with calendars, Slack, and project tools like Asana
Cons
- Lacks built-in time tracking or invoicing features
- Advanced reporting locked behind higher-tier plans
- Pricing scales quickly for large teams
Best For
Small to mid-sized teams or agencies focused on visual resource scheduling and utilization tracking.
Pricing
Starts at $4.16/user/month (Grasshopper plan, annual billing) up to $8.33/user/month (Racketeer); free trial available, enterprise custom pricing.
Runn
general_aiRunn offers AI-powered resource planning, capacity forecasting, and scenario modeling for teams and projects.
Advanced utilization forecasting with scenario modeling to predict capacity months ahead
Runn (runn.io) is a resource management and capacity planning software tailored for agencies, consultancies, and professional services teams. It enables visual scheduling, utilization forecasting, and scenario planning to optimize team workloads and prevent overbooking. The platform integrates with tools like Jira, Asana, and Harvest for seamless data flow and real-time insights.
Pros
- Powerful capacity forecasting and scenario planning
- Intuitive drag-and-drop interface for scheduling
- Robust integrations with PM and time-tracking tools
Cons
- Pricing scales quickly for larger teams
- Advanced forecasting features have a learning curve
- Limited native reporting compared to enterprise rivals
Best For
Mid-sized agencies and consultancies needing accurate resource forecasting and utilization management.
Pricing
Professional plan at $10/user/month (billed annually, min 5 users); Enterprise custom pricing.
Forecast
general_aiForecast.app is an AI-driven platform for resource allocation, project planning, and profitability optimization.
AI Engine that intelligently auto-schedules projects and allocates resources based on skills, availability, and deadlines
Forecast (forecast.app) is an AI-powered resource management platform tailored for professional services firms and agencies. It automates project scheduling, resource allocation, and capacity planning to optimize team utilization and profitability. The software integrates time tracking, financial forecasting, and real-time dashboards for comprehensive visibility into operations.
Pros
- AI Engine automates scheduling and resource optimization
- Real-time capacity planning and profitability insights
- Seamless integrations with Jira, Asana, and accounting tools
Cons
- Higher pricing may deter small teams
- Initial setup and learning curve for complex projects
- Less flexible for non-service-based industries
Best For
Agencies and consultancies managing billable resources across multiple projects.
Pricing
Essentials at $59/user/month, Pro at $89/user/month, Enterprise custom; billed annually with a free trial.
Saviom
enterpriseSaviom is an enterprise resource management solution with advanced heatmaps, forecasting, and utilization analytics.
Advanced 'what-if' scenario modeling for proactive resource forecasting
Saviom is an enterprise-grade resource management software tailored for optimizing workforce allocation in project-based organizations. It excels in capacity planning, forecasting, scheduling, and real-time utilization tracking through intuitive heatmaps and dashboards. The platform supports advanced analytics, timesheet management, and scenario planning to enhance decision-making and profitability.
Pros
- Comprehensive forecasting and 'what-if' scenario planning
- Real-time heatmaps for resource visibility
- Scalable for large enterprises with robust integrations
Cons
- Steep learning curve for new users
- Custom pricing can be expensive for smaller teams
- Limited native mobile app functionality
Best For
Large project-based enterprises needing advanced capacity planning and utilization optimization across multiple portfolios.
Pricing
Custom quote-based pricing; typically starts at $25-50 per user/month for enterprise plans with annual commitments.
Kantata
enterpriseKantata provides professional services automation with resource optimization, project tracking, and financial management.
Live Capacity Planning with AI-powered forecasting for proactive resource optimization
Kantata is a comprehensive professional services automation (PSA) platform designed for resource management, project planning, and financial forecasting in service-based organizations. It provides real-time visibility into team capacity, skills-based resource allocation, and demand forecasting to optimize utilization and profitability. Ideal for agencies and consultancies, it integrates project management with time tracking and invoicing for end-to-end operations.
Pros
- Advanced capacity planning and skills-based matching for precise resource allocation
- Real-time dashboards and forecasting for better visibility into utilization
- Strong integrations with tools like Salesforce, QuickBooks, and Jira
Cons
- Steep learning curve due to extensive features and complex interface
- Pricing is quote-based and can be expensive for small teams
- Customization options are limited without higher-tier plans
Best For
Mid-sized to large professional services firms and agencies handling complex projects with billable resources.
Pricing
Custom quote-based pricing; starts around $39/user/month for Team edition, $65/user/month for Business, with Enterprise plans for advanced features.
Hub Planner
specializedHub Planner delivers visual drag-and-drop resource scheduling, budgeting, and timesheeting for teams.
Interactive utilization heatmaps that visualize team capacity and bottlenecks at a glance
Hub Planner is a cloud-based resource management software tailored for agencies and teams, offering visual drag-and-drop scheduling, capacity planning, and workload forecasting. It enables users to allocate resources across projects, track utilization via heatmaps, and integrate timesheets with budgeting tools. The platform supports real-time collaboration and reporting to optimize team efficiency and prevent overallocation.
Pros
- Intuitive drag-and-drop interface for quick scheduling
- Utilization heatmaps and forecasting for proactive planning
- Strong integrations with tools like Jira, Slack, and Google Workspace
Cons
- Pricing tiers escalate quickly for larger teams
- Limited native mobile app; relies on responsive web access
- Reporting customization lacks depth compared to enterprise rivals
Best For
Creative agencies and professional services firms needing visual, intuitive resource scheduling for mid-sized teams.
Pricing
Starts at $7/user/month (Team), $14/user/month (Pro), $21/user/month (Business), with custom Enterprise plans; billed annually.
Ganttic
specializedGanttic is a visual resource planning tool for scheduling teams, equipment, and projects in production environments.
Resource-centric interactive Gantt charts with drag-and-drop for instant workload adjustments
Ganttic is a cloud-based visual resource planning tool that uses interactive Gantt charts to schedule people, equipment, vehicles, and other resources across projects. It enables drag-and-drop planning, real-time collaboration, and workload visualization to prevent overbooking and optimize utilization. Primarily designed for project-oriented teams, it focuses on resource capacity rather than full project management suites.
Pros
- Intuitive drag-and-drop interface for quick scheduling
- Real-time updates and multi-user collaboration
- Strong visualization of resource utilization and capacity
Cons
- Limited advanced reporting and analytics
- Fewer integrations compared to competitors
- Pricing scales quickly with number of resources
Best For
Small to medium-sized project teams in service industries needing simple visual resource scheduling.
Pricing
Free for up to 7 resources; Team plan $59/month (25 resources), Pro $89/month (50 resources), Enterprise custom; additional resources $2-3 each/month.
Tempo
enterpriseTempo Planner integrates resource planning, capacity management, and forecasting directly into Jira.
Jira-native resource planning that uses logged time data for precise, live capacity forecasting across sprints and projects
Tempo (tempo.io) is a resource management and time-tracking platform tailored for Atlassian Jira users, enabling teams to plan capacity, allocate resources to projects, and track utilization through timesheets and reports. It leverages actual time data from Jira issues to provide accurate forecasting, budgeting, and workload balancing. Key modules like Tempo Planner and Capacity Planner help visualize team availability and prevent overallocation in real-time.
Pros
- Deep integration with Jira for seamless data flow and issue-based planning
- Real-time capacity insights powered by actual time tracking data
- Robust reporting and forecasting tools for utilization and budgeting
Cons
- Strong dependency on Atlassian ecosystem limits flexibility for non-Jira users
- Pricing scales quickly for larger teams or multiple modules
- Initial setup and customization can have a learning curve
Best For
Jira-dependent teams seeking integrated time tracking and resource planning without switching tools.
Pricing
Free time tracking for small teams; paid plans start at ~$7.50/user/month for Planner, up to Enterprise custom pricing with add-ons.
Avaza
enterpriseAvaza combines project management, time tracking, expenses, and resource scheduling in one platform.
Real-time resource utilization dashboards with skills-based allocation and capacity forecasting
Avaza is an all-in-one business management platform with strong resource management capabilities, enabling teams to schedule staff, track utilization, forecast capacity, and allocate resources based on skills and availability. It features visual Gantt charts, workload views, and drag-and-drop scheduling integrated seamlessly with project management, time tracking, and invoicing. This makes it suitable for teams seeking unified oversight without multiple tools.
Pros
- Intuitive drag-and-drop scheduling and utilization heatmaps
- Seamless integration with project and time tracking
- Affordable pricing with a free tier for small teams
Cons
- Limited advanced forecasting and scenario planning
- Reporting customization lags behind specialists
- Fewer integrations compared to dedicated RM tools
Best For
Small to medium-sized service-based teams needing integrated resource scheduling within a full project management suite.
Pricing
Free for up to 5 users; Professional at $47.95/user/month (annual) includes full resource management; Elite at $69.95/user/month for advanced features.
Conclusion
The review of top resource management software underscores tools that enhance capacity planning, scheduling, and forecasting for varied teams. Leading the rankings, Float excels with its intuitive platform for seamless resource allocation and utilization forecasting. Both Resource Guru and Runn follow closely—Resource Guru for its user-friendly drag-and-drop scheduling, and Runn for AI-driven insights, serving as strong alternatives for distinct needs.
To optimize your team's efficiency, start with Float, the top-ranked tool, and experience its streamlined resource management capabilities firsthand.
Tools Reviewed
All tools were independently evaluated for this comparison