Quick Overview
- 1#1: Float - Float offers visual resource scheduling and capacity planning to balance workloads and optimize team utilization.
- 2#2: Resource Guru - Resource Guru provides intuitive resource booking and capacity planning for teams to avoid overbooking and gaps.
- 3#3: Runn - Runn delivers forecasting and scenario-based capacity planning to predict resource needs and profitability.
- 4#4: Forecast - Forecast automates resource allocation and capacity planning with AI-driven insights for project portfolios.
- 5#5: Saviom - Saviom provides enterprise resource management with advanced capacity planning and skills-based forecasting.
- 6#6: Kantata - Kantata offers PSA software with integrated resource and capacity planning for professional services firms.
- 7#7: Hub Planner - Hub Planner enables drag-and-drop resource scheduling and real-time capacity planning for agencies.
- 8#8: Ganttic - Ganttic provides visual Gantt-based planning for resources, equipment, and project capacity management.
- 9#9: Tempo - Tempo integrates with Jira for timesheets, resource capacity planning, and workload forecasting.
- 10#10: Scoro - Scoro combines CRM, projects, and resource planning with capacity utilization tracking in one platform.
Tools were ranked based on a combination of feature depth (including forecasting, integration, and scalability), user experience (intuitiveness and adaptability), technical reliability, and overall value proposition, ensuring a balanced assessment of practicality and performance.
Comparison Table
Effective resource capacity planning is critical for aligning team capabilities with project demands, and selecting the right software can streamline this process. This comparison table explores tools like Float, Resource Guru, Runn, Forecast, Saviom, and more, examining key features, strengths, and ideal use cases to guide readers in choosing the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Float Float offers visual resource scheduling and capacity planning to balance workloads and optimize team utilization. | specialized | 9.4/10 | 9.6/10 | 9.5/10 | 9.1/10 |
| 2 | Resource Guru Resource Guru provides intuitive resource booking and capacity planning for teams to avoid overbooking and gaps. | specialized | 9.3/10 | 9.1/10 | 9.6/10 | 8.8/10 |
| 3 | Runn Runn delivers forecasting and scenario-based capacity planning to predict resource needs and profitability. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Forecast Forecast automates resource allocation and capacity planning with AI-driven insights for project portfolios. | general_ai | 8.7/10 | 9.2/10 | 8.4/10 | 8.0/10 |
| 5 | Saviom Saviom provides enterprise resource management with advanced capacity planning and skills-based forecasting. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 6 | Kantata Kantata offers PSA software with integrated resource and capacity planning for professional services firms. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 7 | Hub Planner Hub Planner enables drag-and-drop resource scheduling and real-time capacity planning for agencies. | specialized | 8.4/10 | 8.6/10 | 8.8/10 | 8.2/10 |
| 8 | Ganttic Ganttic provides visual Gantt-based planning for resources, equipment, and project capacity management. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 8.6/10 |
| 9 | Tempo Tempo integrates with Jira for timesheets, resource capacity planning, and workload forecasting. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 10 | Scoro Scoro combines CRM, projects, and resource planning with capacity utilization tracking in one platform. | enterprise | 7.8/10 | 8.2/10 | 7.0/10 | 7.5/10 |
Float offers visual resource scheduling and capacity planning to balance workloads and optimize team utilization.
Resource Guru provides intuitive resource booking and capacity planning for teams to avoid overbooking and gaps.
Runn delivers forecasting and scenario-based capacity planning to predict resource needs and profitability.
Forecast automates resource allocation and capacity planning with AI-driven insights for project portfolios.
Saviom provides enterprise resource management with advanced capacity planning and skills-based forecasting.
Kantata offers PSA software with integrated resource and capacity planning for professional services firms.
Hub Planner enables drag-and-drop resource scheduling and real-time capacity planning for agencies.
Ganttic provides visual Gantt-based planning for resources, equipment, and project capacity management.
Tempo integrates with Jira for timesheets, resource capacity planning, and workload forecasting.
Scoro combines CRM, projects, and resource planning with capacity utilization tracking in one platform.
Float
specializedFloat offers visual resource scheduling and capacity planning to balance workloads and optimize team utilization.
Interactive resource heatmaps that provide instant visual insights into team capacity and utilization across projects.
Float is a leading resource capacity planning software designed for teams to visualize and manage workloads, schedules, and capacity in real-time. It excels in drag-and-drop scheduling, capacity forecasting, and scenario planning, helping prevent overallocation and burnout. With seamless integrations to tools like Jira, Asana, and Slack, it streamlines project resource allocation for agencies and professional services.
Pros
- Intuitive drag-and-drop interface for quick scheduling adjustments
- Powerful capacity heatmaps and forecasting for proactive planning
- Robust integrations with 50+ PM and time-tracking tools
Cons
- Pricing can be steep for very small teams or startups
- Advanced reporting requires higher-tier plans
- Mobile app lacks some desktop functionality
Best For
Creative agencies, consultancies, and professional services firms managing multiple client projects and variable team capacities.
Pricing
Starts at $6/user/month (Teams plan, billed annually); Business at $10/user/month; Enterprise custom.
Resource Guru
specializedResource Guru provides intuitive resource booking and capacity planning for teams to avoid overbooking and gaps.
Live capacity dashboards with color-coded utilization heatmaps for instant workload insights
Resource Guru is a cloud-based resource scheduling and capacity planning tool that enables teams to visually manage bookings for people, rooms, equipment, and other assets via an intuitive drag-and-drop calendar interface. It provides real-time visibility into resource availability, utilization rates, and capacity forecasts to prevent overbooking and optimize workloads. The software includes robust reporting features for tracking productivity and supports seamless integrations with popular calendars and project management tools.
Pros
- Highly intuitive drag-and-drop interface for quick scheduling
- Excellent real-time capacity planning and utilization dashboards
- Strong integrations with Google Workspace, Microsoft 365, and Jira
Cons
- Limited advanced forecasting and scenario modeling options
- Pricing can add up for larger teams with many resources
- Reporting customization is somewhat basic compared to enterprise tools
Best For
Small to mid-sized teams, agencies, and consultancies needing simple yet effective resource capacity planning and scheduling.
Pricing
Starts at $4.16/user/month (Grasshopper plan, annual billing) up to $13.13/user/month (Master plan); free 30-day trial available.
Runn
specializedRunn delivers forecasting and scenario-based capacity planning to predict resource needs and profitability.
Real-time scenario planning with drag-and-drop 'what-if' simulations for testing capacity changes
Runn (runn.io) is a powerful resource capacity planning tool designed for agencies, consultancies, and professional services teams to visualize workforce capacity, schedule projects, and forecast utilization and revenue. It offers drag-and-drop scheduling on interactive timelines, scenario planning for what-if analysis, and real-time dashboards for tracking billable hours and profitability. By integrating with tools like Jira, Harvest, and Google Workspace, Runn helps teams avoid overbooking and underutilization while aligning resources with strategic goals.
Pros
- Intuitive visual timelines and heatmaps for instant capacity insights
- Advanced forecasting for revenue, utilization, and scenario planning
- Seamless integrations with PM tools like Jira and time-tracking apps
Cons
- Pricing scales per user, which can get expensive for large teams
- Free tier limited to 5 people and basic features
- Steeper learning curve for complex forecasting setups
Best For
Agencies and consultancies needing visual resource scheduling and revenue forecasting to optimize team capacity.
Pricing
Free for up to 5 people; Starter at $10/user/month (billed annually); Pro at $25/user/month; Enterprise custom pricing.
Forecast
general_aiForecast automates resource allocation and capacity planning with AI-driven insights for project portfolios.
AI-powered scenario planning that simulates 'what-if' changes to projects, resources, and timelines for proactive capacity adjustments
Forecast (forecast.app) is an AI-powered resource management and capacity planning platform tailored for professional services firms, agencies, and consultancies. It excels in forecasting resource capacity, scheduling teams against projects, tracking utilization, and predicting revenue and profitability. By integrating deeply with tools like Jira, Asana, Monday.com, and Harvest, it provides real-time visibility into workloads, bottlenecks, and future capacity needs across portfolios.
Pros
- Seamless integrations with leading PPM and time-tracking tools for unified planning
- Advanced AI-driven forecasting for capacity, revenue, and scenario analysis
- Real-time dashboards and utilization tracking with actionable insights
Cons
- Pricing can be steep for smaller teams or startups
- Initial setup and learning curve due to feature depth
- Some advanced customizations require higher-tier plans or support
Best For
Mid-sized agencies, consultancies, and professional services teams requiring sophisticated, integrated capacity planning and financial forecasting.
Pricing
Starts at $59/user/month (billed annually) for Professional plan; scales to $89/user/month for Business and custom Enterprise pricing.
Saviom
enterpriseSaviom provides enterprise resource management with advanced capacity planning and skills-based forecasting.
Advanced What-If scenario modeling that simulates multiple capacity planning outcomes based on variables like hiring, vacations, and project changes.
Saviom is an enterprise-grade resource capacity planning software that enables organizations to forecast resource demand and supply, optimize utilization, and plan for future capacity needs across projects. It offers advanced features like what-if scenario modeling, skills-based resource allocation, and interactive heatmaps for visualizing bottlenecks and surpluses. Designed primarily for PMOs and large project-based businesses, it integrates with PPM tools like Planview and Microsoft Project to enhance strategic workforce planning.
Pros
- Powerful forecasting and what-if scenario planning for long-term capacity insights
- Comprehensive dashboards, heatmaps, and utilization reports
- Strong integrations with PPM and ERP systems for seamless data flow
Cons
- Steep learning curve due to extensive features
- Enterprise-focused pricing lacks transparency for smaller teams
- Customization requires professional services support
Best For
Large enterprises and PMOs handling complex, multi-project environments that require advanced resource forecasting and optimization.
Pricing
Custom quote-based pricing; typically starts at $20-50/user/month for basic plans, scaling up for enterprise features and support.
Kantata
enterpriseKantata offers PSA software with integrated resource and capacity planning for professional services firms.
Dynamic 'what-if' scenario modeling for capacity planning and forecasting
Kantata is a comprehensive professional services automation (PSA) platform designed for resource capacity planning, enabling organizations to forecast demand, allocate resources based on skills and availability, and optimize utilization across projects. It offers real-time visibility into capacity through customizable dashboards, waterfall charts, and scenario modeling for 'what-if' analysis. Ideal for agencies and consultancies, it integrates resource management with financial tracking to drive profitability and efficient staffing decisions.
Pros
- Advanced capacity forecasting and scenario planning tools
- Skills-based resource allocation and matching
- Real-time dashboards with utilization insights
Cons
- Steep learning curve due to feature depth
- Custom pricing can be expensive for small teams
- Limited out-of-box customizations for reports
Best For
Mid-to-large professional services firms and agencies requiring integrated resource capacity planning with project and financial management.
Pricing
Quote-based pricing starting around $39/user/month for basic teams plans, scaling to enterprise tiers with advanced features.
Hub Planner
specializedHub Planner enables drag-and-drop resource scheduling and real-time capacity planning for agencies.
Interactive utilization heatmaps that provide instant visual overviews of team capacity across projects and timelines
Hub Planner is a cloud-based resource scheduling and capacity planning tool designed for agencies, consultancies, and teams managing multiple projects. It offers drag-and-drop scheduling, utilization heatmaps, forecasting, and timesheet integration to optimize resource allocation and prevent overbooking. The platform provides real-time visibility into team capacity, helping managers balance workloads and plan for future demand effectively.
Pros
- Intuitive drag-and-drop scheduling with visual heatmaps for quick capacity insights
- Robust forecasting and utilization reporting for proactive planning
- Seamless integrations with tools like Jira, Asana, and Google Workspace
Cons
- Pricing scales quickly for larger teams or advanced features
- Mobile app is basic and lacks full desktop functionality
- Customization options are somewhat limited compared to enterprise competitors
Best For
Creative agencies and consulting firms needing visual, user-friendly resource scheduling and capacity management for project-based teams.
Pricing
Starts at $7/user/month (billed annually) for basic plan; scales to $14/user/month for Pro and custom Enterprise pricing; 30-day free trial available.
Ganttic
specializedGanttic provides visual Gantt-based planning for resources, equipment, and project capacity management.
Drag-and-drop Gantt charts with built-in capacity bars showing resource utilization at a glance
Ganttic is a visual resource planning tool that leverages interactive Gantt charts for scheduling resources, projects, and tasks across teams. It excels in capacity planning by providing drag-and-drop functionality to visualize workloads, monitor utilization rates, and prevent overallocation. The software supports real-time collaboration and custom views, making it suitable for dynamic project environments.
Pros
- Intuitive drag-and-drop interface for quick planning
- Real-time collaboration and multi-user editing
- Affordable pricing model based on managers, not all users
Cons
- Limited advanced forecasting and AI-driven insights
- Reporting capabilities are basic compared to competitors
- Fewer native integrations, relying heavily on Zapier
Best For
Small to medium-sized service-based teams like agencies or consultancies needing visual resource scheduling and capacity oversight.
Pricing
Free plan for basic use; paid plans start at €25/manager/month (Basic, billed annually), €55 for Pro, with Enterprise custom pricing.
Tempo
specializedTempo integrates with Jira for timesheets, resource capacity planning, and workload forecasting.
Jira-native planning boards that blend historical time tracking data with real-time capacity forecasting
Tempo (tempo.io) is a suite of Jira-integrated apps focused on time tracking, resource management, and capacity planning for agile teams. It enables users to visualize team workloads, forecast capacity needs, and track utilization through customizable planning boards and reports. Designed for Atlassian ecosystems, it helps optimize resource allocation by combining actual time data with future planning tools.
Pros
- Seamless, native integration with Jira for effortless data flow
- Powerful capacity planning with forecasting and utilization insights
- Robust reporting and customizable dashboards
Cons
- Heavily dependent on Jira, limiting standalone use
- Steep learning curve for non-Jira users
- Pricing can add up for large teams
Best For
Jira-centric agile teams seeking integrated resource capacity planning and time-based forecasting.
Pricing
Timesheets is free; Planner starts at $7.50/user/month (billed annually), with volume discounts and enterprise plans available.
Scoro
enterpriseScoro combines CRM, projects, and resource planning with capacity utilization tracking in one platform.
Unified workload planner that links resource capacity directly to projects, quotes, and profitability metrics
Scoro is an all-in-one business management platform with robust resource capacity planning capabilities, enabling teams to schedule resources, monitor utilization, and forecast workloads via drag-and-drop calendars and interactive dashboards. It integrates resource planning with projects, tasks, time tracking, and financials for a unified view of operations. Users can generate detailed reports on resource availability, overloads, and profitability to optimize allocation.
Pros
- Comprehensive resource scheduling with capacity utilization heatmaps and forecasting
- Seamless integration with project management and CRM for holistic planning
- Real-time workload balancing and detailed reporting tools
Cons
- Steep learning curve due to extensive feature set
- Overkill for teams needing only standalone resource planning
- Pricing can be high for smaller teams
Best For
Small to medium-sized service-based businesses seeking integrated resource capacity planning within a full work management suite.
Pricing
Starts at $26/user/month (Essential) up to $59/user/month (Pro), billed annually; custom enterprise pricing available.
Conclusion
The reviewed resource capacity planning tools offer tailored solutions to optimize team performance and project success, each with distinct features to suit varied needs. Float leads as the top choice, leveraging visual scheduling and workload balance for seamless operations. Competitors Resource Guru and Runn also excel—Guru for intuitive booking to avoid gaps, and Runn for forecasting and scenario planning to enhance profitability.
Start with Float to experience visual resource scheduling that aligns capacity with demand, and unlock your team’s full potential.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.