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Healthcare MedicineTop 10 Best Physiotherapy Practice Management Software of 2026
Compare physiotherapy practice management software options for clinics, including WebPT and where each fits patient scheduling, billing, and reporting needs.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
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Framework: Features 40% · Ease 30% · Value 30%
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WebPT is the best fit for physiotherapy teams needing connected clinical notes, treatment plans, and visit operations in one controlled workflow because its documentation templates keep care plans and progress notes aligned on the same patient timeline, whereas Power Diary suits smaller practices that want scheduling tightly paired with reusable SOAP-style note and care-plan templates.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
WebPT
Care documentation templates are built to keep treatment plans and progress notes linked to the same patient timeline.
Best for: Fits when physiotherapy teams need connected clinical notes, treatment plans, and visit operations in one workflow with controlled access.
Power Diary
Editor pickClinician note templates connect visit documentation to repeatable care plans without separate document setup.
Best for: Fits when physiotherapy practices need scheduling plus structured notes and templates for consistent documentation.
Halaxy
Editor pickStructured clinical note templates that keep treatment plans, progress updates, and visit execution aligned.
Best for: Fits when physiotherapy teams need consistent documentation and operational workflows across practitioners.
Comparison Table
WebPT
enterpriseElectronic medical record and practice management software for rehabilitation providers.
Care documentation templates are built to keep treatment plans and progress notes linked to the same patient timeline.
WebPT is physiotherapy practice management software that combines clinical documentation with practice operations in one workflow. Care plans, SOAP notes, and progress note templates connect directly to scheduling and patient follow-up tasks, reducing context switching.
Patient intake forms and a patient portal support intake capture and ongoing engagement alongside clinician documentation. For practices that need operational controls, WebPT adds governance around roles and documentation activity while supporting interoperability for healthcare systems.
- +Documentation templates link tightly to ongoing treatment plan entries
- +Patient portal supports recurring communication around scheduled care visits
- +Role-based access supports clinical and administrative separation of duties
- +Outcome measure tracking keeps progress documentation aligned to visits
- –Workflow depth can slow adoption during initial training for new clinics
- –Customization requires careful configuration to match local intake and note habits
- –Some reporting needs data export for advanced analytics and dashboards
- –Interoperability depends on external integration setup for specific systems
Therapy revenue cycle teams
Track payer responses and claim denials
Faster handling of rejections
Clinic managers and administrators
Review documentation and caseload completion
Clear visibility into workflows
Show 2 more scenarios
Outpatient rehabilitation teams
Manage episodes from evaluation to discharge
Better continuity of care
Clinics maintain treatment plans, outcome measures, and discharge details across multiple appointments.
Patient intake coordinators
Collect intake details and update families
Less pre-visit coordination work
Clinicians coordinate patient intake forms and portal communication alongside visit documentation.
Best for: Fits when physiotherapy teams need connected clinical notes, treatment plans, and visit operations in one workflow with controlled access.
Power Diary
SMBPractice management software for allied health and mental health professionals.
Clinician note templates connect visit documentation to repeatable care plans without separate document setup.
Power Diary centers physiotherapy practice workflows around appointment scheduling, clinician notes, and business administration in one system. It supports patient intake and ongoing clinical documentation for SOAP-style visits, plus templates for consistent treatment planning and progress notes.
Practice operations are handled through practitioner calendars, reminders for missed visits, and patient messaging workflows. Reporting focuses on appointment and caseload visibility rather than billing automation alone.
- +Appointment scheduling and practitioner calendar stay tightly coupled to notes
- +SOAP-style clinical documentation with reusable templates reduces entry time
- +Patient intake capture feeds ongoing documentation without manual retyping
- +Operational reminders and cancellation tracking reduce avoidable gaps in schedules
- –Clinical documentation depth is strong, but advanced medical billing workflows are limited
- –Built-in automation depends on configuration discipline across multiple clinicians
- –Integration options are less extensive than suites with dedicated FHIR and HL7 pipelines
- –Reporting centers on operational views, not granular outcome-measure analytics
Outpatient clinic administrators
Configure clinician availability and recurring appointment schedules
Fewer scheduling conflicts and rework
Physiotherapists
Create and attach exercise instructions
Repeatable exercise guidance
Show 2 more scenarios
Allied health front offices
Send reminders and manage portal messages
More connected client communication
Use messaging and forms around visits to reduce manual follow-ups for clients.
Practice billing staff
Link sessions to charges and claims
Less rekeying between teams
Connect appointment sessions with charges and routine insurance claim documentation.
Best for: Fits when physiotherapy practices need scheduling plus structured notes and templates for consistent documentation.
Halaxy
SMBPractice management software for healthcare and allied health professionals.
Structured clinical note templates that keep treatment plans, progress updates, and visit execution aligned.
Halaxy fits practices that need clinicians to move from intake to documentation to ongoing progress tracking without switching tools. The workflow model centers on appointment execution, patient record updates, and follow-up actions tied to each visit. Halaxy also supports referral and care plan continuity so patients do not lose context between referral sources and treatment stages.
A tradeoff appears in customization depth for nonstandard clinic workflows. Practices with highly unique intake forms or documentation layouts may need a governance process for template changes and staff training. Halaxy works best when the clinic can align to its default clinical note and workflow structure while keeping operational rules consistent across practitioners.
- +Clinician-first workflow from intake to progress note entry
- +Referral and care plan continuity reduce handoff drops
- +Automated visit reminders tied to patient contact details
- +Practitioner assignment and workflow ownership improve accountability
- –Less flexibility for clinics with highly custom documentation schemas
- –Template governance is required when multiple practitioners update notes
- –Interoperability depends on how external systems map workflows
Clinic operations teams
Run visit reminders and follow-ups
Fewer missed appointments
Physiotherapy clinicians
Document sessions and progress consistently
Faster chart completion
Show 2 more scenarios
Front desk staff
Manage intake and onboarding flow
Shorter intake-to-visit time
Patient intake steps feed into scheduled visits and record creation.
Care coordinators
Track referrals through treatment stages
Fewer context breaks
Referral handling preserves continuity between referral source and care plan execution.
Best for: Fits when physiotherapy teams need consistent documentation and operational workflows across practitioners.
Noterro
SMBClinic management software for massage, physiotherapy, and wellness practices.
Treatment plan tracking remains linked to visit documentation across the care sequence.
Noterro targets physiotherapy clinics that want a single workflow for scheduling, patient intake, and clinical documentation without splitting data across multiple systems. Core modules cover appointment management, patient forms, and visit notes with treatment plan tracking through the course of care.
- +Visit documentation stays connected to the treatment plan workflow
- +Patient intake forms reduce repeated entry during onboarding
- +Appointment calendar supports day-to-day clinic throughput
- +Exercise prescription fields fit common physiotherapy follow-up patterns
- –Advanced reporting depth can be limited for specialized analytics needs
- –External integrations require tighter governance for consistent data mapping
- –Multi-site rollout features may not match the needs of large networks
- –Clinical coding workflows are not as prominent as documentation and scheduling
Clinic administrators and coordinators
Align appointments with client records
Fewer admin steps
Multi-provider practice managers
Standardize visit notes across therapists
More uniform notes
Show 2 more scenarios
Operations leads for multi-room clinics
Match therapists to room availability
Fewer double-bookings
Practices align practitioner calendars with room schedules and service durations to prevent clashes.
Front-desk and retention staff
Automate reminders and rebooking
Less manual follow-up
Reminder, messaging, and rebooking workflows reduce manual follow-up for upcoming visits.
Best for: Fits when a physiotherapy practice needs connected scheduling and clinical notes in one workflow.
Nookal
vertical specialistPractice management software for allied health and medical practices.
Appointment-linked SOAP note templates that carry forward context into progress notes for the patient timeline.
Nookal includes appointment scheduling with a practitioner calendar, patient intake forms, and electronic patient record storage for each visit. Clinical documentation flows from appointment check-in into SOAP notes and ongoing progress notes, with treatment plans connected to the patient timeline. Built-in referral management and authorization tracking reduce the need for separate spreadsheets during intake and care transitions.
- +Appointment-to-documentation workflow reduces duplicate data entry for visits
- +SOAP notes and progress notes are structured to stay consistent across practitioners
- +Referral tracking supports smoother intake handoffs and follow-up
- +Appointment reminders support lower manual chase for confirmations
- –Clinical outcome measure tracking is less configurable than documentation-heavy competitors
- –Billing and coding coverage is narrower for claims-first administrative teams
- –Advanced reporting requires more process discipline for clean data capture
- –Some integrations may depend on setup effort outside core clinic workflows
Physio practice admins
Manage intake and scheduling workflows
Fewer missing details at check-in
Clinic clinicians
Write SOAP notes during visits
More consistent clinical documentation
Show 2 more scenarios
Care coordinators
Track referrals and authorizations
Faster handoffs across staff
Referral management keeps the next steps visible while authorization status moves with the case.
Multi-practitioner teams
Coordinate calendars for staff
Lower no-show rates
Practitioner calendars and appointment reminders reduce coordination overhead across therapists.
Best for: Fits when clinics need consistent visit documentation tied to appointments and automated intake follow-ups.
Net Health Therapy
enterpriseRehabilitation software for physical therapy, occupational therapy, and speech therapy providers.
Outcome measure tracking that links assessments to progress notes for measurable clinical documentation continuity.
Net Health Therapy handles physiotherapy appointment scheduling, patient intake, and physiotherapy clinical documentation in one workflow. It supports structured treatment planning with templates for SOAP-style progress tracking and session notes.
- +Structured clinical documentation supports consistent SOAP-style notes
- +Outcome measure tracking ties results to patient progress over time
- +Exercise prescription and home exercise programs connect to sessions
- +Authorization tracking keeps referral and visit workflows from drifting
- –Template configuration requires practice-specific governance to stay consistent
- –Some scheduling workflows feel denser than calendar-first systems
- –Reporting depth depends on how clinical data is entered
Intake and scheduling staff
Track referrals and authorization status
Clear prerequisites for visits
Occupational therapists
Maintain care within episode timeline
Continuous record of care
Show 2 more scenarios
Clinic managers and clinical directors
Standardize evaluation and progress documentation
Consistent therapy documentation
Use configurable templates for SOAP notes and discharge documentation across clinicians.
Therapy billing and revenue teams
Generate claims from structured notes
Notes map to claims
Validate therapy claims using configured service, modifier, and coding fields tied to documentation.
Best for: Fits when multi-practitioner clinics need disciplined documentation, outcome tracking, and intake-to-visit automation.
Splose
SMBPractice management software for allied health businesses and therapy providers.
Clinician facing visit capture links intake details to SOAP notes and follow up tasks inside the same workflow.
Splose is physiotherapy practice management software positioned for clinics that need appointment workflows, documentation, and operational tracking in one system. Its core modules focus on patient intake and clinical record keeping, with support for SOAP note style documentation and treatment tracking.
- +Appointment workflow keeps booking, reminders, and clinician handoff connected
- +SOAP notes style documentation supports consistent visit records
- +Patient intake forms capture structured details for clinical use
- +Operational tracking reduces reliance on spreadsheets for follow ups
- –Extensibility depends on vendor configurations rather than open API endpoints
- –Clinical reporting depth lags tools built for analytics-heavy practices
- –Authorization and billing workflows are narrower than full claims suites
- –RBAC and audit log controls require careful rollout planning
Clinic admin and reception teams
Coordinate appointments with intake and reminders
Fewer manual handoffs
Physiotherapy clinicians
Write SOAP notes with treatment tracking
Structured visit documentation
Show 2 more scenarios
Physiotherapy practice operations staff
Track treatment plans across follow-ups
Better continuity of care
Operations teams connect visit notes with treatment plans and follow-up actions in one workflow.
NDIS plan management administrators
Organize provider payment requests
More organized payment tracking
Plan managers manage participant plans, supporting documents, and bulk claim records with follow-ups.
Best for: Fits when mid-size physiotherapy clinics need connected scheduling and documentation without deep billing automation.
PT Practice Pro
SMBPractice management software designed for physical therapy clinics and private practices.
Exercise prescription and home exercise programs can be structured as part of the treatment plan tied to visits.
PT Practice Pro targets physiotherapy clinics that need appointment scheduling and day-to-day patient workflow in one place. The system covers patient intake, clinical documentation with SOAP-style notes and progress tracking, and treatment planning tied to visit records.
- +Physiotherapy-ready clinical notes with progress tracking tied to visits
- +Exercise prescription and home exercise programs connected to treatment plans
- +Appointment scheduling and cancellation tracking support day-to-day operations
- +Operational reporting supports manager-level visibility into activity
- –Limited evidence of deep claims and authorization workflows for insurers
- –Telehealth and patient portal features are not clearly documented in the interface
- –Interoperability with external systems relies on manual processes for now
- –Advanced governance controls like granular RBAC are not prominently surfaced
Osteopathy clinic staff
Manage visits and follow-up documentation
Connected visit-to-note workflow
Therapy billing and finance teams
Review remittances and denied claims
Clear payment and denial status
Show 2 more scenarios
Pediatric therapy clinic clinicians
Document evaluations and reassessments
Structured pediatric therapy records
Clinicians record pediatric session notes and reassessments across evaluations, referrals, and visits.
Therapists and clinical supervisors
Link goals to treatment documentation
Goals tied to progress
Therapists attach goals to ongoing documentation and update progress during the care process.
Best for: Fits when a physiotherapy clinic needs scheduling and clinical documentation with connected exercise workflows.
WriteUpp
SMBOnline practice management software for therapists and healthcare practitioners.
SOAP note templates with structured treatment fields for visit-to-visit continuity.
WriteUpp supports physiotherapy practices with appointment scheduling, patient intake forms, and clinical documentation workflows. It provides SOAP note entry and treatment tracking fields intended for day-to-day charting and continuity across visits.
- +SOAP note templates speed recurring physiotherapy documentation
- +Appointment scheduling supports day-to-day practitioner calendar use
- +Patient intake forms capture structured baselines before first visits
- +Reminder workflows reduce manual calls for booking and rescheduling
- –Limited visibility into cross-practice referral workflows and status history
- –Clinic reporting is thin for outcomes measure trends over time
- –No clear workflow automation for authorizations and claim status transitions
- –Integrations need manual setup for data movement beyond core charts
Clinic admin and practice owner
Run daily scheduling and charting
Fewer handoffs during clinic days
Front desk intake coordinator
Collect physiotherapy intake before visits
More complete visit information
Show 2 more scenarios
Physiotherapists and clinic staff
Document SOAP notes consistently
Clearer clinical records
Clinicians enter SOAP note content with treatment tracking fields for continuity across visits.
Multi-practitioner scheduling teams
Coordinate practitioner calendars and changes
Reduced booking and cancellation friction
Staff manage recurring bookings, session rules, confirmations, and rescheduling workflows.
Best for: Fits when a single-location physiotherapy team needs charting plus scheduling with basic patient communications.
PT Wired
vertical specialistCloud-based EMR and practice management software for physical therapy clinics.
SOAP-style clinical note capture connected to structured care progression inside the same patient record.
PT Wired centers physiotherapy clinical documentation workflows around patient records, with visit notes and progress entries connected to a structured care process. The scheduling layer feeds into daily practitioner calendars, while intake forms capture baseline details before documentation begins. For practices that need more than scheduling, PT Wired’s blend of clinical note capture and administrative tracking reduces handoffs between tools.
- +Clinic workflow keeps intake, notes, and scheduling in one patient record
- –Advanced automation depends on careful template and workflow configuration
Clinic managers
Track referrals and follow-ups
Fewer missed follow-ups
Physiotherapists
Standardize visit documentation
More consistent records
Show 1 more scenario
Multi-practitioner clinics
Coordinate schedules across staff
Cleaner appointment handoffs
Daily calendars route patient visits to the correct practitioner while retaining history in one view.
Best for: Fits when a physiotherapy clinic needs one place for structured documentation and operational tracking.
Conclusion
After evaluating 10 physiotherapy practice management software, WebPT stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Physiotherapy Practice Management Software
Physiotherapy practice management software in this guide covers appointment scheduling, patient intake forms, physiotherapy clinical documentation, and connected treatment plan workflows across Nookal, WebPT, Halaxy, and Net Health Therapy. The coverage also includes SOAP note capture linked to visit timelines and progress notes in tools like PT Wired, Noterro, Power Diary, and Splose.
Other included options are WriteUpp, WebPT, and PT Practice Pro, which emphasize day-to-day practitioner workflows and exercise-linked treatment planning. Each tool description below is grounded in how clinical notes stay coupled to the patient record and how workflow automation behaves when templates and care plans must carry forward across visits.
Physiotherapy Practice Management Software for scheduling, SOAP notes, and treatment plan continuity
Physiotherapy practice management software centralizes physiotherapy appointment scheduling with patient intake and clinically structured documentation so visits, progress updates, and treatment plans remain linked to the same patient timeline. Nookal and WebPT both emphasize treatment documentation templates that keep SOAP notes and progress notes aligned to ongoing care entries.
This category also varies by how much visit-to-documentation continuity is built into the workflow versus relying on careful template governance and practitioner configuration. Halaxy and Net Health Therapy add stronger emphasis on aligned treatment planning and structured outcome tracking that connects assessments to progress over time.
Evaluation criteria for Physiotherapy Practice Management Software
The strongest fit for physiotherapy centers on how clinical documentation and visit operations stay coupled across the care timeline. In this guide, the differentiator is not just SOAP note capture. It is how appointment-linked documentation, treatment plan continuity, and progress updates stay consistent as practitioners change and visits repeat.
Appointment-linked clinical documentation templates
Nookal carries SOAP note templates forward into progress notes using the patient timeline so visit context does not reset between appointments. WebPT and PT Wired also keep treatment documentation templates linked to the ongoing timeline to support consistent clinical record building.
Treatment plan continuity and execution alignment
Halaxy aligns treatment plans, progress updates, and visit execution inside a clinician workflow so handoffs do not drop plan context. Noterro links visit documentation to the treatment plan workflow across the care sequence.
Structured note capture connected to care progression
PT Wired uses SOAP-style clinical note capture that remains tied to structured care progression inside the same patient record. Power Diary connects clinician note templates to repeatable care plans without separate document setup.
Outcome measure tracking tied to assessments and progress notes
Net Health Therapy links outcome measure tracking to assessments that roll into progress documentation over time for measurable continuity. Nookal’s outcome measure tracking is less configurable than documentation-heavy competitors.
Complexity controls for multi-clinician operations
Halaxy requires template governance when multiple practitioners update notes to keep documentation consistent. Nookal reduces duplicate entry risk with appointment-to-documentation workflows but still benefits from disciplined intake follow-up configuration.
How to choose Physiotherapy Practice Management Software by workflow coupling
Selection should start with how the clinic wants documentation work to be tied to scheduling and the patient timeline. Tools in this set vary by whether they drive continuity through appointment-linked templates, plan-first workflows, or structured progression models that depend on configuration discipline.
Map documentation continuity to the visit timeline
Pick Nookal if the clinic wants appointment-linked SOAP note templates that carry context into progress notes for patient timeline continuity. Pick WebPT if the clinic needs care documentation templates that keep treatment plans and progress notes linked to the same patient timeline with controlled access.
Choose plan-first versus document-first governance
Pick Halaxy when treatment plans and progress updates must stay aligned with visit execution using structured clinician workflows. Pick PT Wired when SOAP-style clinical note capture must remain connected to structured care progression inside a single patient record.
Stress-test customization needs before rollout
Pick Halaxy when template governance is acceptable because the platform’s structured schemas can be constrained by how clinics need custom documentation to fit. Pick Nookal or WebPT when the clinic expects template-heavy charting tied to visits and wants continuity that depends less on template schema experimentation.
Validate outcome measure depth for reporting goals
Pick Net Health Therapy if measurable clinical documentation continuity requires outcome measure tracking that ties assessments to progress notes. Avoid assuming high configurability in outcome measures if documentation-heavy continuity is the only priority, since Nookal’s outcome measure tracking is less configurable.
Confirm billing and insurer workflow coverage expectations
Pick tools like WebPT when the clinic expects patient portal communication and tightly linked documentation across visits for controlled workflows. Consider Power Diary’s limitation where advanced medical billing workflows are limited if claims-first administrative automation is a key requirement.
Who physiotherapy practices should match with each software style
Clinics with repeating visits and standardized documentation need software that keeps SOAP notes and progress updates aligned to the patient record timeline. Multi-practitioner groups also need governance for templates or structured progression so documentation stays consistent when different clinicians capture notes.
Clinics standardizing SOAP documentation across practitioners
Nookal fits when appointment-linked SOAP templates should carry forward context into progress notes so practitioners do not re-enter visit context manually.
Teams that treat treatment plans as the system of record
Halaxy and Noterro fit when treatment plan tracking must remain linked to visit documentation across the care sequence and handoffs must preserve plan continuity.
Practices requiring measurable outcome tracking over time
Net Health Therapy fits when outcome measure tracking must link assessments to progress notes for measurable clinical documentation continuity.
Single-location teams focused on fast visit charting
WriteUpp fits when SOAP note templates speed recurring physiotherapy documentation and appointment scheduling supports day-to-day practitioner calendar use.
Clinics needing structured care progression without separate document setup
Power Diary fits when clinicians want reusable templates that connect visit documentation to repeatable care plans while keeping scheduling and notes coupled.
Common buying pitfalls in Physiotherapy Practice Management Software
The most frequent failures happen when clinics assume note continuity works the same way across products. Another frequent failure is missing the governance and configuration work required to keep multi-clinician documentation consistent over time.
Choosing a tool that documents consistently but does not carry plan context across visits
Avoid products that only provide generic SOAP templates without strong treatment plan linkage, since Nookal, Noterro, and WebPT differentiate by keeping templates and plans linked to the patient timeline.
Underestimating template governance requirements with multiple clinicians
If multiple practitioners update notes, Halaxy’s template governance requirement can be a key operational constraint, so governance time should be planned during rollout.
Prioritizing documentation depth while ignoring outcome measure configuration needs
If reporting requires outcome measure tracking flexibility, Net Health Therapy is the more explicit fit and Nookal’s outcome measure tracking is less configurable than documentation-heavy competitors.
Assuming advanced billing and authorization workflows are included in documentation-first systems
Power Diary limits advanced medical billing workflows, and PT Practice Pro limits deep claims and authorization workflows for insurers, so insurer workflow requirements must be validated before purchase.
Selecting an integration-focused rollout without a configuration governance plan
Splose and PT Wired both depend on vendor configurations and careful setup for consistent automation behavior, so template and workflow configuration discipline should be budgeted.
How We Selected and Ranked These Tools
We evaluated physiotherapy practice management software by features coverage for appointment-linked documentation, treatment plan continuity, and structured clinical note capture tied to progress updates. Features carried 40% of the score, ease and value each carried 30% to reflect whether clinics can run daily workflows without excessive configuration.
Nookal ranked first because appointment-linked SOAP note templates carry forward context into progress notes for patient timeline continuity, and that continuity reduces duplicate data entry across visits. The scoring also reflected that documentation-heavy continuity is stronger in Nookal while outcome measure tracking is less configurable for analytics-heavy reporting needs.
Frequently Asked Questions About Physiotherapy Practice Management Software
How do Nookal and Net Health Therapy differ in linking clinical documentation to appointment history?
Which tool keeps appointment-linked administration closest to visit note capture for front desk and clinicians?
Where does Halaxy fall short if a practice needs deep outcome measure and exercise program content?
How do WebPT and Power Diary handle role-based access and governance for documentation activity?
What should be checked for integrations and API support when external systems must exchange patient and visit data?
How does data migration typically affect operational continuity in systems like WebPT and Nookal?
When configuring administrator controls, which systems emphasize practitioner assignment and workflow ownership?
How do outcome measure tracking and exercise prescription differ between Net Health Therapy and Noterro?
What breaks if a practice needs tight treatment plan sequencing across SOAP notes and subsequent progress documentation?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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