Quick Overview
- 1#1: SimplePractice - Comprehensive EHR, billing, scheduling, and telehealth platform tailored for mental health and therapy practices.
- 2#2: TherapyNotes - Secure EHR and practice management software focused on behavioral health documentation and billing.
- 3#3: Jane - All-in-one clinic management tool with scheduling, charting, and telehealth for therapists and allied health professionals.
- 4#4: TheraNest - Practice management software offering client portals, billing, and reporting for mental health providers.
- 5#5: Practice Better - Integrated platform for wellness practitioners with EMR, scheduling, and client engagement tools.
- 6#6: Healthie - Telehealth and practice management solution with HIPAA-compliant features for therapists and nutritionists.
- 7#7: My Clients Plus - Billing and practice management software designed specifically for behavioral health professionals.
- 8#8: CounSol - Practice management platform with scheduling, billing, and telehealth for counseling practices.
- 9#9: ICANotes - EHR system with fast note-taking and customizable templates for mental health providers.
- 10#10: Valant - Behavioral health EHR and practice management for larger therapy practices with advanced analytics.
Tools were selected based on robust feature sets (including secure documentation, billing, and telehealth integration), user-friendliness, data security, and overall value, ensuring they deliver exceptional performance for practices of all sizes.
Comparison Table
Navigating therapy practice management software can be challenging, so this comparison table breaks down top tools like SimplePractice, TherapyNotes, Jane, TheraNest, and Practice Better to help streamline workflows. Readers will discover each platform's key features, usability, and unique strengths, enabling informed decisions to suit their practice's specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice Comprehensive EHR, billing, scheduling, and telehealth platform tailored for mental health and therapy practices. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.2/10 |
| 2 | TherapyNotes Secure EHR and practice management software focused on behavioral health documentation and billing. | specialized | 9.3/10 | 9.5/10 | 9.2/10 | 8.7/10 |
| 3 | Jane All-in-one clinic management tool with scheduling, charting, and telehealth for therapists and allied health professionals. | specialized | 9.2/10 | 9.1/10 | 9.5/10 | 8.7/10 |
| 4 | TheraNest Practice management software offering client portals, billing, and reporting for mental health providers. | specialized | 8.8/10 | 8.6/10 | 9.1/10 | 9.3/10 |
| 5 | Practice Better Integrated platform for wellness practitioners with EMR, scheduling, and client engagement tools. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | Healthie Telehealth and practice management solution with HIPAA-compliant features for therapists and nutritionists. | specialized | 8.3/10 | 8.6/10 | 8.5/10 | 7.9/10 |
| 7 | My Clients Plus Billing and practice management software designed specifically for behavioral health professionals. | specialized | 8.3/10 | 8.5/10 | 7.9/10 | 9.1/10 |
| 8 | CounSol Practice management platform with scheduling, billing, and telehealth for counseling practices. | specialized | 8.2/10 | 8.4/10 | 8.7/10 | 7.9/10 |
| 9 | ICANotes EHR system with fast note-taking and customizable templates for mental health providers. | specialized | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 10 | Valant Behavioral health EHR and practice management for larger therapy practices with advanced analytics. | enterprise | 7.8/10 | 8.5/10 | 7.2/10 | 7.4/10 |
Comprehensive EHR, billing, scheduling, and telehealth platform tailored for mental health and therapy practices.
Secure EHR and practice management software focused on behavioral health documentation and billing.
All-in-one clinic management tool with scheduling, charting, and telehealth for therapists and allied health professionals.
Practice management software offering client portals, billing, and reporting for mental health providers.
Integrated platform for wellness practitioners with EMR, scheduling, and client engagement tools.
Telehealth and practice management solution with HIPAA-compliant features for therapists and nutritionists.
Billing and practice management software designed specifically for behavioral health professionals.
Practice management platform with scheduling, billing, and telehealth for counseling practices.
EHR system with fast note-taking and customizable templates for mental health providers.
Behavioral health EHR and practice management for larger therapy practices with advanced analytics.
SimplePractice
specializedComprehensive EHR, billing, scheduling, and telehealth platform tailored for mental health and therapy practices.
Seamless end-to-end insurance billing with direct claims submission to over 1,000 payers and automated superbills
SimplePractice is a comprehensive, HIPAA-compliant practice management platform tailored for mental and behavioral health professionals, including therapists, psychologists, and counselors. It offers an all-in-one solution for scheduling appointments, secure telehealth video sessions, electronic health records (EHR) with customizable note templates, billing, insurance claims submission, and a client portal for self-scheduling and secure messaging. The software streamlines administrative workflows, allowing providers to focus more on client care while ensuring compliance with healthcare regulations.
Pros
- Integrated telehealth, EHR, billing, and scheduling in one secure platform
- Intuitive interface with mobile app support for on-the-go access
- Excellent customer support and extensive training resources
Cons
- Higher pricing tiers and per-claim fees can add up for high-volume practices
- Occasional glitches in insurance eligibility checks reported by users
- Limited customization options for advanced reporting
Best For
Solo practitioners and small mental health group practices seeking a robust, user-friendly all-in-one solution for administrative and clinical needs.
Pricing
Starts at $29/month (Starter plan for solo providers), $69/month (Essential), $99/month (Professional); additional fees for insurance claims ($0.25-$6 per claim) and premium add-ons.
TherapyNotes
specializedSecure EHR and practice management software focused on behavioral health documentation and billing.
Intelligent progress note builder with dropdowns, auto-population, and therapy-specific templates for rapid, compliant charting
TherapyNotes is a cloud-based practice management and EHR platform designed exclusively for behavioral health professionals, including therapists, psychologists, and psychiatrists. It provides tools for appointment scheduling, customizable progress notes, insurance billing, claims submission, and a secure client portal for communication and forms. The software emphasizes HIPAA compliance, efficiency, and reducing administrative burdens to let clinicians focus on therapy.
Pros
- Specialized therapy note templates with quick-fill options for fast documentation
- Integrated scheduling, billing, and superbills with high claims acceptance rates
- Secure messaging and client portal that enhances patient engagement
Cons
- Pricing can add up for larger practices with per-user fees
- Limited advanced reporting and analytics compared to enterprise tools
- Telehealth requires an additional subscription
Best For
Solo therapists or small to medium mental health practices needing a streamlined, therapy-focused EHR without complex setup.
Pricing
Starts at $49 per clinician per month (billed annually), $39 for admin users, with optional add-ons like publishing ($10/month) and telehealth.
Jane
specializedAll-in-one clinic management tool with scheduling, charting, and telehealth for therapists and allied health professionals.
Advanced, therapy-specific charting with customizable SOAP notes, macros, and integration across scheduling and billing.
Jane (jane.app) is a comprehensive practice management platform tailored for therapists and allied health professionals, offering tools for online scheduling, secure telehealth, customizable charting, billing, and patient communication. It streamlines administrative workflows with features like automated reminders, insurance claims processing, and a patient portal for self-scheduling and form completion. Designed with privacy in mind (PIPEDA and HIPAA compliant), it's particularly popular among solo and small group practices in Canada and the US.
Pros
- Intuitive, modern interface with minimal learning curve
- All-in-one solution including telehealth and billing
- Excellent customer support and regular updates
- Highly customizable forms and charting for therapy-specific needs
Cons
- Per-provider pricing can become expensive for larger teams
- Limited advanced reporting and analytics compared to enterprise tools
- No native mobile app for providers (web-based access only)
Best For
Solo therapists or small therapy practices seeking an user-friendly, all-in-one platform with strong telehealth and charting capabilities.
Pricing
Starts at $74 CAD/month per provider (Starter plan); Essentials at $109 CAD, Premium at $149 CAD; telehealth and SMS billed separately (pay-per-use).
TheraNest
specializedPractice management software offering client portals, billing, and reporting for mental health providers.
Seamless insurance billing and claims submission with automated superbills tailored for therapy practices
TheraNest is a cloud-based practice management software tailored for therapists and mental health professionals, offering tools for appointment scheduling, billing, insurance claims, progress notes, and client communication. It includes a secure HIPAA-compliant client portal for intake forms, payments, and messaging, along with reporting and telehealth support. Designed for efficiency, it streamlines administrative tasks to allow more focus on client care.
Pros
- Highly intuitive interface with minimal learning curve
- Affordable, scalable pricing based on client volume
- Strong therapy-specific tools like customizable notes and client portal
Cons
- Reporting lacks advanced customization options
- Limited third-party integrations
- Mobile app functionality is basic compared to desktop
Best For
Solo therapists and small to medium mental health practices needing an affordable, user-friendly all-in-one solution.
Pricing
Starts at $39/month (billed annually) for up to 20 clients, $49/month for 21-50 clients, $69/month for 51+ clients; additional clinicians extra.
Practice Better
specializedIntegrated platform for wellness practitioners with EMR, scheduling, and client engagement tools.
Built-in program builder for delivering group therapy sessions and online courses directly to clients
Practice Better is an all-in-one practice management platform designed for health and wellness professionals, including therapists, offering tools for appointment scheduling, HIPAA-compliant telehealth, secure client messaging, and billing. It includes customizable charting with SOAP notes, a client portal for self-scheduling and payments, and features for group programs and online courses. The software streamlines administrative tasks while supporting clinical documentation and outcome tracking tailored to therapy practices.
Pros
- Comprehensive telehealth and client portal integration
- Customizable charting templates and outcome tracking
- Seamless billing with Stripe and insurance claims support
Cons
- Pricing scales quickly for group practices
- Limited third-party integrations
- Steeper learning curve for advanced program features
Best For
Solo therapists or small therapy practices seeking an integrated solution for telehealth, charting, and client engagement.
Pricing
Starts at $25/month (Solo plan, billed annually), $49/month (Professional), with add-ons for additional users and features.
Healthie
specializedTelehealth and practice management solution with HIPAA-compliant features for therapists and nutritionists.
Comprehensive client goals and progress tracking system with visual dashboards for accountability.
Healthie is a HIPAA-compliant practice management platform tailored for therapists, nutritionists, and wellness professionals, providing tools for telehealth, scheduling, customizable charting, secure messaging, and billing. It features a robust client portal for sharing forms, goals, and progress tracking, along with integrated payments and group program management. The software emphasizes client engagement and virtual care delivery, making it suitable for modern therapy practices.
Pros
- HIPAA-compliant telehealth with secure video and messaging
- Customizable charting templates and client portal for engagement
- Integrated payments and goal-tracking tools
Cons
- Limited advanced insurance billing and claims scrubbing
- Pricing scales quickly for multi-provider practices
- Some features require initial setup time
Best For
Solo or small therapy practices focused on telehealth, client self-management, and holistic care.
Pricing
Pro plan starts at $99/month per provider; Group plans from $199/month; Enterprise custom pricing with annual discounts available.
My Clients Plus
specializedBilling and practice management software designed specifically for behavioral health professionals.
Customizable therapy note templates with built-in DSM-5/ICD-10 support and progress tracking
My Clients Plus is a cloud-based practice management software tailored for mental health professionals, offering EHR, scheduling, billing, telehealth, and client portal features. It streamlines administrative tasks like insurance claims, progress notes, and treatment planning while ensuring HIPAA compliance. Designed for therapists, it supports solo practices to small groups with customizable documentation and reporting tools.
Pros
- Affordable pricing with no per-client fees
- Therapy-specific EHR templates and outcome tracking
- Robust billing with superbills and insurance claims
Cons
- Outdated user interface
- Steeper learning curve for new users
- Limited third-party integrations
Best For
Solo therapists and small mental health practices needing a cost-effective, all-in-one solution for billing and documentation.
Pricing
Starts at $39/user/month (annual) for Basic plan; Premium $59, Elite $79; month-to-month 20-30% higher.
CounSol
specializedPractice management platform with scheduling, billing, and telehealth for counseling practices.
Built-in telehealth with automatic session notes and recording options tailored for therapy sessions
CounSol is a cloud-based practice management software tailored for therapists and mental health professionals, offering scheduling, telehealth, billing, and EHR tools in one HIPAA-compliant platform. It streamlines administrative tasks with features like online booking, insurance claims, progress notes, and a secure client portal. Designed for solo practitioners and small practices, it emphasizes ease of use and therapy-specific workflows to reduce paperwork and improve client care.
Pros
- Intuitive scheduling and seamless telehealth integration
- Strong HIPAA compliance with therapy-focused documentation templates
- Responsive customer support and quick setup
Cons
- Limited advanced reporting and customization options
- Pricing scales per user, which can be costly for larger practices
- Some key features like superbills locked behind higher tiers
Best For
Solo therapists or small mental health practices seeking an all-in-one, user-friendly solution for scheduling, billing, and virtual sessions.
Pricing
Starts at $49/user/month (Starter), $69/user/month (Professional), with Enterprise custom pricing; annual discounts available.
ICANotes
specializedEHR system with fast note-taking and customizable templates for mental health providers.
Button-driven documentation system that enables therapists to complete detailed notes in minutes using point-and-click templates.
ICANotes is a cloud-based EHR and practice management software designed specifically for behavioral health professionals, including therapists, psychiatrists, and counselors. It streamlines clinical documentation with customizable, button-driven templates for progress notes, treatment plans, and assessments. The platform also handles scheduling, billing, e-prescribing, telehealth, and HIPAA-compliant patient portals to support efficient therapy practice management.
Pros
- Specialized behavioral health templates for rapid, compliant documentation
- Integrated billing and claims management with high clean claims rate
- Robust telehealth and e-prescribing capabilities
Cons
- Steep learning curve for the button-driven interface
- Dated user interface compared to modern competitors
- Higher pricing with additional fees for extras like telehealth
Best For
Therapy practices and solo mental health providers prioritizing fast, specialized clinical documentation over sleek design.
Pricing
Starts at $129 per user per month (billed annually), with tiers up to $199+ for advanced features; additional costs for telehealth ($40/month) and setup.
Valant
enterpriseBehavioral health EHR and practice management for larger therapy practices with advanced analytics.
Advanced Outcomes Module with standardized assessment tools for measuring therapy progress and treatment efficacy
Valant is a cloud-based electronic health record (EHR) and practice management software designed specifically for behavioral health and therapy practices. It provides comprehensive tools for scheduling, billing, clinical documentation, telehealth, and patient engagement, with a focus on outcomes measurement and regulatory compliance like HIPAA. The platform supports solo practitioners to large group practices, streamlining administrative tasks while enhancing clinical workflows.
Pros
- Specialized behavioral health templates and outcomes tracking for therapy-specific needs
- Integrated billing and claims management with high clean claim rates
- Robust telehealth and patient portal for seamless virtual sessions and engagement
Cons
- Higher pricing that may not suit very small practices
- Steeper learning curve due to feature density
- Limited mobile app functionality compared to competitors
Best For
Mid-sized behavioral health and therapy practices seeking specialized EHR tools with strong billing and compliance features.
Pricing
Custom pricing starting at around $299 per provider per month, plus one-time setup fees and add-ons for telehealth or advanced modules; volume discounts available.
Conclusion
The review of top therapy practice management software highlights standout options, with SimplePractice leading as the top choice, closely followed by TherapyNotes and Jane, each offering distinct strengths to suit varied practice needs. These platforms integrate essential tools like EHR, billing, scheduling, and telehealth, but SimplePractice’s comprehensive design sets it apart, while TherapyNotes and Jane excel in specialized documentation and user-friendly functionality, respectively.
To enhance your practice efficiency, try SimplePractice—our top-ranked tool—to experience its robust features firsthand. Explore these platforms to find the solution that aligns best with your practice’s unique goals.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.