Quick Overview
- 1#1: Float - Float helps teams schedule projects, manage capacity, and forecast resources to optimize people planning.
- 2#2: Runn - Runn provides capacity planning, resource forecasting, and project management for effective people allocation.
- 3#3: Resource Guru - Resource Guru offers intuitive resource scheduling to visualize team availability and prevent overbooking.
- 4#4: Forecast - Forecast uses AI to automate resource planning, budgeting, and project delivery for teams.
- 5#5: Saviom - Saviom delivers enterprise resource management for optimizing people, skills, and capacity across projects.
- 6#6: Hub Planner - Hub Planner enables real-time resource scheduling, heatmaps, and utilization reporting for team planning.
- 7#7: Kantata - Kantata provides PSA software with advanced resource management for services firms and people planning.
- 8#8: Tempo - Tempo offers resource planning and capacity insights integrated with Jira for agile teams.
- 9#9: awork - awork combines project management with resource planning to balance workloads and team capacity.
- 10#10: Avaza - Avaza integrates project management, resource scheduling, and time tracking for small team planning.
We ranked tools based on depth of features (including capacity planning and integration), user experience (intuitive design), and overall value for teams of all sizes, ensuring the list highlights the most versatile and effective solutions available.
Comparison Table
Effective people planning is key to aligning team capacity with project needs, and this comparison table examines leading software tools like Float, Runn, Resource Guru, Forecast, Saviom, and more. Readers will learn how each tool handles resource allocation, project tracking, and team collaboration, to prioritize the best fit for their workflow and goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Float Float helps teams schedule projects, manage capacity, and forecast resources to optimize people planning. | specialized | 9.5/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Runn Runn provides capacity planning, resource forecasting, and project management for effective people allocation. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.6/10 |
| 3 | Resource Guru Resource Guru offers intuitive resource scheduling to visualize team availability and prevent overbooking. | specialized | 8.7/10 | 8.6/10 | 9.4/10 | 8.3/10 |
| 4 | Forecast Forecast uses AI to automate resource planning, budgeting, and project delivery for teams. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 5 | Saviom Saviom delivers enterprise resource management for optimizing people, skills, and capacity across projects. | enterprise | 8.2/10 | 8.7/10 | 7.8/10 | 7.9/10 |
| 6 | Hub Planner Hub Planner enables real-time resource scheduling, heatmaps, and utilization reporting for team planning. | specialized | 8.2/10 | 8.4/10 | 8.7/10 | 8.3/10 |
| 7 | Kantata Kantata provides PSA software with advanced resource management for services firms and people planning. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 8 | Tempo Tempo offers resource planning and capacity insights integrated with Jira for agile teams. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 7.9/10 |
| 9 | awork awork combines project management with resource planning to balance workloads and team capacity. | specialized | 8.1/10 | 7.9/10 | 8.8/10 | 8.4/10 |
| 10 | Avaza Avaza integrates project management, resource scheduling, and time tracking for small team planning. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 8.1/10 |
Float helps teams schedule projects, manage capacity, and forecast resources to optimize people planning.
Runn provides capacity planning, resource forecasting, and project management for effective people allocation.
Resource Guru offers intuitive resource scheduling to visualize team availability and prevent overbooking.
Forecast uses AI to automate resource planning, budgeting, and project delivery for teams.
Saviom delivers enterprise resource management for optimizing people, skills, and capacity across projects.
Hub Planner enables real-time resource scheduling, heatmaps, and utilization reporting for team planning.
Kantata provides PSA software with advanced resource management for services firms and people planning.
Tempo offers resource planning and capacity insights integrated with Jira for agile teams.
awork combines project management with resource planning to balance workloads and team capacity.
Avaza integrates project management, resource scheduling, and time tracking for small team planning.
Float
specializedFloat helps teams schedule projects, manage capacity, and forecast resources to optimize people planning.
Live collaborative scheduling with real-time updates and drag-and-drop resourcing across people, projects, and skills
Float is a leading resource management and people planning software that enables teams to visualize capacity, schedule projects, and forecast workloads in real-time. It provides drag-and-drop scheduling across timelines, heatmaps for utilization insights, and seamless integrations with tools like Jira, Asana, and Slack. Designed for agencies, consultancies, and product teams, Float helps prevent overbooking, balance workloads, and improve profitability through data-driven planning.
Pros
- Exceptional visual timelines and capacity heatmaps for instant insights
- Robust forecasting tools with scenario planning and what-if analysis
- Deep integrations with 50+ apps for seamless workflows
Cons
- Higher pricing may strain very small teams
- Advanced reporting requires some setup time
- Mobile app lacks full desktop functionality
Best For
Mid-sized agencies, consultancies, and project-based teams needing precise people capacity planning and scheduling.
Pricing
Starts at $6/user/month (billed annually) for Starter plan; Pro at $9/user/month; Business at $15/user/month; custom Enterprise pricing.
Runn
specializedRunn provides capacity planning, resource forecasting, and project management for effective people allocation.
AI-powered forecasting that simulates multiple 'what-if' scenarios for revenue, utilization, and hiring needs
Runn is a comprehensive people planning software designed for resource management, capacity forecasting, and workforce optimization. It provides visual drag-and-drop scheduling, real-time utilization tracking, and AI-driven insights to help teams balance workloads and predict future needs. Integrating seamlessly with tools like Jira, Asana, and Harvest, Runn enables scenario planning to improve profitability and delivery timelines.
Pros
- Advanced AI forecasting and scenario planning for accurate capacity predictions
- Intuitive visual interface with drag-and-drop scheduling and heatmaps
- Robust integrations with Jira, Asana, and financial tools for seamless workflows
Cons
- Pricing can be steep for small teams with minimum user requirements
- Advanced reporting and customization options are somewhat limited
- Initial setup and learning curve for complex forecasting features
Best For
Mid-sized agencies, consultancies, and project-based teams needing scalable resource forecasting and utilization management.
Pricing
Starts at $8/user/month (Project plan, min 10 users, billed annually); $15/user/month (Business); custom Enterprise pricing.
Resource Guru
specializedResource Guru offers intuitive resource scheduling to visualize team availability and prevent overbooking.
Live calendar with automatic overbooking prevention and color-coded resource views
Resource Guru is a cloud-based resource scheduling platform focused on people planning, enabling teams to book staff, rooms, and other resources via an intuitive drag-and-drop calendar. It provides real-time visibility into availability, prevents double-bookings, and offers utilization reports to optimize workforce capacity. Ideal for agencies and service-based teams, it integrates with tools like Google Workspace, Slack, and Jira for seamless workflow management.
Pros
- Intuitive drag-and-drop interface for quick scheduling
- Real-time conflict detection and availability views
- Robust reporting on utilization and capacity
Cons
- Limited advanced forecasting or AI-driven insights
- Per-user pricing with minimum user requirements
- Fewer native integrations than some enterprise competitors
Best For
Small to mid-sized agencies and consultancies needing straightforward people scheduling without complex setup.
Pricing
Starts at $4.16/user/month (Grasshopper plan, min 5 users, annual billing); up to $8.37/user/month (Blackbelt plan, min 10 users).
Forecast
specializedForecast uses AI to automate resource planning, budgeting, and project delivery for teams.
AI Auto-Scheduler that intelligently assigns people to tasks based on skills, availability, and workload balance
Forecast (forecast.app) is a resource management and people planning platform tailored for agencies, consultancies, and professional services teams. It excels in capacity forecasting, skills-based resource allocation, and project profitability tracking, using AI to automate scheduling and prevent overbooking. The tool integrates seamlessly with Jira, Asana, and other PM software, providing real-time visibility into team workloads and utilization.
Pros
- AI-powered auto-scheduling and capacity forecasting for efficient people planning
- Strong integrations with project tools like Jira and Asana
- Real-time profitability and utilization reporting
Cons
- Pricing scales quickly with team size
- Learning curve for advanced forecasting features
- Limited customization in lower-tier plans
Best For
Mid-sized agencies and consultancies optimizing resource allocation across projects.
Pricing
Pro plan at $59/user/month (billed annually), Enterprise custom; 14-day free trial.
Saviom
enterpriseSaviom delivers enterprise resource management for optimizing people, skills, and capacity across projects.
Multi-dimensional heatmaps for visualizing resource utilization across skills, roles, and projects
Saviom is a comprehensive resource and people planning software tailored for professional services, IT, and consulting firms. It excels in workforce capacity planning, resource allocation, utilization tracking, and demand forecasting to optimize team performance. The platform offers real-time dashboards, skills-based scheduling, and scenario modeling to help managers align resources with project needs effectively.
Pros
- Advanced resource forecasting and scenario planning
- Real-time utilization heatmaps and dashboards
- Skills matrix for precise talent allocation
Cons
- Steep learning curve for advanced features
- Limited integrations with some popular HR tools
- Pricing can be high for small teams
Best For
Mid-sized professional services firms needing sophisticated workforce optimization and capacity planning.
Pricing
Custom quote-based pricing; typically starts at $25-50 per user per month depending on features and scale.
Hub Planner
specializedHub Planner enables real-time resource scheduling, heatmaps, and utilization reporting for team planning.
Interactive utilization heatmaps that provide instant visual insights into team availability and overloads
Hub Planner is a cloud-based resource planning and scheduling software that enables teams to visually manage staff, freelancers, and equipment across projects using drag-and-drop calendars. It provides tools for capacity planning, time tracking, utilization heatmaps, forecasting, and detailed reporting to optimize workforce allocation. Primarily targeted at agencies, consultancies, and service-based businesses, it helps prevent overbooking and ensures efficient people deployment.
Pros
- Intuitive drag-and-drop scheduling interface
- Powerful utilization heatmaps and forecasting tools
- Strong integrations with Jira, Google Workspace, and Office 365
Cons
- Limited advanced AI-driven automation compared to top competitors
- Mobile app lacks full desktop functionality
- Reporting customization can feel restrictive for complex needs
Best For
Agencies and consulting firms needing visual, straightforward people scheduling and capacity management for billable resources.
Pricing
Starts at $7/user/month (Team plan, billed annually), with Pro at $14/user/month and custom Enterprise pricing; 30-day free trial available.
Kantata
enterpriseKantata provides PSA software with advanced resource management for services firms and people planning.
Skills Cloud for intelligent, expertise-driven resource recommendations and planning
Kantata is a robust professional services automation (PSA) platform specializing in people planning, resource management, and capacity forecasting for service-oriented organizations. It enables skills-based allocation, utilization tracking, and scenario planning to optimize workforce deployment across projects. The software integrates project delivery with financials and CRM systems for end-to-end visibility.
Pros
- Advanced capacity planning with heatmaps and forecasting
- Skills-based resource matching for precise allocation
- Strong integrations with tools like Salesforce and QuickBooks
Cons
- Steep learning curve for non-expert users
- Pricing can be prohibitive for small teams
- Reporting customization requires higher tiers
Best For
Mid-to-large professional services firms needing integrated resource and project planning.
Pricing
Custom enterprise pricing; starts around $39/user/month for Essentials tier, scaling to $59+/user/month for Advanced/Enterprise with quotes required.
Tempo
specializedTempo offers resource planning and capacity insights integrated with Jira for agile teams.
Jira-native capacity planning that automatically pulls issue data for accurate, real-time resource forecasting
Tempo (tempo.io) is a people planning software designed primarily for teams using Jira and the Atlassian ecosystem, offering time tracking, capacity planning, and resource management tools. It enables users to forecast workloads, allocate resources across projects, and monitor team utilization through real-time dashboards and reports. By leveraging Jira data, Tempo provides actionable insights into productivity, budgeting, and project timelines without requiring extensive manual input.
Pros
- Deep integration with Jira for seamless data flow and minimal setup
- Powerful capacity planning and forecasting with scenario modeling
- Comprehensive reporting and real-time visibility into team utilization
Cons
- Limited flexibility for non-Atlassian users or standalone deployments
- Pricing can escalate quickly for larger teams or advanced features
- Initial learning curve for complex planning functionalities
Best For
Agile software development teams embedded in the Jira ecosystem seeking robust resource and capacity planning.
Pricing
Starts at $7.50/user/month for Timesheets, with Planner and Budgets add-ons; enterprise plans custom-priced.
awork
specializedawork combines project management with resource planning to balance workloads and team capacity.
Interactive capacity planner that dynamically shows team overloads, underloads, and availability in a heatmap-style dashboard
awork is a cloud-based project management and resource planning software that helps teams manage tasks, track time, and optimize people allocation across projects. It features visual workload overviews, capacity planning, and utilization reports to prevent burnout and ensure balanced team loading. While versatile for collaborative workflows, it excels in mid-sized teams integrating people planning with day-to-day operations.
Pros
- Intuitive visual resource planning with drag-and-drop scheduling
- Built-in time tracking and capacity forecasting for accurate workload balancing
- Affordable pricing with a free tier for small teams
Cons
- Lacks advanced AI-driven forecasting or skills-based matching found in dedicated HCM tools
- Reporting is solid but not as customizable or deep for enterprise-scale analytics
- Integrations are growing but limited compared to larger platforms like Asana or Monday.com
Best For
Small to medium-sized project-based teams seeking simple, visual people planning without complex HR overhead.
Pricing
Free for up to 5 users; Pro at €9/user/month, Premium at €15/user/month (billed annually).
Avaza
specializedAvaza integrates project management, resource scheduling, and time tracking for small team planning.
Seamless integration of resource scheduling directly into project timelines and Gantt charts for real-time workload adjustments.
Avaza is an all-in-one business management platform that combines project management, time tracking, invoicing, and resource scheduling into a single tool. For people planning, it offers a visual resource scheduler, capacity planning views, utilization reports, and skills-based resource allocation to help teams manage workloads and availability. While versatile for small to mid-sized teams, it excels in integrating people planning with overall project workflows rather than standing alone as a dedicated HR or workforce tool.
Pros
- Integrated resource scheduling with drag-and-drop interface and capacity forecasting
- Affordable pricing with a free tier for small teams
- Strong utilization reporting and workload visibility across projects
Cons
- Lacks advanced AI-driven forecasting or scenario planning found in specialized tools
- Resource features feel secondary to core project management capabilities
- Limited customization for complex organizational hierarchies or skills matrices
Best For
Small to medium-sized agencies or teams seeking an integrated solution for project management and basic resource planning without needing enterprise-level workforce tools.
Pricing
Free for up to 5 users; Pro plan at $29.95/user/month (billed annually) unlocks full resource management; Elite at $47.95/user/month for advanced reporting.
Conclusion
The range of reviewed people planning software provides tailored solutions to optimize team capacity, resource allocation, and project success, with distinct focuses to suit varied needs. At the summit is Float, a standout choice celebrated for its strong project scheduling and resource forecasting. Close behind, Runn and Resource Guru excel as robust alternatives, each offering unique strengths to address specific planning priorities. Ultimately, the best tool depends on individual team requirements, but Float clearly leads the way.
Begin your journey to more effective people planning by exploring Float—its intuitive design and powerful features make it the top pick for maximizing your team's potential.
Tools Reviewed
All tools were independently evaluated for this comparison