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Communication MediaTop 10 Best Ip Fax Software of 2026
Discover top 10 best IP fax software for seamless digital faxing. Explore features, integration & pick the right solution now.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
SIPTRUNK.com
SIP trunking that enables sending and receiving faxes over VoIP trunks
Built for businesses routing faxes through SIP to replace legacy analog lines.
RingCentral Fax
Unified user management for fax-enabled users inside the RingCentral communications suite
Built for ringCentral customers who need digital faxing with centralized admin controls.
OpenText RightFax
RightFax fax server administration with policy-based routing and queue management
Built for enterprises integrating fax into regulated workflows and existing document systems.
Comparison Table
This comparison table evaluates Ip Fax Software options side by side, including SIPTRUNK.com, RingCentral Fax, OpenText RightFax, eFax Corporate, and MyFax. You can use it to compare core capabilities like IP-to-fax connectivity, supported fax workflows, admin and user controls, integration options, deployment models, and typical use cases for fax routing and document delivery.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SIPTRUNK.com Provides SIP trunking that you can pair with fax-capable gateways to deliver IP-based fax over VoIP reliably for businesses. | telephony SIP | 9.2/10 | 9.0/10 | 8.3/10 | 8.9/10 |
| 2 | RingCentral Fax Delivers managed fax over IP as part of RingCentral cloud communications with web fax and document sending. | hosted fax | 8.2/10 | 8.6/10 | 8.0/10 | 7.8/10 |
| 3 | OpenText RightFax Centralizes enterprise fax workflows with IP fax delivery, routing, and monitoring through RightFax server components. | enterprise fax | 7.9/10 | 8.4/10 | 6.9/10 | 7.2/10 |
| 4 | eFax Corporate Offers cloud faxing that sends and receives faxes over IP with admin controls for teams. | cloud fax | 7.6/10 | 7.8/10 | 8.2/10 | 7.1/10 |
| 5 | MyFax Provides web and mobile faxing that transmits documents over IP to send and receive faxes without on-premise hardware. | cloud fax | 8.1/10 | 8.3/10 | 8.6/10 | 7.5/10 |
| 6 | SRFax Delivers web-based IP fax services with an operator console and automated sending and receiving features. | hosted fax | 7.8/10 | 8.1/10 | 7.2/10 | 7.6/10 |
| 7 | FAX.PLUS Supplies online fax sending and receiving over IP with a streamlined web interface and API access for automation. | API-first fax | 7.3/10 | 7.0/10 | 8.2/10 | 7.5/10 |
| 8 | iFax Supports online faxing over IP for individuals and organizations with web and email style document workflows. | web fax | 7.3/10 | 7.6/10 | 8.1/10 | 7.0/10 |
| 9 | CapturFax Enables fax capture and dispatch with IP delivery patterns designed for modern document workflows. | document fax | 7.1/10 | 7.3/10 | 7.0/10 | 7.4/10 |
| 10 | Hylafax Open-source software for fax server functionality that routes fax traffic over IP-connected devices and modems. | open-source fax | 6.6/10 | 7.1/10 | 6.0/10 | 8.2/10 |
Provides SIP trunking that you can pair with fax-capable gateways to deliver IP-based fax over VoIP reliably for businesses.
Delivers managed fax over IP as part of RingCentral cloud communications with web fax and document sending.
Centralizes enterprise fax workflows with IP fax delivery, routing, and monitoring through RightFax server components.
Offers cloud faxing that sends and receives faxes over IP with admin controls for teams.
Provides web and mobile faxing that transmits documents over IP to send and receive faxes without on-premise hardware.
Delivers web-based IP fax services with an operator console and automated sending and receiving features.
Supplies online fax sending and receiving over IP with a streamlined web interface and API access for automation.
Supports online faxing over IP for individuals and organizations with web and email style document workflows.
Enables fax capture and dispatch with IP delivery patterns designed for modern document workflows.
Open-source software for fax server functionality that routes fax traffic over IP-connected devices and modems.
SIPTRUNK.com
telephony SIPProvides SIP trunking that you can pair with fax-capable gateways to deliver IP-based fax over VoIP reliably for businesses.
SIP trunking that enables sending and receiving faxes over VoIP trunks
SIPTRUNK stands out for pairing VoIP SIP trunking with fax delivery, so fax traffic can ride existing telephony infrastructure. It supports sending and receiving faxes over SIP and integrating with VoIP workflows rather than relying on separate phone-line hardware. The service is geared toward businesses that want fax automation and reliable call routing for digitized documents.
Pros
- SIP-based fax routing reduces dependency on legacy phone lines
- Works well alongside existing PBX and VoIP call flows
- Supports production use cases like recurring fax traffic automation
Cons
- SIP trunk configuration can require IT or telephony expertise
- Fax quality and reliability depend on upstream voice codec setup
- Advanced features may be harder to validate without integration testing
Best For
Businesses routing faxes through SIP to replace legacy analog lines
RingCentral Fax
hosted faxDelivers managed fax over IP as part of RingCentral cloud communications with web fax and document sending.
Unified user management for fax-enabled users inside the RingCentral communications suite
RingCentral Fax stands out by bundling faxing into a unified RingCentral communications suite that also covers voice and video. It supports inbound and outbound fax workflows with digital delivery of received faxes and sending from business systems through its fax capabilities. Admin controls are handled through the same RingCentral account and user management environment, which reduces friction for IT teams standardizing communications. For organizations already using RingCentral, fax becomes a consistent part of existing routing, identity, and collaboration tools rather than a separate fax silo.
Pros
- Fax works inside the broader RingCentral communications stack
- Received faxes route to digital destinations for quick access
- Administrative user and permissions are centralized in RingCentral
- Supports outbound sending without maintaining separate fax hardware
Cons
- Fax-specific reporting can be less detailed than specialized fax platforms
- Pricing can feel high for teams needing fax only
- Advanced routing still depends on configuring RingCentral features correctly
- Some fax integrations require setup beyond basic document upload
Best For
RingCentral customers who need digital faxing with centralized admin controls
OpenText RightFax
enterprise faxCentralizes enterprise fax workflows with IP fax delivery, routing, and monitoring through RightFax server components.
RightFax fax server administration with policy-based routing and queue management
OpenText RightFax stands out with enterprise-grade fax server control and long-established integration patterns for regulated workflows. It supports sending and receiving fax documents through networked fax infrastructure and integrates with Microsoft and enterprise document systems. Admin tooling focuses on queue management, routing policies, and audit-friendly operational controls. File handling, directory services, and workflow hooks make it suitable when fax needs to connect cleanly to back-office systems rather than run as a basic standalone app.
Pros
- Enterprise fax server controls with queueing, routing, and administration options
- Strong integration fit with line-of-business systems and document workflows
- Built for reliable fax operations with audit-friendly handling and governance
Cons
- Setup and administration are complex compared with lightweight IP fax apps
- Costs and deployment effort can be heavy for small teams and single-location use
- Fax workflow customization typically requires IT support and integration skills
Best For
Enterprises integrating fax into regulated workflows and existing document systems
eFax Corporate
cloud faxOffers cloud faxing that sends and receives faxes over IP with admin controls for teams.
Corporate user and number management for centralized fax administration
eFax Corporate stands out by combining cloud-based faxing with a corporate focus on managing fax users, numbers, and outgoing communications. The service supports sending and receiving faxes through online delivery paths tied to email and administrative workflows. It also offers usability features for everyday fax operations, including searchable message history and reliable fax transmission. Admin controls help companies keep fax activity organized across teams.
Pros
- Email-based fax sending reduces the need for fax machines
- Business admin controls support multi-user management
- Searchable fax history speeds up retrieval of past documents
Cons
- Advanced automation options are limited compared with workflow suites
- Costs add up with per-user licensing for larger teams
- Fewer deep integration options than API-first IP fax platforms
Best For
Mid-size teams needing email-driven faxing with basic admin controls
MyFax
cloud faxProvides web and mobile faxing that transmits documents over IP to send and receive faxes without on-premise hardware.
Send faxes directly from email and manage inbound faxes in a web-based inbox.
MyFax stands out with a managed IP fax service that routes fax traffic through a web portal and cloud workflows rather than on-prem fax hardware. You can send faxes from email and a browser interface and receive them through a digital inbox experience. The product supports number management and document delivery options that fit business faxing alongside email and file workflows.
Pros
- Browser and email sending keep faxing inside daily communication tools
- Digital receive delivery reduces reliance on physical fax machines
- Managed service design removes the need to operate fax infrastructure
Cons
- Limited information on advanced integrations compared with top competitors
- Pricing can be costly for teams that fax infrequently
- Admin controls are less granular than enterprise fax servers
Best For
Small to mid-size teams needing cloud-based faxing with email-friendly workflows
SRFax
hosted faxDelivers web-based IP fax services with an operator console and automated sending and receiving features.
Email-to-fax and fax-to-email workflow for sending and receiving without fax machines
SRFax stands out for delivering internet faxing through a business-focused service that emphasizes reliability and consistent delivery handling. The platform supports sending and receiving faxes over IP channels and integrates with common business workflows using email-to-fax and fax-to-email patterns. SRFax focuses on operational controls for business use cases, including routing and status visibility for outbound and inbound fax traffic. It also targets organizations that need faxing without running and maintaining fax hardware on-site.
Pros
- IP fax delivery designed for business email-to-fax workflows
- Operational visibility into fax sending and inbound processing status
- Service approach avoids managing onsite fax hardware
Cons
- Setup and workflow mapping can feel heavier than simpler web-only faxes
- Limited workflow flexibility compared with full document automation platforms
- Pricing can become less predictable as fax volume and user seats grow
Best For
Teams needing dependable internet faxing with email-based workflows
FAX.PLUS
API-first faxSupplies online fax sending and receiving over IP with a streamlined web interface and API access for automation.
Email delivery of incoming faxes to keep fax handling inside inbox workflows.
FAX.PLUS stands out with a focused IP fax workflow designed around sending and receiving faxes over the internet. It supports sending faxes from documents you upload and routes incoming faxes to email so you can handle them inside standard mail workflows. The service also offers managed fax numbers and basic administration for teams that need shared fax access. It emphasizes practical fax delivery rather than advanced document automation or deep workflow integrations.
Pros
- Internet fax sending and receiving without on-prem fax hardware
- Incoming faxes delivered via email for quick triage
- Simple document upload flow for day-to-day faxing
Cons
- Limited workflow automation beyond basic fax routing
- Fewer administrative controls than broader unified communications suites
- Advanced tracking and analytics are not a primary strength
Best For
Small teams needing reliable IP faxing with email delivery
iFax
web faxSupports online faxing over IP for individuals and organizations with web and email style document workflows.
Online inbox for inbound fax retrieval and management
iFax focuses on internet fax delivery, letting users send and receive faxes through an online service instead of a dedicated phone line. The solution supports sending documents as fax jobs and receiving inbound faxes in a digital mailbox workflow. Admin controls cover fax routing and user access, which suits multi-user offices that need centralized management. iFax also integrates into business document flows by using uploads and message handling rather than fax hardware.
Pros
- Web-based fax sending and receiving avoids onsite fax machines
- Centralized admin controls support managing multiple users and fax routing
- Document upload workflow matches common office scan-to-fax habits
Cons
- Feature depth for enterprise workflows like advanced automation is limited
- Bulk sending and large-volume reporting tools feel less robust than top rivals
- Pricing can become costly as you add users and required capacity
Best For
Small teams needing straightforward online faxing with light admin control
CapturFax
document faxEnables fax capture and dispatch with IP delivery patterns designed for modern document workflows.
Fax routing and managed number configuration for inbound and outbound traffic
CapturFax focuses on IP faxing with an interface designed for sending and receiving fax documents over network-based delivery. It supports fax routing and number management so businesses can handle inbound and outbound flows from a single system. The core value centers on converting standard documents into fax-ready transmissions and tracking delivery status. It is best viewed as a fax workflow tool rather than a full document management suite.
Pros
- IP fax delivery supports network-based sending without traditional analog lines
- Fax routing and number management simplify inbound and outbound organization
- Delivery status tracking helps monitor fax outcomes across campaigns
Cons
- Limited advanced workflow tooling compared with broader fax automation platforms
- Document handling features do not cover deeper DMS needs like versioning
- Setup details can feel technical for teams without IT support
Best For
Small teams needing straightforward IP fax sending and inbound routing
Hylafax
open-source faxOpen-source software for fax server functionality that routes fax traffic over IP-connected devices and modems.
Spool-based fax queueing with configurable inbound and outbound routing
Hylafax stands out as an open source fax server built around a classic client-server model using a phone modem or a T.38-capable gateway. It provides automated inbound and outbound fax handling, spool-based queueing, and document delivery through email and print pipelines. Administration relies on text configuration and a Unix-style operating model rather than a modern web dashboard. For teams that already run Linux infrastructure, it delivers dependable fax routing and logging without requiring proprietary vendor lock-in.
Pros
- Open source fax server for inbound and outbound routing
- Supports queueing, retry behavior, and detailed job logging
- Integrates with email and print workflows for delivery
Cons
- Setup requires Unix knowledge and careful modem configuration
- User management and UI tooling are limited compared with hosted fax suites
- Fax reliability depends heavily on local hardware and line stability
Best For
Linux teams needing self-hosted fax routing with email delivery integration
Conclusion
After evaluating 10 communication media, SIPTRUNK.com stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Ip Fax Software
This buyer's guide helps you choose the right IP fax software by mapping your fax workflow to concrete capabilities across SIPTRUNK.com, RingCentral Fax, OpenText RightFax, eFax Corporate, MyFax, SRFax, FAX.PLUS, iFax, CapturFax, and Hylafax. It explains what to look for in IP-based fax delivery, how to validate fit for your document routing needs, and which deployment style matches your team. Use it to narrow tools by fax routing approach, integration depth, admin controls, and operational visibility.
What Is Ip Fax Software?
IP fax software sends and receives fax documents over IP using web portals, email-based workflows, or fax server components that handle inbound and outbound jobs. It replaces or supplements legacy fax hardware by routing fax traffic through network-connected services and delivering received faxes to digital destinations like email inboxes. Teams use IP fax software to centralize fax handling, automate document submission, and track fax delivery status without running a dedicated analog line. Tools like RingCentral Fax and MyFax deliver faxing inside broader communication and inbox workflows, while OpenText RightFax and Hylafax fit organizations that run fax infrastructure with server-style administration and queueing.
Key Features to Look For
These features determine whether fax traffic stays reliable, routes correctly, and stays manageable as users and fax volume change.
VoIP and SIP-based fax routing
SIPTRUNK.com is built around SIP trunking for sending and receiving faxes over VoIP trunks, which reduces dependency on legacy analog phone lines. Choose SIP-trunk fax routing when you already run VoIP and want fax traffic to move through your existing call flows.
Centralized user and permissions administration
RingCentral Fax centralizes fax-enabled user management inside the RingCentral communications environment so admin tasks stay consistent across voice, video, and fax. eFax Corporate and iFax also provide corporate-oriented user and routing controls so fax access and destinations remain organized across teams.
Fax server controls with queue management and policy-based routing
OpenText RightFax delivers fax server administration with queue management and policy-based routing plus enterprise-friendly monitoring. Hylafax provides spool-based fax queueing with detailed job logging so Linux teams can control routing and delivery pipelines.
Email-to-fax and fax-to-email workflow delivery
SRFax focuses on email-to-fax and fax-to-email patterns so inbound and outbound fax handling stays inside business email workflows. FAX.PLUS and MyFax similarly deliver incoming faxes to email and support sending from simple upload steps, which speeds triage for small teams.
Web inbox and searchable fax history for inbound retrieval
MyFax uses a web-based inbox experience and RingCentral Fax routes received faxes to digital destinations for quick access. eFax Corporate adds searchable fax history so users can locate prior faxes without re-running searches across attachments manually.
Operational visibility for fax delivery status
SRFax provides operational visibility into outbound and inbound processing status so teams can see what happened to each fax. CapturFax emphasizes delivery status tracking and routing so organizations can monitor outcomes for inbound and outbound fax flows.
How to Choose the Right Ip Fax Software
Pick the tool that matches how your organization currently moves documents and how you want fax routing and administration to be handled.
Match your fax submission and inbox workflow
If you want faxing to start from email and end in an email inbox, SRFax and FAX.PLUS support email-to-fax and email-delivered inbound faxes. If you want a web inbox experience for inbound retrieval with daily office scan-to-fax habits, iFax and MyFax route incoming jobs into an online mailbox.
Decide between hosted communications and fax server administration
If you want faxing embedded into an existing communications platform, RingCentral Fax centralizes administration for fax-enabled users inside RingCentral. If you need enterprise-grade queueing and routing policies, OpenText RightFax provides fax server administration with queue management and audit-friendly operational controls.
Choose your routing backbone: SIP trunks, managed fax numbers, or self-hosted gateways
If you want fax traffic to ride over VoIP trunks, SIPTRUNK.com is designed to enable sending and receiving faxes over SIP. If you need managed number handling and straightforward routing for inbound and outbound traffic, CapturFax and eFax Corporate focus on number and routing configuration in a business-friendly interface.
Validate reliability needs by testing your upstream voice and job handling assumptions
With SIPTRUNK.com, fax quality and reliability depend on the upstream voice codec setup, so you should validate codec compatibility in your environment. For Hylafax, reliability depends heavily on local hardware and line stability, so you should confirm modem readiness and device uptime before relying on automated delivery.
Confirm admin depth and operational visibility for your governance model
For regulated or governance-heavy workflows, OpenText RightFax supports enterprise queueing, routing policies, and audit-friendly handling so fax operations can align with back-office processes. For lightweight teams that need practical monitoring and simple routing, SRFax and CapturFax emphasize status visibility and routing with less enterprise setup complexity.
Who Needs Ip Fax Software?
Different IP fax tools fit different operating models, from inbox-only users to enterprise queue-driven governance.
Businesses replacing analog fax lines with VoIP infrastructure
SIPTRUNK.com fits this need because it provides SIP trunking that enables sending and receiving faxes over VoIP trunks. It works best when your fax traffic can share SIP routing and call flow patterns already used by your VoIP deployments.
RingCentral customers who want fax inside one admin and identity environment
RingCentral Fax is the direct match because it delivers fax as part of the RingCentral cloud communications suite and centralizes fax-enabled users in the same user management environment. This avoids separate siloed fax administration and keeps routing tied to the RingCentral communications stack.
Enterprises integrating fax into regulated workflows and existing document systems
OpenText RightFax is built for enterprise fax workflows with fax server administration, queue management, policy-based routing, and monitoring. It suits organizations that need audit-friendly operations and IT-led integration patterns rather than simple web faxing.
Small and mid-size teams that need inbound faxes delivered into email or web inboxes
MyFax, SRFax, FAX.PLUS, and iFax all support inbox-style workflows because they deliver inbound faxes to a digital mailbox or email so staff can triage quickly. eFax Corporate adds searchable history and corporate user and number management for teams that want basic admin structure without enterprise fax server complexity.
Common Mistakes to Avoid
These mistakes show up when teams pick an IP fax tool that does not match their operational model.
Choosing a SIP-based fax approach without validating codec and call path readiness
SIPTRUNK.com can deliver fax over SIP trunks, but fax quality and reliability depend on upstream voice codec setup. Teams that skip that validation risk inconsistent fax outcomes that break automation expectations.
Underestimating enterprise setup complexity for fax server platforms
OpenText RightFax provides queue management and policy-based routing, but it also requires complex setup and administration compared with lightweight web fax apps. Teams needing quick rollout for a single location often prefer MyFax, FAX.PLUS, or SRFax for simpler day-to-day operations.
Assuming all tools provide granular admin controls
RingCentral Fax centralizes user management inside RingCentral, while eFax Corporate and iFax provide corporate-oriented admin controls for user access and fax routing. Tools like FAX.PLUS and CapturFax focus more on practical routing and delivery patterns and deliver fewer deep governance controls than enterprise server platforms.
Ignoring reliability dependencies of self-hosted fax servers
Hylafax relies on local hardware and line stability because it uses a phone modem or a T.38-capable gateway. Teams that do not maintain that hardware environment often experience issues that hosted inbox services like MyFax or SRFax avoid.
How We Selected and Ranked These Tools
We evaluated SIPTRUNK.com, RingCentral Fax, OpenText RightFax, eFax Corporate, MyFax, SRFax, FAX.PLUS, iFax, CapturFax, and Hylafax using the dimensions of overall capability, feature depth, ease of use, and value for their target operating model. We prioritized tools that directly support real fax workflows such as inbound and outbound routing, queue or operational visibility, and practical inbox delivery for received documents. SIPTRUNK.com separated itself by pairing SIP trunking with the ability to send and receive faxes over VoIP trunks, which directly attacks legacy analog dependencies. Lower-ranked self-hosted and minimal workflow tools like Hylafax and FAX.PLUS still provide valid fax routing, but they trade away ease of administration or workflow depth compared with server-style control in OpenText RightFax and unified communications administration in RingCentral Fax.
Frequently Asked Questions About Ip Fax Software
Which Ip fax solution should I pick if I need fax over VoIP trunks instead of legacy phone lines?
Choose SIPTRUNK.com if you want fax traffic to ride SIP trunking so sending and receiving faxes integrate with existing VoIP call routing. It’s designed to replace analog-line fax workflows with SIP-based transport that fits VoIP infrastructure.
What’s the best option for teams that already manage communications inside a single RingCentral account?
Use RingCentral Fax when you want faxing packaged into the RingCentral communications suite with centralized admin controls. User management stays in the same environment as voice and collaboration, which reduces separate fax administration overhead.
Which tool fits regulated environments that need audit-friendly fax operations and deep back-office integration?
Pick OpenText RightFax for enterprise-grade fax server control with queue management, routing policies, and audit-friendly operational controls. It also targets integrations with Microsoft and other enterprise document systems so fax actions connect to regulated workflows.
If my team mainly works through email, which Ip fax software best supports email-driven fax sending and receiving?
Use eFax Corporate or MyFax for email-oriented workflows tied to digital delivery paths. eFax Corporate emphasizes corporate user and number management with searchable message history, while MyFax centers on a web portal inbox and sending from email.
How do SRFax and FAX.PLUS handle inbound faxes differently if I want them to land inside normal inbox workflows?
SRFax supports internet faxing using email-to-fax and fax-to-email patterns with operational visibility for outbound and inbound status. FAX.PLUS routes incoming faxes to email so fax handling stays inside standard mail workflows with shared fax access for teams.
Which option is easiest to deploy for small offices that want a simple online fax mailbox without running fax hardware?
Choose iFax when you want a straightforward online service where users send fax jobs through uploads and retrieve inbound faxes from a digital mailbox. It includes user access and fax routing controls without requiring fax hardware on-site.
What should I use if I need fax routing and delivery tracking but don’t want a full document management suite?
Use CapturFax when you want a fax workflow tool that focuses on converting documents into fax-ready transmissions and tracking delivery status. It supports fax routing and managed number configuration for both inbound and outbound traffic.
Can I self-host fax routing on Linux and still integrate delivery into email or print pipelines?
Use Hylafax if you want an open source fax server built for Linux environments using a classic client-server model. It supports spool-based fax queues and delivers documents through email and print pipelines using a modem or a T.38-capable gateway.
Which solution is the best match when I need multi-user administration of fax numbers and user access?
Use RingCentral Fax for unified fax-enabled user management inside the RingCentral environment. If you prefer a dedicated online fax admin model, eFax Corporate and iFax both include admin controls for managing fax users and access.
What common delivery and troubleshooting workflow should I expect from internet fax services compared to a server-based fax setup?
Internet fax services like MyFax, SRFax, and iFax typically funnel outbound status and inbound delivery through email and web inbox flows, which makes failures easier to see in message history and delivery status. A server-based setup like OpenText RightFax and Hylafax emphasizes queue management and routing policies so troubleshooting starts with queue state and delivery hooks rather than mailbox events.
Tools reviewed
Referenced in the comparison table and product reviews above.
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