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HR In IndustryTop 10 Best Employee Pto Tracker Software of 2026
Discover top 10 employee PTO tracker software to simplify time off management. Find the best tool for your team today.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor picks
Three standouts derived from this page's comparison data when the live shortlist is not available yet — best choice first, then two strong alternatives.
BambooHR
Configurable PTO accruals and leave policies with automated approval workflows
Built for hR teams needing policy-based PTO tracking with manager approvals and reporting.
Rippling
Workflow automations that sync approved PTO actions to employee HR data fields
Built for organizations standardizing HR and time-off operations with workflow automations.
Gusto
PTO accruals with manager approvals inside a unified payroll and HR platform
Built for hR teams using Gusto payroll that need PTO tracking and approvals.
Comparison Table
This comparison table evaluates Employee PTO tracker software across BambooHR, Rippling, Gusto, Deputy, UKG Pro, and other common options used for time off management. You can compare PTO accrual rules, request workflows, approval and reporting features, and HRIS or payroll integrations to see which system fits your operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | BambooHR Manage employee time-off with a PTO tracking workflow inside an HR platform that centralizes employee records and time-off requests. | HR-platform | 9.1/10 | 9.3/10 | 8.9/10 | 8.2/10 |
| 2 | Rippling Track employee PTO with automated policies and approvals in a unified HR and workforce management system. | workforce-suite | 8.4/10 | 9.0/10 | 7.8/10 | 8.1/10 |
| 3 | Gusto Run time-off tracking tied to payroll and HR basics so employees submit requests and managers approve PTO. | payroll-integrated | 8.0/10 | 8.4/10 | 7.6/10 | 8.3/10 |
| 4 | Deputy Plan shifts and manage PTO in a workforce scheduling platform designed for shift-based teams. | scheduling-first | 8.2/10 | 8.6/10 | 8.0/10 | 7.7/10 |
| 5 | UKG Pro Use enterprise HR and time management capabilities to administer PTO rules, accruals, and time-off requests. | enterprise-HCM | 7.8/10 | 8.6/10 | 7.2/10 | 7.1/10 |
| 6 | Paycor Track time off and approvals with HR workflows that support PTO accruals and policy enforcement. | midmarket-HCM | 7.2/10 | 7.8/10 | 6.9/10 | 6.8/10 |
| 7 | Workday Administer time-off programs with configurable HR and time tracking features for complex PTO policies. | enterprise-HCM | 7.9/10 | 8.6/10 | 7.1/10 | 6.8/10 |
| 8 | Sage HR Manage employee time off and attendance in an HR solution with PTO workflows for request, approval, and reporting. | HR-suite | 8.0/10 | 8.6/10 | 7.4/10 | 7.6/10 |
| 9 | Clockify Track work time and manage time-off requests with a lightweight approach suitable for smaller teams. | time-tracking | 7.6/10 | 8.2/10 | 7.2/10 | 7.9/10 |
| 10 | Zoho People Track PTO through HR self-service requests and manager approvals in a Zoho HR management system. | HR-management | 7.1/10 | 8.0/10 | 6.8/10 | 7.0/10 |
Manage employee time-off with a PTO tracking workflow inside an HR platform that centralizes employee records and time-off requests.
Track employee PTO with automated policies and approvals in a unified HR and workforce management system.
Run time-off tracking tied to payroll and HR basics so employees submit requests and managers approve PTO.
Plan shifts and manage PTO in a workforce scheduling platform designed for shift-based teams.
Use enterprise HR and time management capabilities to administer PTO rules, accruals, and time-off requests.
Track time off and approvals with HR workflows that support PTO accruals and policy enforcement.
Administer time-off programs with configurable HR and time tracking features for complex PTO policies.
Manage employee time off and attendance in an HR solution with PTO workflows for request, approval, and reporting.
Track work time and manage time-off requests with a lightweight approach suitable for smaller teams.
Track PTO through HR self-service requests and manager approvals in a Zoho HR management system.
BambooHR
HR-platformManage employee time-off with a PTO tracking workflow inside an HR platform that centralizes employee records and time-off requests.
Configurable PTO accruals and leave policies with automated approval workflows
BambooHR stands out with HR-focused workflows that connect PTO requests to employee records and attendance context. It covers PTO accrual, balances, request approvals, and policy-based time off tracking with manager visibility. Teams also get dashboards for viewing who is available and reporting on leave usage. The software stays strongest when PTO is part of a broader HR system rather than a standalone time-off tool.
Pros
- PTO accrual and balance tracking with configurable leave policies
- Approval workflows keep managers in control of requests
- Employee directory links PTO history to profiles for quick context
- Reporting shows leave usage and balances for teams and individuals
- Mobile access supports checking balances and submitting time-off requests
Cons
- Best results come with BambooHR modules beyond PTO tracking
- Advanced custom reporting can require more setup than simple dashboards
- Complex PTO edge cases may need careful policy configuration
- Integrations depend on the broader HR setup rather than PTO-only needs
Best For
HR teams needing policy-based PTO tracking with manager approvals and reporting
Rippling
workforce-suiteTrack employee PTO with automated policies and approvals in a unified HR and workforce management system.
Workflow automations that sync approved PTO actions to employee HR data fields
Rippling stands out for combining PTO tracking with broader HR and IT workflow automation in one system. It manages PTO balances, requests, approvals, and calendar visibility with configurable policies. PTO events can trigger downstream automations across HR processes and employee data so updates stay consistent. It is best suited for teams already using Rippling for onboarding, HR, or workforce administration.
Pros
- PTO requests support approvals, balances, and calendar views for managers and employees
- Automations can update related HR fields when PTO is approved
- Central employee data reduces errors across onboarding, roles, and time off
Cons
- PTO setup depends on wider Rippling configuration and HR data mappings
- Advanced automations require admin time and internal process clarity
- Reporting depth for time-off analytics can feel limited versus dedicated HR suites
Best For
Organizations standardizing HR and time-off operations with workflow automations
Gusto
payroll-integratedRun time-off tracking tied to payroll and HR basics so employees submit requests and managers approve PTO.
PTO accruals with manager approvals inside a unified payroll and HR platform
Gusto stands out because its PTO tracking is tightly connected to payroll and employee onboarding in one system. It supports PTO accruals, balances, and employee time-off requests with approval workflows. Managers and HR can view PTO availability in context of payroll reporting and pay runs. For teams that want PTO and payroll operations in a single place, it is more cohesive than standalone PTO trackers.
Pros
- PTO requests and approvals connect directly to payroll workflows
- Accrual tracking and balances support structured time-off policies
- Employee self-service reduces manager follow-up and manual updates
- Reporting combines PTO context with payroll administration
Cons
- PTO workflows are less specialized than dedicated PTO management tools
- Complex PTO rules can require careful setup and ongoing admin attention
- Time-off reporting flexibility is weaker than stand-alone analytics tools
- Best results depend on using Gusto for payroll and HR processes
Best For
HR teams using Gusto payroll that need PTO tracking and approvals
Deputy
scheduling-firstPlan shifts and manage PTO in a workforce scheduling platform designed for shift-based teams.
Centralized PTO request approvals tied to employee scheduling and timekeeping
Deputy stands out with scheduling and time off in one system, so PTO, shifts, and time tracking stay aligned. It supports PTO requests with approvals, calendar views, and balance tracking for employees and managers. Deputy also includes time and attendance features that help confirm PTO is applied consistently against work schedules. For teams that already manage rostering, it reduces duplicate data entry across HR and workforce tools.
Pros
- PTO requests connect directly to scheduling and time tracking
- Manager approvals and employee submission flow are centralized
- Role-based access supports different visibility for teams and supervisors
- Calendar and roster views reduce confusion about coverage needs
- Audit-friendly records help with compliance and internal reporting
Cons
- PTO setup and policy configuration require upfront HR and admin work
- Reporting depth for complex PTO rules can feel limited versus HR suites
- Multi-location workflows may need careful configuration for consistent balances
- Higher-tier functionality can be costly for small businesses
Best For
Teams with shift scheduling that need integrated PTO request and approval workflows
UKG Pro
enterprise-HCMUse enterprise HR and time management capabilities to administer PTO rules, accruals, and time-off requests.
UKG Pro Time-Off Management with accruals, approvals, and configurable leave policies
UKG Pro stands out with deep HR and workforce management capabilities paired with time-off tracking for employees. It supports PTO accruals, scheduling, approvals, and reporting across complex organizations. Integrations with payroll and HR workflows reduce manual data reentry. Strong permissions and audit trails help manage compliance for attendance and leave policies.
Pros
- Accrual rules support complex PTO balances and carryover logic
- Approval workflows with role-based permissions for managers and HR
- Reporting connects leave usage to workforce and compliance needs
- Payroll and HR integrations reduce duplicate time-off data entry
Cons
- Setup and administration require HRIS expertise and process design
- UI can feel heavy for simple PTO-only tracking teams
- Customization can add implementation time for unique leave policies
Best For
Medium to large UK organizations needing HR-grade PTO tracking
Paycor
midmarket-HCMTrack time off and approvals with HR workflows that support PTO accruals and policy enforcement.
Integrated PTO accrual and approvals managed within the Paycor HR and payroll workflow
Paycor stands out as an HR suite that includes PTO tracking inside broader payroll and HR workflows. It supports accrual-based PTO management, time-off requests, and approvals tied to employee profiles. PTO balances can be aligned with payroll processes for administrators who want one system for HR and paid time reporting.
Pros
- PTO accrual and balance tracking tied to employee records
- Approval workflow for time-off requests with audit-ready actions
- Centralized HR and payroll data reduces duplicate entry
Cons
- Setup complexity is higher than standalone PTO trackers
- UI for PTO administration feels less focused than specialized tools
- Cost can be steep for small teams needing only PTO
Best For
Organizations using Paycor HR and payroll that need integrated PTO tracking
Workday
enterprise-HCMAdminister time-off programs with configurable HR and time tracking features for complex PTO policies.
Configurable Paid Time Off (PTO) accrual and eligibility rules with workflow approvals
Workday stands out for enterprise-grade HR operations that include paid time off tracking inside a broader HR suite. PTO requests, approvals, balances, and reporting are handled through configurable Workday workflows and security roles. Integrations with payroll and HR data let PTO impact payroll policies and analytics across the organization. For complex global leave rules, Workday’s configuration supports region-specific accruals and compliance reporting.
Pros
- Configurable PTO accruals, carryover rules, and eligibility by policy and role
- Role-based approvals with audit trails across every PTO request
- Works with payroll and HR data for consistent time-off reporting
- Global leave handling supports region-specific policy complexity
- Strong analytics for PTO utilization trends and forecasting
Cons
- Implementation and ongoing administration typically require experienced HRIS teams
- User setup and permissioning complexity can slow down basic PTO adoption
- Self-service flexibility depends on system configuration and workflow design
- Cost structure favors enterprises over small teams tracking limited PTO types
Best For
Enterprises needing configurable PTO workflows with payroll-ready HR data
Sage HR
HR-suiteManage employee time off and attendance in an HR solution with PTO workflows for request, approval, and reporting.
Integrated leave management tied to HR records and accrual policy configuration
Sage HR is a payroll and HR suite with PTO tracking built to run alongside employee records, accrual rules, and time-off balances. You can configure leave types, set accrual and carryover behavior, and route requests through approval workflows. PTO usage and balances stay connected to HR data so managers and HR teams avoid spreadsheet reconciliation. The solution is strongest when you want PTO management as part of a broader HR and payroll system rather than a standalone PTO app.
Pros
- PTO accrual rules, balances, and carryover work inside the HR record system
- Leave types and requests support manager and HR approval workflows
- PTO reporting aligns with payroll and HR data to reduce reconciliation work
Cons
- Setup of leave policies and approval steps can require HR process configuration
- User experience can feel less streamlined than dedicated PTO-only tools
- Costs rise quickly when you need broader HR and payroll capabilities
Best For
Organizations using Sage HR for HR and payroll who need integrated PTO tracking
Clockify
time-trackingTrack work time and manage time-off requests with a lightweight approach suitable for smaller teams.
PTO management integrated with timesheets and reporting
Clockify distinguishes itself with time-tracking depth that also supports PTO tracking for employee leave workflows. It lets teams log PTO by days or hours and link PTO balances to timesheets for reporting. You can set role-based permissions, import data, and generate audits and exportable reports for managers. It is strongest for organizations that already run time tracking and want PTO reporting in the same system.
Pros
- PTO can be tracked by days or hours with timesheet integration
- Role permissions support controlled PTO entry and approval workflows
- Reports and exports help managers audit leave usage and balances
- Time tracking and PTO live in one place for consistent employee data
Cons
- Setup of PTO types and accrual logic takes more admin effort
- Approval flows require careful configuration to match internal policies
- UI for PTO entry can feel less streamlined than dedicated PTO systems
Best For
Teams that track time and need PTO reporting in one system
Zoho People
HR-managementTrack PTO through HR self-service requests and manager approvals in a Zoho HR management system.
Leave and attendance approval workflows with configurable leave policies and balance tracking
Zoho People stands out by combining PTO tracking with broader HR workflows like attendance and leave management in one system. It lets HR configure leave types, track employee balances, and handle approvals through role-based workflows. Reports and calendars help managers review planned absences and monitor leave usage. The suite depth can be powerful, but setup of leave rules and permissions takes more effort than single-purpose PTO trackers.
Pros
- Leave types, balances, and approvals work together in a single workflow
- Attendance and HR records integrate with PTO tracking for unified absence visibility
- Role-based permissions support manager approval routing and oversight
- Reporting and calendars make it easier to track usage and upcoming time off
Cons
- Leave policy setup can require multiple configuration steps before accurate tracking
- User experience can feel heavy compared with lightweight PTO-only tools
- Complex organizations may need careful permission and workflow tuning
Best For
Teams wanting PTO tracking integrated with leave policies and broader HR workflows
Conclusion
After evaluating 10 hr in industry, BambooHR stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Employee Pto Tracker Software
This buyer's guide section explains how to choose Employee Pto Tracker Software by focusing on PTO accrual and policy controls, request and approval workflows, and reporting that ties time-off to HR or timekeeping records. It covers tools across HR and workforce suites including BambooHR, Rippling, Gusto, Deputy, UKG Pro, Paycor, Workday, Sage HR, Clockify, and Zoho People.
What Is Employee Pto Tracker Software?
Employee Pto Tracker Software automates employee time-off management by tracking leave types, accruals, balances, and requests while routing approvals to managers and HR. It solves spreadsheet-heavy PTO tracking by keeping PTO records linked to employee profiles, attendance context, or scheduling and timekeeping records. Tools like BambooHR connect PTO requests to employee HR profiles and policy-based accruals. Workforce and HR suites like Workday and UKG Pro handle PTO inside broader HR workflows with role-based permissions and audit trails.
Key Features to Look For
The right feature set reduces manual reconciliation and makes PTO rules consistent across employees, managers, and HR administrators.
Configurable PTO accruals and leave policies
Look for configurable accrual rules and leave policies that can enforce how balances are earned and carried over. BambooHR excels at configurable PTO accruals and leave policies with automated workflows, and UKG Pro supports complex accrual rules including carryover logic and eligibility rules by policy and role.
Manager and HR approval workflows with role-based access
Choose software that routes PTO requests through approvals with role-based permissions so managers control access and HR can manage exceptions. BambooHR provides automated approval workflows with manager visibility, and Workday uses role-based approvals with audit trails across every PTO request.
PTO request and balance visibility with calendar context
Pick tools that show balances and planned absences in views that managers can act on. Rippling provides calendar views alongside PTO approvals and balances, and Deputy ties PTO requests to scheduling calendars and roster context for shift-based teams.
HR and payroll integration for consistent paid time reporting
Prioritize systems that connect PTO to payroll and HR workflows so administrators avoid duplicate updates. Gusto connects PTO requests and approvals directly to payroll workflows, and Sage HR aligns PTO reporting with payroll and HR data to reduce reconciliation work.
Timekeeping or timesheet integration for accurate application against work
If your organization tracks work by shifts or timesheets, ensure PTO can align to that record. Deputy connects PTO to scheduling and time tracking so PTO is applied against work schedules, and Clockify links PTO balances to timesheets and supports PTO logging by days or hours.
Reporting that explains leave usage and remaining balances
Select tools with reporting that shows leave usage and balances for teams and individuals and supports auditing. BambooHR includes reporting for leave usage and balances, while Zoho People adds reports and calendars that help managers track usage and upcoming time off.
How to Choose the Right Employee Pto Tracker Software
Use a workflow-first approach that matches how your organization already runs HR, payroll, and timekeeping.
Start with your PTO rules complexity
If you need configurable accruals, carryover behavior, and policy eligibility, prioritize UKG Pro and Workday because they support complex accrual rules and region or role-based eligibility logic. If you want policy-based accruals with a PTO-focused workflow inside an HR platform, BambooHR delivers configurable PTO accruals and automated approval workflows that stay connected to employee records.
Choose the workflow path that matches your approvals
If approvals must be routed through managers with audit-ready actions, Workday and BambooHR provide role-based approvals and automated approval workflows. If you operate with shift coverage and want PTO approvals tied to rostering decisions, Deputy centralizes PTO request approvals alongside scheduling and roster views.
Decide whether PTO must sync to HR, payroll, or timekeeping systems
If PTO needs to feed payroll operations, select Gusto or Paycor so PTO tracking stays tightly connected to payroll workflows and employee records. If your team already runs timesheets or needs PTO logging aligned to worked time, Clockify integrates PTO management with timesheets and supports PTO tracking by days or hours.
Validate reporting and audit readiness for the way you manage compliance
If you need reporting that connects leave usage to workforce context, BambooHR and UKG Pro support dashboards and reporting that help HR manage attendance and leave policies. If you need audit trails for every request and want permissions that restrict access, Workday emphasizes role-based approvals with audit trails.
Confirm implementation fit for your admin resources
If your organization can support HRIS configuration work, enterprise platforms like Workday, UKG Pro, and Zoho People can implement complex, region-specific, or permission-heavy leave workflows. If you want a more streamlined experience centered on PTO operations inside HR records, BambooHR is often the better fit because it ties PTO history to employee profiles and provides mobile access for submitting requests and checking balances.
Who Needs Employee Pto Tracker Software?
Employee Pto Tracker Software benefits organizations that need consistent PTO rules, approvals, and balances across employees, managers, and HR administrators.
HR teams that want policy-based PTO tracking with manager approvals and reporting
BambooHR is the strongest match because it provides configurable PTO accruals and leave policies with automated approval workflows and dashboards for leave usage and balances. Zoho People also fits teams that want leave and attendance workflows with configurable leave policies and balance tracking.
Organizations standardizing PTO operations inside a unified HR and workforce system
Rippling fits teams that want PTO requests, approvals, balances, and calendar visibility inside one system with workflow automations that sync approved PTO actions to employee HR data fields. Deputy fits shift-based operations where PTO approvals must align with scheduling and timekeeping records.
Companies using payroll-first HR platforms that need PTO tied to pay workflows
Gusto is the best fit for teams that want PTO tracking with approvals inside a unified payroll and HR platform. Paycor and Sage HR also suit organizations using their payroll and HR suites because PTO balances align with HR and payroll processes to reduce duplicate time-off data entry.
Enterprises with complex global leave rules, eligibility, and audit requirements
Workday is a direct match for enterprises that need configurable PTO programs with accrual carryover rules, role-based approvals, and audit trails plus payroll-ready HR data integration. UKG Pro is also built for complex organizations that need HR-grade time-off management with accrual rules, approvals, and configurable leave policies.
Common Mistakes to Avoid
These mistakes show up when teams buy PTO tracking without aligning to their HR policies, admin workflow, and reporting expectations.
Buying PTO tracking without matching your accrual and eligibility policy complexity
Complex accruals, carryover rules, and eligibility by role are handled well by Workday and UKG Pro, while Clockify and BambooHR still require correct PTO type and accrual logic setup for accurate balances. If you underconfigure policy rules in any tool, approvals may not reflect real eligibility logic for your workforce.
Treating PTO approvals as a simple form instead of a governed workflow
BambooHR and Workday provide role-based approvals and manager oversight with audit-ready actions for each PTO request. Systems like Deputy also enforce approvals tied to scheduling and time tracking, so bypassing this workflow design creates inconsistent PTO coverage decisions.
Choosing a PTO tracker that is disconnected from payroll or timekeeping operations
Gusto and Paycor connect PTO requests and balances to payroll workflows so administrators avoid duplicate updates. Clockify and Deputy integrate PTO with timesheets and scheduling and time tracking, so PTO can be applied consistently against work schedules.
Expecting advanced analytics without investing in configuration
BambooHR supports reporting for leave usage and balances but advanced custom reporting may require extra setup beyond basic dashboards. Zoho People and Rippling provide calendars and reporting, but deeper time-off analytics can depend on configuration and how HR data is mapped into the workflow.
How We Selected and Ranked These Tools
We evaluated BambooHR, Rippling, Gusto, Deputy, UKG Pro, Paycor, Workday, Sage HR, Clockify, and Zoho People across overall capability, feature depth, ease of use, and value. We separated BambooHR from lower-ranked options by awarding it for configurable PTO accruals and leave policies paired with automated approval workflows and employee profile linking for quick PTO context, plus mobile access for submitting requests and checking balances. We also favored tools that keep PTO records aligned to HR profiles, scheduling or timesheets, and payroll workflows, since that reduces reconciliation work and prevents balance drift.
Frequently Asked Questions About Employee Pto Tracker Software
What is the fastest way to standardize PTO approvals across managers and HR?
BambooHR ties PTO requests to employee records with configurable accruals and policy-based approvals so managers act within the HR context. Rippling goes further by using workflow automation so approved PTO updates sync across HR data fields without manual follow-ups.
Which PTO tracker best matches teams that already use time scheduling and attendance tools?
Deputy keeps PTO requests aligned with shift scheduling so approvals and balance tracking follow the same calendar and timekeeping flow. Clockify also fits teams that already log time because it links PTO reporting to timesheets for consistent manager visibility.
How do PTO trackers handle accrual rules and carryover behavior?
UKG Pro provides configurable PTO accruals, approvals, and leave policies with reporting for complex organizational needs. Workday supports region-specific accrual and eligibility rules through configurable workflows for global leave policies.
Which option is best when PTO must align with payroll runs and paid time reporting?
Gusto connects PTO tracking with payroll and onboarding workflows so PTO balances and approvals appear in the payroll-adjacent operational flow. Paycor similarly integrates PTO accrual and approvals into its broader HR and payroll workflow so administrators manage paid time in one system.
What should an organization do if PTO changes after approval and HR needs audit-ready history?
UKG Pro includes strong permissions and audit trails that help manage compliance for attendance and leave policy enforcement. Workday uses security roles and configurable workflows so PTO decisions remain tied to controlled processes and roles.
Which tools are best for global or multi-region leave rules with eligibility variations?
Workday supports configurable Paid Time Off rules where region-specific accruals and compliance reporting can be maintained through workflow configuration. UKG Pro also targets complex organizations with scheduling, approvals, and reporting built for policy variation.
How do integrations affect PTO accuracy and reduce rework for HR administrators?
Rippling’s PTO workflow automations keep approved PTO actions synchronized into employee HR data fields so records do not drift. Sage HR also reduces reconciliation work by keeping PTO usage and balances connected to HR records instead of spreadsheets.
What is the main limitation when choosing a PTO tracker that also bundles HR and leave management?
Zoho People can be powerful because it combines leave types, balances, approvals, and calendar visibility, but setting up leave rules and permissions requires more configuration effort than single-purpose PTO tools. BambooHR is strongest when PTO is part of a broader HR system, so standalone time-off-only use cases may feel like over-integration.
How should teams set up role-based access and prevent unauthorized PTO edits?
Clockify supports role-based permissions so managers and employees see what they need for PTO workflows and reporting. Zoho People also uses role-based workflows for leave approvals so HR can control who can submit and who can approve.
Tools reviewed
Referenced in the comparison table and product reviews above.
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