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Art DesignTop 10 Best Document Markup Software of 2026
Compare the top 10 Document Markup Software picks for 2026, including Kami and PDF-XChange Editor. Rank and choose the right tool.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Kami
Interactive comment threads with page-anchored context during live document reviews
Built for teams reviewing PDFs and visual documents with fast, collaborative markup.
PDF-XChange Editor
Redaction tools with integrated cleanup and verification for removing sensitive content
Built for teams marking up technical PDFs and needing precise redaction and annotation control.
Foxit PDF Editor
Redaction with workflow-ready document processing for reviewed and sanitized PDFs
Built for teams performing frequent PDF reviews with markup, signatures, and redaction.
Related reading
Comparison Table
This comparison table evaluates document markup and annotation software used for tasks like commenting, highlighting, and reviewing PDFs across tools such as Kami, PDF-XChange Editor, Foxit PDF Editor, Adobe Acrobat Pro, and Bluebeam Revu. Readers can compare how each product handles markup tools, collaboration and review workflows, editing depth, and export or sharing options to match specific document review needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Kami Web-based PDF and document annotation tool that supports drawing, highlighting, comments, and classroom-oriented workflows. | web annotation | 8.8/10 | 9.0/10 | 9.1/10 | 8.2/10 |
| 2 | PDF-XChange Editor Desktop PDF editor with robust markup tools including stamps, comments, redaction workflows, and annotation management. | desktop PDF editing | 8.1/10 | 8.6/10 | 7.6/10 | 8.1/10 |
| 3 | Foxit PDF Editor Desktop PDF editor with advanced markup, annotation, form tools, and collaboration-ready comment handling. | desktop PDF editing | 8.2/10 | 8.6/10 | 7.9/10 | 7.9/10 |
| 4 | Adobe Acrobat Pro Enterprise PDF authoring and markup suite that enables commenting, editing, and review workflows across documents. | enterprise PDF suite | 8.0/10 | 8.4/10 | 7.9/10 | 7.6/10 |
| 5 | Bluebeam Revu PDF markup and plan review software built for construction documentation with measurement tools and structured reviews. | engineering markup | 8.0/10 | 8.6/10 | 7.6/10 | 7.7/10 |
| 6 | Scribd Document viewer service that supports reading and inline engagement features for uploaded documents. | document viewer | 7.1/10 | 7.0/10 | 7.6/10 | 6.8/10 |
| 7 | Microsoft Word Document editor that provides track-changes markup, comments, and review tools for collaborative editing workflows. | word review | 8.0/10 | 8.3/10 | 8.0/10 | 7.6/10 |
| 8 | Google Docs Cloud document editor that supports rich commenting and change tracking for collaborative markup and review. | cloud word review | 8.3/10 | 8.4/10 | 8.8/10 | 7.8/10 |
| 9 | Collabora Online Self-hostable office suite that includes document editing and review features with comments and revision support. | self-hosted office | 7.6/10 | 7.8/10 | 8.0/10 | 7.1/10 |
| 10 | OnlyOffice Document collaboration platform that offers comment threads and revision-style review for office documents. | collaboration editor | 7.5/10 | 7.8/10 | 7.2/10 | 7.3/10 |
Web-based PDF and document annotation tool that supports drawing, highlighting, comments, and classroom-oriented workflows.
Desktop PDF editor with robust markup tools including stamps, comments, redaction workflows, and annotation management.
Desktop PDF editor with advanced markup, annotation, form tools, and collaboration-ready comment handling.
Enterprise PDF authoring and markup suite that enables commenting, editing, and review workflows across documents.
PDF markup and plan review software built for construction documentation with measurement tools and structured reviews.
Document viewer service that supports reading and inline engagement features for uploaded documents.
Document editor that provides track-changes markup, comments, and review tools for collaborative editing workflows.
Cloud document editor that supports rich commenting and change tracking for collaborative markup and review.
Self-hostable office suite that includes document editing and review features with comments and revision support.
Document collaboration platform that offers comment threads and revision-style review for office documents.
Kami
web annotationWeb-based PDF and document annotation tool that supports drawing, highlighting, comments, and classroom-oriented workflows.
Interactive comment threads with page-anchored context during live document reviews
Kami stands out by turning PDFs and other documents into fully interactive markup pages with comment threads and drawing tools. It supports real-time collaboration through shared links, page-aware annotations, and structured review workflows. Core capabilities include highlight, text edit suggestions, stamps, signatures, and export of marked-up files for handoff to downstream systems.
Pros
- Page-aware comments keep feedback tied to exact document locations.
- Built-in drawing, highlight, shapes, and stamps cover common review needs.
- Signature and form-style markup tools support end-to-end document approval.
Cons
- Advanced review workflows can feel constrained versus enterprise document systems.
- Large multi-document annotation sessions can be slower to navigate.
- Offline and deep file-management features are limited compared to DMS tools.
Best For
Teams reviewing PDFs and visual documents with fast, collaborative markup
More related reading
PDF-XChange Editor
desktop PDF editingDesktop PDF editor with robust markup tools including stamps, comments, redaction workflows, and annotation management.
Redaction tools with integrated cleanup and verification for removing sensitive content
PDF-XChange Editor stands out for fast, dense annotation workflows with granular control over markup appearance and behavior. The tool supports highlights, stamps, freehand drawing, redaction, form filling, and extensive comment management for document review cycles. Advanced export options and document editing features help convert marked PDFs into shareable outputs without leaving the editor. Large-file navigation and tool customization help maintain productivity across lengthy technical documents.
Pros
- Deep markup controls for highlights, comments, stamps, and drawing tools
- Strong redaction workflow integrated into the same editing environment
- Fast navigation and annotation handling for large, multi-page PDFs
- Comment and XFDF-style workflows fit structured review processes
- Flexible export and flattening options for consistent downstream sharing
- Customization of toolbars and markup styles speeds repetitive tasks
Cons
- Dense feature set can feel complex during the first markup workflows
- Some advanced markup configuration requires careful setup to avoid mistakes
- Interface clutter can increase training time for new reviewers
- Less streamlined for purely collaborative markup than dedicated review platforms
Best For
Teams marking up technical PDFs and needing precise redaction and annotation control
Foxit PDF Editor
desktop PDF editingDesktop PDF editor with advanced markup, annotation, form tools, and collaboration-ready comment handling.
Redaction with workflow-ready document processing for reviewed and sanitized PDFs
Foxit PDF Editor stands out with fast, document-centric markup and collaboration workflows built around annotations that stay tied to content. It supports commenting tools like highlights, sticky notes, drawing, redaction, and form and signature workflows that enable full review cycles. The editor also includes robust PDF protection controls, plus options for converting documents while preserving annotation behavior. Overall, it targets teams that need reliable markup, review, and export-ready outputs rather than lightweight commenting only.
Pros
- Rich annotation set supports markups, drawing tools, and structured comments
- Redaction tools include annotation-aware handling for review-ready exports
- Signature and form tools support end-to-end document workflows
Cons
- Dense toolbar options can slow navigation during frequent review work
- Advanced markup and security features increase setup complexity
- Some export and flatten behaviors require careful verification
Best For
Teams performing frequent PDF reviews with markup, signatures, and redaction
More related reading
Adobe Acrobat Pro
enterprise PDF suiteEnterprise PDF authoring and markup suite that enables commenting, editing, and review workflows across documents.
Comment tools with threaded review and resolution tracking for marked PDFs
Adobe Acrobat Pro stands out with deeply integrated PDF markup, review, and export workflows inside a single desktop tool. It supports annotation types such as sticky notes, highlights, stamps, drawing tools, and text edits with measurable markup tools for reviewers. It also enables centralized collaboration via comment tracking, shared review sessions, and version-aware exports for downstream document handling. Security controls like redaction and permission settings help maintain compliance when marked-up PDFs must be shared externally.
Pros
- Robust annotation toolkit covering text, stamps, drawing, highlights, and comments
- Comment tracking supports review workflows and clear resolution states
- Powerful redaction and security options reduce risk after markup
- Reliable PDF editing and export paths for marked documents
Cons
- Markup-heavy documents can feel slow and cluttered during review
- Collaboration features can require setup that adds administrative overhead
- Some advanced editing tasks are harder than simple annotation work
Best For
Teams marking up PDFs with structured review, redaction, and security needs
Bluebeam Revu
engineering markupPDF markup and plan review software built for construction documentation with measurement tools and structured reviews.
Studio Sessions real-time document markup and review coordination
Bluebeam Revu stands out for browser-free, desktop-first PDF markup workflows that keep large engineering and construction documents fast and organized. It offers robust measurement tools, layered markup management, and automatic scale setting for consistent takeoffs across multi-page plans. Revu also supports collaborative markup sessions and markups that can be exported for downstream review processes. The product is strongest when teams need repeatable visual annotation, quantity-style measurements, and structured document handoffs.
Pros
- Advanced measurement tools with area, perimeter, and length calculations
- Layered markup and robust PDF toolset for large plan sets
- Consistent scale handling for accurate annotations across documents
Cons
- Desktop-first workflow can feel heavy for quick edits
- Learning curve for templates, layers, and advanced markup automation
Best For
Construction and engineering teams standardizing PDF markup and measurements
Scribd
document viewerDocument viewer service that supports reading and inline engagement features for uploaded documents.
In-document page annotation with highlights and comments inside Scribd’s viewer
Scribd stands out by combining document markup workflows with a large hosted library of uploaded and available documents. Markup tools include annotation and highlighting capabilities directly on document pages, with a viewer designed for reading and reviewing. Collaboration features are limited compared with dedicated review platforms, since the experience centers on individual viewing and annotations. This makes Scribd most useful when markup happens alongside broad document discovery.
Pros
- Page-level highlights and annotations work within a consistent document viewer
- Large document catalog supports quick sourcing for review references
- Searchable reading experience helps reviewers locate relevant passages fast
Cons
- Markup and collaboration controls are less comprehensive than dedicated review tools
- Annotation export and workflow integration options are limited for teams
- Document types beyond common pages can reduce markup accuracy
Best For
Reviewing and commenting on existing documents with light collaboration needs
More related reading
Microsoft Word
word reviewDocument editor that provides track-changes markup, comments, and review tools for collaborative editing workflows.
Track Changes with comment threads and revision balloons for formatted Word content
Microsoft Word stands out with advanced document review mechanics like track changes and comment threads that support markup-style collaboration. It provides strong markup workflows using revision tracking, formatting-aware comments, and editable document history. Desktop and web editing both support annotations, but deep markup automation and specialized comparison modes are less focused than dedicated markup tools.
Pros
- Track Changes records insertions, deletions, and move edits with clear visual markup
- Comment threads stay tied to exact text ranges during most edits
- Built-in Compare document highlights differences across formatting and content
- Strong accessibility tools like reading layout and change summaries for reviewers
- Works in both browser and desktop contexts for markup continuity
Cons
- Markup workflows can get cluttered in long documents with many revisions
- Comment anchoring can shift when large structural edits occur
- Automation for markup states and approvals is limited compared to workflow tools
- Precision control for stamping and signature markup is weaker than document-specialist platforms
Best For
Teams collaborating in Word documents needing reliable track-changes review
Google Docs
cloud word reviewCloud document editor that supports rich commenting and change tracking for collaborative markup and review.
Suggestions mode for tracked edits that keep original text intact
Google Docs stands out for real-time collaborative editing directly inside a browser-based document canvas. It supports rich document markup through headings, comments, suggestions mode, and extensive styling controls for text and structure. Document workflows gain speed with version history, search across documents, and easy interoperability via export and import of common formats.
Pros
- Real-time collaboration with live cursors and resolved comments
- Suggestions mode enables review-ready edits without overwriting original text
- Version history supports rollback at document and section granularity
Cons
- Advanced markup for complex technical formats is limited
- Formatting can drift when moving between Word, PDF, and DOCX variants
- Comment threads do not fully substitute for structured review workflows
Best For
Teams reviewing and coauthoring documents with comments and suggestions
More related reading
Collabora Online
self-hosted officeSelf-hostable office suite that includes document editing and review features with comments and revision support.
Tracked changes and comments with author attribution in browser-based editors
Collabora Online stands out for delivering full desktop-like document editing in a browser with native support for Office formats. It provides robust markup and review workflows such as comments, tracked changes, and author-aware document modifications. The solution focuses on document collaboration inside a web workspace while maintaining compatibility with Microsoft Office file structures. It also integrates with deployment patterns that let organizations self-host or embed the editor in existing document systems.
Pros
- Strong Office format compatibility for markup and tracked changes workflows
- Commenting and tracked changes work well for review and revision history
- Self-hosting and integration options fit controlled enterprise environments
- Collaborative cursors support multi-user document markup in real time
Cons
- Advanced document features can behave differently than native desktop Office editors
- Markup-heavy documents can feel slower under constrained server resources
- On-prem deployments add operational overhead for scaling and updates
Best For
Enterprises needing browser-based Office markup with self-hosting control
OnlyOffice
collaboration editorDocument collaboration platform that offers comment threads and revision-style review for office documents.
Integrated track changes with comment threads in the editor
OnlyOffice stands out for combining document editing with markup-driven collaboration using track changes and comment threads inside the same suite. It supports annotation workflows across Microsoft Office formats and common PDF-related markup tasks through integrated viewers and editors. The platform also enables co-editing in document sessions, so marked-up changes remain contextually linked to the source content. Overall, it targets practical review loops more than standalone markup export-only tools.
Pros
- Track changes and comments stay tightly coupled to document content.
- Supports review flows across Microsoft Office formats with usable fidelity.
- Co-editing keeps markup synchronized across multiple users.
Cons
- Markup navigation can feel slower on very large documents.
- Some annotation fidelity differs across source files with complex formatting.
- Advanced review automation needs server setup and admin effort.
Best For
Teams reviewing Office-style documents with track changes and comments
How to Choose the Right Document Markup Software
This buyer’s guide covers Document Markup Software with practical examples from Kami, PDF-XChange Editor, Foxit PDF Editor, Adobe Acrobat Pro, Bluebeam Revu, Scribd, Microsoft Word, Google Docs, Collabora Online, and OnlyOffice. It explains what these tools do well for real review workflows and which tool fit matches specific document types and collaboration needs.
What Is Document Markup Software?
Document Markup Software enables users to add annotations like highlights, comments, stamps, drawings, and signatures directly on documents so review feedback can be anchored to specific locations. It solves the problem of turning shared documents into review artifacts with traceable feedback and export-ready outputs. Tools like Kami convert PDFs and other pages into interactive markup canvases with page-aware comment threads. Desktop and suite tools like Adobe Acrobat Pro also combine markup, comment tracking, redaction, and security controls for end-to-end review cycles.
Key Features to Look For
These features determine whether markup stays accurate, review threads stay readable, and outputs remain consistent for downstream handoff.
Page-anchored comment threads for precise feedback
Kami provides interactive comment threads with page-anchored context during live document reviews, keeping feedback tied to exact document locations. Adobe Acrobat Pro also supports threaded review with resolution tracking so comments move through a clear review state.
Integrated redaction with verification-style cleanup
PDF-XChange Editor includes redaction tools inside the same editor and pairs cleanup with verification for removing sensitive content. Foxit PDF Editor adds redaction that supports reviewed and sanitized PDF exports with workflow-ready document processing.
Drawing, shapes, and stamp-style markup for visual review
Kami includes built-in drawing, highlight, shapes, and stamps so markup can cover common review needs without switching tools. Foxit PDF Editor and Adobe Acrobat Pro also offer rich annotation toolkits with drawing and stamp-style markup for markups that must be exported with the document.
Measurement and structured plan markup for engineering workflows
Bluebeam Revu is built for construction documentation with measurement tools that calculate area, perimeter, and length. It also supports layered markup and consistent scale handling so recurring takeoff style annotations stay accurate across large plan sets.
Track Changes and comment threads inside authoring tools
Microsoft Word uses Track Changes with comment threads and revision balloons to record insertions, deletions, and move edits in the same workflow. Google Docs provides Suggestions mode that keeps original text intact while reviewers submit review-ready edits with resolved comment tracking.
Collaboration delivery model that matches how teams work
Kami supports real-time collaboration through shared links for fast collaborative markup on PDFs and visual documents. Collabora Online and OnlyOffice provide browser-based co-editing with author attribution and integrated track changes and comment threads for organizations that need controlled deployments.
How to Choose the Right Document Markup Software
Choosing the right tool starts with matching markup accuracy and workflow style to the document format, review cadence, and collaboration model required.
Match the tool to the document type and review goal
For PDF-heavy visual review, Kami is a strong fit because it turns pages into interactive markup canvases with drawing and page-aware comment threads. For technical PDFs that need precise cleanup of sensitive information, PDF-XChange Editor and Foxit PDF Editor prioritize redaction workflows integrated into the same markup environment.
Pick the collaboration model that fits the team workflow
For fast, link-based collaboration on visual pages, Kami enables shared-link real-time markup with interactive comment threads. For Office-format collaboration in a controlled environment, Collabora Online and OnlyOffice support browser-based tracked changes with author attribution and integrated comment threads.
Validate how feedback stays anchored across edits and exports
In PDF review, Kami keeps feedback page-anchored so comments remain tied to exact locations during review. In authoring-based workflows, Google Docs uses Suggestions mode to preserve original text while edits are submitted through suggestions, and Microsoft Word ties comment threads to revision balloons tied to Track Changes.
Confirm that redaction and security requirements are handled end-to-end
Teams needing secure, sanitized outputs should evaluate PDF-XChange Editor and Foxit PDF Editor because their redaction workflows focus on removing sensitive content with integrated handling. Adobe Acrobat Pro adds redaction plus permission and security controls alongside threaded comment tracking for compliance-driven review cycles.
Select tools that reduce operational friction for large documents and recurring workflows
For large engineering plan sets with repeatable measurements, Bluebeam Revu’s layered markup and automatic scale handling reduce rework when creating consistent takeoffs. For general-purpose structured PDF markup with broad editing controls, Adobe Acrobat Pro and PDF-XChange Editor support exporting and flattening behaviors that help keep marked outputs consistent for handoff.
Who Needs Document Markup Software?
Document Markup Software fits teams that must convert shared documents into review-ready artifacts with anchored feedback, tracked changes, and exportable outputs.
Teams reviewing PDFs and visual documents that require fast collaborative markup
Kami fits this audience because it provides interactive comment threads with page-anchored context and supports drawing, highlights, shapes, and stamps in the same workflow. It is also optimized for live document reviews via shared links so multiple reviewers can annotate the same pages.
Teams marking up technical PDFs that need precise redaction workflows
PDF-XChange Editor fits because it combines robust markup with integrated redaction cleanup and verification for removing sensitive content. Foxit PDF Editor fits because its redaction workflow is designed to produce reviewed and sanitized exports while supporting signatures, forms, and annotation handling.
Teams running structured PDF reviews that require threaded resolution tracking and security controls
Adobe Acrobat Pro fits because it provides threaded review comment tools with resolution tracking and includes redaction plus security and permission settings for marked PDFs shared externally. It is also suited for review cycles that need consistent export paths tied to tracked comments.
Construction and engineering teams standardizing plan review and measurement
Bluebeam Revu fits this audience because it includes advanced measurement tools for area, perimeter, and length plus automatic scale handling for consistent annotations. It also supports layered markup and Studio Sessions for real-time markup and review coordination.
Common Mistakes to Avoid
Several recurring pitfalls come from choosing a tool that does not match document format, feedback anchoring needs, or collaboration and performance expectations.
Buying a PDF markup tool when the core workflow is authoring with tracked edits
Teams that mostly produce and edit text should choose Microsoft Word or Google Docs because Track Changes and comment threads are built into the authoring workflow. Google Docs uses Suggestions mode to keep original text intact while Microsoft Word records insertions, deletions, and move edits with revision balloons.
Ignoring integrated redaction needs for sensitive document reviews
For reviews that require sanitized outputs, tools that include redaction cleanup and verification matter because exported documents must remove sensitive content. PDF-XChange Editor and Foxit PDF Editor both focus on redaction workflows inside the same markup environment, and Adobe Acrobat Pro adds security and permission controls.
Over-optimizing for quick edits without considering dense tool complexity
PDF-XChange Editor and Foxit PDF Editor can feel complex due to dense toolsets, which increases setup time for new reviewers. Kami and Google Docs can feel faster for markup-first workflows because they emphasize interactive page markup and structured suggestions rather than extensive configuration.
Assuming review collaboration will scale smoothly on very large sessions
Kami can slow navigation in large multi-document annotation sessions and Foxit PDF Editor can slow reviewer navigation with dense toolbar options. Bluebeam Revu addresses large engineering plan sets with layered markup and measurement-first templates, and Google Docs adds version history and resolved comments for long collaborative writing.
How We Selected and Ranked These Tools
we evaluated every tool on three sub-dimensions with the weights features at 0.4, ease of use at 0.3, and value at 0.3. the overall rating is computed as overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. Kami separated from lower-ranked tools because its features emphasized interactive comment threads with page-anchored context during live document reviews, which directly improved markup precision for reviewers and boosted the features sub-dimension.
Frequently Asked Questions About Document Markup Software
Which tool is best for interactive PDF markup pages with threaded comment context?
Kami is built to turn PDFs into interactive markup pages with comment threads that stay anchored to the page during live review. It also supports drawing tools, highlight, text edit suggestions, stamps, and signatures, then exports marked files for handoff.
Which editor provides the strongest control over redaction and sensitive-content cleanup?
PDF-XChange Editor includes redaction tools with integrated cleanup and verification workflows designed to remove sensitive content. Foxit PDF Editor also supports redaction and pairs it with collaboration-oriented markup and workflow-ready document processing.
What option fits teams that need document-centric markup tied to content with a fast review workflow?
Foxit PDF Editor emphasizes fast, annotation-centric markup where comments remain tied to content. Adobe Acrobat Pro also supports sticky notes, highlights, drawing, text edits, and structured review sessions with comment tracking and resolution.
Which software handles measurement and scale-consistent annotations for engineering and construction PDFs?
Bluebeam Revu is the best fit for construction and engineering teams because it includes measurement tools, layered markup management, and automatic scale setting for consistent takeoffs. Its Studio Sessions also support coordinated markup and review across a team without moving to a browser workflow.
What tool is best for structured review workflows that track versions and enforce permissions when sharing marked PDFs?
Adobe Acrobat Pro is designed for structured markup, review, and export inside a single desktop tool. It includes security controls such as redaction and permission settings plus version-aware exports with tracked comments and resolution.
Which option is more suitable for lightweight in-document reading and annotation rather than formal review cycles?
Scribd supports page-level highlighting and annotations inside its viewer, with comment-style interaction centered on individual document consumption. Compared with Kami or Adobe Acrobat Pro, Scribd’s collaboration is more limited because the primary experience is hosted document discovery and reading.
How do track changes and comment threads compare across Word-style document markup tools?
Microsoft Word supports track changes with comment threads, including revision balloons and formatting-aware comments for Word content. Collabora Online and OnlyOffice provide browser-based Office markup that includes tracked changes and author-aware comments, while OnlyOffice keeps track changes and comment threads inside the same suite for a tighter review loop.
Which tools support real-time coauthoring and suggestion-style edits inside a browser?
Google Docs delivers real-time collaboration inside a browser canvas with comments and suggestions mode that preserves the original text. Collabora Online also supports author-aware tracked changes and comments, but Google Docs focuses on browser-native editing rather than PDF-anchored page markup.
What is the typical workflow when marked-up files must move from annotation back to downstream systems?
Kami supports exporting marked-up files directly after interactive page annotations and threaded review. Foxit PDF Editor and Adobe Acrobat Pro both provide export-ready outputs that preserve annotation behavior, and PDF-XChange Editor can combine markup with advanced export options for shareable marked documents.
Conclusion
After evaluating 10 art design, Kami stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Referenced in the comparison table and product reviews above.
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