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SecurityTop 10 Best Desktop Monitor Software of 2026
Rank the top Desktop Monitor Software for productivity tracking. Compare Time Doctor, ActivTrak, Teramind and other picks.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Time Doctor
Idle-time detection that improves timesheet accuracy from real user activity
Built for teams needing desktop productivity monitoring and session-based timesheets.
ActivTrak
Activity policies with configurable tracking scope per team and role
Built for mid-size teams needing governed desktop monitoring and action-ready reporting.
Teramind
Behavior analytics that turn activity patterns into alerts and investigative context
Built for enterprises needing deep desktop activity monitoring and investigation workflows.
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Comparison Table
This comparison table groups desktop monitor software tools including Time Doctor, ActivTrak, Teramind, SentryPC, and Insightful by key capabilities, coverage, and deployment fit. Readers can scan feature sets such as activity tracking, application and web monitoring, alerting, reporting, and policy controls to identify which tools match specific monitoring and compliance needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Time Doctor Tracks desktop activity with screenshots, app and website usage, idle time detection, and productivity reporting for teams. | workforce analytics | 8.4/10 | 8.9/10 | 8.1/10 | 8.0/10 |
| 2 | ActivTrak Monitors employee application and web usage on desktops and delivers role-based insights, alerts, and reporting. | behavior analytics | 8.3/10 | 8.7/10 | 8.1/10 | 7.9/10 |
| 3 | Teramind Provides user monitoring with session replay, activity analytics, and behavioral risk alerts for security and compliance. | insider risk | 8.0/10 | 8.7/10 | 7.8/10 | 7.4/10 |
| 4 | SentryPC Monitors desktop endpoints with application usage, keystroke logging, and screenshot capture for security and oversight. | endpoint monitoring | 7.3/10 | 7.6/10 | 7.1/10 | 7.2/10 |
| 5 | Insightful Delivers employee monitoring with app and website tracking, screenshot options, and audit-focused reports. | workplace monitoring | 7.5/10 | 7.6/10 | 8.0/10 | 6.8/10 |
| 6 | Hubstaff Tracks desktop time with app and website monitoring, activity levels, and optional screenshots for productivity management. | productivity tracking | 7.7/10 | 8.1/10 | 7.4/10 | 7.5/10 |
| 7 | Traqq Monitors computer activity and focuses on work logs with app tracking and activity categorization. | time analytics | 8.1/10 | 8.6/10 | 7.8/10 | 7.6/10 |
| 8 | Screenshot Monitor Captures desktop screenshots on schedules and records application and website usage for monitoring and reporting. | screenshot monitoring | 7.5/10 | 8.0/10 | 7.6/10 | 6.8/10 |
| 9 | DeskTime Logs desktop and app activity with automated time tracking and reports for teams and organizations. | time tracking | 8.0/10 | 8.3/10 | 8.0/10 | 7.6/10 |
| 10 | Veriato Performs behavioral user monitoring with activity analytics and alerts for data leakage and policy compliance. | insider defense | 7.2/10 | 7.6/10 | 6.8/10 | 7.0/10 |
Tracks desktop activity with screenshots, app and website usage, idle time detection, and productivity reporting for teams.
Monitors employee application and web usage on desktops and delivers role-based insights, alerts, and reporting.
Provides user monitoring with session replay, activity analytics, and behavioral risk alerts for security and compliance.
Monitors desktop endpoints with application usage, keystroke logging, and screenshot capture for security and oversight.
Delivers employee monitoring with app and website tracking, screenshot options, and audit-focused reports.
Tracks desktop time with app and website monitoring, activity levels, and optional screenshots for productivity management.
Monitors computer activity and focuses on work logs with app tracking and activity categorization.
Captures desktop screenshots on schedules and records application and website usage for monitoring and reporting.
Logs desktop and app activity with automated time tracking and reports for teams and organizations.
Performs behavioral user monitoring with activity analytics and alerts for data leakage and policy compliance.
Time Doctor
workforce analyticsTracks desktop activity with screenshots, app and website usage, idle time detection, and productivity reporting for teams.
Idle-time detection that improves timesheet accuracy from real user activity
Time Doctor stands out with detailed desktop monitoring that ties activity tracking to measurable work sessions. It captures application and website usage, produces productivity reports, and supports idle-time detection for structured timesheets. The software also includes optional screenshots, activity level indicators, and focus features aimed at reducing distracting behavior during tracked work periods. These capabilities make it a practical monitoring suite for remote teams that need visibility into computer-based work.
Pros
- Detailed app and website activity logs with session-level reporting
- Idle-time detection supports accurate timesheets and reduced manual correction
- Configurable screenshot and activity monitoring for targeted visibility
Cons
- Monitoring granularity can feel intrusive without clear internal policies
- Learning curve exists for configuring rules, permissions, and reporting
- Advanced analytics require careful setup to match team workflows
Best For
Teams needing desktop productivity monitoring and session-based timesheets
More related reading
ActivTrak
behavior analyticsMonitors employee application and web usage on desktops and delivers role-based insights, alerts, and reporting.
Activity policies with configurable tracking scope per team and role
ActivTrak stands out with desktop and web activity monitoring that turns raw usage into searchable productivity insights. It supports policy-based monitoring, configurable activity capture, and role-oriented reporting across teams and individuals. Analysts can segment activity by application, website, and user and then export findings for audit-friendly review. Admins can also respond with alerting and data-retention controls to align monitoring with internal governance.
Pros
- Application and website analytics with clear time-on-task breakdowns
- Policy-based monitoring supports granular governance for different teams
- Searchable reports enable fast investigation of user activity patterns
- Configurable data controls support retention and compliance workflows
Cons
- Setup and tuning policies require more effort than lightweight monitors
- Deep interpretation of insights often depends on admin reporting discipline
- Visualization focus can feel less flexible than BI-first tooling
Best For
Mid-size teams needing governed desktop monitoring and action-ready reporting
Teramind
insider riskProvides user monitoring with session replay, activity analytics, and behavioral risk alerts for security and compliance.
Behavior analytics that turn activity patterns into alerts and investigative context
Teramind stands out in desktop monitoring by combining user activity visibility with behavioral analytics and actionable interventions. It captures detailed endpoint behavior such as keystrokes, app usage, file access, and web activity, then maps activity into dashboards and alerts. Policy controls support role-based monitoring scopes and configurable triggers for investigation and response. The platform is oriented toward compliance and security workflows that need evidence-grade session context.
Pros
- Comprehensive endpoint capture including keystrokes, apps, and web activity
- Configurable monitoring policies with role-based scoping
- Behavior analytics and alerting speed up investigations
- Evidence-grade session trails for compliance and incident reviews
Cons
- High monitoring depth increases administrative and governance overhead
- Initial setup and tuning require careful rule design and testing
- Powerful data collection can raise adoption friction with end users
Best For
Enterprises needing deep desktop activity monitoring and investigation workflows
More related reading
SentryPC
endpoint monitoringMonitors desktop endpoints with application usage, keystroke logging, and screenshot capture for security and oversight.
Continuous desktop activity monitoring with alerting and audit trail capture
SentryPC stands out as a desktop monitoring tool that focuses on screen visibility and device activity capture rather than web-only analytics. It supports role-based visibility for teams that need oversight of workstation usage and performance signals. The software emphasizes continuous monitoring workflows with alerting and audit trails that reduce reliance on manual check-ins.
Pros
- Captures workstation activity with an audit-oriented monitoring approach
- Alerting helps teams respond to incidents without manual log review
- Role-based controls support more controlled oversight across departments
- Works well for ongoing monitoring rather than periodic spot checks
Cons
- Setup and agent deployment require careful rollout planning
- High monitoring intensity can increase administrative overhead
- Limited evidence of deep desktop workflow automation versus niche tools
Best For
Teams needing continuous desktop visibility and incident alerts without custom development
Insightful
workplace monitoringDelivers employee monitoring with app and website tracking, screenshot options, and audit-focused reports.
Activity timelines that pair app usage with review-ready daily history
Insightful is distinct for combining desktop monitoring with structured activity context for faster review and coaching. It focuses on tracking app usage and time allocation, then translating that data into actionable views for managers. Core workflows center on activity history review and summarized insights rather than deep device-level forensic capture.
Pros
- Clear app and time analytics for day-by-day productivity reviews
- Activity timelines make it easier to spot work patterns and gaps
- Dashboard summaries reduce manual reporting effort
Cons
- Limited advanced controls for per-app policy enforcement
- Workflow analytics stay high level versus detailed task-level attribution
- Onboarding can feel heavy for teams needing minimal monitoring
Best For
Teams that need app-time visibility and simple activity insights
Hubstaff
productivity trackingTracks desktop time with app and website monitoring, activity levels, and optional screenshots for productivity management.
Screenshot capture with configurable intervals inside tracked work sessions
Hubstaff stands out by combining desktop activity tracking with team time management in one monitoring workflow. The software records work sessions, captures screenshots at configurable intervals, and supports GPS-based or manual location tagging for remote verification. Teams can monitor tracked activity, generate timesheets and reports, and review productivity history for individual or project work.
Pros
- Screenshot capture at intervals tied to tracked work sessions
- Activity monitoring converts into timesheets and reporting
- Team dashboards show productivity trends across projects
- Geofencing and location tagging for remote work verification
- Integrations with common project and payroll workflows
Cons
- Screenshot and activity tracking can feel intrusive for some teams
- Setup and policy tuning require care to avoid noisy reports
- Monitoring depth varies across apps and browser-based work
Best For
Teams needing desktop monitoring plus time tracking and project reporting
More related reading
Traqq
time analyticsMonitors computer activity and focuses on work logs with app tracking and activity categorization.
Activity and time summaries that turn tracked desktop usage into manager-ready insights
Traqq focuses on desktop monitoring with a strong emphasis on workflow insights and team activity visibility. It tracks application usage and time allocation while helping managers review what employees do across work sessions. The tool also supports activity summaries intended for performance reviews and operational oversight. Monitoring is positioned around practical visibility rather than only technical telemetry.
Pros
- Clear application and activity tracking for desktop work visibility
- Activity summaries help managers review work patterns quickly
- Team-level oversight supports monitoring across multiple employees
- Desktop focus reduces complexity versus browser-only tools
Cons
- Less suited for deep device-level forensics and investigations
- Monitoring outputs can require setup to match team workflows
- Workflow insights may feel limited for highly customized processes
Best For
Teams needing desktop activity visibility with workflow-style reporting
Screenshot Monitor
screenshot monitoringCaptures desktop screenshots on schedules and records application and website usage for monitoring and reporting.
Image-based change detection that flags UI differences between scheduled screenshots
Screenshot Monitor stands out by turning desktop monitoring into a visual workflow that captures and stores screenshots at scheduled intervals. It targets ongoing checks for web apps, internal tools, and desktop-accessible pages by combining screenshot capture with alerting when images change. Core capabilities center on configuring monitor rules, reviewing screenshot history, and acting on change detection signals to reduce missed UI regressions.
Pros
- Visual change detection highlights UI regressions faster than text-only alerts.
- Screenshot history supports quick comparison across time for root-cause review.
- Scheduled monitoring makes continuous desktop-adjacent checks straightforward.
Cons
- Change detection quality depends heavily on stable page rendering.
- Deep analytics and reporting are limited versus enterprise monitor suites.
- Alert workflows require manual review of captured screenshots.
Best For
Teams needing lightweight visual monitoring for UI changes without complex setup
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DeskTime
time trackingLogs desktop and app activity with automated time tracking and reports for teams and organizations.
Real-time team dashboards with idle detection and application usage breakdowns
DeskTime stands out with continuous activity monitoring that turns app and website usage into clear productivity and focus analytics. It tracks time by application and project, supports idle detection, and shows live status so managers can see working patterns. Reporting includes team overviews, trends, and exportable insights to support accountability and workflow evaluation.
Pros
- Detailed app and website time tracking with productivity insights
- Team dashboards and trend reports support manager-level visibility
- Idle detection helps distinguish active work from inactivity
Cons
- Activity monitoring needs careful roll-out to avoid trust friction
- Less suited for teams needing deep project planning workflows
- Admin setup and reporting configuration can take time
Best For
Teams needing app-level visibility and productivity reporting without code
Veriato
insider defensePerforms behavioral user monitoring with activity analytics and alerts for data leakage and policy compliance.
Veriato Case Management combines desktop evidence into structured investigations
Veriato stands out for using behavior-focused desktop monitoring that targets activity visibility rather than only collecting raw events. The core capabilities include endpoint data capture, application usage visibility, and investigation workflows for compliance and insider-risk scenarios. Its reporting supports timeline-style review and evidence-style case workflows, which helps teams connect user actions to outcomes. Administration centers on defining monitoring scope and reviewing alerts tied to observed behaviors.
Pros
- Behavior-oriented endpoint monitoring supports investigation workflows
- Timeline-style reporting helps connect app use to user actions
- Configurable monitoring scope supports role-based visibility
Cons
- Setup and policy tuning can be time-consuming across varied endpoints
- Deep investigative workflows may require administrator training
- UI can feel dense for quick ad hoc reviews
Best For
Organizations monitoring endpoints for compliance and insider-risk investigations
How to Choose the Right Desktop Monitor Software
This buyer's guide explains how to select desktop monitor software that captures app and website usage, idle time, and screenshots for accountability and productivity management. It covers tools including Time Doctor, ActivTrak, Teramind, Hubstaff, DeskTime, Traqq, SentryPC, Veriato, Insightful, and Screenshot Monitor. The guide focuses on the specific monitoring workflows each tool supports so buyers can match features like idle-time detection, behavior analytics alerts, and evidence-grade case trails to real operational needs.
What Is Desktop Monitor Software?
Desktop Monitor Software records endpoint activity on employee computers, including application usage, website usage, and user session patterns. Many tools also add idle-time detection and screenshot capture to convert raw activity into usable timesheets, timelines, dashboards, alerts, and investigation trails. Teams use these platforms to reduce manual reporting and to detect productivity issues or behavioral risks through policy-based monitoring scopes. Tools like Time Doctor and DeskTime represent productivity-focused monitoring, while Teramind and Veriato focus on evidence-grade investigation workflows.
Key Features to Look For
The right feature set depends on whether the goal is productivity reporting, governed monitoring, or investigation-ready evidence trails.
Idle-time detection for accurate tracked work sessions
Time Doctor includes idle-time detection designed to improve timesheet accuracy based on real user activity. DeskTime also uses idle detection to separate active work from inactivity so managers can trust time attribution. Hubstaff pairs screenshot capture with tracked work sessions, which benefits from clear idle and active boundaries.
Application and website time allocation with searchable reporting
ActivTrak provides application and website analytics with time-on-task breakdowns and searchable reports for fast investigations. DeskTime turns app and website usage into productivity and focus analytics with team dashboards and trend reporting. Traqq emphasizes activity and time summaries that convert tracked desktop usage into manager-ready insights.
Policy-based monitoring scope by team and role
ActivTrak supports activity policies with configurable tracking scope per team and role so governance matches organizational structure. Teramind uses configurable monitoring policies with role-based monitoring scopes to control depth and access. Veriato also supports configurable monitoring scope for role-based visibility and alert review workflows.
Screenshot capture with configurable intervals inside tracked work
Hubstaff includes screenshot capture at configurable intervals tied to tracked work sessions, which provides visual context for productivity reviews. Time Doctor supports optional screenshots and configurable activity monitoring for targeted visibility. Screenshot Monitor takes a different approach by capturing desktop screenshots on schedules for visual monitoring and comparison.
Behavior analytics that trigger alerts and investigative context
Teramind maps endpoint behavior into dashboards and alerts using behavior analytics that speed up investigations. Veriato uses behavior-oriented endpoint monitoring to support investigation workflows for data leakage and insider-risk scenarios. SentryPC focuses on continuous desktop monitoring with alerting and audit trail capture for incident response without custom tooling.
Investigation-grade evidence trails and structured case management
Teramind provides evidence-grade session trails that support compliance and incident reviews. Veriato includes Veriato Case Management that combines desktop evidence into structured investigations with timeline-style reporting. SentryPC provides audit-oriented monitoring workflows that reduce reliance on manual log review.
How to Choose the Right Desktop Monitor Software
The selection process should start by matching the monitoring depth and output format to the intended workflow such as timesheets, dashboards, alert response, or evidence-based case investigations.
Match the output format to the primary business workflow
For session-based timesheets and productivity accounting, Time Doctor is built around activity tracking tied to measurable work sessions with idle-time detection. For continuous app and website productivity dashboards, DeskTime emphasizes real-time team dashboards with idle detection and application breakdowns. For manager-ready summaries across desktop work sessions, Traqq focuses on activity and time summaries instead of deep device forensics.
Choose the monitoring depth based on governance and investigation needs
For enterprises needing deep endpoint capture with investigation context, Teramind records keystrokes, app usage, file access, and web activity and then converts patterns into alerts. For insider-risk and data leakage investigations with structured case workflows, Veriato provides behavior-oriented endpoint monitoring and Veriato Case Management. For teams that need continuous desktop visibility and incident alerts without deep forensic automation, SentryPC targets alerting and audit trails.
Define the scope controls required for each audience
ActivTrak and Teramind both support policy-based scoping by team and role so monitoring scope can be tuned to organizational needs. Veriato also supports configurable monitoring scope that governs what gets captured and how alerts are reviewed. If the goal is lightweight visual monitoring of UI changes, Screenshot Monitor focuses on scheduled screenshot capture and change detection instead of policy-heavy endpoint telemetry.
Decide whether screenshots are for review context or for visual regression detection
Hubstaff captures screenshots at configurable intervals inside tracked work sessions, which supports coaching and productivity review with visual context. Time Doctor and Insightful provide screenshot options or review-ready daily history patterns, with Insightful emphasizing app usage with activity timelines. Screenshot Monitor captures and stores screenshots on schedules and adds image-based change detection when visuals differ.
Validate admin effort and rollout complexity against capacity
Teramind and Veriato involve high monitoring depth that increases governance overhead and requires careful setup and tuning of rules and triggers. ActivTrak also requires setup and tuning of policies to match tracking governance across teams. DeskTime and Time Doctor still need careful roll-out to avoid trust friction, so change management should be planned before enabling full monitoring.
Who Needs Desktop Monitor Software?
Desktop Monitor Software fits organizations that must translate computer activity into productivity accountability, governed oversight, or security and compliance investigations.
Teams needing session-based productivity monitoring and idle-aware timesheets
Time Doctor is tailored for teams that need desktop productivity monitoring that ties activity tracking to measurable work sessions and idle-time detection to improve timesheet accuracy. Hubstaff also fits teams that want desktop monitoring paired with time tracking and reporting plus screenshot capture inside tracked sessions.
Mid-size teams that need governed desktop and web usage monitoring with role-based insights
ActivTrak is built for application and website analytics with policy-based monitoring and configurable tracking scope per team and role. It also enables searchable reports for audit-friendly review when monitoring needs to be answerable to governance teams.
Enterprises that need deep endpoint monitoring for security and compliance investigations
Teramind is designed for enterprises that require evidence-grade session context with deep endpoint capture including keystrokes, file access, and behavioral analytics that produce alerts. Veriato is a strong fit for organizations targeting data leakage and insider-risk investigations with evidence-style case workflows and timeline-style reporting.
Teams that need lightweight desktop-adjacent monitoring focused on UI change detection
Screenshot Monitor targets teams that need scheduled screenshot capture and image-based change detection to flag UI differences. This approach is positioned for visual workflow checks of web apps, internal tools, and desktop-accessible pages rather than full investigative endpoint telemetry.
Common Mistakes to Avoid
Common failure patterns come from choosing a tool with the wrong monitoring depth or outputs, or rolling out monitoring without the policies and workflow controls required by each platform.
Choosing deep forensic monitoring without governance readiness
Teramind and Veriato provide powerful endpoint capture and investigation workflows, which increases governance overhead and can raise adoption friction with end users. ActivTrak also requires policy tuning, so governance readiness must be established before enabling broad monitoring scope.
Using screenshots without clear review rules
Hubstaff screenshot capture can feel intrusive when screenshot intervals are not aligned to tracked work sessions and manager review practices. Time Doctor supports optional screenshots, so teams should set internal policies for when screenshots are enabled and how they are reviewed.
Expecting investigation-grade evidence from lightweight monitoring tools
Insightful focuses on app usage and review-ready daily history timelines rather than deep device-level forensic trails. Traqq emphasizes workflow-style reporting and desktop activity visibility, so it is less suited for deep investigations compared with Teramind and Veriato.
Ignoring rollout and trust friction during activity monitoring enablement
DeskTime notes that activity monitoring needs careful roll-out to avoid trust friction, which affects user acceptance and data completeness. Time Doctor also has a learning curve for configuring rules, permissions, and reporting that can slow adoption if not planned.
How We Selected and Ranked These Tools
we evaluated every tool on three sub-dimensions. Features account for 0.4 of the overall score. Ease of use accounts for 0.3 of the overall score. Value accounts for 0.3 of the overall score, and the overall rating is the weighted average using overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. Time Doctor separated from lower-ranked tools by pairing idle-time detection with session-based productivity reporting, which scored strongly on features while keeping usability workable for configuring rules and reporting for teams.
Frequently Asked Questions About Desktop Monitor Software
Which desktop monitor software fits teams that need session-based timesheets tied to active work?
Time Doctor connects desktop activity to measurable work sessions and supports idle-time detection to improve timesheet accuracy. Hubstaff also tracks work sessions and can add screenshot capture at configurable intervals for verification.
What option provides the most governable monitoring with configurable tracking scope by role or team?
ActivTrak supports policy-based monitoring with configurable activity capture scope per team and role. Teramind also provides role-based monitoring scopes and configurable triggers for investigation workflows.
Which tools are strongest for investigation workflows that require behavioral analytics and evidence-grade context?
Teramind captures detailed endpoint behavior such as keystrokes, app usage, file access, and web activity, then maps it into dashboards and alerts for investigative context. Veriato focuses on behavior-driven evidence workflows with timeline-style review and case management for compliance and insider-risk scenarios.
Which desktop monitoring products emphasize screen visibility and continuous oversight rather than web-only activity?
SentryPC focuses on screen visibility and device activity capture with continuous monitoring workflows and alerting. Insightful stays simpler by centering on app usage and time allocation insights without deep device-level forensic capture.
Which solution helps managers quickly review day-by-day activity timelines for coaching or review?
Insightful generates structured activity timelines that pair app usage with review-ready daily history. Traqq also produces activity and time summaries intended for performance reviews and operational oversight.
What tool is best suited for visual checks that detect UI or page changes using stored screenshots?
Screenshot Monitor captures and stores screenshots at scheduled intervals and flags changes through image-based change detection. Hubstaff can supplement verification by taking screenshots at configurable intervals during tracked work sessions.
How do tools compare for real-time visibility into focus and productivity while work is ongoing?
DeskTime provides live status and real-time team dashboards built on app and website usage plus idle detection. Time Doctor also includes activity level indicators and focus features that reduce distraction during tracked work periods.
Which product supports searchable productivity insights built from desktop and web activity data?
ActivTrak turns desktop and web activity into searchable productivity insights with segmentation by application, website, and user. Veriato provides timeline-style review for connecting user actions to outcomes during evidence-style case investigations.
What common implementation challenge should teams plan for when selecting desktop monitoring software that captures deep endpoint behavior?
Tools that capture detailed endpoint behavior like Teramind and Veriato require clear monitoring scope definitions to control who is monitored and what triggers investigative alerts. Teams using ActivTrak typically address this by setting policy-based tracking scope per team and role before enabling broad capture.
Conclusion
After evaluating 10 security, Time Doctor stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Referenced in the comparison table and product reviews above.
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