Quick Overview
- 1#1: Harvest - Harvest provides simple time tracking, expense logging, and invoicing optimized for consultants and agencies.
- 2#2: Toggl Track - Toggl Track offers intuitive time tracking with detailed reports, project budgeting, and integrations for consulting workflows.
- 3#3: FreshBooks - FreshBooks combines time tracking, automated invoicing, and accounting features tailored for consulting firms.
- 4#4: Clockify - Clockify delivers free unlimited time tracking, timesheets, and reporting for solo consultants and teams.
- 5#5: QuickBooks Time - QuickBooks Time enables mobile time tracking, GPS location, and seamless QuickBooks integration for billable hours.
- 6#6: Everhour - Everhour integrates time tracking with project tools like Asana and Jira for accurate consulting project management.
- 7#7: Paymo - Paymo unifies time tracking, task management, and invoicing in a single platform for consultants.
- 8#8: TimeCamp - TimeCamp features automatic time tracking, invoicing, and productivity insights for consulting teams.
- 9#9: Hubstaff - Hubstaff provides time tracking with activity monitoring, GPS, and payroll integration for remote consultants.
- 10#10: Timely - Timely uses AI-powered automatic time tracking to log billable hours effortlessly for professionals.
We ranked these tools based on functionality (time tracking, invoicing, integrations), user experience (intuitive design, accessibility), and overall value (pricing, scalability) to ensure they meet the unique demands of consulting workflows.
Comparison Table
This comparison table aids consultants in evaluating top time tracking tools, featuring Harvest, Toggl Track, FreshBooks, Clockify, QuickBooks Time, and more, by breaking down key capabilities, pricing models, and usability to help select the ideal solution.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Harvest Harvest provides simple time tracking, expense logging, and invoicing optimized for consultants and agencies. | specialized | 9.6/10 | 9.4/10 | 9.8/10 | 9.3/10 |
| 2 | Toggl Track Toggl Track offers intuitive time tracking with detailed reports, project budgeting, and integrations for consulting workflows. | specialized | 9.4/10 | 9.2/10 | 9.8/10 | 9.5/10 |
| 3 | FreshBooks FreshBooks combines time tracking, automated invoicing, and accounting features tailored for consulting firms. | enterprise | 8.4/10 | 8.2/10 | 9.2/10 | 7.9/10 |
| 4 | Clockify Clockify delivers free unlimited time tracking, timesheets, and reporting for solo consultants and teams. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 9.8/10 |
| 5 | QuickBooks Time QuickBooks Time enables mobile time tracking, GPS location, and seamless QuickBooks integration for billable hours. | enterprise | 8.4/10 | 9.1/10 | 8.0/10 | 7.9/10 |
| 6 | Everhour Everhour integrates time tracking with project tools like Asana and Jira for accurate consulting project management. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.3/10 |
| 7 | Paymo Paymo unifies time tracking, task management, and invoicing in a single platform for consultants. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 8 | TimeCamp TimeCamp features automatic time tracking, invoicing, and productivity insights for consulting teams. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.3/10 |
| 9 | Hubstaff Hubstaff provides time tracking with activity monitoring, GPS, and payroll integration for remote consultants. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.5/10 |
| 10 | Timely Timely uses AI-powered automatic time tracking to log billable hours effortlessly for professionals. | specialized | 8.2/10 | 8.5/10 | 9.0/10 | 7.8/10 |
Harvest provides simple time tracking, expense logging, and invoicing optimized for consultants and agencies.
Toggl Track offers intuitive time tracking with detailed reports, project budgeting, and integrations for consulting workflows.
FreshBooks combines time tracking, automated invoicing, and accounting features tailored for consulting firms.
Clockify delivers free unlimited time tracking, timesheets, and reporting for solo consultants and teams.
QuickBooks Time enables mobile time tracking, GPS location, and seamless QuickBooks integration for billable hours.
Everhour integrates time tracking with project tools like Asana and Jira for accurate consulting project management.
Paymo unifies time tracking, task management, and invoicing in a single platform for consultants.
TimeCamp features automatic time tracking, invoicing, and productivity insights for consulting teams.
Hubstaff provides time tracking with activity monitoring, GPS, and payroll integration for remote consultants.
Timely uses AI-powered automatic time tracking to log billable hours effortlessly for professionals.
Harvest
specializedHarvest provides simple time tracking, expense logging, and invoicing optimized for consultants and agencies.
Automated invoicing generated directly from approved time entries and expenses
Harvest is a leading time tracking and invoicing software tailored for consultants, freelancers, and agencies to effortlessly log billable hours across projects. It features an intuitive timer, expense tracking, customizable reports, and automated invoicing based on tracked time. With robust integrations like QuickBooks, Asana, and Slack, it streamlines consulting workflows from time entry to payment.
Pros
- Exceptionally intuitive interface with one-click timers
- Comprehensive reporting and analytics for billable insights
- Seamless integrations with 100+ tools including project management apps
Cons
- Limited advanced project management beyond time tracking
- Pricing scales per user, which can add up for large teams
- No built-in payroll processing
Best For
Independent consultants and small-to-medium consulting firms seeking simple, accurate time tracking tied directly to invoicing.
Pricing
Free for 1 user (2 projects); Pro at $12/user/month (annual) or $15 monthly with unlimited projects, invoicing, and budgeting.
Toggl Track
specializedToggl Track offers intuitive time tracking with detailed reports, project budgeting, and integrations for consulting workflows.
Profitability tracking that breaks down billable vs. non-billable time per project and client for precise financial insights
Toggl Track is a user-friendly time tracking tool that enables consultants to log hours via a simple one-click timer, categorize time by clients and projects, and generate detailed reports for billing. It excels in tracking billable vs. non-billable time, profitability analysis, and idle detection to ensure accuracy. With robust integrations to tools like Asana, QuickBooks, and Google Calendar, it streamlines workflows for solo practitioners and teams.
Pros
- Intuitive one-click timer and visual timeline for effortless tracking
- Powerful profitability reports and export options for billing
- Seamless integrations with project management and invoicing tools
Cons
- No built-in invoicing (requires integrations)
- Advanced team permissions and custom fields locked behind Premium plan
- Limited native task management features
Best For
Solo consultants and small firms needing simple, accurate time tracking for client billing and profitability insights.
Pricing
Free for up to 5 users; Starter at $9/user/month, Premium at $18/user/month (billed annually); Enterprise custom.
FreshBooks
enterpriseFreshBooks combines time tracking, automated invoicing, and accounting features tailored for consulting firms.
One-click conversion of tracked time into customizable invoices with retained profitability calculations
FreshBooks is a comprehensive cloud-based accounting platform designed for small businesses, freelancers, and consultants, with built-in time tracking capabilities to log hours against clients and projects. It allows users to track time via desktop, mobile app, or browser, categorize entries, and seamlessly convert tracked time into professional invoices. The software integrates time data with expense tracking, reporting, and payments, making it a one-stop solution for service-based billing.
Pros
- Intuitive time tracking with timers, manual entry, and project/client assignment
- Seamless integration of time logs into invoices and automated billing
- User-friendly mobile app for tracking time on the go
Cons
- Limited advanced reporting and analytics compared to dedicated time trackers
- Pricing scales quickly for teams or high-volume users
- Some time tracking features require higher-tier plans
Best For
Freelance consultants and small agencies needing integrated time tracking with invoicing and basic accounting.
Pricing
Starts at $19/month (Lite, 5 clients/billers), $33/month (Plus), $60/month (Premium); billed annually for discounts, with a Select enterprise plan.
Clockify
specializedClockify delivers free unlimited time tracking, timesheets, and reporting for solo consultants and teams.
Completely free unlimited time tracking for teams of any size
Clockify is a user-friendly time tracking tool that enables consultants to log hours via a simple timer or manual entry, organize time by clients, projects, and tasks, and generate detailed reports for billing. It supports unlimited users and projects on its free plan, making it accessible for solo practitioners and small teams. Additional features like invoicing, expenses, and integrations enhance its utility for consulting workflows.
Pros
- Unlimited free plan for users, projects, and tracking
- Intuitive one-click timer and straightforward reporting
- Strong billable hours tracking with invoicing integration
Cons
- Advanced features like scheduling and profitability reports are paywalled
- Limited native CRM or advanced analytics for enterprise consulting
- Mobile app lacks some desktop functionalities
Best For
Freelance consultants and small agencies seeking a free, simple time tracker for billable hours without complexity.
Pricing
Free forever with unlimited basics; Pro plan at $3.99/user/month (annual) for extras like invoicing and reports.
QuickBooks Time
enterpriseQuickBooks Time enables mobile time tracking, GPS location, and seamless QuickBooks integration for billable hours.
GPS-powered time tracking with geofencing to automatically clock in/out at job sites and prevent buddy punching
QuickBooks Time is a comprehensive time tracking platform tailored for businesses, particularly those integrated with QuickBooks accounting software, enabling accurate capture of billable hours for consultants and teams. It features mobile GPS tracking, geofencing, scheduling, timesheets, and automated invoicing based on tracked time. The tool excels in generating detailed reports for client billing and payroll, making it suitable for consulting firms managing multiple projects.
Pros
- Seamless integration with QuickBooks for invoicing and payroll
- Robust GPS and geofencing for verifying billable time at client sites
- Mobile-first app with offline tracking and photo timesheet verification
Cons
- Pricing scales quickly with additional users and features
- Steeper learning curve for advanced reporting and customization
- Customer support can be slow outside business hours
Best For
Consulting firms and independent consultants using QuickBooks who require GPS-verified time tracking for accurate client billing across multiple projects.
Pricing
Premium plan starts at $20/user/month + $8 base fee (billed annually); Elite plan at $40/user/month + $8 base fee; free trial available.
Everhour
specializedEverhour integrates time tracking with project tools like Asana and Jira for accurate consulting project management.
Direct in-app time tracking and timers embedded within popular project management interfaces without tab-switching
Everhour is a robust time tracking software that integrates deeply with project management tools like Asana, Jira, Trello, and Monday.com, enabling consultants to log hours directly within their workflows. It offers visual timers, timesheets, budgeting, capacity planning, and detailed reporting for accurate billable time management. Additionally, it supports invoicing, expense tracking, and forecasting, making it suitable for consulting firms focused on productivity and profitability.
Pros
- Seamless integrations with major PM tools for in-context time tracking
- Intuitive visual timer and mobile/offline support
- Powerful reporting, budgeting, and invoicing capabilities
Cons
- Limited advanced CRM or client portal features
- Best suited for teams already using integrated PM tools
- Per-user pricing can become costly for large consultancies
Best For
Consultants and agencies using Asana, Jira, or Trello who need effortless, integrated time tracking for billable hours and project budgeting.
Pricing
Free for up to 5 users; Team plan at $10.50/user/month (billed annually), Business at $19.50/user/month, with Enterprise custom pricing.
Paymo
specializedPaymo unifies time tracking, task management, and invoicing in a single platform for consultants.
Profitability tracking that automatically calculates project margins from time entries and expenses
Paymo is a comprehensive work management platform tailored for consultants, agencies, and teams, with robust time tracking at its core. It enables precise time logging via timers, manual entries, or mobile apps, alongside project management tools like tasks, Gantt charts, and Kanban boards. Users can generate customizable reports, track profitability, and invoice directly from timesheets, making it ideal for billable hour management in consulting workflows.
Pros
- All-in-one solution combining time tracking, project management, and invoicing
- Advanced reporting and profitability insights for consultants
- Strong mobile app and offline time tracking support
Cons
- Steeper learning curve due to extensive features
- Advanced tools like resource scheduling locked behind higher plans
- Per-user pricing can add up for larger teams
Best For
Small to mid-sized consulting firms or agencies needing integrated time tracking with project oversight and client billing.
Pricing
Free for solo users; paid plans start at $9.95/user/month (Starter), $15.65 (Small Office), $24.95 (Business), with annual discounts.
TimeCamp
specializedTimeCamp features automatic time tracking, invoicing, and productivity insights for consulting teams.
100% automatic time tracking that intelligently categorizes all computer usage via keywords and rules
TimeCamp is a comprehensive time tracking platform that automatically monitors computer usage, apps, and websites to log time effortlessly for projects and tasks. It caters to consultants by offering billable hours tracking, detailed timesheets, customizable reports, and direct invoicing based on tracked time. Additional features include productivity analysis, attendance tracking, and integrations with tools like QuickBooks, Asana, and Google Workspace, making it suitable for managing client work across teams.
Pros
- Fully automatic time tracking captures all activity without manual input
- Robust invoicing and reporting tailored for billable consulting hours
- Strong integrations with accounting and project management tools
Cons
- Steeper learning curve for advanced productivity and reporting features
- Some key functionalities like unlimited projects locked behind higher tiers
- Mobile app less reliable for precise tracking compared to desktop
Best For
Consulting firms and solo consultants needing automatic time logging and client invoicing for multiple projects.
Pricing
Free for single users; Tracker plan at $7.99/user/month (annual), PRO at $12.99/user/month, with Enterprise custom pricing.
Hubstaff
enterpriseHubstaff provides time tracking with activity monitoring, GPS, and payroll integration for remote consultants.
Automated screenshots and keyboard/mouse activity levels for irrefutable proof of billable work
Hubstaff is a robust time tracking and employee monitoring platform tailored for remote teams, freelancers, and agencies, featuring automatic time logging, activity levels, screenshots, and GPS tracking. It supports consultants by enabling detailed project and client tracking, invoicing, and payroll integration for accurate billable hours. The software excels in providing verifiable proof of work, making it suitable for client-facing consulting where transparency is key.
Pros
- Comprehensive proof-of-work tools like screenshots and activity tracking
- Strong integrations with project management and payroll systems
- Built-in invoicing, payments, and client reporting for consultants
Cons
- Monitoring features can feel invasive for privacy-conscious users
- Pricing scales up quickly for small consulting teams
- Overkill for consultants needing only basic time logging
Best For
Remote consulting firms and agencies requiring detailed, verifiable time tracking for client billing and productivity audits.
Pricing
Free for solo users; Starter at $7/user/month, Grow at $10/user/month (billed annually); Enterprise custom.
Timely
specializedTimely uses AI-powered automatic time tracking to log billable hours effortlessly for professionals.
Automatic Memory Tracking that retroactively captures and categorizes all work time using AI
Timely is an AI-powered automatic time tracking software designed for consultants, agencies, and teams who need effortless capture of billable hours without manual entry. It tracks time spent on apps, websites, documents, and calendars, organizing it into a visual timeline for easy review and verification. The tool excels in generating detailed reports, profitability insights, and invoices, making it suitable for consulting workflows focused on accuracy and productivity.
Pros
- Automatic time tracking with AI categorization minimizes manual input
- Visual timeline interface for quick daily reviews
- Strong reporting and profitability analytics for consultants
- Seamless integrations with calendars and project tools like Asana
Cons
- Pricing scales quickly for larger teams
- Verification process can feel time-consuming for high-volume users
- Limited advanced customization in reporting compared to enterprise tools
- Mobile app lacks full desktop functionality
Best For
Consultants and small agencies seeking hands-free time tracking to capture every billable minute accurately.
Pricing
Starter at $10/user/month, Unlimited at $20/user/month (billed annually); free trial available, no free plan.
Conclusion
The top 10 tools showcase diverse strengths, with Harvest leading as the top choice, excelling in simple yet optimized tracking for consultants and agencies. Toggl Track and FreshBooks follow closely, offering intuitive features and specialized integrations to suit different workflows, whether detailed reporting or automated accounting. Together, they highlight the best solutions for streamlining consulting time management.
Begin with Harvest to experience effortless time tracking, expense logging, and invoicing—crafted to fit your consulting needs seamlessly.
Tools Reviewed
All tools were independently evaluated for this comparison