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Construction InfrastructureTop 10 Best Cloud Construction Job Costing Software of 2026
Top 10 ranking of cloud construction job costing software for contractors, comparing Acumatica Construction Edition, Crewcost, and Clear Estimates.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
Search agents gather the source set and the review record, including transcriptions of video reviews and podcasts.
Framework: Features 40% · Ease 30% · Value 30%
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If your priority is tying job costing to procurement and payments under one ERP data model, Acumatica Construction Edition is the strongest fit, whereas Crewcost works best for teams that need committed cost visibility tied to progress billing, with disciplined cost coding when you want to stay in a dedicated job-costing tool.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Acumatica Construction Edition
Construction Edition ties job cost ledgers to broader ERP workflows so project transactions stay consistent across procurement, inventory, and payments.
Best for: Fits when contractors need job costing tied to procurement and payments under one ERP data model.
Crewcost
Editor pickCommitted cost tracking flows into cost-to-complete forecasts so variance shows the funding risk earlier than actual-only reporting.
Best for: Fits when project teams need committed cost visibility tied to progress billing, with disciplined cost coding.
Clear Estimates
Editor pickEstimate to job ledger continuity keeps budget, commitments, and job-to-date actuals on one cost code structure.
Best for: Fits when contractors need job costing tied to estimating and pay application workflows.
Comparison Table
Acumatica Construction Edition
enterpriseCloud ERP solution with dedicated construction industry functionality.
Construction Edition ties job cost ledgers to broader ERP workflows so project transactions stay consistent across procurement, inventory, and payments.
Acumatica Construction Edition uses a project-centric accounting structure where transactions flow into job-to-date ledgers used for cost variance and forecasting. Construction workflows cover procurement to subcontract settlement, including pay application inputs and retainage handling, with project control on cost codes and amounts. The automation and integration surface is built through extensibility options and an API that supports custom screens, integrations, and event-driven updates.
A tradeoff is that construction-specific behavior depends on consistent cost code and project configuration, which increases setup time for teams with inconsistent legacy structures. The best fit is a contractor that already uses or plans to use Acumatica for broader ERP processes like inventory movements, vendor management, and consolidated reporting.
- +Project transactions flow from procurement and labor to job cost ledgers
- +Forecasting and committed totals support cost-to-complete reporting
- +Extensibility and API support custom integration and automation
- +RBAC plus audit trail logging helps control finance and project access
- –Construction configuration requires disciplined cost code and WBS alignment
- –Change order workflows often require careful mapping to downstream billing
- –Advanced reporting can demand dataset setup by cost code structure
Finance teams
Track committed versus actual costs
Faster cost-to-complete decisions
Project controllers
Manage change orders to billing
More consistent progress billing
Show 2 more scenarios
Operations and procurement
Link vendor activity to job costs
Reduced manual job cost pulls
Procurement activity posts to project cost categories so subcontract and vendor costs roll into forecasts.
System integration teams
Automate data sync with other tools
Less manual data re-entry
APIs and extensibility support integration for job updates, approvals, and operational data transfers.
Best for: Fits when contractors need job costing tied to procurement and payments under one ERP data model.
Crewcost
SMBCloud job costing and project tracking software for contractors.
Committed cost tracking flows into cost-to-complete forecasts so variance shows the funding risk earlier than actual-only reporting.
Crewcost fits teams that manage construction jobs with recurring cost codes and a disciplined phase or work breakdown approach. The core workflow ties purchase, labor, and subcontract costs into a job-to-date ledger, then carries those costs into cost-to-complete forecasts for committed-vs-actual variance visibility. It also supports billing constructs such as progress billing and retainage so pay applications reflect job cost movement. Integration depends on the available connectivity surface, which can matter more than screen-by-screen workflows for enterprise environments.
A key tradeoff is that deep ERP-grade accounting coverage may require external systems for general ledger posting and enterprise reporting. Crewcost works best when cost collection and billing approval happen inside one operational process, not when the tool must mirror every finance close step. A practical situation is a contractor running unit-price or hard-dollar jobs with frequent change orders that must update both committed costs and billing lines without manual rework.
- +WBS-based cost hierarchy keeps labor, materials, and subcontract costs consistently categorized
- +Job-to-date ledger views make committed and actual comparison straightforward
- +Progress billing workflow ties payment amounts to job cost updates
- +Configuration supports role-based permissions for cost and billing data edits
- –Deep general-ledger close workflows may require external accounting systems
- –Forecasting and variance accuracy depend on disciplined cost code and WBS setup
- –More complex integrations may require engineering effort for mapping and synchronization
- –Change order to billing alignment can still require careful process ownership
Project controllers
Committed-vs-actual monitoring by phase
Faster cost-to-complete course corrections
Estimators and PMs
Change orders update billing lines
Less manual billing reconciliation
Show 1 more scenario
Operations managers
Subcontract compliance cost tracking
Cleaner job-to-date documentation
Operations staff keep subcontract costs tied to the job ledger for easier monthly review.
Best for: Fits when project teams need committed cost visibility tied to progress billing, with disciplined cost coding.
Clear Estimates
SMBEstimating and job costing software for remodelers and builders.
Estimate to job ledger continuity keeps budget, commitments, and job-to-date actuals on one cost code structure.
Clear Estimates centers on a job-oriented data model where estimating outputs flow into cost codes and later roll up into job reports. Change order logging links revisions back to budgets and job totals, which reduces manual rework across spreadsheets. It also provides work-in-progress visibility through job-to-date ledgers and cost variance views tied to the same cost code structure.
A practical tradeoff is that the product feels most efficient when projects follow a consistent cost code and phase discipline across estimating and posting. Teams that need heavy integration with external accounting or custom ERP posting may find the out-of-the-box connectors limited, requiring exports or manual reconciliation to complete upstream ledgers. Clear Estimates fits best when contractors want fewer handoffs between estimating, pay application prep, and job accounting.
- +Connected estimating to job-to-date cost codes reduces rekeying
- +Change order impacts stay tied to the job ledger for faster reconciliations
- +Cost variance reporting uses the same committed cost structure throughout the job
- +Approval workflows standardize estimate, billing, and status steps
- –Best results depend on strict cost code consistency across projects
- –ERP posting depth can be thin for teams with custom chart of accounts
- –Some subcontract compliance workflows require more manual document handling
- –Reporting filters can feel limited for complex multi-structure rollups
Estimating and project controls
Update cost codes after change orders
Lower reconciliation effort
Project accounting teams
Prepare progress billing packages
Faster pay application cycles
Show 1 more scenario
Subcontract-heavy contractors
Manage subcontract commitments and costs
Earlier cost-to-complete alerts
Maintain subcontract cost postings in the job ledger and compare them against budget through variance views.
Best for: Fits when contractors need job costing tied to estimating and pay application workflows.
Procore
enterpriseConstruction project management platform with integrated job costing modules.
Cost change governance is enforced through a structured change order log linked to cost impacts for job-to-date visibility.
Procore centers cloud job costing workflows around construction-specific financial tracking tied to project execution. The system supports cost codes with commit tracking, budget comparisons, and change order logging so job-to-date ledgers stay aligned with field activity.
- +Cost tracking ties commitments and budget variance to active project workflows
- +Documented Procore API supports custom integrations beyond standard exports
- +Event-driven webhooks enable near-real-time synchronization for downstream systems
- +Project-level audit log records changes to cost and workflow data
- –WBS and cost code setup requires disciplined governance to avoid reporting drift
- –Some cost reporting still depends on exporting data for advanced formatting
Best for: Fits when contractors need job costing tied to change management and field workflows, with controlled auditability.
Foundation Software
SMBConstruction accounting software with job costing and payroll.
Its committed-to-actual job financial workflow keeps cost code level ledgers aligned through change order and pay application steps.
Foundation Software assigns cost codes to transactions inside its construction job costing and accounting workflow. It tracks job-to-date financials with committed and actual spend, then rolls those results into forecasting and variance views by project and cost structure.
- +Job cost ledger ties committed and actual transactions to cost codes
- +Change order and pay application workflow keeps job documents structured
- +Forecasting views support cost-to-complete decisions by project and structure
- +Integration options support connected finance and estimating processes
- –Cost code configuration requires discipline to avoid downstream reporting errors
- –Automation depth for field capture depends on connected modules
- –Reporting customization can be slower than purpose-built analytics tools
- –Workflow tuning for uncommon contract types takes admin effort
Best for: Fits when contractors need job costing control with structured change order and pay workflows across multiple cost structures.
RedTeam Software
SMBCloud construction management with project accounting and job cost features.
Ledger-level change tracking that ties RFQ and pay application updates back to job costs and committed views.
RedTeam Software targets contractors that need job costing control with project records linked to field execution. Core capabilities include multi-location estimating, job setup with cost code structures, and job-to-date tracking that supports committed cost and cost-at-completion views.
- +Strong job ledger support for committed cost tracking and cost-at-completion forecasts.
- +RFQ and subcontract pricing workflow fits change-aware pay application cycles.
- +Cost code setup supports detailed tracking across job phases and trades.
- +Audit-ready job history improves traceability between field updates and ledger changes.
- –Requires careful job configuration to prevent cost code and phase structure drift.
- –Automation and API surface depend heavily on integration tooling rather than built-in connectors.
- –Some reporting workflows need more manual filtering than ledger-based drilling.
- –Multi-user governance needs disciplined role setup to keep approvals consistent.
Best for: Fits when contractors need ledger-linked change tracking and committed cost forecasts across multiple jobs.
Knowify
SMBCloud job costing and service billing software for contractors.
Pay application workflow management that ties billing line items back to the project’s cost and change history.
Knowify is a cloud job costing system built around construction-specific workflows like cost coding, pay applications, and cost-to-complete forecasting. It supports project-level ledgers that track job-to-date costs and commitments so teams can compare committed costs to actuals during execution.
- +Project cost coding supports detailed cost control reporting during execution
- +Job-to-date ledgers help connect costs, commitments, and forecasts
- +Pay application workflows keep billing inputs aligned to project activity
- +Change order tracking links approvals to cost impacts
- –Workflow configuration requires disciplined upfront setup to match cost structure
- –Reporting depth lags accounting suites for complex multi-entity needs
- –Advanced integrations depend on implementation work for data mapping
- –Forecast adjustments require careful maintenance of cost-to-complete assumptions
Best for: Fits when contractors need construction job costing workflows tied to billing and change tracking, without heavy ERP customization.
BuilderTrend
SMBCloud construction management software with budgeting and job cost tracking.
Workflow-driven change order handling that links approvals and cost impacts to billing status inside the job record
BuilderTrend is a cloud construction job costing system that couples field-facing project management with financial controls for estimating, job setup, and ongoing cost tracking. It supports change order and billing workflows tied to job cost activity so project teams can keep job-to-date ledger impacts aligned with field updates.
- +Job costing setup flows tie estimates, costs, and billing to one job record
- +Field task updates can drive time tracking and daily reporting tied to job activity
- +Change order workflow keeps job cost and billing status connected
- +Role permissions help separate estimator, project manager, and finance tasks
- –Committed-vs-actual variance reporting is weaker than purpose-built accounting systems
- –Cost-to-complete forecasting needs more discipline in cost code mapping
- –Admin and governance require active project template management across accounts
- –Integrations for ledger-grade exports depend on external accounting processes
Best for: Fits when contractors want job-cost visibility driven from field workflows.
CoConstruct
SMBProject management and financial tracking software for custom builders.
Pay application inputs are calculated from job cost commitments so progress billing reflects current committed costs, not just posted totals.
CoConstruct tracks construction job costs by connecting estimates, committed costs, and pay applications to job-to-date financial reporting. The software supports subcontract and vendor workflows with documented commitments, change order tracking, and draw inputs that feed progress billing calculations.
- +Job-to-date ledger ties commitments and costs to pay application inputs
- +Change order log keeps cost impacts attached to the specific job scope
- +Subcontractor and vendor workflows reduce manual status chasing
- +Job document and activity context supports cost review without switching tools
- –Reporting depth can require spreadsheet exports for advanced variance analysis
- –Integration options depend on connecting accounting and downstream billing workflows cleanly
- –Cost code structure needs careful planning to match cost-at-completion forecasting
- –Governance features like audit trail visibility can feel coarse for complex multi-role teams
Best for: Fits when contractors want end-to-end job cost tracking tied to pay applications and subcontract commitments.
Uda ConstructionOnline
SMBCloud construction management platform with financial tracking tools.
Committed-versus-actual cost tracking drives cost-at-completion forecasts inside the job cost view.
Uda ConstructionOnline is a cloud job costing system aimed at contractors that need end-to-end job setup, cost tracking, and production of pay and status reports. The core workflow centers on cost codes and job-to-date ledgers so teams can post labor, material, subcontract, and equipment charges against a job.
- +Job-to-date ledger supports consistent job cost posting and review.
- +Committed-versus-actual reporting supports cost-at-completion monitoring.
- +Cost code structure ties labor, materials, and subcontract costs to one view.
- +Change and billing status reporting aligns job cost with contract workflows.
- –Automation hinges on disciplined cost code and job setup by admins.
- –Integration surface for external construction systems is thinner than API-first tools.
- –Advanced reporting requires careful configuration of cost categories and posting rules.
- –Limited visibility into field operations compared with mobile-centric cost platforms.
Best for: Fits when mid-market contractors need consistent job costing and pay-status reporting with low ERP customization.
Conclusion
After evaluating 10 cloud construction job costing software, Acumatica Construction Edition stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Cloud Construction Job Costing Software
Cloud construction job costing software governs how commitments, actuals, and cost-to-complete forecasts stay consistent from estimate to pay application. This guide covers Acumatica Construction Edition, Crewcost, Clear Estimates, Procore, Foundation Software, RedTeam Software, Knowify, BuilderTrend, CoConstruct, and Uda ConstructionOnline.
The differences show up in how job cost ledgers connect to procurement and payments in Acumatica Construction Edition, how committed cost visibility flows into cost-to-complete forecasting in Crewcost, and how estimate-to-job ledger continuity reduces rekeying in Clear Estimates. The guide also tracks how field and change order workflows drive job-to-date visibility in Procore and BuilderTrend, plus where accounting depth often needs extra discipline or exports in mid-market tools.
Cloud job costing that ties committed and actual job costs to ledgers, change orders, and pay applications
Cloud construction job costing software runs job-to-date ledgers that connect cost codes to commitments, actual postings, and cost-at-completion forecasting so project teams can manage variance with the same structure used for billing. Tools differ by how they keep transactions aligned across modules like procurement, inventory, labor, and payments.
Acumatica Construction Edition ties project transactions into broader ERP workflows so procurement and payments stay consistent with the job cost ledger. Crewcost emphasizes committed cost tracking that flows into cost-to-complete forecasts, which makes funding risk visible earlier than actual-only variance reporting when cost coding and WBS setup are disciplined.
Job costing controls that tie commitments, ledgers, and forecasts
Job costing software for cloud construction has to keep the cost code structure consistent from commitments through posted actuals, because variance and cost-to-completion views depend on that alignment. When those transactions do not share the same hierarchy across modules, reporting drift shows up as mismatched job-to-date ledgers and forecast errors.
The most consequential differences show up in how each platform links procurement, labor, change orders, and pay application inputs to the same job cost ledgers and WBS-based structure. The features below focus on integration depth, automation and API surface, and admin governance controls that determine whether cost governance stays enforceable across the full workflow.
ERP-grade ledger continuity across procurement and payments
Acumatica Construction Edition connects job cost ledgers to broader ERP workflows so procurement, inventory, and payments stay consistent with job transactions. This matters most when contractors need procurement activity to land in the same cost code structure used for committed totals and cost-to-complete reporting.
Committed-cost tracking that feeds cost-to-complete forecasts
Crewcost routes committed cost visibility into cost-to-complete forecasts so cost variance shows funding risk earlier than actual-only reporting. Uda ConstructionOnline also drives committed-versus-actual cost tracking inside the job cost view to support cost-at-completion monitoring.
Estimate-to-job ledger continuity with change order impact mapping
Clear Estimates keeps budget, commitments, and job-to-date actuals on the same cost code structure by maintaining estimate-to-job ledger continuity. It is a practical fit when change order impacts must reconcile quickly against the job ledger rather than via rekeyed cost codes.
Change order governance tied to cost impacts and auditability
Procore enforces cost change governance through a structured change order log linked to cost impacts for job-to-date visibility. BuilderTrend similarly links approvals and cost impacts to billing status inside the job record, which supports stronger field-driven change workflows.
Pay application workflows that calculate inputs from job commitments
CoConstruct calculates pay application inputs from job cost commitments so progress billing reflects committed costs rather than posted totals alone. Knowify also ties pay application workflow management to the project cost and change history so billing line items trace back to job ledger activity.
Ledger-linked change tracking across RFQ and subcontract pricing cycles
RedTeam Software ties RFQ and pay application updates back to job costs and committed views through ledger-level change tracking. This design supports contractors that need subcontract pricing decisions to remain linked to committed totals and cost-at-completion forecasting across multiple jobs.
How to choose cloud job costing software by workflow ownership
Job costing platforms diverge based on where the system of record lives for costs, commitments, and billing inputs. Some tools treat job costing as the center and push data outward to billing, while others treat ERP transaction flows as the source that job cost ledgers must follow.
The decision framework below forces two forks that align with real implementation risk: whether change order impacts attach to the job ledger via a governance workflow or via a separate billing and accounting process, and whether forecasting depends on committed totals rather than only posted actuals.
Pick the system of record for transaction truth
Choose Acumatica Construction Edition if procurement, inventory, and payments must drive job cost ledger consistency under one ERP transaction model. Choose Crewcost or Uda ConstructionOnline if committed-cost visibility must drive cost-at-completion views even when accounting posting depth is not the primary driver.
Match change order governance to how the team approves scope
Choose Procore when change approvals and cost impacts must be enforced through a structured change order log tied to job-to-date visibility. Choose BuilderTrend when field task updates and approvals must link directly to cost impacts and billing status inside the same job record.
Decide whether estimating must remain continuous into cost control
Choose Clear Estimates when estimate structures must carry into job ledger cost codes with minimal rekeying and faster change reconciliation. Choose Foundation Software when the change order and pay application workflow needs to keep committed-to-actual job financial control aligned at the cost code level through structured steps.
Validate pay application calculations against committed totals
Choose CoConstruct when progress billing must reflect pay application inputs calculated from job cost commitments rather than just posted totals. Choose Knowify when billing line items must trace back to the project’s cost and change history for detailed cost control during execution.
Stress-test RFQ and subcontract pricing linkage to committed views
Choose RedTeam Software if RFQ and subcontract pricing updates must remain ledger-linked so committed forecasts stay accurate across multiple jobs. Choose a less change-sensitive fit like BuilderTrend if the core requirement is workflow-driven change handling and field-driven visibility rather than ledger-level RFQ linkage.
Plan for setup discipline where cost codes or structure governance are critical
Acumatica Construction Edition and Crewcost both require disciplined cost code and WBS alignment so forecasting and committed totals remain correct. Procore and BuilderTrend also require disciplined WBS and cost code governance to prevent reporting drift when change impacts move across active workflows.
Which contractors benefit from each cloud job costing approach
Cloud construction job costing fits best when a single job cost structure must support commitments, actual postings, and billing inputs without rekeying. The audience segments below separate contractors by where data originates and where cost governance must stay enforceable across field and back-office workflows.
The recommended tools in this guide map to those ownership models through their job ledger continuity, change workflow control, and pay application calculation logic.
Contractors running job costing inside an ERP procurement and payments workflow
Acumatica Construction Edition fits when procurement and payments must land in a job cost ledger under one ERP data model so cost-to-complete views stay consistent.
Contractors using committed-cost forecasting as the primary risk signal
Crewcost and Uda ConstructionOnline fit when committed cost tracking must feed cost-to-complete forecasting and cost-at-completion monitoring earlier than actual-only variance.
Contractors that need change order governance tied to cost impacts for auditability
Procore fits when change orders require structured governance tied to job-to-date visibility, and BuilderTrend fits when approvals and cost impacts must attach to billing status inside the job record.
Contractors that want estimating and billing workflows to share the same ledger structure
Clear Estimates fits when estimate data must stay continuous into the job ledger for faster reconciliation, while Foundation Software fits when change order and pay application steps must keep committed and actual job financial controls aligned.
Contractors that manage subcontract pricing and pay applications with ledger-linked change tracking
RedTeam Software fits when RFQ and subcontract pricing updates must tie back to job costs and committed forecasts, while CoConstruct fits when pay application inputs must be calculated from committed costs.
Common implementation and governance pitfalls in cloud job costing
Cloud job costing failures typically come from structure drift and workflow misalignment rather than from missing screens. When cost codes, WBS, and change order impact mapping do not share a consistent hierarchy, the system produces variance views that do not reflect how the project actually incurred costs.
The pitfalls below target the failure modes that contractors see during setup, change management, and integration planning across procurement, billing, and ledger reporting.
Treating cost code and WBS setup as a one-time admin task
Acumatica Construction Edition, Crewcost, Procore, and BuilderTrend all require disciplined cost code and WBS alignment, or job cost ledgers and cost-to-complete forecasts will drift from how work is executed.
Allowing change order impacts to update billing without staying anchored to job ledger costs
Procore and Clear Estimates keep change order impacts tied to job-to-date visibility and ledger cost codes, but teams that bypass those mappings create reconciliation gaps and delayed variance visibility.
Expecting committed forecasts to be accurate without committed data discipline
Crewcost and Uda ConstructionOnline rely on committed cost tracking feeding cost-to-complete forecasts, so inaccurate committed inputs due to weak cost coding or incomplete commitment capture will corrupt cost-at-completion monitoring.
Overestimating built-in depth when accounting needs require advanced consolidation
Crewcost can require external accounting systems for deep general-ledger close workflows, and Clear Estimates can post less deeply for teams with custom chart of accounts, which can force spreadsheet exports for advanced variance analysis.
Choosing a workflow-first tool without verifying integration and automation coverage
RedTeam Software and Uda ConstructionOnline both put more pressure on integration tooling and disciplined job configuration, while Procore offers a documented API for custom integrations beyond standard exports.
How We Selected and Ranked These Tools
We evaluated Acumatica Construction Edition, Crewcost, Clear Estimates, Procore, Foundation Software, RedTeam Software, Knowify, BuilderTrend, CoConstruct, and Uda ConstructionOnline for how job cost ledgers connect to commitments and billing inputs and for how those links stay consistent through change orders. Features accounted for 40% of the scoring across job-to-date ledger behavior, committed-cost forecasting support, and estimate-to-job or change governance continuity.
Ease and value each accounted for 30% of the scoring across setup discipline requirements and how quickly cost coding and job structure become usable for real execution workflows. Acumatica Construction Edition ranked highest because its Construction Edition ties job cost ledgers to broader ERP workflows so procurement, inventory, and payments stay consistent with job transactions and cost-to-complete reporting.
Frequently Asked Questions About Cloud Construction Job Costing Software
How do Acumatica Construction Edition and Procore keep job-to-date cost ledgers aligned with field changes?
Which tools support committed cost tracking that feeds cost-at-completion forecasts during execution?
How does Clear Estimates maintain continuity from estimate to job ledger for cost code reporting?
When integrations are required, what integration mechanics differ between Procore and Foundation Software?
How do SSO and access controls typically get handled across the top tools like Acumatica and BuilderTrend?
What breaks if a contractor migrates cost codes and open commitments into Crewcost without matching the WBS-aligned structure?
How do RedTeam Software and CoConstruct handle RFQs, pay applications, and change documentation tied back to job costs?
Which tool is designed to keep pay application workflows tied to job cost and change history without heavy ERP customization?
How can teams reduce data rekeying when connecting schedules, payroll, and subcontract data to job cost ledgers in RedTeam Software versus Crewcost?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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