GITNUXSOFTWARE ADVICE
Childcare Family ServicesTop 10 Best Childcare Attendance Software of 2026
Rank and compare top childcare attendance software tools for childcare centers, with features and reviews covering Kindertales, Daily Connect, and KidKare.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Kindertales is the safest overall pick for multi-room childcare teams that need consistent check-in capture, recurring attendance scheduling, and strong pickup controls, whereas Daily Connect is a great fit for centers prioritizing quick QR check-ins tied to classroom-linked records.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Kindertales
Guardian verification tied to each attendance event, with pickup authorization controls that staff can apply during check-out.
Daily Connect
Editor pickClassroom-linked attendance events that keep daily roll counts aligned with room assignment changes.
KidKare
Editor pickGuardian check-in verification built for scan-based arrivals with staff oversight of authorized pickup changes.
Related reading
Comparison Table
Childcare attendance software matters because it turns check-in data into attendance records, billing-ready invoices, and parent notifications with an auditable trail. This ranked list targets center operators and technical evaluators who must compare automation depth, configuration options, and integration readiness across multiple platforms using practical evaluation criteria, with the top pick based on measured fit for end-to-end attendance workflows.
Kindertales
SMBChildcare management software with attendance, parent communication, and billing.
Guardian verification tied to each attendance event, with pickup authorization controls that staff can apply during check-out.
Kindertales centers on rapid check-in and check-out with QR and role-based guardrails tied to each child record. Attendance events feed classroom rosters so staff can maintain child-to-staff ratio awareness without reconstructing daily status from paper. Scheduled attendance supports recurring enrollment schedules, which helps reduce rework when families attend on repeating days.
A key tradeoff is that centers must keep child records and authorized pickup details current or staff will spend time resolving check-in blockers. Kindertales fits best for teams that want consistent capture of attendance events across rooms and sites and can support ongoing data stewardship for guardians and pickups.
- +Guardian-aware check-in workflow reduces mismatched identity events
- +Room and classroom roster updates from captured attendance events
- +Scheduled enrollment logic cuts recurring attendance setup work
- +Multi-site attendance records stay consistent across locations
- –Authorized pickup lists require frequent upkeep by admins
- –Advanced reporting needs export follow-up for specialized payroll formats
- –Kiosk-style deployment adds operational steps for device and access control
- –Custom check-in rules are limited without workflow configuration
Preschool administrators
Recurring enrollment days with attendance capture
Less daily roster rework
Childcare center directors
Authorized pickup enforcement at check-out
Fewer release errors
Show 2 more scenarios
Multi-site program managers
Cross-location attendance consistency
Faster emergency readiness
Attendance events record consistently across sites, simplifying emergency roll call generation.
Room lead teachers
Daily classroom roster updates
Clearer day-of coverage
Room rosters update from attendance events so staff can track who is present.
Best for: Fits when multi-room centers need consistent check-in capture and recurring attendance schedules with strong pickup controls.
More related reading
Daily Connect
SMBChildcare and preschool app with attendance, daily reports, and parent sharing.
Classroom-linked attendance events that keep daily roll counts aligned with room assignment changes.
Daily Connect supports child check-in and check-out workflows with QR-driven identification, which fits centers using staff-assisted check-in during busy arrival windows. Attendance tracking ties each event to scheduled enrollment and classroom context, so daily sign-in sheet reconciliation is less dependent on manual notes. The system also supports attendance export so attendance data can be moved into other operational workflows without recreating rosters.
A key tradeoff is that check-in success depends on consistent QR placement and routine staff verification when a child’s schedule changes. Daily Connect works best when enrollment and room assignment updates are kept current in the administrative workflow before arrival, because that timing affects attendance outcomes and downstream reporting.
- +QR check-in reduces manual identity lookups at arrival
- +Attendance events remain linked to classroom context
- +Absence reporting uses the same attendance history
- +Attendance export supports downstream administrative processes
- –Schedule and room updates must be current to avoid mismatches
- –Checkout behavior relies on consistent staff workflow enforcement
- –Multi-room changes increase operational overhead during transitions
Front desk and lead staff
Morning arrivals with QR check-in
Fewer lookup delays
Program directors
Absence reporting for daily rollups
Cleaner daily accountability
Show 2 more scenarios
Multi-room operations teams
Room assignment changes during enrollment
Accurate roll tracking
Room and classroom assignment are reflected in attendance events to keep counts consistent.
Administrative coordinators
Attendance export for reporting needs
Less manual re-entry
Attendance export moves check-in history into external reporting and operational workflows.
Best for: Fits when centers need QR check-in speed with classroom-linked attendance records.
KidKare
SMBChildcare management software with attendance, meal tracking, and CACFP claiming.
Guardian check-in verification built for scan-based arrivals with staff oversight of authorized pickup changes.
KidKare handles daily attendance by pairing child rosters with check-in and check-out events, which helps staff run consistent room-level roll calls. Guardian verification is designed around fast identity confirmation during check-in, which reduces manual paperwork at arrival time. The app workflow also supports contactless check-in via QR-style scanning, so teams can run kiosk check-in with less desk time. Attendance export supports operational review and record keeping when spreadsheets are still required.
A tradeoff appears in the need for accurate classroom and enrollment configuration to keep attendance tied to the right room and schedule. Without disciplined setup, authorized pickup accuracy and downstream absence reporting can require staff intervention. KidKare fits best when a center wants repeatable, room-based attendance collection across a recurring enrollment schedule with multi-day staff turnover.
- +Fast QR-based check-in reduces arrival-time paperwork
- +Room-level rosters keep attendance tied to classroom workflows
- +Exportable attendance records support reporting and audits
- +Absence reporting aligns to scheduled enrollment attendance
- –Accurate room mapping requires ongoing governance
- –Authorized pickup lists need careful maintenance for accuracy
- –Advanced automation beyond check-in capture is limited
Front desk and float staff
Run quick scan-based arrival roll calls
Faster arrivals with fewer manual steps
Program directors
Track attendance against scheduled enrollment
Clean daily absence lists
Show 1 more scenario
Operations and compliance teams
Produce evacuation and roll-call views
Quicker emergency headcount
Attendance records support emergency roll call needs without rebuilding rosters during incidents.
Best for: Fits when a childcare center needs room-based check-in workflows with recurring enrollment attendance and quick exports.
Brightwheel
SMBAll-in-one childcare management platform with digital attendance, billing, and parent communication.
QR-based guardian check-in tied to authorized pickup controls and classroom enrollment rosters.
Brightwheel manages childcare attendance with classroom-level check-in and check-out flows tied to enrollment rosters. The system supports guardian identity verification through authorized pickup controls and contactless check-in options such as QR-based check-in.
Attendance records feed absence reporting and exportable attendance history for operational and reporting workflows. The product also places daily staffing visibility at the center through room and classroom assignment linked to enrollments.
- +Guardian pickup authorization is enforced at check-in time
- +QR-based check-in reduces manual sign-in sheet handling
- +Attendance history exports support payroll-hours and reporting workflows
- +Room and classroom assignment keeps roll calls tied to schedules
- –Advanced automation needs careful rollout across classrooms
- –Multi-site attendance coordination can add admin overhead
- –Custom attendance rules require process alignment with staff
- –Some exports require post-processing to match payroll formats
Best for: Fits when centers need check-in verification tied to authorized pickups and daily roster workflows across classrooms.
Famly
SMBChildcare management platform with attendance, billing, and parent communication for nurseries.
Exception-handling workflow that links attendance edits to staff reconciliation steps for late arrivals and overrides.
Famly handles daily childcare attendance tracking through guardian-facing check-in and staff oversight of who is present. It supports QR code check-in and classroom roster alignment so staff can reconcile arrivals with room assignments during the day.
The system also covers authorized pickup list workflows and absence reporting tied to enrollment and attendance status. Famly adds administrative configuration for permissions so different staff roles can manage attendance without full access to all operations.
- +QR code check-in reduces manual name entry on busy mornings
- +Authorized pickup list helps enforce handoff rules at check-out
- +Absence reporting connects enrollment schedule to attendance outcomes
- +Role-based attendance management limits who can edit presence records
- –Multi-site attendance needs deliberate configuration of rooms and schedules
- –Some attendance exceptions require manual staff resolution
- –Export formats for attendance history can require cleanup before payroll use
- –Audit trails for attendance edits are visible but not granular by field
Best for: Fits when centers need guardian mobile check-ins tied to classroom rosters and pickup authorization enforcement.
Kangarootime
SMBChildcare management system with contactless attendance, billing, and staffing tools.
Guardian verification integrated into the check-in flow to tie arrivals directly to approved pickup status.
Kangarootime focuses on childcare attendance workflows with check-in and check-out logs designed for daily roll calls. The system supports guardian-facing verification flows and staff-assisted sign-in so attendance is recorded during arrival and departures.
Kangarootime also provides attendance exports for downstream reporting and reconciles scheduled attendance against actual check-ins. Admin tools cover enrollment organization for centers that need consistent classroom and daily roster tracking.
- +Attendance records align with daily classroom roster routines
- +Guardian verification steps reduce unchecked sign-ins during drop-off
- +Export output supports CSV-based attendance export workflows
- +Room and classroom assignment supports recurring enrollment schedules
- –Setup effort increases when sites and rooms change frequently
- –Automation coverage depends on center-specific check-in workflow design
- –Advanced governance controls are less granular than enterprise RBAC models
- –Integration depth for payroll-hours style imports is unclear without custom work
Best for: Fits when childcare teams need structured check-in workflows and reliable attendance exports across rooms.
Sandbox Software
SMBCloud-based childcare software with attendance tracking, online registration, and parent portal.
Role-driven access controls for check-in staff and viewers, applied to attendance records across rooms.
Sandbox Software centers childcare attendance workflows around an online check-in experience that can be tailored to daily classroom needs. It supports attendance tracking for sign-in and sign-out events and keeps records aligned to schedules and room assignments.
Automation features focus on reducing manual reconciliation when staff run roll calls or confirm authorized presence. The administrative layer emphasizes operational control over who can check in and which attendance records can be viewed or exported.
- +Attendance tracking stays tied to scheduled days and classroom context
- +Check-in workflows reduce spreadsheet reentry for daily sign-in sheets
- +Authorized pickup controls limit unauthorized dismissals
- +Exports support handoff to reporting and payroll-hours processes
- –Limited visibility into incident-linked attendance records compared with specialist vendors
- –Multi-site attendance requires consistent setup across each location
- –Automation is less granular for per-classroom ratio alerts
- –API extensibility documentation is harder to validate for deep custom integrations
Best for: Fits when a center needs reliable staff-assisted check-in plus authorization controls for daily attendance reconciliation.
Cheqdin
SMBChildcare check-in and management software with attendance, bookings, and invoicing.
Authorized pickup list enforcement is connected directly to check-out, not handled as a separate document step.
Cheqdin handles childcare attendance workflows with child check-in and check-out records tied to daily rosters and authorized pickup processes. The system supports classroom and room assignment at the point of attendance capture, which helps staff keep room-based records consistent during the day.
Cheqdin also focuses on guardian verification and check-in methods that reduce manual sheet work. Attendance data can be exported for reporting needs like absence reporting and scheduled attendance review.
- +Child check-in and check-out captures feed attendance records by roster
- +Authorized pickup workflow reduces exceptions during handoffs
- +Room or classroom assignment support keeps day-of reporting aligned
- +Attendance export supports absence reporting and daily reconciliation
- –Guardianship setup requires careful configuration across classes and rooms
- –API coverage for attendance and roster data is not clearly positioned for deep automation
- –Multi-site operations are harder to govern without strict admin discipline
- –Role-based admin granularity and audit trails are limited in the visible workflow
Best for: Fits when mid-size centers need attendance capture tied to room assignment and pickup authorization.
Connect Childcare
SMBNursery management software with attendance, staff ratios, and parent app.
Authorized pickup list integration directly into the check-in and release workflow for the same attendance session.
Connect Childcare handles daily child attendance capture with guardian check-in flows designed for childcare programs. Its core work centers on staff-assisted attendance entry, room or class assignment context, and producing attendance exports for downstream needs like reporting and reconciliation.
The system also supports operational lists such as authorized pickup records that reduce reliance on paper during the check-in window. Admin features focus on consistent enrollment linkage and controlled access for staff who manage check-in sessions and attendance updates.
- +Attendance capture supports staff-assisted workflows during check-in
- +Authorized pickup lists reduce manual verification during release
- +Room or class context keeps rosters aligned to the day’s schedule
- +Attendance exports support reconciliation and internal reporting workflows
- –Contactless check-in options are limited compared with kiosk-led competitors
- –Multi-site attendance coordination can require extra admin discipline
- –Automation coverage for scheduled updates is narrower than incident-linked roll call tools
- –Advanced API-driven integrations are not a primary focus for extensibility
Best for: Fits when a single-site team needs reliable attendance capture and controlled pickup verification with minimal operational overhead.
Lillio
SMBEarly childhood education platform offering attendance, daily reports, and developmental tracking.
Authorized pickup authorization tied directly to check-in events for guardian verification at the classroom workflow level.
Lillio focuses on childcare attendance workflows where staff need fast, verifiable check-in and check-out at the classroom level. Core capabilities cover attendance tracking with sign-in and sign-out records, guardian identity checks during check-in, and attendance export for operational reporting.
Administrative controls center on configuring authorized pickup rules and managing enrollment-linked schedules that determine who can attend on a given day. Automation support centers on recurring enrollment schedules and attendance status updates tied to check-in events.
- +Quick staff-assisted check-in flow with scan-ready inputs
- +Authorized pickup rules connect to check-in outcomes
- +Attendance exports support CSV-based handoff for reporting
- +Recurring schedules reduce manual roster updates
- –Multi-site attendance and classroom assignment controls are limited
- –API and integration documentation are thin for system automation
- –Absence reporting depth depends on internal configuration
- –Audit log coverage for attendance edits is not clearly documented
Best for: Fits when small to mid-size centers need fast attendance capture and pickup authorization rules.
Conclusion
After evaluating 10 childcare family services, Kindertales stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right childcare attendance software
This buyer's guide covers how childcare attendance software should work day to day across check-in and check-out, authorized pickup, classroom rosters, and attendance exports.
Tools included are Kindertales, Daily Connect, KidKare, Brightwheel, Famly, Kangarootime, Sandbox Software, Cheqdin, Connect Childcare, and Lillio.
The guide maps concrete capabilities from those tools into selection criteria, common pitfalls, and decision paths for multi-room and single-site childcare operations.
Evaluate childcare attendance tools by event accuracy, context binding, and release governance
The category only works if attendance events remain consistent with classroom assignment and authorized pickup rules at the moment staff need them. The strongest products keep attendance linked to enrollment and room context so roll calls, absence reporting, and exports match operational reality.
Many tools also differ in how they handle exception flows, staff workflows during transitions, and operational governance when rooms or sites change frequently.
Guardian verification tied to each attendance event
Kindertales provides guardian verification tied to each attendance event with pickup authorization controls applied during check-out, which reduces mismatched identity events in the moment of release. Kangarootime also integrates guardian verification into the check-in flow so arrivals tie directly to approved pickup status.
Classroom-linked attendance events that keep daily roll counts aligned
Daily Connect keeps attendance events linked to room assignment changes so daily roll counts stay aligned when classrooms shift. KidKare and Brightwheel also maintain room or classroom-level roster alignment so attendance stays attached to the operational workflow staff run each day.
Authorized pickup list enforcement at check-out and release
Cheqdin enforces authorized pickup list requirements connected directly to check-out instead of treating it as a separate document step. Connect Childcare and Lillio tie authorized pickup authorization directly into the same check-in and release workflow so staff do not juggle handoff artifacts.
Exception-handling workflows for late arrivals and overrides
Famly adds an exception-handling workflow that links attendance edits to staff reconciliation steps for late arrivals and overrides. This matters when real-world drop-off patterns do not match the scheduled enrollment model and attendance records still must remain consistent.
Role-driven access controls for who can view and edit attendance records
Sandbox Software includes role-driven access controls applied to attendance records across rooms, which limits who can check in and who can view or export attendance data. This helps when multiple staff manage check-in sessions and attendance updates and when attendance edits must be controlled by governance rules.
Recurring enrollment schedule logic that reduces repeated roster setup
Kindertales uses scheduled enrollment logic to cut recurring attendance setup work, which reduces the overhead of repeatedly building attendance patterns. KidKare and Lillio also rely on recurring schedule support so attendance and authorization rules align to which children can attend on a given day.
Pick a tool by mapping attendance capture to the release workflow staff actually run
Selection should start with the operational path from guardian arrival to authorized release, not with reporting screens. Tools differ most in how they enforce identity and pickup authorization at check-in or check-out and how they keep classroom context attached to attendance events.
Then the choice should branch by whether the center runs multi-site and multi-room transitions frequently or whether it operates as a simpler single-site team.
Match check-in speed and identity workflow to staff capacity
If fast QR-based check-in is the priority, Daily Connect and Brightwheel use QR check-in patterns that reduce manual roster lookups. If check-in requires staff-assisted verification with oversight, Sandbox Software and Connect Childcare center the workflow on controlled check-in sessions tied to authorized pickup verification.
Confirm pickup authorization enforcement happens at the exact release moment
For direct release governance connected to check-out, choose Cheqdin or Kindertales where authorized pickup controls connect to check-out behavior. For a release workflow that stays in the same attendance session, choose Connect Childcare or Lillio where authorized pickup integration drives the same check-in and release flow.
Choose context binding depth based on room transitions and roster accuracy needs
For centers where room and classroom assignment changes must stay attached to attendance events, Daily Connect and Brightwheel provide classroom-linked attendance records. If the center needs room-level rosters that keep attendance tied to classroom workflows, KidKare and Cheqdin also anchor attendance to room or classroom assignment during capture.
Branch to exception workflow requirements or stick with straightforward scheduled attendance
When late arrivals and overrides are frequent, Famly adds an exception-handling workflow that links attendance edits to staff reconciliation steps. For operations that mostly follow scheduled patterns, Kindertales recurring enrollment schedule logic or Lillio recurring schedules can reduce repeated roster setup without needing complex exception flows.
Validate governance needs for who edits and exports attendance records
When multiple staff roles must manage attendance without broad access, Sandbox Software role-driven access controls apply across rooms. If governance can rely on admin upkeep of authorized pickup lists, Kindertales and KidKare still support pickup authorization but both require frequent upkeep to keep lists accurate.
Assess multi-site and automation rollout risk against how often configurations change
For multi-site operations, Kindertales keeps multi-site attendance records consistent across locations but kiosk-style deployments add operational steps around device access. For centers with frequent site and room changes, Kangarootime and Cheqdin increase setup effort, so governance discipline around room mapping and configurations becomes a key selection constraint.
Childcare attendance buyers by operation shape and release-risk tolerance
Different centers require different attendance event integrity levels. The right tool depends on whether the center runs multi-room enrollment patterns, how often classrooms shift, and how critical it is to prevent unauthorized dismissals.
Operational fit also depends on whether staff need exception flows for late arrivals or whether the center mostly follows scheduled attendance rules.
Multi-room centers with recurring enrollment patterns and strict pickup controls
Kindertales is built for multi-room centers needing consistent check-in capture with scheduled attendance logic and multi-site attendance records, while guardian verification ties identity checks to each attendance event. The combination of scheduled enrollment patterns and check-out pickup authorization supports centers where release accuracy is the highest priority.
Centers that want QR check-in speed with classroom-aligned roll counts
Daily Connect fits centers that prioritize QR check-in speed and need daily roll counts aligned with room assignment changes. Brightwheel also supports QR-based guardian check-in tied to authorized pickup controls and classroom enrollment rosters, which keeps check-in records aligned to daily roster workflows.
Centers that need scan-driven arrivals with staff oversight for authorized pickup changes
KidKare fits centers that want scan-based arrivals with guardian check-in verification and staff oversight for authorized pickup changes. It also ties room-level rosters to attendance so staff can reconcile arrival patterns to classroom operations quickly.
Single-site teams prioritizing staff-assisted check-in with minimal operational overhead
Connect Childcare fits single-site teams that want reliable staff-assisted attendance capture with authorized pickup verification integrated into the check-in and release workflow. Sandbox Software also supports staff-assisted workflows with role-driven access controls applied to attendance records across rooms.
Smaller centers that need fast check-in and pickup authorization rules at the classroom workflow level
Lillio fits small to mid-size centers that want fast staff-assisted check-in with authorized pickup authorization tied to classroom-level check-in events. Cheqdin fits mid-size centers needing attendance capture tied to room assignment and pickup authorization enforcement connected directly to check-out.
Common failure modes when attendance capture is treated like a daily form
Many teams choose a tool that handles check-in capture but miss how the tool handles release governance, room transitions, and exception edits. Attendance failures usually appear when staff workflow enforcement breaks down during checkout or when room mapping is not kept current.
Operational configuration also drives outcomes. Several tools require ongoing upkeep of pickup lists or disciplined setup for multi-site and room changes.
Letting authorized pickup lists become stale
Kindertales and KidKare both depend on frequent admin upkeep for authorized pickup lists, so stale lists create release exceptions during check-out. Cheqdin and Connect Childcare reduce document juggling by enforcing pickup rules directly in release flows, but pickup data still must be kept accurate.
Assuming classroom context will update automatically during room transitions
Daily Connect and Daily Connect-style classroom-linked attendance records rely on current schedule and room updates to avoid mismatches, so outdated room assignments lead to incorrect daily roll counts. KidKare and Brightwheel also tie room or classroom assignment to attendance capture, so misconfigured room mapping becomes a persistent reconciliation issue.
Overlooking exception workflows for late arrivals and overrides
Without an explicit exception process, attendance edits often become manual reconciliation steps after the fact. Famly addresses this by linking attendance edits to staff reconciliation steps for late arrivals and overrides, which reduces post-day cleanup work.
Choosing multi-site without validating configuration effort and rollout discipline
Kangarootime and Cheqdin increase setup effort when sites and rooms change frequently, so multi-site governance becomes a selection constraint. Sandbox Software supports role-driven access controls, but multi-site attendance still needs consistent setup across each location.
Relying on contactless check-in options when deployment and workflow enforcement are inconsistent
Connect Childcare has limited contactless options compared with kiosk-led competitors, so teams expecting self-serve QR workflows may see more staff time at arrival. Brightwheel offers QR-based check-in options, but advanced automation still requires careful rollout across classrooms so attendance rules match the day-of workflow.
How We Selected and Ranked These Tools
We evaluated Kindertales, Daily Connect, KidKare, Brightwheel, Famly, Kangarootime, Sandbox Software, Cheqdin, Connect Childcare, and Lillio using criteria tied to attendance event features, ease of use, and operational value for childcare teams. Features carried the most weight in the overall score because attendance accuracy depends on day-of workflows such as check-in, check-out, authorized pickup enforcement, and attendance exports. Ease of use and value each weighed heavily to reflect how quickly staff can run check-in without breaking classroom context or requiring constant follow-up. This editorial scoring used the provided tool descriptions, feature sets, and recorded strengths and limitations, not lab testing or private benchmark experiments.
Kindertales separated from lower-ranked options because guardian verification is tied to each attendance event and pickup authorization controls are applied during check-out, which directly improves release moment accuracy. That same event-level design also supports multi-site attendance record consistency and scheduled enrollment logic, which lifted both the features and ease of use factors in the scoring that produced its highest overall rating.
Frequently Asked Questions About childcare attendance software
How do these systems handle authorized pickup and the check-out step?
What check-in methods reduce reliance on a paper daily sign-in sheet?
Which platforms support recurring enrollment schedules and scheduled attendance views?
How does classroom or room assignment stay attached to attendance records during the day?
What breaks if a center needs multi-site attendance management instead of a single-location workflow?
How do staff roles and permissions affect who can edit attendance records?
What data migration steps come up when moving from an existing roster or daily log?
How are incident-linked roll calls and evacuation rosters supported from attendance data?
Which integrations or exports support downstream attendance reporting and payroll-hours work?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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