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Entertainment EventsTop 10 Best Audio Visual Rental Software of 2026
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Current RMS
The interactive 'Current Board' for visual, real-time scheduling and resource optimization across jobs and locations
Built for medium to large AV rental companies with complex inventories and multi-site operations needing scalable, real-time management..
Rentman
Visual project planning with drag-and-drop Gantt charts and automated resource scheduling tailored for live event productions
Built for mid-sized AV rental companies managing multiple complex events and teams who need integrated planning and tracking..
Booqable
Integrated no-code website builder that turns your rental inventory into a fully branded online store
Built for small to medium-sized AV rental companies seeking an affordable, user-friendly platform with strong online booking features..
Comparison Table
Choosing the right platform is the linchpin for any modern audio visual rental company looking to streamline operations in 2026. This side-by-side analysis cuts through the noise, evaluating leading solutions like Current RMS, Rentman, and ShowCockpit against crucial criteria for today's market. You'll get a clear breakdown of core capabilities—from real-time asset tracking and advanced scheduling to client portals and financial integrations—helping you pinpoint the software that aligns with your specific operational priorities, whether that's flawless inventory control, seamless project collaboration, or scalable business growth.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Current RMS Comprehensive rental resource management system designed specifically for AV and event production companies. | enterprise | 9.5/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | Rentman All-in-one cloud-based software for managing rentals, projects, and crew in AV production businesses. | enterprise | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | ShowCockpit Digital toolkit for technical riders, scheduling, and inventory management in live event production. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 4 | HireHop Feature-rich cloud rental software for equipment hire companies with advanced inventory and job tracking. | enterprise | 8.4/10 | 8.7/10 | 7.9/10 | 8.2/10 |
| 5 | AYS Pro AV equipment booking and scheduling software optimized for rental houses and system integrators. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 8.0/10 |
| 6 | EZRentOut User-friendly online platform for equipment rental management including orders, inventory, and payments. | specialized | 8.1/10 | 8.0/10 | 8.4/10 | 8.6/10 |
| 7 | Goodshuffle Pro Event-focused rental software with CRM, inventory, and delivery management for AV and party rentals. | specialized | 7.6/10 | 7.4/10 | 8.4/10 | 7.9/10 |
| 8 | Booqable Simple yet powerful rental software for managing online bookings, inventory, and customer data. | specialized | 8.1/10 | 8.3/10 | 8.7/10 | 8.5/10 |
| 9 | Mosaic Event rental management platform handling quotes, inventory, scheduling, and invoicing. | enterprise | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 10 | Event Rental Systems Integrated rental software for event companies managing inventory, reservations, and accounting. | enterprise | 7.6/10 | 7.4/10 | 8.1/10 | 7.5/10 |
Comprehensive rental resource management system designed specifically for AV and event production companies.
All-in-one cloud-based software for managing rentals, projects, and crew in AV production businesses.
Digital toolkit for technical riders, scheduling, and inventory management in live event production.
Feature-rich cloud rental software for equipment hire companies with advanced inventory and job tracking.
AV equipment booking and scheduling software optimized for rental houses and system integrators.
User-friendly online platform for equipment rental management including orders, inventory, and payments.
Event-focused rental software with CRM, inventory, and delivery management for AV and party rentals.
Simple yet powerful rental software for managing online bookings, inventory, and customer data.
Event rental management platform handling quotes, inventory, scheduling, and invoicing.
Integrated rental software for event companies managing inventory, reservations, and accounting.
Current RMS
enterpriseComprehensive rental resource management system designed specifically for AV and event production companies.
The interactive 'Current Board' for visual, real-time scheduling and resource optimization across jobs and locations
Current RMS is a cloud-based rental management platform tailored for the audio visual (AV), events, and production industries, offering end-to-end control over inventory, bookings, and operations. It provides real-time asset tracking via barcode, QR code, or RFID, advanced scheduling tools, CRM, invoicing, and reporting to streamline workflows. Designed for scalability, it supports complex multi-location setups and integrates seamlessly with accounting software like Xero and QuickBooks.
Pros
- Comprehensive asset tracking with RFID/QR/barcode support for real-time inventory visibility
- Intuitive visual scheduling board for drag-and-drop job planning and resource allocation
- Robust integrations with accounting, e-commerce, and production tools like VueCam
Cons
- Steep learning curve for new users due to extensive feature depth
- Pricing is quote-based and can be premium for smaller operations
- Limited out-of-the-box customization without add-ons
Best For
Medium to large AV rental companies with complex inventories and multi-site operations needing scalable, real-time management.
Rentman
enterpriseAll-in-one cloud-based software for managing rentals, projects, and crew in AV production businesses.
Visual project planning with drag-and-drop Gantt charts and automated resource scheduling tailored for live event productions
Rentman is a cloud-based rental management platform tailored for AV, event production, and equipment rental businesses, offering end-to-end tools for inventory tracking, project planning, and operations. It enables users to manage quotes, orders, scheduling, crew assignments, and invoicing seamlessly within a single dashboard. With mobile apps for asset handling and strong integrations, it's optimized for the fast-paced AV rental industry handling complex setups like sound systems, lighting, and video equipment.
Pros
- Comprehensive inventory management with QR code scanning and kit bundling ideal for AV gear
- Powerful project planning tools including Gantt charts and resource allocation for events
- Robust mobile app for on-site check-ins, handovers, and real-time updates
Cons
- Steep learning curve for advanced features and custom setups
- Pricing scales quickly with users and add-ons, less ideal for solo operators
- Reporting customization is functional but lacks deep flexibility compared to enterprise tools
Best For
Mid-sized AV rental companies managing multiple complex events and teams who need integrated planning and tracking.
ShowCockpit
specializedDigital toolkit for technical riders, scheduling, and inventory management in live event production.
Real-time 'Show Dashboard' for live event oversight, tracking equipment, crew, and changes instantly across the team
ShowCockpit is a cloud-based rental management software tailored for AV rental, staging, and live event production companies. It provides end-to-end tools for inventory tracking, real-time scheduling, quoting, invoicing, and crew management across multiple projects. The platform emphasizes collaboration with mobile access and customizable workflows to handle complex event logistics efficiently.
Pros
- Comprehensive AV-specific tools like gear-level inventory and show scheduling
- Real-time collaboration and mobile app for on-site teams
- Strong customization for workflows and reporting
Cons
- Steeper learning curve for new users due to feature depth
- Higher pricing may not suit small operations
- Limited third-party integrations compared to competitors
Best For
Mid-sized AV rental companies managing multiple complex live events and production teams.
HireHop
enterpriseFeature-rich cloud rental software for equipment hire companies with advanced inventory and job tracking.
Advanced job sheet and multi-stop dispatch planning optimized for AV production rentals with real-time crew and asset tracking
HireHop is a cloud-based rental management software tailored for equipment rental businesses, including audio visual (AV) rentals, offering tools for inventory tracking, job scheduling, quoting, and invoicing. It supports real-time asset availability, online client portals for bookings, and dispatch management to handle complex event productions. The platform is built specifically for the rental industry, enabling AV companies to manage gear like projectors, sound systems, and lighting rigs efficiently.
Pros
- Robust inventory management with barcode/RFID support for AV gear
- Integrated job scheduling and dispatch for event productions
- Online booking portal and automated invoicing streamline client interactions
Cons
- User interface appears dated and less intuitive for beginners
- Setup and data migration can require significant initial effort
- Limited native integrations with some AV-specific hardware or software
Best For
Medium-sized AV rental companies managing event production equipment that need comprehensive rental workflows without enterprise-level pricing.
AYS Pro
specializedAV equipment booking and scheduling software optimized for rental houses and system integrators.
Advanced Event Kit Builder with drag-and-drop visual assembly and automatic BoM generation
AYS Pro is a cloud-based rental management software tailored for audio visual (AV) rental companies, offering end-to-end tools for inventory tracking, quote generation, booking scheduling, and job dispatch. It includes specialized AV features like kit building, serial number tracking, power calculations, and rigging diagrams, alongside CRM, invoicing, and reporting capabilities. The platform supports a mobile app for on-site management, making it suitable for handling complex AV events efficiently.
Pros
- Specialized AV tools like kit builder, rigging diagrams, and power calculators
- Robust mobile app for field operations and real-time updates
- Comprehensive reporting and inventory management with visual aids
Cons
- Steeper learning curve for advanced features
- Limited native integrations with popular accounting or event software
- Customization options require higher-tier plans
Best For
Mid-sized AV rental companies managing complex inventory and events that need industry-specific tools.
EZRentOut
specializedUser-friendly online platform for equipment rental management including orders, inventory, and payments.
Real-time online booking portal with dynamic pricing and availability calendar tailored for rental durations common in AV events
EZRentOut is a cloud-based rental management platform tailored for equipment rental businesses, including audio visual (AV) rentals, offering comprehensive tools for inventory tracking, order management, and customer reservations. It enables real-time asset availability checks, barcode/QR code scanning for quick check-ins/outs, and automated scheduling for maintenance and deliveries. The software also includes reporting dashboards, QuickBooks integration, and a mobile app to support on-the-go operations for AV rental companies handling projectors, sound systems, lighting, and event gear.
Pros
- Robust inventory management with asset-level tracking and multi-location support
- Intuitive interface with mobile app for field operations
- Strong value through scalable plans and key integrations like QuickBooks
Cons
- Limited AV-specific tools like lighting plots or technical rider management
- Reporting lacks advanced customization for complex event analytics
- Setup and initial data import can be time-consuming for larger catalogs
Best For
Small to mid-sized AV rental businesses seeking an affordable, all-in-one solution for general equipment management without deep event production specialization.
Goodshuffle Pro
specializedEvent-focused rental software with CRM, inventory, and delivery management for AV and party rentals.
Client-facing online storefront for real-time AV inventory viewing, quoting, and payments without staff intervention
Goodshuffle Pro is a cloud-based rental management platform tailored for event rental businesses, including audio visual (AV) equipment providers, offering inventory tracking, scheduling, quoting, and delivery optimization. It streamlines operations with visual calendars, automated invoicing, and an online storefront for client self-service bookings. While versatile for AV rentals, it focuses on general event logistics rather than specialized AV design tools like signal routing or lighting plots.
Pros
- Comprehensive inventory management with photo uploads and condition tracking ideal for AV gear
- Drag-and-drop scheduling and route optimization for efficient deliveries and pickups
- Seamless integrations with QuickBooks, Stripe, and online payment processing
Cons
- Limited AV-specific features like equipment compatibility matrices or diagramming tools
- Reporting and analytics lack depth for complex AV project tracking
- Higher-tier plans required for advanced multi-location or large-scale operations
Best For
Small to mid-sized AV rental companies handling event production that prioritize streamlined quoting, scheduling, and client self-service over specialized technical design.
Booqable
specializedSimple yet powerful rental software for managing online bookings, inventory, and customer data.
Integrated no-code website builder that turns your rental inventory into a fully branded online store
Booqable is a cloud-based rental management software designed to streamline inventory tracking, online bookings, and payments for businesses like audio visual equipment rentals. It offers real-time availability calendars, customizable bundles for AV setups like projectors and sound systems, and an integrated website builder for direct online reservations. The platform supports barcode scanning, multi-location management, and integrations with tools like Stripe, Zapier, and Google Calendar, making it suitable for AV rental operations.
Pros
- Intuitive drag-and-drop website builder for quick online rental storefronts
- Robust inventory tools including bundles, kits, and barcode/QR scanning ideal for AV gear
- Strong integrations with payments, calendars, and e-commerce platforms
Cons
- Reporting and analytics are somewhat basic for complex AV operations
- Advanced customization requires higher-tier plans or add-ons
- Less specialized for large-scale event production compared to AV-focused competitors
Best For
Small to medium-sized AV rental companies seeking an affordable, user-friendly platform with strong online booking features.
Mosaic
enterpriseEvent rental management platform handling quotes, inventory, scheduling, and invoicing.
Drag-and-drop Infinite Scheduling calendar that visualizes AV gear availability across unlimited time horizons
Mosaic (gomosaic.com) is a cloud-based inventory and operations management platform designed for rental businesses, including audio visual (AV) equipment rentals, events, and production companies. It offers real-time asset tracking, drag-and-drop scheduling, automated quoting, invoicing, and integrated CRM tools to streamline workflows. The software emphasizes scalability with mobile apps for field technicians and analytics for utilization insights, making it suitable for AV firms managing complex inventories of projectors, sound systems, lighting, and staging gear.
Pros
- Comprehensive real-time inventory tracking with utilization analytics
- Drag-and-drop scheduling and job management tailored for AV rentals
- Strong integrations with QuickBooks, Xero, and AV-specific tools like Capture
Cons
- Steep learning curve for advanced customization
- Pricing can be high for smaller AV operations
- Limited built-in AV equipment templates requiring setup
Best For
Mid-sized AV rental companies with diverse inventories needing scalable scheduling and financial integration.
Event Rental Systems
enterpriseIntegrated rental software for event companies managing inventory, reservations, and accounting.
Real-time interactive calendar that automatically factors in setup, event, and teardown durations for precise AV equipment availability.
Event Rental Systems is a cloud-based rental management software tailored for event rental businesses, including audio-visual equipment like projectors, sound systems, and lighting. It provides inventory tracking, real-time scheduling to avoid double-bookings, online quoting and reservations, invoicing, and customer management tools. While versatile for general event rentals, it supports AV-specific needs through customizable item attributes and delivery management.
Pros
- Intuitive cloud-based interface with mobile access
- Strong scheduling and inventory management with setup/teardown buffers
- Integrated online storefront for customer self-service bookings
Cons
- Lacks deep AV-specific features like technical spec libraries or signal routing tools
- Reporting dashboards are basic compared to specialized AV software
- Customization requires higher-tier plans
Best For
Small to mid-sized AV rental companies seeking a straightforward, all-in-one platform for event equipment management without complex enterprise needs.
Conclusion
After evaluating 10 entertainment events, Current RMS stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Referenced in the comparison table and product reviews above.
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