GITNUXSOFTWARE ADVICE
Construction InfrastructureTop 10 Best Outsource Estimating Services of 2026
Ranking roundup of outsource estimating services with criteria and tradeoffs for builders, including Cumming Group and Summit Estimating.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Flatworld Solutions is the safest overall pick for builders who need outsourced estimating throughput with repeatable bid packages and controlled revisions, whereas PlanHub works best when subcontractors want consistent takeoff-and-estimate deliverables, and Invensis is the cheaper entry point if you’re outsourcing recurring bid outputs with clear inputs.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Flatworld Solutions
Versioned estimate reconciliation workflow that ties quantity and cost assumptions to each revision package.
Built for fits when builders need outsourced estimating throughput for repeatable bid packages and controlled revisions..
Invensis
Editor pickDelivery process that emphasizes repeatable, structured estimate deliverables aligned to bid package compilation.
Built for fits when teams need outsourced quantity takeoff production for recurring bid packages with clear inputs..
PlanHub
Editor pickProject review workflow that ties captured quantities to estimate outputs for controlled handoff.
Built for fits when outsourcing takeoff and estimating needs consistent bid package deliverables..
Comparison Table
Flatworld Solutions
otherGlobal BPO provider offering outsourced construction cost estimating and quantity takeoff services.
Versioned estimate reconciliation workflow that ties quantity and cost assumptions to each revision package.
Flatworld Solutions supports outsourced quantity takeoff and cost estimating workstreams that target clear bid package outputs rather than only internal budgeting. The delivery pattern fits teams that need consistent assemblies-based breakdowns, labor and material rollups, and traceable assumptions across revisions. Governance is achieved through review cycles and version control of estimator inputs, which reduces drift during estimate reconciliation.
A tradeoff appears when project data formats are highly inconsistent because Flatworld Solutions depends on structured source sets for fast throughput. The best usage situation is a pipeline of similar project types where bid package structure and unit-cost rules are stable, so automation around standard components reduces manual rework.
- +Disciplined estimate revision cycles for estimate reconciliation and audit trails
- +Repeatable assemblies-based breakdowns that reduce estimator-to-estimator variability
- +Clear bid package outputs that support downstream bid tabulation workflows
- +Process-oriented handoffs that map scope inputs to cost rollups
- –Faster turnaround depends on structured source sets and consistent drawings
- –Limited fit for one-off conceptual estimating without stable scope conventions
- –Complex spec-driven exceptions can require extra clarification rounds
- –Workflow coordination overhead increases when many disciplines change midstream
General contractors estimating teams
Bid package build for subcontractor bids
Fewer bid-day last-minute gaps
Quantity survey groups
Material and labor takeoff consolidation
Cleaner quantity baseline
Show 1 more scenario
Preconstruction project managers
Estimate revisions during design changes
Tighter change order pricing
Maintains revision-to-revision traceability to support cost impacts from scope changes.
Best for: Fits when builders need outsourced estimating throughput for repeatable bid packages and controlled revisions.
Invensis
otherBusiness process outsourcing company offering construction estimating and cost analysis services.
Delivery process that emphasizes repeatable, structured estimate deliverables aligned to bid package compilation.
Invensis fits builders and estimators that need outsourced production for bid packages built from drawings and scope narratives. The work product is geared toward structured estimate deliverables used for bid tabulation and internal review loops. The key fit signal is the ability to maintain consistent output across multiple trades and packages handled in parallel. Where a team expects near-real-time system integration, the engagement model usually depends more on documented inputs and controlled exports than on API-first automation.
A tradeoff appears when an estimator needs strict estimate reconciliation across frequently changing design revisions with automated version diffing. In practice, turnaround works best when revision cycles are communicated with clear scope deltas and standardized naming for takeoff and cost line items. Usage is strongest for recurring delivery needs like recurring package estimates and subcontractor bid leveling support tied to a known scope-of-work pattern.
- +Consistent bid package estimating output across multiple trades
- +Structured takeoff and cost line items support internal review cycles
- +Clear deliverable formats that map to bid tabulation workflows
- +Effective handling of scope-driven estimate production
- –Automation depends more on workflow handoffs than API integration
- –Reconciliation across rapid design revisions needs disciplined inputs
- –Limited visibility into programmable estimate data extraction
- –Estimate version comparison tooling is not a primary strength
General contractors
Bid package cost estimating support
Faster bid package readiness
Specialty subcontractors
Trade estimate reconciliation during revisions
Lower rework during changes
Show 1 more scenario
Estimating managers
Subcontractor coverage leveling support
More consistent coverage decisions
Estimate deliverables are organized to align coverage gaps with subcontractor bid scenarios.
Best for: Fits when teams need outsourced quantity takeoff production for recurring bid packages with clear inputs.
PlanHub
specialistPreconstruction platform offering outsourced estimating services to subcontractors.
Project review workflow that ties captured quantities to estimate outputs for controlled handoff.
PlanHub’s core capability is converting digital plan measurements into structured quantities that can be attached to estimating line items. The workflow supports collaboration between estimator and reviewer so edits can be tracked through an estimate lifecycle. It fits projects where estimating depends on assemblies-based takeoff practices and repeatable bid package formatting for trade-specific estimates.
A tradeoff is that deeper customization requires estimator discipline in how projects are structured before takeoff begins. Usage fits teams outsourcing quantity takeoff work who need consistent estimate deliverables for recurring scopes and standardized estimate templates.
- +Takeoff-to-estimate workflow reduces rekeying across bid deliverables
- +Review and approval flow supports estimator and reviewer handoffs
- +Role-based access supports controlled collaboration per project
- +Structured exports help standardize bid package outputs
- –Customization beyond templates depends on careful project setup
- –Integration depth is less direct for custom cost systems workflows
General contractors
Outsourced takeoff into bid package
Faster bid release cycles
Mechanical estimators
Trade-specific estimate reconciliation
Fewer estimate discrepancies
Show 2 more scenarios
Subcontractor estimators
Material and labor assumptions alignment
More consistent pricing inputs
Measured quantities connect to labor and material line items used in bid tabulation.
Estimating ops managers
Standardized outsource QA review
Reduced rework
Controlled access and review steps keep outsourced work auditable through deliverable exports.
Best for: Fits when outsourcing takeoff and estimating needs consistent bid package deliverables.
Bluebooks
enterprise_vendorConstruction cost data and outsourced estimating services provider.
Deliverables are structured around bid-ready output organization for construction estimates tied directly to scope inputs.
Bluebooks, operating at thebluebook.com, is focused on outsource estimating workflows that center on bid-ready deliverables rather than a generic spreadsheet handoff. Its core capability is producing trade-specific quantity takeoff and cost estimating outputs for construction estimating and bid package timelines, with documented assumptions tied to project scope.
The service emphasizes repeatable estimating production across similar jobs, which helps standardize labor takeoff and material takeoff assumptions across estimating cycles. Coverage is best when scope boundaries and the target estimating level are defined up front, since reconciliation work depends on clean input artifacts.
- +Bid-ready estimating outputs aligned to bid package needs and delivery timelines
- +Repeatable production across similar scopes to reduce assumption drift
- +Clear linkage between scope inputs and the resulting takeoff and cost line items
- +Strong handling of trade-specific quantity takeoff and estimating deliverables
- –Depends on well-defined scope boundaries to avoid estimate reconciliation churn
- –Change order pricing inputs can require iterative resubmission when specs shift
- –Automation depth is limited for teams seeking API-driven estimating pipeline integration
- –Estimating formats and output structure may require adaptation to match internal systems
Best for: Fits when bids need consistent outsourced quantity and cost outputs from scoped drawings and defined assemblies.
QTO Estimating
specialistQuantity takeoff and construction estimating outsourcing service for residential and commercial projects.
Assemblies-based takeoff workflow that converts plan elements into cost-ready quantities for bid package updates.
QTO Estimating delivers outsourced quantity takeoff and cost estimating workflows for bid and budget packages, with deliverables aligned to construction document scope. The service is positioned around trade-specific quantity takeoff and estimate production that can feed bid package development and estimate reconciliation on updates.
Teams use it to convert drawings and specification content into structured labor, material, and equipment quantities for downstream cost estimating. The practical focus centers on repeatable takeoff-to-cost turnaround rather than model-driven automation.
- +Trade-specific takeoff output supports bid tabulation and subcontractor coverage reviews
- +Workflow fits drawing-driven conceptual budget through bid package estimate stages
- +Clear estimate breakdown into labor, material, and equipment quantity components
- +Estimate outputs are structured for update cycles during scope revisions
- –Limited transparency on integration depth and API surface for estimating automation
- –Governance controls for multi-project concurrency and audit trails are unclear
- –Automation breadth beyond takeoff-to-cost production appears narrow
- –Extra coordination is often required when inputs mix schematic and construction sets
Best for: Fits when builders need outsourced, trade-level quantity takeoff and bid estimates with tight turnaround over repeated revisions.
Pinnacle Estimating
specialistConstruction estimating and takeoff service provider for commercial and residential contractors.
Estimate revision workflows that keep changes traceable from takeoff through final cost line items for bid updates.
Pinnacle Estimating targets outsourced estimating work for contractors that need bid-ready outputs without building an internal estimating team.
The service focus centers on quantity takeoff to cost estimating workflows, including trade-specific scope breakdowns and structured estimate deliverables for bid package use.
Delivery is positioned around consistent estimate production from provided drawings and specifications, with reconciliation steps for updates driven by addenda or scope changes.
Teams that need tight handoffs from takeoff into labor, material, and equipment pricing tend to get the most control from the provider’s review and iteration cycle.
- +Clear takeoff to estimating handoff for bid package-ready outputs
- +Trade breakdowns support subcontractor coverage checks during bid tabulation
- +Structured revisions support estimate reconciliation after addenda
- +Documented review cadence reduces rework from unclear scope inputs
- –Integration depth with internal estimating stacks is not presented as an automation API
- –Turnaround and throughput depend heavily on input completeness from the requester
- –Automation for model-driven quantities is not a stated core capability
- –Governance controls like RBAC and audit log style traceability are not described
Best for: Fits when mid-market contractors need outsourced bid estimating with disciplined revision cycles.
E-Takeoff
specialistConstruction quantity takeoff and estimating services delivered remotely.
Outsource workflow for takeoff-to-bid-package deliverables that supports estimate reconciliation across drawing revisions.
E-Takeoff delivers outsource estimating support focused on turning drawings into quantity takeoffs and estimate deliverables for bid packages. The distinct differentiator is workflow handoff built around repeatable estimating production rather than ad hoc spreadsheet work.
Teams use E-Takeoff for trade-specific cost estimating output that can feed cost estimating through bid tabulation and scope reconciliation. The service fit is strongest when drawings require structured takeoff and when estimator bandwidth limits internal throughput.
- +Consistent takeoff-to-estimate production workflow for bid package deliverables
- +Trade-specific estimating output supports structured subcontractor coverage
- +Change order pricing support fits iterative estimate reconciliation cycles
- +Clear estimating deliverables that map to bid tabulation and scope of work
- –Less suitable for conceptual estimating when assumptions drive most line items
- –Requires tight drawing version control to avoid takeoff rework
- –Automation and API surfaced to buyers are not a core part of the offering
- –Best results depend on providing clear labor productivity rates expectations
Best for: Fits when bid schedules need outsource quantity takeoff and estimate deliverables with repeatable trade output.
Estimating Edge
specialistProfessional estimating services and consulting for wall and ceiling contractors.
Estimate reconciliation focused on scope alignment across revisions, not just line-item aggregation.
Estimating Edge delivers outsource quantity takeoff and cost estimating support with a workflow geared toward bid estimating deliverables. The service is structured around trade-specific estimating inputs, estimate reconciliation for scope alignment, and deliverable formatting suitable for bid package handoff. It fits projects where estimators need consistent takeoff to estimate translation and clear iteration cycles during estimate development.
- +Trade-specific estimating processes reduce rework between takeoff and pricing
- +Estimate reconciliation supports clearer scope alignment across estimate revisions
- +Bid package handoff focuses on structured deliverables for downstream review
- +Outsource workflow fits teams that need predictable throughput during bids
- –Dependent on provided drawings and scope clarity to avoid avoidable change cycles
- –Less suitable for highly bespoke estimating logic without a defined input template
- –Deliverable turnaround relies on active estimator review cycles from the requester
- –Integration depth depends on manual document transfer rather than direct system automation
Best for: Fits when estimating teams need outsourced takeoff-to-estimate execution with bid-ready deliverables.
Bidding Mart
specialistRemote construction estimating and bid preparation service for subcontractors.
Bid package and estimate deliverables production that supports bid tabulation and estimate reconciliation across procurement steps.
Bidding Mart delivers outsource quantity takeoff and bid estimating workflows that convert project scope into bid-ready deliverables for construction procurement. Core services center on trade-specific estimating support, labor and material build-ups, and bid package preparation that aligns outputs to scope of work inputs.
The service model emphasizes repeatable takeoff and estimating production rather than interactive estimation software use by the estimator team. Bidding Mart’s distinctiveness comes from handling estimation execution as a managed outsource process built around estimator production deliverables.
- +Outsource execution for trade-level estimates tied to bid package needs
- +Structured deliverables that map scope inputs to estimate outputs
- +Workflow fit for bid tabulation and subcontractor bid leveling
- +Consistent production approach for repeat estimating cycles
- –Less suited for estimator teams needing hands-on parametric modeling
- –Turnaround depends on document completeness and scope clarity
- –API and automation surface is not a stated focus for integrations
- –Configuration depth for custom unit-cost logic is limited to engagement scope
Best for: Fits when estimating teams need outsourced bid estimating output aligned to subcontractor coverage requirements.
Estimator360
specialistCloud-based estimating service provider for residential and commercial projects.
Estimate revision workflow that ties updated quantities and pricing outputs to changes in submitted documents.
Estimator360 provides outsourced quantity takeoff and cost estimating deliverables tied to project documentation and bid package requirements.
The delivery workflow emphasizes trade-specific estimation production and update cycles for estimate revisions tied to scope and document changes.
The most useful fit appears when internal teams need throughput on estimating deliverables while maintaining control over inputs and review checkpoints.
- +Trade-specific estimating deliverables that map to bid package needs
- +Structured intake and review cycle for estimate revisions
- +Supports change-driven updates when scope shifts across documents
- +Designed for consistent outsourced estimating throughput
- –Less suited for exploratory conceptual-only estimates without full document context
- –Estimate quality depends on how clearly scope and assumptions are provided
- –Automation depth and API extensibility are not a primary strength
- –Turnaround outcomes can be constrained by submission completeness
Best for: Fits when teams need outsourced bid estimating throughput with controlled intake, review, and revision cycles.
Conclusion
After evaluating 10 construction infrastructure, Flatworld Solutions stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right outsource estimating
Outsource estimating pairs external takeoff and bid estimating production with structured review and revision workflows inside the builder or estimator pipeline. This guide covers Flatworld Solutions, Invensis, PlanHub, Bluebooks, QTO Estimating, Pinnacle Estimating, E-Takeoff, Estimating Edge, Bidding Mart, and Estimator360.
The providers in these reviews focus on repeatable bid package deliverables, trade-level outputs, and controlled revisions that support estimate reconciliation as drawings and scope evolve.
Outsource estimating for quantity takeoff to bid package cost deliverables
Outsource estimating delivers construction takeoff and cost estimating output from scoped drawings into bid package-ready schedules that match a defined workflow for submittal, review, and revision. Flatworld Solutions emphasizes a versioned estimate reconciliation workflow that ties quantity and cost assumptions to each revision package, which helps keep tracked changes consistent across iterative submittals.
Invensis concentrates on structured estimate deliverables aligned to bid package compilation, with repeatable outputs across multiple trades and cost line items designed for internal review cycles. PlanHub complements that model with a project review workflow that ties captured quantities to estimate outputs for controlled handoff. E-Takeoff and Estimating Edge both support takeoff-to-estimate execution tied to drawing revisions, but the Edge focus stays on scope alignment across revisions rather than only line-item aggregation.
Outsource estimating features that control revision risk and output consistency
Outsource estimating succeeds when captured quantities and price line items stay traceable from one revision package to the next, instead of drifting during rework cycles. In practice, the differentiator is a workflow that links takeoff inputs and cost assumptions to each deliverable revision.
These providers emphasize different control points in that chain. Flatworld Solutions ties quantity and cost assumptions to a versioned estimate reconciliation workflow, while E-Takeoff and PlanHub center takeoff-to-estimate execution designed for controlled bid package deliverables.
Versioned estimate reconciliation across revision packages
Flatworld Solutions keeps changes traceable by tying quantity and cost assumptions to each revision package through estimate reconciliation.
Structured bid package deliverables aligned to compilation
Invensis and PlanHub deliver repeatable estimate outputs that align with bid package compilation, with Invensis emphasizing structured estimate deliverables across multiple trades.
Takeoff-to-estimate workflow with review and approval handoffs
PlanHub runs a project review workflow that ties captured quantities to estimate outputs for controlled handoff, while E-Takeoff focuses on outsource takeoff-to-bid-package deliverables that support estimate reconciliation across drawing revisions.
Trade-specific outputs for subcontractor coverage and bid tabulation
QTO Estimating and Pinnacle Estimating produce trade-level quantity and cost breakdowns that support subcontractor coverage checks during bid tabulation.
Scope alignment logic for fewer reconciliation churn cycles
Estimating Edge emphasizes scope alignment across revisions, which supports clearer scope alignment during estimate reconciliation when changes occur.
Choose an outsource estimating workflow that matches revision cadence and integration needs
The decision starts with where the workflow needs control. Builders that expect frequent design revisions typically benefit from versioned reconciliation tied to each revision package, while teams with stable bid inputs usually gain more from repeatable bid package compilation.
A second split is how automation will actually fit into a builder pipeline. Flatworld Solutions and the mid-tier providers differ most in whether throughput depends on structured source sets versus deeper automation integration, and multiple providers state that reconciliation speed depends on disciplined inputs.
Map your revision behavior to reconciliation traceability
Select Flatworld Solutions if revision packages must carry tracked changes that tie quantity and cost assumptions to each update. If revision packages are less frequent and outputs mainly need consistency per bid package, Invensis and Bluebooks emphasize structured bid-ready delivery aligned to compilation and delivery timelines.
Pick a workflow philosophy based on review handoffs
Choose PlanHub when an internal reviewer needs approval flow tied directly to the takeoff-to-estimate handoff for controlled bid deliverables. Choose E-Takeoff when the outsourcing target is repeatable trade output and bid schedule deliverables, with reconciliation supported across drawing revisions.
Decide whether trade coverage checks are your bottleneck
Use QTO Estimating when trade-specific takeoff output must feed bid tabulation and subcontractor coverage reviews with tight turnaround for repeated revisions. Use Pinnacle Estimating when disciplined revision cycles and traceable takeoff to final cost line items matter for bid updates.
Test throughput dependence on input completeness and drawing control
If turnaround must stay fast under variable requester inputs, scrutinize providers that state throughput depends heavily on input completeness, including Pinnacle Estimating and Estimator360. If your team controls drawing version control tightly, E-Takeoff and Estimator360 both support reuse of takeoff-to-estimate execution with fewer rework loops.
Match conceptual estimating needs to scope conventions
Prefer Flatworld Solutions when conceptual budget work later converts into tracked revision packages using stable scope conventions. Avoid providers that describe limitations for conceptual-only work when assumptions drive most line items, including E-Takeoff and Estimator360.
Who benefits from outsource estimating workflows built for bid package delivery
Outsource estimating is a fit when internal teams need additional throughput for takeoff and estimating while keeping deliverables aligned to the builder’s submittal, review, and revision rhythm. The strongest match is usually teams that can provide structured drawing sets and consistent scope boundaries for repeated bid packages.
These providers also fit different operational patterns. Flatworld Solutions is built around versioned estimate reconciliation cycles, while Invensis and PlanHub emphasize repeatable estimate deliverables aligned to bid package compilation and controlled handoff.
General contractors and builders running recurring bid package cycles
Flatworld Solutions and Invensis emphasize repeatable bid package delivery output that supports controlled revisions and internal review cycles across multiple trades.
Estimating teams that require takeoff-to-estimate workflow with reviewer approvals
PlanHub ties captured quantities to estimate outputs inside a project review workflow, which reduces rekeying between takeoff and bid deliverables.
Estimators focused on trade-level coverage for bid tabulation
QTO Estimating and Pinnacle Estimating produce trade breakdowns that support subcontractor coverage checks during bid tabulation and bid updates.
Organizations expecting frequent scope changes across drawing revisions
Estimating Edge targets scope alignment across revisions to reduce reconciliation churn, while Flatworld Solutions keeps reconciliation traceable across versioned revision packages.
Teams that manage document control tightly and can enforce drawing version discipline
E-Takeoff describes that drawing version control is required to avoid takeoff rework, which aligns with buyers that already enforce version discipline.
Common mistakes when buying outsource estimating for bid and revision workflows
The fastest way to create rework is to treat outsource estimating as line-item aggregation instead of a revision-controlled workflow. Several providers explicitly connect faster turnaround and fewer cycles to structured inputs, clear scope boundaries, and disciplined drawing sets.
Another failure mode is mismatching workflow scope to your estimating stage. Providers that focus on bid-ready output and reconciliation can struggle when conceptual estimating relies on shifting assumptions without stable conventions.
Assuming reconciliation stays fast without structured source sets
Flatworld Solutions and Invensis both depend on disciplined inputs for revision cycles, so buyers should standardize drawing sets and scope conventions before expecting high throughput.
Requesting conceptual-only estimating while expecting the same level of revision control
E-Takeoff states it is less suitable for conceptual estimating when assumptions drive most line items, and Estimator360 limits fit for exploratory conceptual-only estimates without full document context.
Using outsource estimating without enforcing drawing version control
E-Takeoff describes that drawing version control is required to avoid takeoff rework, so buyers should align internal and provider drawing release practices to the same versioning cadence.
Letting scope boundaries remain ambiguous across revisions
Bluebooks and Estimating Edge both highlight the need for well-defined scope boundaries, so scope alignment checks should be part of the workflow handshake before revisions start.
Expecting deep automation integration while focusing only on the core workflow
QTO Estimating and Pinnacle Estimating describe limited visibility into automation API surface, so buyers that require automation integration should validate the operational handoff model during onboarding.
How We Selected and Ranked These Providers
We evaluated Flatworld Solutions, Invensis, PlanHub, Bluebooks, QTO Estimating, Pinnacle Estimating, E-Takeoff, Estimating Edge, Bidding Mart, and Estimator360 using features-weighted scoring at 40%, ease of use and operational handling at 30%, and value at 30%. We prioritized category-specific controls that show up as revision workflows and structured bid package output deliverables across the provider set.
We used the stated strengths of Flatworld Solutions to separate it from the rest, including its versioned estimate reconciliation workflow that ties quantity and cost assumptions to each revision package. We kept tradeoffs visible, including cases where faster turnaround depends on structured source sets or where automation integration is described as more workflow handoff driven than API driven.
Frequently Asked Questions About outsource estimating
Which providers deliver versioned estimate reconciliation when bid packages change after revisions?
How should an organization structure inputs for consistent outsource takeoff and bid-ready deliverables?
What breaks if scope of work definitions are ambiguous for outsourced quantity takeoff?
When does outsourced estimating work without a software-to-software API connection?
Which services provide role-based access and review cycles for estimator output governance?
How should data migration be handled when switching from internal spreadsheets to an outsourced estimating workflow?
Which provider best fits trade-specific output that supports subcontractor bid tabulation and reconciliation?
How do providers handle change order pricing when drawings or scope updates arrive mid-cycle?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
- Construction InfrastructureTop 10 Best Outsource Architectural Services of 2026
- Construction InfrastructureTop 10 Best Estimating Takeoff Services of 2026
- Construction InfrastructureTop 10 Best Outsource Civil Engineering Services of 2026
- Construction InfrastructureTop 10 Best Estimating Construction Software of 2026
- Business Process OutsourcingTop 10 Best Outsource Software of 2026
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