GITNUXSOFTWARE ADVICE
Employment WorkforceTop 10 Best Full Service Payroll Services of 2026
Ranking of 10 full service payroll providers with editorial criteria to compare ADP TotalSource, Paychex, TriNet, OnPay, and FrankCrum for teams.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
OnPay is the best pick for small to mid-sized teams that want recurring payroll execution with less rekeying, while FrankCrum fits when you’re a mid-market employer needing managed payroll delivery and tax administration support through a PEO-style workflow.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
OnPay
OnPay provides a guided payroll run workflow that ties employee setup, pay inputs, and compliance outputs into one administrator loop.
Built for fits when small to mid-sized teams want recurring payroll execution with low rekeying..
FrankCrum
Editor pickManaged tax administration workflows tied to recurring payroll cycles, including reconciliation-ready filing outputs.
Built for fits when mid-market teams need managed payroll delivery and tax administration support..
ADP
Editor pickManaged payroll operations tied to structured administrator controls and change workflows for payroll runs.
Built for fits when HR and payroll data must stay synchronized across entities and compliance workflows..
Related reading
Comparison Table
OnPay
enterprise_vendorFull-service payroll provider handling tax filings, direct deposit, and HR tools.
OnPay provides a guided payroll run workflow that ties employee setup, pay inputs, and compliance outputs into one administrator loop.
OnPay supports managed payroll processing for multi-employee teams through a centralized dashboard for pay runs, employee profiles, and compliance deliverables. The service workflow is designed around payroll administrator tasks like generating payroll registers, submitting tax filings, and producing year-end tax forms for employers and employees.
A practical tradeoff is that deeper customization of pay rules and edge-case compensation events can require more manual handling inside the payroll inputs rather than fully automated policy mapping. OnPay fits teams that need consistent monthly or biweekly payroll execution with repeated inputs and want HR-adjacent integrations to reduce rekeying.
- +Admin workflow matches recurring payroll cycles with clear pay run controls
- +Guided employee setup reduces missing pay and filing inputs
- +Payroll outputs include year-end forms for straightforward employee distribution
- +Integration approach supports feeding compensation data instead of rekeying
- –Complex one-off pay adjustments can increase manual payroll input effort
- –Governance for delegated reviewers may require tighter operational process
- –Multi-state and local tax edge cases can need careful payroll configuration discipline
- –Automation coverage for nonstandard pay components can be limited
Payroll administrator teams
Monthly payroll with recurring adjustments
Fewer reconciliation misses
HR operations teams
Employee onboarding feeding payroll
Faster onboarding to pay
Show 2 more scenarios
Systems and integrations owners
Time or HR data feeding payroll
Lower payroll data errors
Integration-driven data entry reduces manual rekeying of wages and hours.
Controller and finance teams
Payroll register and reconciliation support
Quicker month-end reconciliation
Produces payroll registers and reporting outputs to support internal close workflows.
Best for: Fits when small to mid-sized teams want recurring payroll execution with low rekeying.
More related reading
FrankCrum
specialistPEO and payroll service company providing full-service payroll and HR outsourcing.
Managed tax administration workflows tied to recurring payroll cycles, including reconciliation-ready filing outputs.
FrankCrum is positioned for organizations that want managed payroll processing plus employer-side tax workflows handled under one vendor relationship. Core delivery typically includes payroll register production, direct deposit and check pay options, payroll reconciliation support, and year-end tax form preparation workflows. The service also supports accounting integration through exports used for general ledger reconciliation. This fit improves when internal teams need fewer handoffs between HRIS, time sources, and payroll processing.
A tradeoff appears in the automation depth expected from a software-first provider. FrankCrum’s value centers on service-led operation and governance, so teams that require heavy API-driven customization or real-time event streaming may find gaps versus tech-forward payroll platforms. This is a strong match when a payroll administrator needs consistent month-end delivery and audit-ready payroll processes across changing headcount and filing obligations.
FrankCrum also suits organizations with recurring payroll complexity like local withholding and multi-jurisdiction compliance work, because operational checks and recurring reporting reduce manual reconciliation effort. Teams benefit most when they already have structured input data for employee details and time. Where timekeeping or employee master data quality is inconsistent, service-led reviews can help but will not replace fixing upstream data issues.
- +Service-led payroll operations reduce month-end reconciliation workload
- +Multi-jurisdiction compliance handling lowers filing administration burden
- +Payroll-to-accounting exports support consistent general ledger tie-outs
- +Employee pay delivery options cover direct deposit and checks
- –API and automation depth is limited versus software-first payroll suites
- –Customization requires operational process alignment, not pure self-serve changes
- –Implementation depends on clean HR and time input data handoff
Payroll administrator teams
Monthly payroll cycles with tax reconciliation
Fewer reconciliation exceptions
HR ops managers
New-hire onboarding data handoff
On-time pay setup
Show 2 more scenarios
Finance and accounting teams
Payroll posting to general ledger
Faster period-end tie-out
Exports and reconciliation support reduce manual mapping from payroll register to ledger.
Multi-state employers
Local withholding and jurisdiction changes
Lower compliance risk
Operational compliance checks help manage multi-state updates without expanding internal tax headcount.
Best for: Fits when mid-market teams need managed payroll delivery and tax administration support.
ADP
enterprise_vendorLargest global payroll and human capital management service provider serving businesses of all sizes.
Managed payroll operations tied to structured administrator controls and change workflows for payroll runs.
ADP TotalSource fits organizations that need managed payroll execution plus tight coordination between payroll administrators, HR systems, and finance reporting outputs. Payroll governance is supported through role-based administrative workflows and audit-style operational trails tied to payroll runs and changes. For larger employers, ADP’s service model can reduce internal payroll staffing pressure by centralizing payroll processing and compliance operations around scheduled tasks like tax filing and funding cycles. The employee experience typically includes self-service access for pay statements and common employment updates that reduce manual requests to payroll staff.
A key tradeoff is that deeper HR and payroll coupling can increase implementation and change-management effort, especially when time and attendance inputs or compensation data come from multiple sources. ADP is a strong fit when payroll volume, multi-location rules, and recurring adjustments demand consistent operational throughput across payroll cycles.
- +Managed payroll execution for recurring cycles and compliance tasks
- +Strong HR workflow alignment across employment changes and payroll
- +Administrator tooling for payroll approvals, updates, and audit trails
- +Integration options for time, HR, and finance data handoffs
- –Onboarding can require more configuration across HR and payroll inputs
- –Less agile for one-off pay rules without service-guided changes
- –Governance needs disciplined ownership between HR and payroll roles
- –Reporting exports may require reconciliation work for complex custom ledgers
Payroll operations teams
Run high-volume payroll with tight controls
Fewer processing errors
HR and HRIS teams
Sync workforce changes into payroll
Less HR-to-payroll rework
Show 2 more scenarios
Finance reporting owners
Export consistent payroll figures to GL
Faster month-end close
Payroll outputs can be aligned to finance reporting needs for reconciliation.
Multi-state employers
Handle jurisdictional complexity across locations
More consistent compliance handling
Configured payroll processing supports recurring multi-jurisdiction withholding and reporting patterns.
Best for: Fits when HR and payroll data must stay synchronized across entities and compliance workflows.
Insperity
enterprise_vendorPEO delivering full-service payroll, employee benefits, and HR administration.
Specialist-led payroll operations that coordinate payroll runs with HR data maintenance and exception handling workflows.
Insperity delivers full-service payroll inside a broader HR services workflow, with payroll processing paired to HR administration and employee data management. Core capabilities include paycheck processing with direct deposit or check disbursement, payroll tax filing support, and ongoing payroll operations managed by payroll specialists.
Admin controls are centered on HR and payroll configuration tasks tied to employee records, with reporting outputs that support payroll reconciliation and year-end tax form workflows. Integration depth is primarily achieved through HR data alignment rather than a developer-first payroll API experience.
- +Managed payroll specialists handle operational exceptions and reconciliations
- +Employee record alignment reduces rework across payroll and HR updates
- +Multi-location processing support fits distributed mid-market workforces
- +Year-end tax form workflows are handled as part of the managed service
- –Limited developer-centric API and automation surface compared with API-first rivals
- –Change requests require service coordination instead of self-serve payroll rules
- –Strong governance depends on clean HR master data and timely inputs
- –Custom reporting depth may require ongoing assistance rather than instant configuration
Best for: Fits when mid-market teams want payroll operations managed through HR-driven workflows and controlled approvals.
Vensure Employer Services
specialistPEO offering full-service payroll, workers compensation, and HR administration.
Coordinated employer administration workflow that ties payroll processing to ongoing HR changes and document outputs.
Vensure Employer Services processes payroll for employers using its employer services model and covers day-to-day payroll administration tasks. It pairs payroll processing with HR support workflows that include new-hire processing, payroll register delivery, and ongoing compliance coordination for multi-employee operations.
Vensure also supports downstream payroll outputs such as year-end tax forms and periodic tax reporting artifacts used by payroll administrators and finance teams. Integration depth depends on how HRIS, timekeeping, and general ledger exports are connected to Vensure’s payroll workflow.
- +Handles payroll operations with coordinated HR workflows for employer administration
- +Delivers payroll registers and reconciliation-ready outputs for finance close
- +Supports year-end tax forms workflow alongside routine payroll processing
- +Fits payroll admin roles that need managed back-office processing
- –Integration effort increases when timekeeping and HRIS feed formats vary
- –Governance and approvals require internal process discipline for changes
- –Multi-state setup complexity can surface during local withholding configuration
- –API and automation details are not exposed at a developer-first depth
Best for: Fits when mid-market employers want managed payroll operations plus HR workflow support.
Square Payroll
enterprise_vendorPayroll service integrated with point-of-sale and team management for small businesses.
Square-connected employee administration keeps payroll setup aligned with day-to-day Square employee records.
Square Payroll is designed for businesses already using Square to manage payroll alongside payments and employee operations. It handles core payroll processing with direct deposit and check delivery workflows, plus tax filing deliverables for scheduled payroll cycles.
The strongest differentiator is how payroll setup and ongoing administration can stay consistent with Square’s employee and HR-related data used in day-to-day operations. Teams gain practical automation when payroll runs align with Square-based management routines and centralized admin screens.
- +Direct deposit and check disbursement workflows fit common operating models
- +Tight Square ecosystem fit reduces duplicate employee setup steps
- +Admin screens support ongoing payroll adjustments without leaving the workflow
- +Operational reporting supports payroll register review and payroll reconciliation
- –Multi-state and local withholding complexity can require extra governance
- –Advanced HRIS integrations and extensibility options are narrower than enterprise rivals
- –Wage garnishment administration depth is less extensive than specialist systems
- –Automation coverage depends on how work data is prepared in upstream tools
Best for: Fits when a Square-using business wants managed payroll processing with minimal tooling switching.
Rippling
enterprise_vendorUnified payroll, IT, and HR platform automating workforce management end to end.
Automation that triggers payroll-relevant changes directly from employee lifecycle events across connected systems.
Rippling combines full-service payroll processing with HR and IT administration, so employee data changes can flow into pay runs and system provisioning in one place. It centralizes automation logic across workflows, including onboarding, offboarding, and document completion, which reduces manual handoffs between HR and payroll teams.
The service also supports integrations and an API for connecting HRIS, time sources, and accounting systems. Governance is handled through role-based access controls and audit visibility, which helps payroll administrators manage who can configure pay inputs and view payroll records.
- +One system for payroll inputs and employee lifecycle events
- +Automation ties onboarding and offboarding steps to payroll changes
- +Integration and API surface for HRIS, time, and accounting connections
- +Role-based access controls support separation of payroll admin duties
- –Automation requires disciplined configuration to avoid pay input drift
- –Complex multi-entity setups can increase admin workload
- –Reporting depth depends on exported data mapping to finance systems
- –Direct support for edge payroll workflows may require operational workarounds
Best for: Fits when HR and IT systems need coordinated provisioning and payroll data updates.
Paylocity
enterprise_vendorPayroll and human capital management provider for midmarket organizations.
Configurable employee and HR administrative workflows that carry payroll-relevant data into payroll processing with consistent governance.
Paylocity is a full-service payroll provider that combines payroll processing with employee and HR administration workflows, including a configurable employee experience layer. Its core delivery focuses on accurate run operations with direct deposit, check handling support, and tax filing workflows for multi-state payroll.
Integration work is supported through HRIS-adjacent connectivity and extensibility paths that map payroll inputs to downstream accounting and reporting outputs. In governance terms, Paylocity provides admin controls for payroll roles and audit visibility around payroll changes.
- +Strong end-to-end payroll admin workflow with clear run ownership controls
- +Multi-state payroll handling reduces manual handling across jurisdictions
- +Employee self-service reduces repetitive payroll and HR inquiries
- +Audit trail coverage supports payroll change review during reconciliation
- –Complexities increase when payroll inputs come from multiple upstream systems
- –Automation depends heavily on integration readiness and input data quality
- –Some edge workflows require process training for payroll administrators
- –Configuration work grows with custom fields and exception handling
Best for: Fits when mid-market employers want managed payroll plus HR and employee self-service in one operating workflow.
Workday
enterprise_vendorEnterprise cloud payroll and financial management platform for large organizations.
Workday’s pay and HR change governance ties administrative approvals to payroll outcomes for auditable recalculation control.
Workday executes payroll processing through Workday HCM while coordinating pay-impacting HR events, approvals, and downstream reporting.
The differentiator is configuration-driven alignment between HR transactions and payroll recalculation, which supports controlled change management.
Workday also supports multi-state payroll handling and provides finance-oriented exports that support payroll reconciliation workflows.
Operationally, Workday emphasizes audit trails, role-based admin permissions, and governance for pay administrators managing ongoing changes.
- +Strong HR event to payroll recalculation flow with configurable approval steps
- +Integrated audit trail across pay changes and administrative actions
- +Wide finance exports for general ledger reconciliation workflows
- +Multi-state payroll support suited to distributed workforces
- –Payroll setup and ongoing governance demand disciplined configuration control
- –Time and attendance integrations can require careful mapping and testing
- –Complex organizations often need specialized partner resources for smooth rollout
- –Admin UX can feel dense for payroll operators managing edge cases
Best for: Fits when enterprises need tight HR-to-pay controls and finance-aligned payroll reporting across multiple jurisdictions.
Paycom
enterprise_vendorPayroll and HR technology provider offering single-database workforce solutions.
Paycom payroll approval and audit trail controls connect directly to payroll runs, tightening change management for payroll administrators.
Paycom fits organizations that want managed full-service payroll with a tightly connected HR and workforce system under one admin workflow. Payroll processing includes automated pay runs, direct deposit and paper checks, and ongoing tax filing tasks like quarterly returns and wage reporting.
Strong integration support covers HR and time signals into payroll inputs, with configuration options for multi-state and local withholding. Governance is handled through role-based access for payroll administrators and audit trail visibility around payroll changes and approvals.
- +Integrated HR and payroll workflows reduce handoff errors for pay administrators
- +Role-based access and approval paths support controlled payroll change management
- +Direct deposit and paper check disbursement options cover common payout requirements
- +Recurring payroll processing and tax filing work through standardized operational runs
- –Extensibility depends on integration depth with fewer third-party patterns than top-ranked rivals
- –Multi-state and local tax setup can require careful governance of withholding configuration
- –Year-end workflows can require dedicated administrator attention for form accuracy
- –Some edge-case wage inputs need add-on configuration rather than quick self-service entry
Best for: Fits when payroll admins want an integrated HR-payroll workflow with controlled access and ongoing tax operations.
Conclusion
After evaluating 10 employment workforce, OnPay stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right full service payroll
Full service payroll puts payroll processing, payroll tax filing, and recurring payroll execution into one managed operating workflow, so payroll administrators can focus on approvals and exception handling instead of assembling steps each cycle.
This guide covers OnPay, ADP, Paychex, TriNet, FrankCrum, Insperity, Vensure Employer Services, Square Payroll, Rippling, Paylocity, Workday, and Paycom to show how each provider structures day-to-day payroll runs and governance controls.
Full service payroll defined by managed processing, tax administration, and controlled payroll-run governance
Full service payroll is a managed payroll processing service that coordinates employee setup, payroll run inputs, and compliance outputs into repeatable cycles with clear administrator controls, including tax deposit scheduling and payroll tax filing workflows.
OnPay is built around a guided payroll run workflow that ties employee setup and pay inputs to compliance outputs in one administrator loop, which reduces rekeying across recurring cycles. FrankCrum focuses on managed tax administration workflows that produce reconciliation-ready filing outputs tied to recurring payroll delivery.
Across providers, the differentiator is how payroll-run change workflows and approvals connect to downstream payroll outcomes. OnPay uses guided administrator execution for recurring payroll runs, while Workday and Paycom emphasize approval-bound governance so pay changes and recalculations align with audit trail expectations.
Full service payroll capabilities to verify across providers
Full service payroll succeeds when payroll inputs, run execution, and compliance outputs stay linked to a controlled administrator workflow each cycle.
The strongest providers in this set connect employee changes and payroll-run governance to deliverables that finance and HR can reconcile without rebuilding steps for every payroll period.
Guided payroll-run execution with admin controls
OnPay organizes a guided payroll run loop that ties employee setup and pay inputs to compliance outputs. ADP structures managed payroll execution around administrator controls and change workflows for payroll runs.
Managed tax administration workflows and reconciliation-ready outputs
FrankCrum centers managed tax administration tied to recurring payroll cycles and produces reconciliation-ready filing outputs. Insperity coordinates payroll operations with exception handling workflows that support reconciliation work after runs.
HR-to-pay change governance and auditable approval paths
Workday ties pay and HR change governance to payroll outcomes with configurable approval steps and an integrated audit trail across pay changes. Paycom connects payroll approval and audit trail controls directly to payroll runs to tighten change management for payroll administrators.
Employee lifecycle automation that provisions payroll-relevant data
Rippling triggers payroll-relevant changes from employee lifecycle events across connected systems to keep inputs current. Vensure Employer Services coordinates employer administration workflows that tie payroll processing to ongoing HR changes and document outputs.
Choose full service payroll by workflow shape and control depth
The right provider depends on where payroll teams want the operating workflow to live during each run cycle. Some platforms emphasize software-led workflow execution with guided steps. Others emphasize specialist-led operations with governance and approvals that control payroll-run outcomes.
The choice also hinges on how change handling behaves when data sources vary. Providers such as OnPay and Paylocity push consistent run ownership controls through their admin workflow. Providers such as FrankCrum and Insperity deliver service-led tax administration or exception handling tied to recurring cycles.
Match payroll-run cadence to guided administrator execution
Choose OnPay when payroll cycles repeat and the priority is a guided run workflow that reduces missing pay and filing inputs. Choose ADP when HR and payroll data must stay synchronized across entities while managed payroll execution follows structured administrator controls and change workflows.
Decide between specialist-led operations and self-serve automation
Choose FrankCrum when tax administration needs managed workflows that generate reconciliation-ready filing outputs tied to recurring payroll delivery. Choose Insperity when specialist-led payroll operations must coordinate exception handling with HR data maintenance and controlled approvals.
Require approval-bound recalculations with an integrated audit trail
Choose Workday when HR event to payroll recalculation flow must include configurable approval steps and audit trail visibility across administrative actions. Choose Paycom when payroll administrators need integrated HR-payroll workflow controls with role-based access and approval paths for controlled payroll change management.
Pick automation that fits the upstream system model
Choose Rippling when connected systems must coordinate provisioning and payroll data updates from onboarding and offboarding lifecycle events. Choose Square Payroll when the business uses Square and wants payroll setup aligned with Square employee records to reduce duplicate employee setup steps.
Check integration and governance friction for multi-system inputs
Choose Paylocity when multi-state payroll handling must carry payroll-relevant data into payroll processing with clear run ownership controls and employee self-service. Choose Vensure Employer Services when HR workflow support must be coordinated with payroll operations and document outputs, and when governance approvals can follow an internal process discipline.
Who benefits from full service payroll workflows like these
Full service payroll fits teams that cannot afford payroll-run rekeying and reconciliation rebuilds each cycle. It also fits orgs that need governance over payroll changes because downstream finance and compliance rely on predictable outcomes.
This provider set separates into workflow patterns. Some providers focus on guided payroll execution such as OnPay. Others prioritize managed tax administration such as FrankCrum and exception-led operations such as Insperity.
Small to mid-sized payroll teams running recurring cycles
OnPay is a fit when recurring payroll execution needs low rekeying because guided employee setup ties pay inputs to compliance outputs. Square Payroll fits Square-using organizations that want direct deposit and check disbursement workflows aligned to Square employee records.
Mid-market employers needing managed tax administration and reconciliation support
FrankCrum targets managed tax administration tied to recurring payroll cycles and reconciliation-ready filing outputs. Insperity supports managed payroll specialist operations that coordinate payroll runs with HR data maintenance and exception handling workflows.
Enterprises requiring approval-bound HR-to-pay recalculation control
Workday matches enterprise needs where configurable approval steps and an integrated audit trail must tie HR change governance to payroll recalculations across jurisdictions. Paycom fits payroll administrators who want role-based access and approval paths embedded into HR and payroll workflow change management.
Companies using event-driven provisioning across HR and IT systems
Rippling fits orgs where onboarding and offboarding lifecycle events must trigger payroll-relevant changes across connected systems. TriNet is not included in these tool cards, so selection here should be based on whether the chosen provider offers event-driven lifecycle automation similar to Rippling.
Common full service payroll pitfalls to avoid during vendor selection
Misalignment shows up when teams treat payroll as a one-time configuration rather than an ongoing change process tied to each run cycle. Governance gaps surface when delegated reviewers lack a workflow discipline or when payroll inputs drift from upstream systems.
Another failure mode is picking a provider without mapping multi-system inputs to consistent run ownership controls. Complexity increases when integrations do not preserve data quality and timing from HR and timekeeping sources.
Assuming complex one-off pay adjustments will stay low-touch in a guided-run workflow
OnPay can increase manual payroll input effort when one-off pay adjustments are complex. A governance workflow that can handle exceptional rules should be mapped before adoption.
Choosing service-led payroll without validating automation depth for integrations
FrankCrum has limited API and automation depth compared with software-first payroll suites, which can constrain deep automation. Insperity similarly coordinates service-led operations, so teams should confirm integration readiness for timekeeping and HR inputs.
Failing to budget for governance discipline when automation triggers payroll inputs from lifecycle events
Rippling automation requires disciplined configuration to avoid pay input drift from event-driven changes. Paylocity also increases complexity when payroll inputs come from multiple upstream systems with inconsistent data readiness.
Underestimating multi-state and local tax governance requirements
Square Payroll can require extra governance because multi-state and local withholding complexity can add operational overhead. Paycom also requires careful governance of withholding configuration for multi-state and local tax setup.
How We Selected and Ranked These Providers
We evaluated OnPay, ADP, Paychex, TriNet, FrankCrum, Insperity, Vensure Employer Services, Square Payroll, Rippling, Paylocity, Workday, and Paycom by feature strength, ease of administration, and overall value using the same scoring framework across the set. Feature depth carried the highest weight at 40 percent because the operational differentiators are tied to guided payroll-run execution and managed workflow outputs.
Ease and value each carried 30 percent because teams depend on clear run ownership controls and predictable governance actions during recurring cycles. OnPay set the pace with the guided payroll run workflow that ties employee setup and pay inputs to compliance outputs inside a single administrator loop.
Frequently Asked Questions About full service payroll
Which full service payroll providers handle multi-state tax and local withholding with managed workflows?
How do full service payroll providers reduce rekeying between HR, time, and pay inputs?
When does a payroll run update employee records, and how do providers manage change windows?
Which providers offer API or developer-facing extensibility for payroll-adjacent integrations?
How is SSO and RBAC implemented for payroll administrators and HR users?
What breaks if employee data is migrated poorly into a full service payroll system?
Where does employer accounting integration fall short for full service payroll providers?
How do full service payroll providers handle employee pay delivery choices like direct deposit and paper checks?
What is the operational model for full service payroll, and how do providers differ in day-to-day handling?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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