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Wellness FitnessTop 10 Best Wellness Scheduling Software of 2026
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
WellnessLiving
Client and membership management tightly integrated with scheduling and recurring sessions
Built for wellness studios and multi-location operators managing classes, memberships, and payments.
Acuity Scheduling
Service-based scheduling with availability rules, buffers, and automated staff assignment
Built for wellness practices needing automated booking, reminders, and service-based scheduling.
10to8
Client self-scheduling with real-time availability across staff and services
Built for wellness teams needing clean self-scheduling with coordinated provider calendars.
Comparison Table
This comparison table reviews wellness scheduling software options such as WellnessLiving, Acuity Scheduling, Mindbody, SimplyBook.me, and Bookeo to help you match features to your booking workflow. You will compare capabilities like online scheduling, service and staff management, client management, payment and deposits, membership or packages, and automation tools for confirmations and reminders.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | WellnessLiving Provides wellness-focused scheduling, memberships, payments, and client management for fitness, beauty, and health studios. | all-in-one | 9.1/10 | 9.3/10 | 8.6/10 | 8.4/10 |
| 2 | Acuity Scheduling Offers online appointment scheduling with custom booking rules, payments, and automated reminders for wellness businesses. | booking-first | 8.7/10 | 9.0/10 | 8.2/10 | 8.3/10 |
| 3 | Mindbody Delivers studio scheduling with class booking, payments, client profiles, and marketing tools for wellness brands. | enterprise | 8.0/10 | 8.6/10 | 7.6/10 | 7.4/10 |
| 4 | SimplyBook.me Enables online booking pages with staff scheduling, deposits, and automated confirmations for wellness providers. | booking-platform | 7.8/10 | 8.2/10 | 7.4/10 | 7.6/10 |
| 5 | Bookeo Provides flexible online booking and payment capture for service businesses including wellness operators. | payments-enabled | 8.4/10 | 8.8/10 | 7.9/10 | 8.2/10 |
| 6 | Cliniko Manages appointment scheduling, patient workflows, invoicing, and reminders for clinics that include wellness services. | health-clinic | 7.4/10 | 8.2/10 | 7.1/10 | 7.3/10 |
| 7 | Clinician's Choice Supports therapy and wellness practice scheduling with intake, session notes, and practice administration features. | practice-management | 7.2/10 | 7.4/10 | 8.0/10 | 7.1/10 |
| 8 | 10to8 Automates appointment booking with online scheduling, reminders, and team management for healthcare and wellness services. | clinic-scheduling | 8.1/10 | 8.4/10 | 8.6/10 | 7.3/10 |
| 9 | Genbook Offers online scheduling, payments, and automated communications for service providers including wellness professionals. | SMB-scheduling | 7.4/10 | 8.0/10 | 7.3/10 | 7.2/10 |
| 10 | Square Appointments Provides simple appointment scheduling with payment processing for wellness businesses using Square’s ecosystem. | payments-led | 7.1/10 | 7.3/10 | 8.3/10 | 6.8/10 |
Provides wellness-focused scheduling, memberships, payments, and client management for fitness, beauty, and health studios.
Offers online appointment scheduling with custom booking rules, payments, and automated reminders for wellness businesses.
Delivers studio scheduling with class booking, payments, client profiles, and marketing tools for wellness brands.
Enables online booking pages with staff scheduling, deposits, and automated confirmations for wellness providers.
Provides flexible online booking and payment capture for service businesses including wellness operators.
Manages appointment scheduling, patient workflows, invoicing, and reminders for clinics that include wellness services.
Supports therapy and wellness practice scheduling with intake, session notes, and practice administration features.
Automates appointment booking with online scheduling, reminders, and team management for healthcare and wellness services.
Offers online scheduling, payments, and automated communications for service providers including wellness professionals.
Provides simple appointment scheduling with payment processing for wellness businesses using Square’s ecosystem.
WellnessLiving
all-in-oneProvides wellness-focused scheduling, memberships, payments, and client management for fitness, beauty, and health studios.
Client and membership management tightly integrated with scheduling and recurring sessions
WellnessLiving stands out for combining appointment scheduling with a full wellness business operating system for classes, clients, and payments. It supports online booking with branded booking pages, staff and location management, and recurring sessions. Built-in client profiles connect scheduling to messaging, forms, and membership workflows so operations stay in one place. It also emphasizes robust reporting and automation to reduce manual admin across front desk and online channels.
Pros
- All-in-one scheduling plus memberships, payments, and client records
- Online booking with recurring classes and flexible resource assignment
- Automations reduce manual follow-ups and administrative work
- Reporting covers utilization, revenue, and client trends
- Multi-location and staff management for distributed businesses
Cons
- Setup for advanced automation and workflows takes time
- Some features feel dense if you only need basic booking
- Training may be necessary for staff to use workflows correctly
Best For
Wellness studios and multi-location operators managing classes, memberships, and payments
Acuity Scheduling
booking-firstOffers online appointment scheduling with custom booking rules, payments, and automated reminders for wellness businesses.
Service-based scheduling with availability rules, buffers, and automated staff assignment
Acuity Scheduling stands out for its strong scheduling automation built around customizable appointment booking, reminders, and intake workflows. The platform supports client self-scheduling with configurable availability rules, service-based scheduling, and confirmation and reminder messages. Wellness teams can collect booking details and payments with built-in integrations and forms that reduce back-and-forth with clients. Admin controls, staff calendars, and reporting help coordinate multi-practitioner schedules without manual spreadsheet coordination.
Pros
- Highly configurable booking with services, buffers, and availability rules
- Automated reminders and confirmations reduce no-shows
- Payments and deposits integrate into the booking flow
- Multi-staff scheduling with calendar visibility and assignment rules
Cons
- Advanced customizations can take time to set up correctly
- Patient-style intake workflows require careful configuration and form design
- Limited built-in telehealth compared to dedicated virtual care tools
Best For
Wellness practices needing automated booking, reminders, and service-based scheduling
Mindbody
enterpriseDelivers studio scheduling with class booking, payments, client profiles, and marketing tools for wellness brands.
Built-in memberships and payments tied directly to online class booking and client accounts
Mindbody combines class scheduling with built-in client management for fitness and wellness studios. Staff schedules, recurring bookings, and online check-in work alongside membership and payment features in one system. It also supports marketing tools like promotions and branded booking pages to help fill classes. The platform is strong for studio operations but can feel complex for teams that only need simple appointment scheduling.
Pros
- Class and appointment scheduling with recurring sessions and schedule controls
- Client profiles, attendance tracking, and membership management in one workflow
- Online booking pages and promotions to drive class utilization
- Staff management with assignment of services, locations, and schedules
Cons
- Configuration can be heavy for organizations wanting only basic appointments
- Pricing scales with usage and can feel costly for smaller teams
- Reporting can require more setup than lightweight scheduling tools
- Admin workflows are dense compared with simpler booking-first products
Best For
Studios needing class scheduling plus client, memberships, and payments in one system
SimplyBook.me
booking-platformEnables online booking pages with staff scheduling, deposits, and automated confirmations for wellness providers.
Deposit and payment collection with automatic confirmation flows
SimplyBook.me stands out with appointment scheduling plus built-in customer management tailored for service businesses like wellness studios. It supports online booking with configurable staff schedules, services, and booking rules. It also includes automated notifications, deposit and payment handling, and marketing tools like coupons. You can run a multi-location setup with branded booking pages and recurring services.
Pros
- Online booking page supports services, staff calendars, and booking buffers
- Automated email and SMS reminders reduce no-shows
- Deposits and payments support cashless bookings for recurring sessions
- Multi-location branding helps separate studios under one system
- Coupon tools enable promotions tied to specific services
Cons
- Setup complexity rises with custom booking rules and staff availability
- Workflow reporting is less robust than dedicated workforce management tools
- Customization depth can require careful configuration to avoid booking gaps
Best For
Wellness studios needing branded booking, payments, and reminders without custom development
Bookeo
payments-enabledProvides flexible online booking and payment capture for service businesses including wellness operators.
Customer self-service booking with real-time availability and automated rescheduling
Bookeo stands out for its deep scheduling focus and built-in booking pages for service businesses. It supports appointment scheduling, service rules, staff and resource calendars, and customer self-service rescheduling. The platform includes payments, automated confirmations, and marketing-oriented tools like reminders and booking management workflows.
Pros
- Customer-friendly booking pages with real-time availability
- Staff and resource scheduling with flexible service rules
- Automated confirmations and reminders reduce no-shows
Cons
- Advanced setup takes time for multi-location wellness teams
- Customization options can feel limited for complex workflows
- Reporting depth is weaker than specialized operations suites
Best For
Wellness practices needing self-serve booking, reminders, and staff scheduling
Cliniko
health-clinicManages appointment scheduling, patient workflows, invoicing, and reminders for clinics that include wellness services.
Online booking with automated reminders tied to appointment and client records
Cliniko stands out for healthcare-first scheduling that combines appointments, client records, and billing-adjacent workflows in one system. It supports online booking, staff scheduling, reminders, and appointment management with status tracking for real-world clinic operations. Its core value is reducing manual follow-up by linking bookings to client details and communication. Wellness scheduling teams that operate like services-based practices can use it to standardize intake, attendance, and operational handoffs.
Pros
- Healthcare-focused appointment workflows integrate with client records for faster operations
- Online booking and appointment reminders reduce manual scheduling follow-up
- Bulk scheduling and strong staff appointment visibility speed busy day management
Cons
- Wellness use cases outside clinical models may feel overly structured
- Setup and configuration for forms, services, and workflows takes time
- Reporting depth can lag specialized business intelligence tools
Best For
Service clinics using wellness programs needing scheduling tied to client records
Clinician's Choice
practice-managementSupports therapy and wellness practice scheduling with intake, session notes, and practice administration features.
Multi-provider calendar scheduling tailored to behavioral health clinician workflows
Clinician's Choice focuses on appointment scheduling built for behavioral health and wellness workflows, not generic booking pages. It includes staff scheduling and patient-facing scheduling tasks aimed at reducing manual coordination between clinicians and front-desk teams. The system supports recurring visits and calendar views that help teams manage capacity across multiple providers and service types. Integrations and advanced automation options are less prominent than in top-ranked scheduling platforms, so complex outreach and routing needs may require extra process design.
Pros
- Clinician-focused scheduling with multi-provider calendar management
- Recurring appointments support reduces repeated entry work
- Designed for behavioral health workflows and front-desk coordination
Cons
- Fewer advanced automation features than top-tier scheduling tools
- Limited visibility into complex intake and routing beyond scheduling
- Integration depth appears narrower than broader appointment platforms
Best For
Behavioral health teams needing structured scheduling without heavy automation
10to8
clinic-schedulingAutomates appointment booking with online scheduling, reminders, and team management for healthcare and wellness services.
Client self-scheduling with real-time availability across staff and services
10to8 focuses on appointment scheduling for wellness and service businesses with a modern booking flow, client self-scheduling, and staff availability controls. It supports multi-location and team scheduling so you can manage providers, services, and calendars in one place. The platform also includes automated reminders and booking management tools aimed at reducing no-shows and admin time.
Pros
- Client self-booking reduces back-and-forth scheduling for wellness appointments.
- Team and multi-calendar scheduling helps coordinate multiple providers and services.
- Automated reminders and booking management reduce no-shows and last-minute changes.
Cons
- Limited depth for complex wellness workflows like custom intake steps.
- Fewer advanced practice management features than full-suite clinic software.
- Pricing can feel high for solo practitioners with few seats.
Best For
Wellness teams needing clean self-scheduling with coordinated provider calendars
Genbook
SMB-schedulingOffers online scheduling, payments, and automated communications for service providers including wellness professionals.
Recurring appointments and series management with staff and resource scheduling
Genbook stands out with workflow-focused scheduling for wellness and service businesses that need recurring appointments and resource-based calendars. It supports client booking with branded booking pages, staff assignment, and automated reminders. It also includes intake forms and operational tools for managing appointments and customer information. The platform emphasizes day-to-day scheduling control rather than deep clinical tooling.
Pros
- Strong recurring appointment scheduling for classes, sessions, and coaching programs
- Branded booking pages that let clients schedule without back-and-forth
- Automated reminders reduce no-shows and last-minute cancellations
- Intake forms capture client details before sessions start
- Multi-staff calendars help coordinate availability across providers
Cons
- Advanced workflows can require more setup than simple appointment tools
- Reporting depth is limited for analytics-heavy wellness operations
- Customization options can feel constrained for complex business models
- Calendar configuration is less intuitive when services and staff rules expand
Best For
Wellness teams managing recurring sessions across multiple staff and locations
Square Appointments
payments-ledProvides simple appointment scheduling with payment processing for wellness businesses using Square’s ecosystem.
Appointment booking with payments inside Square’s ecosystem
Square Appointments focuses on integrated scheduling with built-in payments support for wellness providers. You can create appointment types, manage staff calendars, set availability, and accept online booking requests with customer confirmations. Reminders and rescheduling flows reduce no-shows, and data stays connected to Square’s point of sale and client records. It fits best for small-to-mid wellness practices that want scheduling plus payments without building custom booking systems.
Pros
- Online booking syncs directly with staff availability and appointment types
- Built-in payment acceptance supports deposits and faster checkout
- Automated reminders help reduce no-show rates for scheduled visits
- Works well alongside Square POS and client records for day-to-day operations
- Customer self-service supports rescheduling within the booking flow
Cons
- Advanced wellness-specific workflows like multi-step intake are limited
- Customization of booking rules and scheduling logic is not highly granular
- Reporting for utilization, cancellations, and treatment funnels is basic
Best For
Small wellness practices needing scheduling with payments and low operational overhead
Conclusion
After evaluating 10 wellness fitness, WellnessLiving stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Wellness Scheduling Software
This buyer's guide helps you choose wellness scheduling software by mapping real scheduling and operations needs to specific tools like WellnessLiving, Acuity Scheduling, and Mindbody. You will also learn what to prioritize for recurring classes, client intake and reminders, and multi-location staffing, with alternatives like 10to8, Bookeo, and Genbook. The guide closes with common buying mistakes and a tool-specific FAQ across the full top 10 set.
What Is Wellness Scheduling Software?
Wellness scheduling software is a system for managing online booking, staff availability, and appointment or session scheduling for wellness services. It often extends beyond calendars into client profiles, reminders, deposits or payments, and recurring class or session workflows. Teams use it to reduce no-shows with automated confirmation and reminder flows and to reduce front-desk back-and-forth through self-scheduling. Tools like Acuity Scheduling and 10to8 focus on service-based self-scheduling and real-time provider availability, while WellnessLiving combines scheduling with memberships, payments, and client management.
Key Features to Look For
The best wellness scheduling tools win by combining scheduling logic with the operational workflows that staff repeatedly handle day to day.
Client and membership workflows tied to scheduling
Choose this if your appointments connect to membership plans and ongoing client relationships. WellnessLiving stands out by integrating client records and membership workflows tightly with scheduling and recurring sessions.
Service-based scheduling with availability rules, buffers, and automated staff assignment
Prioritize configurable booking rules so services map to realistic time blocks. Acuity Scheduling excels with service-based scheduling that includes availability rules, buffers, and automated staff assignment for multi-practitioner calendars.
Online booking with branded booking pages for clean self-service
You need client-facing booking pages that reduce confusion and scheduling churn. Mindbody, SimplyBook.me, Bookeo, and Genbook all support branded booking pages so clients can schedule without repeated back-and-forth.
Automated confirmations and reminders to reduce no-shows
Look for built-in confirmation and reminder automation that triggers from booking status. Acuity Scheduling, SimplyBook.me, Bookeo, and 10to8 emphasize automated reminders and confirmations to reduce no-shows and last-minute changes.
Deposits and built-in payment collection inside the booking flow
If you rely on deposits for recurring sessions, prioritize payment collection tied directly to scheduling. SimplyBook.me focuses on deposit and payment handling with automatic confirmation flows, and Square Appointments supports payments connected to appointment types inside Square’s ecosystem.
Recurring appointments and series management for classes and programs
Recurring scheduling reduces repeated setup and keeps attendance consistent across time. WellnessLiving supports recurring sessions with flexible resource assignment, while Genbook is built around recurring appointments and series management across staff and resources.
How to Choose the Right Wellness Scheduling Software
Match your operational workflow to the scheduling depth each tool provides, then validate setup complexity against your team’s bandwidth.
Start with your scheduling model: classes, services, or recurring programs
If you run recurring classes and want scheduling paired with client and membership operations, WellnessLiving is a strong fit because it combines classes scheduling with client and membership management and recurring sessions. If you run service-based appointments that require availability rules and automated staff assignment, Acuity Scheduling is designed for configurable service scheduling with buffers and reminders.
Define the self-scheduling experience you need
If clients must book from branded booking pages with clean service mapping, tools like Mindbody, SimplyBook.me, Bookeo, and Genbook all support online booking pages that reduce scheduling friction. If you want a modern self-scheduling flow with coordinated provider calendars, 10to8 focuses on client self-booking with real-time availability across staff and services.
Confirm your reminder and confirmation automation triggers exactly when you need them
A scheduling tool should send automated reminders and confirmations tied to booking and status changes so staff avoids manual follow-ups. Acuity Scheduling, SimplyBook.me, Bookeo, and 10to8 all emphasize automated reminders and confirmations to reduce no-shows and last-minute changes.
Map payments and deposits to the sessions you sell
If you need deposits for recurring bookings, SimplyBook.me supports deposit and payment collection with automatic confirmation flows. If you use Square for point of sale and want appointment payments connected to booking and appointment types, Square Appointments keeps scheduling integrated with Square’s ecosystem.
Validate multi-staff and multi-location scheduling before committing
For distributed teams managing multiple locations, prioritize tools that support staff and location management plus calendar clarity. WellnessLiving supports multi-location and staff management, while Bookeo and Genbook provide multi-staff scheduling across calendars tied to staff and resources.
Who Needs Wellness Scheduling Software?
Wellness scheduling software serves studios, clinics, coaching programs, and therapy teams that rely on repeat appointments and coordinated provider calendars.
Wellness studios and multi-location operators managing classes plus memberships and payments
WellnessLiving fits multi-location operators because it combines appointment scheduling with a wellness business operating system for clients, memberships, and payments. Mindbody also aligns to studios because it ties class scheduling to client accounts and built-in memberships and payments.
Wellness practices that need service-based scheduling with strong booking rules and reminders
Acuity Scheduling is the best match for configurable service-based booking with availability rules, buffers, and automated staff assignment. 10to8 is a strong alternative for wellness teams that want clean self-scheduling with coordinated provider calendars and automated reminders.
Studios and providers that want branded online booking with deposit or payment handling
SimplyBook.me fits wellness studios that want branded booking pages plus deposits and automated confirmation flows for recurring services. Square Appointments fits small-to-mid practices that want appointment scheduling plus payments inside Square’s ecosystem with reminders and rescheduling flows.
Recurring session operators that need series management across staff and resources
Genbook is built for recurring appointments and series management with staff and resource scheduling plus intake forms. WellnessLiving also supports recurring sessions and resource assignment, which helps when programs repeat on a schedule across providers.
Common Mistakes to Avoid
Buyers often choose based on booking pages alone and then get blocked by workflow complexity, intake depth, or reporting gaps.
Choosing a basic calendar tool when you need membership or client lifecycle workflows
If you sell memberships tied to ongoing client relationships, WellnessLiving and Mindbody integrate membership management with scheduling so staff does not juggle separate systems. Tools like Bookeo and Square Appointments are scheduling-forward and can under-deliver on full client and membership workflows.
Underestimating setup effort for advanced booking rules and custom intake
Acuity Scheduling and SimplyBook.me both require careful configuration for advanced booking logic and form design so bookings do not break when availability rules change. Cliniko and Genbook also involve configuration for forms and workflows, which takes time for teams to standardize.
Ignoring reminder and confirmation automation triggers for no-show reduction
If reminders and confirmations are not wired into the booking flow, staff will handle follow-ups manually for every appointment. Acuity Scheduling, SimplyBook.me, Bookeo, and 10to8 all focus on automated reminders and confirmations tied to scheduling.
Picking a tool that is optimized for clinics when your wellness workflow is more lightweight
Cliniko is healthcare-first and can feel overly structured when your wellness model needs simpler scheduling without clinical-style workflows. Clinician's Choice is built for behavioral health clinician scheduling and can be a mismatch for wellness operations that prioritize broader automation and payments.
How We Selected and Ranked These Tools
We evaluated each wellness scheduling software across overall fit for wellness operations, feature depth, ease of use, and value for the workflows teams actually run. We prioritized tools that combine online booking with operational outcomes like automated reminders, self-service booking, and recurring session scheduling. WellnessLiving separated itself by tying scheduling to client records, memberships, and payments while also supporting recurring classes and multi-location staffing. We treated lower-performing options as weaker matches when they emphasized scheduling only or lacked deeper workflow automation for complex wellness operations.
Frequently Asked Questions About Wellness Scheduling Software
What wellness scheduling platform best handles recurring classes tied to client and membership workflows?
WellnessLiving combines recurring sessions with client profiles and membership operations in one system, so scheduling actions can trigger downstream workflows. Mindbody also links recurring bookings to client accounts and memberships, but it can feel heavier if you only need basic appointments.
How do Acuity Scheduling and Bookeo differ for service-based scheduling with automated reminders and self-serve rescheduling?
Acuity Scheduling centers on appointment automation with availability rules, staff assignment, and confirmation plus reminder messages. Bookeo adds customer self-service rescheduling with real-time availability and automated confirmations while keeping scheduling as the core workflow.
Which tool is best when you need branded booking pages plus deposits or payment collection during booking?
SimplyBook.me supports branded booking pages and can handle deposits and payment collection with automated confirmation flows. Square Appointments also accepts online booking confirmations and keeps scheduling connected to Square’s payments and related client records.
What should a clinic or wellness program choose if scheduling must tie directly into client records and follow-up workflows?
Cliniko is built for healthcare-first operations where online booking and appointment status connect to client records and reduce manual follow-up. Clinician's Choice is also clinician-centric, but it prioritizes structured scheduling for behavioral health workflows over deep record-and-billing style tooling.
How do staff availability controls and multi-practitioner coordination work across 10to8 and WellnessLiving?
10to8 provides real-time self-scheduling with staff and service availability controls across multiple providers and locations. WellnessLiving manages staff and location operations and uses automation and reporting to reduce admin across front desk and online booking channels.
Which platform works best for multi-provider behavioral health scheduling with recurring visits and clinician capacity views?
Clinician's Choice focuses on behavioral health scheduling with recurring visits and calendar views designed to manage capacity across clinicians and service types. Genbook can also support recurring appointments and series management, but it is more workflow-oriented for day-to-day scheduling than clinician-first routing.
Which tools support scheduling that includes class or studio operations like online check-in and promotions?
Mindbody includes class scheduling plus built-in client management, and it supports online check-in alongside recurring bookings. It also adds studio marketing tools like promotions and branded booking pages to help fill classes.
When teams need scheduling tied to intake forms and client details, which option is strongest?
Genbook supports intake forms and operational tools alongside branded booking pages, staff assignment, and automated reminders. Cliniko also links online booking to client records so intake and communication can be handled with less manual tracking.
What common scheduling problem do reminders and rescheduling flows target across Square Appointments and Acuity Scheduling?
Square Appointments uses reminders and rescheduling flows to reduce no-shows and keep appointment data aligned with Square’s point of sale and client records. Acuity Scheduling also automates confirmation and reminder messages and includes intake workflows to reduce back-and-forth before appointments.
What is the fastest way to get started with self-scheduling if you need configurable rules without custom development?
SimplyBook.me and 10to8 both provide self-scheduling with configurable staff schedules, service rules, and automated notifications. Bookeo also supports self-serve booking with customer rescheduling based on real-time availability, which reduces the need for manual coordination.
Tools reviewed
Referenced in the comparison table and product reviews above.
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