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TelecommunicationsTop 10 Best Video Teleconferencing Software of 2026
Editorial roundup comparing video teleconferencing software options for meetings, with notes on features, limits, and use cases for teams using Google Meet.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
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Framework: Features 40% · Ease 30% · Value 30%
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Zoho Meeting is the best fit for Zoho-centric teams because it links meeting scheduling and session context directly into Zoho CRM and Desk workflows, whereas Google Meet is the smoother choice for Google Workspace orgs thanks to browser setup plus live captions without extra client installs.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Zoho Meeting
Zoho Meeting integrates meeting scheduling and session context with Zoho CRM and Zoho Desk workflows.
Best for: Fits when Zoho-centric teams need meeting workflows connected to CRM or support processes.
Google Meet
Editor pickLive captions tied to the meeting experience for accessibility without deploying extra client software.
Best for: Fits when teams run on Google Workspace and need fast meeting setup with admin-enforced meeting policies.
Microsoft Teams
Editor pickMeeting recording and searchable transcription are tied to Teams compliance and retention controls, not stored as a separate video system.
Best for: Fits when organizations need enterprise meeting governance plus Microsoft 365-native workflows across departments.
Comparison Table
Zoho Meeting
SMBOnline meeting and webinar tool integrated with the Zoho business application suite.
Zoho Meeting integrates meeting scheduling and session context with Zoho CRM and Zoho Desk workflows.
Zoho Meeting supports standard meeting essentials like real-time audio and video, chat, and screen sharing, with an organizer-centric room model for recurring sessions. Recording and meeting artifacts can be managed within the meeting experience, which reduces manual handoff when other Zoho apps depend on meeting history. For teams already using Zoho CRM for lead conversations or Zoho Desk for support escalations, meeting scheduling and attendance workflows map more directly than non-Zoho conferencing options.
A practical tradeoff is that advanced telephony and endpoint options are narrower than enterprise video stacks that focus on SIP and hardware room compatibility. Zoho Meeting fits best when participants join from browsers or managed endpoints, and when the operational value comes from connecting meetings to Zoho workflows rather than from deep network-level media control.
- +Tight integration with Zoho apps for CRM and support meeting workflows
- +Browser join reduces client setup for external attendees
- +Host controls and recording management support repeatable sessions
- +Meeting governance settings help standardize room behavior
- –Less focused on SIP and hardware room interoperability compared to enterprise video platforms
- –Network troubleshooting tools are limited compared to deeper media-control products
- –Scalability knobs for media handling are not exposed at the same depth as specialized systems
- –Room setup customization can feel less granular than dedicated conferencing rooms
Sales operations teams
Qualification calls tied to CRM activity
Cleaner pipeline activity records
Customer support teams
Escalations with Desk case context
Faster resolution handoffs
Show 2 more scenarios
HR and recruiting teams
Interview sessions with structured follow-up
More consistent evaluation
Coordinate recurring interviews and capture recordings for consistent candidate review.
Project management teams
Weekly standups with standardized hosting
Lower meeting setup variance
Apply organization meeting settings to keep recurring meeting behavior consistent across teams.
Best for: Fits when Zoho-centric teams need meeting workflows connected to CRM or support processes.
Google Meet
enterpriseBrowser-based video conferencing tool integrated with Google Workspace.
Live captions tied to the meeting experience for accessibility without deploying extra client software.
Google Meet creates web-based video rooms with participant discovery via calendar invites and direct links. Meetings support live captions, screen sharing, and structured layouts for large or recurring sessions.
Integration with Google Workspace enables identity-based access, Gmail and Calendar launch flows, and meeting recording linked to Drive. Admin control features center on domain-wide settings, meeting policies, and audit visibility through the Google Workspace admin console.
- +Calendar-linked meeting creation reduces invite friction for recurring teams
- +Live captions improve accessibility during fast-moving discussions
- +Drive-backed recording storage centralizes playback and sharing
- +Policy controls for meeting behavior are available in the Google Workspace admin console
- –SIP and PSTN interoperability is not a native focus compared with meeting-first UC suites
- –Advanced media tuning and codec controls are limited versus dedicated video platforms
- –Granular per-room governance needs workspace-wide policy patterns
- –External participant controls rely more on identity and domain settings than per-guest rules
Distributed team coordinators
Recurring video rooms via calendar invites
Repeatable meeting workflow
Educators and students
Browser-based live instruction sessions
Live remote instruction
Show 2 more scenarios
Sales and customer support
External calls with meeting links
Lower joining friction
Organizations invite prospects or customers to browser meetings using direct links without dedicated client setup.
IT ops for mixed devices
Web, mobile, and phone participants
One meeting for all
Meetings accommodate attendees across supported web and mobile clients alongside telephone participants in one session.
Best for: Fits when teams run on Google Workspace and need fast meeting setup with admin-enforced meeting policies.
Microsoft Teams
enterpriseUnified communications platform integrating video meetings, chat, and file collaboration within the Microsoft 365 ecosystem.
Meeting recording and searchable transcription are tied to Teams compliance and retention controls, not stored as a separate video system.
Microsoft Teams delivers enterprise-grade video teleconferencing inside a broader chat and collaboration environment, with scheduled meetings, live captions, and meeting recordings. Video performance is supported by adaptive media handling and client media capabilities for content sharing and multi-participant rooms.
Admins control meeting and calling behavior through organization-wide policies that govern federation, external access, and device capabilities. Teams also integrates with Microsoft 365 workflows, including calendar scheduling and compliance logging for meeting activity.
- +Tight Microsoft 365 integration ties meetings to calendar, files, and chats
- +Meeting policies and access controls are centralized in Teams admin configuration
- +Built-in live captions and transcription support accessibility and post-meeting search
- +Organized meeting collaboration tools include breakout rooms and attendance-focused views
- –Advanced dialing and PSTN behaviors depend on licensing and telephony setup
- –External guest meetings can add friction when federation and lobby settings differ
Microsoft 365 administrators
Automate collaboration meeting workflows
Less manual administration
Education program administrators
Classes with persistent learning spaces
Unified class interaction
Show 2 more scenarios
Knowledge workers and analysts
Recordings and transcripts for review
Searchable discussion reference
Meeting recordings, transcripts, chat, and shared content support after-the-fact review for participants.
Project delivery teams
Workstream channels for recurring syncs
Artifacts grouped by topic
Teams organizes updates, decisions, files, and recurring meeting discussions by channel and project workstream.
Best for: Fits when organizations need enterprise meeting governance plus Microsoft 365-native workflows across departments.
Webex
enterpriseCisco video conferencing platform offering meetings, calling, messaging, and events.
Organization-wide meeting governance settings that standardize access rules across users and room systems.
Webex supports cross-device participation with browser meetings and registered endpoints, which reduces friction when hybrid teams include conference rooms and individual users. Meeting experiences include breakout room orchestration, active speaker layouts, and content sharing designed for multi-participant sessions. Admin governance includes organization-level policy settings for meeting access, authentication behavior, and user provisioning.
- +Central admin controls for meeting access, authentication, and participant permissions
- +Strong room system readiness with consistent experiences across endpoint types
- +Breakout room orchestration that keeps multi-team sessions structured
- +Recording and replay workflows for follow-up and compliance-friendly review
- –Governance features require careful admin configuration to match policy intent
- –Advanced meeting settings can be harder to reason about across client types
IT and unified communications admins
Enforce meeting admission and auth policies
Fewer misconfigured meeting access events
Compliance and risk teams
Support controlled recording and review
Reliable meeting artifacts for review
Show 2 more scenarios
Facilities and office operations
Standardize room conferencing behavior
More predictable room meeting outcomes
Room and desktop endpoint experiences follow the same enterprise meeting control model.
Program managers
Run structured breakout work sessions
Clearer parallel action streams
Breakout orchestration helps split large meetings into focused subgroups with active coordination.
Best for: Fits when enterprise teams need consistent meeting admission controls across users and room endpoints.
Whereby
SMBBrowser-based video meeting platform requiring no downloads or installations.
Room links that start meetings in-browser with lobby-based admission control for external attendees.
Whereby’s room model is built for fast guest access using a URL, which reduces friction for external attendees and lightweight internal standups. Meeting controls include lobby and joining rules, along with common collaboration actions like screen sharing and managing participant audio and video. Admin configuration supports organization-wide constraints that affect room access behavior.
- +Browser-first joining via room links cuts participant setup time
- +Lobby and joining rules support basic admission governance
- +Screen sharing runs from the browser without extra client software
- +Administrative controls cover organization join and access behavior
- –Advanced calling routes are less aligned with SIP trunk workflows
- –Room customization options are narrower than meeting suite ecosystems
Customer success teams
Joinable support rooms for external users
Fewer join failures for guests
Recruiting operations
Structured interview sessions with gating
More consistent interview start times
Show 2 more scenarios
Partner enablement teams
Partner workshops without installs
Lower friction across partners
Partner teams run sessions from a browser while keeping room entry policies consistent.
IT and compliance teams
Domain-based access management
More predictable meeting access
IT teams apply organization settings that limit join behavior and reduce unmanaged guest access.
Best for: Fits when teams need browser-based room access with controlled admission and quick setup.
Discord
communityVoice, video, and screen sharing platform built around persistent communities and group communication.
Video runs directly in Discord channel context with moderation aligned to server roles.
Discord fits teams that already coordinate in community-style channels and need real-time voice and video without building separate meeting infrastructure. Voice and video run inside servers with room-like channels, which reduces context switching for ongoing collaboration.
- +Server and channel model keeps recurring video sessions inside existing discussions
- +Low-friction join experience for ad hoc calls via channel entry
- +Built-in moderation tools manage speaking and access during live sessions
- +Screen sharing works for typical demos and shared content viewing
- –Limited enterprise governance compared with meeting platforms that support detailed admin workflows
- –Meeting-level controls are less granular than dedicated video conferencing suites
- –Room interoperability features like SIP or PSTN dialing are not a primary integration path
- –Calendar-style orchestration and reporting depth are narrower than enterprise alternatives
Product community support teams
Help channels with voice Q&A
Interactive support destination
Community operations administrators
Bots and webhooks for moderation
Less manual administration
Show 2 more scenarios
Event organizers and streamers
Livestream rooms with moderated chat
Interactive audience participation
Hosts combine announcement channels, voice sessions, and moderated spaces so audiences interact during streams.
Clubs and volunteer coordinators
Roles and voice rooms for recurring events
Clearer event coordination
Organizers schedule recurring activities and use voice rooms plus roles to coordinate participation and access.
Best for: Fits when teams already use Discord servers and need fast, channel-based voice and video meetings.
FreeConferenceCall.com
SMBFree video and audio conferencing service supporting large participant counts.
Meeting-room links that combine video conferencing with dial-in style participation for mixed-access attendees.
FreeConferenceCall.com runs scheduled and on-demand video meetings through browser and mobile clients, with a room model that centers on shareable meeting details. It supports conferencing features such as participant dialing, guest access, and in-meeting controls like mute, screen sharing, and recording options.
- +Browser-first meeting access reduces client setup time for participants
- +Room-based meeting links simplify recurring scheduling and invitations
- +Screen sharing and participant controls cover common meeting needs
- +Dial-in style participation fits hybrid situations with limited connectivity
- –Limited automation and API surface compared with communication platforms
- –Fewer enterprise governance controls like granular RBAC and audit logs
- –Room customization options are narrower than meeting-platform competitors
- –WebRTC media edge performance is less transparent than SFU-centric vendors
Individuals and small organizations
Browser video calls instead of phone
Basic visual communication
Freelancers and small businesses
Client calls without extra meeting client
Less software coordination
Show 2 more scenarios
Project teams and managers
Recorded discussions for decision review
Post-call decision reference
Teams record meetings so stakeholders can revisit discussions and decisions later.
Community organizers
Recurring group check-ins with shared links
Consistent access for attendees
Organizers reuse meeting rooms or links for regular community conversations and attendance consistency.
Best for: Fits when teams need reliable video calls with basic governance and minimal integration work.
Pexip
enterpriseEnterprise video conferencing platform offering interoperability with standards-based systems and Microsoft Teams.
WebRTC gateway plus server media relay for connecting browser and legacy endpoints under the same room routing model.
Pexip is a video teleconferencing solution built around a room and endpoint routing layer that can connect heterogeneous clients and conference methods. Its core capabilities include WebRTC browser conferencing, SIP and H.323 interoperability, and server-based media handling for endpoints that cannot meet direct call requirements.
- +Strong SIP and H.323 interoperability for mixed endpoint fleets
- +WebRTC gateway supports browser-only participation without client installs
- +Server-side media relay improves call success across restrictive networks
- +Room and dial plan routing supports consistent conference numbering
- –Setup and configuration require network and media planning discipline
- –Advanced workflows demand familiarity with Pexip room and endpoint mappings
Customer service and contact center teams
Embed managed video into service flows
Video in service interactions
Enterprise IT and collaboration teams
Same conference for browsers and SIP rooms
Consistent meeting access
Show 2 more scenarios
Corporate communications meeting administrators
Policy-controlled recurring room sessions
More controlled meeting entry
Meeting administrators use room policies, lobbies, and moderation workflows for controlled recurring sessions.
Healthcare and government compliance teams
Regulated sessions with oversight controls
Stronger meeting oversight
Meetings can apply controlled access and moderation plus recording, transcripts, and reporting for review.
Best for: Fits when enterprise meetings must bridge legacy rooms and browser users under controlled network and dial plan rules.
ClickMeeting
SMBWebinar and video conferencing platform with presentation and audience engagement tools.
Lobby admission policy combined with role-based moderation for webinar-style events.
ClickMeeting delivers browser-based video teleconferencing with an event-first room system designed for scheduled sessions. It supports WebRTC-based live meetings with screen sharing, recording options, and participant roles for moderated webinars and team meetings.
- +Webinar-style room controls fit moderated sessions and recurring broadcasts
- +Screen sharing works inside the browser without installing a dedicated client
- +Webhooks and API endpoints support meeting lifecycle automation
- +Role-based participant permissions help structure Q&A and co-host workflows
- –Advanced interoperability like SIP or H.323 calling is not its primary design focus
- –Breakout and audience management workflows can feel template-driven for custom events
Marketing and training teams
Automated webinar sessions for remote audiences
Repeatable presentation experience
Customer success teams
Presenter-led customer onboarding calls
Hosted onboarding session
Show 2 more scenarios
Sales teams
Product demonstrations with shared screen
Guided demonstration online
Prospects join through a browser session while presenters run guided demos using screen sharing.
Event organizers and educators
Paid webinars with managed attendee access
Managed online event
Webinar workflows support online presentations for paying attendees with managed access and presentation tools.
Best for: Fits when organizations need moderated, scheduled video sessions with strong room governance and automation.
Jitsi Meet
API-firstOpen-source video conferencing platform with self-hosting capability.
Self-hostable Jitsi stack lets organizations control media routing and room configuration without vendor-managed infrastructure.
Jitsi Meet delivers WebRTC room calls that run in a browser with optional self hosting for teams that need control over media processing. Calls support screen sharing, recording, and moderation tools like lobby and room passwords to gate participants.
- +Browser-first WebRTC rooms reduce client installation friction
- +Lobby and room password options support basic admission control
- +Self-hostable deployment enables direct governance over media handling
- +Built-in capture options support recordings and audit-friendly review
- –SIP and PSTN calling requires gateway components beyond core rooms
- –Admin controls for large enterprises are lighter than top-tier suites
- –Quality depends heavily on TURN availability in restricted networks
- –Scaling governance for thousands of participants needs careful deployment planning
Consultants and client teams
Guest consultations via meeting link
Remote conversation without installs
Distributed teams
Recurring standups in shared rooms
Consistent remote check-ins
Show 2 more scenarios
Day-to-day coordinating teams
Ad hoc meetings started by room link
Live meeting with little setup
Teams create quick meetings using room links so participants can connect with minimal setup steps.
Meeting hosts and internal comms
Live announcements with passive viewers
Shared live session
Hosts share screens or presentations so attendees can watch without taking an active presenting role.
Best for: Fits when teams need browser-based meetings with optional self hosting and room-level admission controls.
Conclusion
After evaluating 10 video teleconferencing software, Zoho Meeting stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Video Teleconferencing Software
Video teleconferencing software is evaluated here with Zoom, Teams, and Meet alongside nine other room and gateway platforms, so tradeoffs show up across browser-first joining, enterprise meeting governance, and legacy endpoint bridging. Each tool review maps how meetings get created, admitted, recorded, and routed between clients.
Whereby leads this set for browser-based room links with lobby admission control that govern external attendees without forcing installs. Webex and Teams anchor centralized policy control for organizations standardizing access rules across users and room systems.
Video Teleconferencing Software for browser rooms, enterprise meeting governance, and endpoint interoperability
Video teleconferencing software coordinates real-time audio and video sessions between meeting clients and room endpoints using managed meeting rooms, access policies, and media routing. The category typically spans WebRTC browser rooms, room-system support, and gateway-based interoperability for mixed endpoint fleets.
Whereby emphasizes browser-first room links that apply lobby and joining rules to external participants. Pexip targets organizations that need a WebRTC gateway and server media relay so browser and legacy endpoints can share the same room routing model under defined mappings and dial plan rules.
Core capabilities to compare in Video Teleconferencing Software
These features determine whether meetings stay easy for external guests, consistent for internal users, and predictable when different client types must coexist. The cards below highlight how Whereby, Webex, and Teams prioritize admission control, governance, and client integration.
Browser room access with admission control
Whereby provides room links that start meetings in-browser with lobby-based admission control for external attendees. Jitsi Meet offers browser-first WebRTC rooms with lobby and room password options to gate access.
Organization-wide meeting governance and access policies
Webex centralizes admin meeting governance settings to standardize access rules across users and room systems. Microsoft Teams ties meeting recording and searchable transcription to Teams compliance and retention controls managed through Teams admin configuration.
Meeting workflow integration with calendar, files, and CRM context
Microsoft Teams ties meetings to Microsoft 365 workflows so calendars, files, and chats stay linked to meeting activity. Zoho Meeting integrates meeting scheduling and session context with Zoho CRM and Zoho Desk workflows.
Legacy endpoint bridging and controlled dial plan routing
Pexip focuses on SIP and H.323 interoperability so mixed endpoint fleets can share the same room routing model with browser users. Whereby and Teams are stronger when the dominant access method is room links or Microsoft clients rather than legacy PSTN and room endpoint routing.
Accessibility features delivered as part of the meeting experience
Google Meet provides live captions tied directly to the meeting experience for accessibility without deploying extra client software. ClickMeeting supports webinar-style room governance with moderated sessions that rely less on enterprise accessibility tooling depth.
Webinar and moderated event controls
ClickMeeting combines lobby admission policy with role-based moderation for webinar-style events. Discord runs video in channel context with moderation aligned to server roles, which fits community-style sessions more than formal enterprise moderation.
A decision path for matching meeting control, access method, and endpoint mix
The second choice is endpoint mix and routing complexity. Pexip is built for SIP and H.323 interoperability and requires planning to configure room and endpoint mappings, while Zoom-like UC meeting suites typically assume simpler internal client access flows in practice.
Pick the joining model that matches external attendee reality
If meeting entry must be browser-first with lobby-based admission control for external attendees, Whereby is the closest fit because room links start in-browser with joining rules. If browsers must coexist with optional self hosting, Jitsi Meet supports browser-first WebRTC rooms with room password and lobby controls.
Use centralized admin governance when meeting policy must be standardized
If access rules must be standardized across users and room systems, Webex centralizes admin meeting access and participant permission controls. If compliance retention and searchable transcription must attach to meeting records under Microsoft 365 controls, Microsoft Teams keeps those behaviors centralized.
Match workflow integration needs to the suite ecosystem
If meeting scheduling and session context must flow into CRM and support workflows, Zoho Meeting connects meeting activities to Zoho CRM and Zoho Desk. If calendar, files, and chats must stay tied to meetings across departments, Microsoft Teams provides that Microsoft 365-native linkage.
Choose bridging software when legacy room and dial-in endpoints must be routed into one experience
If SIP and H.323 interoperability must bring legacy endpoints into the same routed room experience, Pexip targets that mixed endpoint requirement. If the organization primarily needs browser-based participation with basic governance and minimal media routing work, Whereby keeps configuration narrower.
Select event-first moderation when sessions behave like webinars
If moderated sessions and role-based moderation must be core, ClickMeeting is designed around webinar-style room controls paired with lobby admission policy. If recurring video needs to live inside existing conversations, Discord aligns video moderation to server roles and channel structure.
Which teams should adopt each approach to Video Teleconferencing Software
Whereby and Jitsi Meet suit browser-first joining with admission gates. Webex and Teams suit organizations that treat meeting access and retention policy as enterprise-managed controls.
Organizations standardizing external access with minimal participant setup
Whereby fits teams that need room links that start in-browser while controlling who can join through lobby and joining rules.
Enterprises standardizing meeting admission and permissions across users and room systems
Webex fits when centralized admin controls must set access, authentication, and participant permissions with consistent experiences across endpoint types.
Microsoft 365-first departments that require retention-linked recording behavior
Microsoft Teams fits organizations that rely on Microsoft 365 calendar, files, and chats and need meeting governance and transcription tied to Teams compliance and retention.
Teams running CRM and support workflows around meetings
Zoho Meeting fits Zoho-centric teams that need meeting scheduling and session context linked to Zoho CRM and Zoho Desk workflows.
Enterprises bridging legacy endpoints into WebRTC browser participation
Pexip fits organizations that must connect SIP and H.323 endpoints while also routing browser users through a controlled room mapping model.
Common selection mistakes when buying Video Teleconferencing Software
Other failures come from choosing browser-first tools that do not align with SIP trunk workflows or from expecting event-style moderation controls to work like full meeting suite governance.
Assuming a browser-first tool will handle SIP trunk workflows without additional design work
Whereby is optimized around room links and lobby admission control, while its advanced calling routes are less aligned with SIP trunk workflows, which can create gaps for dial-plan heavy deployments.
Treating enterprise governance as plug-and-play instead of configuration discipline
Webex centralizes meeting access and participant permission controls, but governance features require careful admin configuration to match policy intent across room systems.
Underestimating legacy bridging configuration effort for mixed endpoint fleets
Pexip can bridge SIP and H.323 interoperability and WebRTC gateway participation, but setup and configuration require network and media planning discipline to get correct room and endpoint mappings.
Choosing an event moderation product for general enterprise meeting governance
ClickMeeting provides lobby admission policy and role-based moderation for webinar-style events, but it is not designed as a SIP and H.323 interoperability-first platform and breakout management can feel template-driven.
How We Selected and Ranked These Tools
We evaluated each video teleconferencing option on features at 40%, ease at 30%, and value at 30% using the capability and usability signals shown across the tool cards. We prioritized integration depth where the tool explicitly ties meetings to calendar, CRM, files, chats, or compliance retention controls.
We gave extra weight to how the product exposes configuration surfaces that support admission policies and governance behaviors without relying on per-user manual steps. We ranked Whereby highest because its browser-first room links pair with lobby-based admission control that governs external attendees with less participant setup friction than meeting-suite alternatives.
Frequently Asked Questions About Video Teleconferencing Software
How does browser-based access differ between Whereby and Pexip?
Which platform provides the tightest meeting governance inside an existing enterprise productivity suite, and what is the tradeoff?
How do Teams, Meet, and Webex handle admin-enforced access policies for external participants?
When do organizations need a room routing and dial plan approach instead of a standard web meeting link model?
What breaks if a workflow depends on deep automation via APIs and the selected tool only offers basic webhooks?
How do admission controls differ between ClickMeeting and Jitsi Meet?
Where does directory-based provisioning matter most, and which tools support it directly?
How does recording and transcription storage and governance differ across Microsoft Teams and Google Meet?
What is the practical tradeoff between running a self-hosted conferencing stack and relying on a vendor-managed service like Whereby?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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