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Hr In IndustryTop 10 Best Time Off Tracking Software of 2026
Discover the top 10 best time off tracking software. Streamline leave management for your team—find yours today.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Deputy
Policy-driven time-off balances with manager approvals inside the same workflow
Built for shift-based teams that want time-off tracking integrated with scheduling workflows.
UKG Pro
Time off accruals with policy-driven balance management tied to workforce records
Built for organizations using UKG Pro HR that need policy-driven PTO and approvals.
BambooHR
PTO accruals with automatic leave balance updates tied to employee profiles
Built for hR-led mid-size teams that want PTO tracking with employee record context.
Comparison Table
This comparison table evaluates time off tracking and related HR time-off workflows across tools including Deputy, UKG Pro, BambooHR, Rippling, Workday HCM, and more. You’ll see how each platform handles key capabilities such as leave request workflows, approvals, balance management, reporting, and integrations so you can match the software to your staffing and HR processes.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Deputy Deputy manages employee scheduling and tracks time off requests with approvals and balance visibility. | workforce suite | 9.1/10 | 9.3/10 | 8.6/10 | 8.5/10 |
| 2 | UKG Pro UKG Pro supports time off accruals, approvals, and reporting for workforce management workflows. | enterprise HCM | 8.1/10 | 9.0/10 | 7.2/10 | 7.6/10 |
| 3 | BambooHR BambooHR automates time-off requests, approvals, and tracking against employee leave balances. | HR platform | 8.2/10 | 8.5/10 | 8.6/10 | 7.8/10 |
| 4 | Rippling Rippling provides time off request workflows with balance tracking and centralized HR data management. | HR automation | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 5 | Workday HCM Workday HCM handles leave and time off policies with accruals, approvals, and organization reporting. | enterprise HCM | 8.2/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 6 | Paycor Paycor supports time off tracking with employee requests, manager approvals, and leave balance management. | HR suite | 7.3/10 | 8.1/10 | 6.9/10 | 6.8/10 |
| 7 | ADP Workforce Now ADP Workforce Now manages leave and time off processes including approvals, accruals, and audit-friendly records. | enterprise HR | 8.0/10 | 8.7/10 | 7.4/10 | 7.6/10 |
| 8 | Gusto Gusto tracks paid time off with employee requests, manager approvals, and balance reporting. | SMB HR | 7.8/10 | 8.0/10 | 8.3/10 | 7.6/10 |
| 9 | HiBob HiBob supports leave management with time-off requests, approvals, and policy-driven balances. | HR analytics | 8.0/10 | 8.4/10 | 7.6/10 | 7.8/10 |
| 10 | Zoho People Zoho People tracks employee leave and time off requests with approvals and accrual-based balances. | HR management | 7.6/10 | 8.3/10 | 7.2/10 | 7.4/10 |
Deputy manages employee scheduling and tracks time off requests with approvals and balance visibility.
UKG Pro supports time off accruals, approvals, and reporting for workforce management workflows.
BambooHR automates time-off requests, approvals, and tracking against employee leave balances.
Rippling provides time off request workflows with balance tracking and centralized HR data management.
Workday HCM handles leave and time off policies with accruals, approvals, and organization reporting.
Paycor supports time off tracking with employee requests, manager approvals, and leave balance management.
ADP Workforce Now manages leave and time off processes including approvals, accruals, and audit-friendly records.
Gusto tracks paid time off with employee requests, manager approvals, and balance reporting.
HiBob supports leave management with time-off requests, approvals, and policy-driven balances.
Zoho People tracks employee leave and time off requests with approvals and accrual-based balances.
Deputy
workforce suiteDeputy manages employee scheduling and tracks time off requests with approvals and balance visibility.
Policy-driven time-off balances with manager approvals inside the same workflow
Deputy stands out with a single system that connects time clocks to time-off requests and approvals. It supports request types, balances, and manager workflows so employees can submit leave and leaders can approve in one place. Reporting shows leave usage against schedules and policies, which helps HR manage attendance patterns. Calendar and mobile access reduce friction for shift-based teams that rely on daily staffing.
Pros
- End-to-end leave requests tied to real scheduling and time tracking
- Configurable leave balances with approval workflows for managers
- Strong leave analytics for HR and operations teams
- Mobile-friendly request and approval flow for shift employees
Cons
- More setup than lightweight time-off trackers
- Advanced workflows can be complex for small teams
- Reporting depth depends on accurate policy and balance configuration
Best For
Shift-based teams that want time-off tracking integrated with scheduling workflows
UKG Pro
enterprise HCMUKG Pro supports time off accruals, approvals, and reporting for workforce management workflows.
Time off accruals with policy-driven balance management tied to workforce records
UKG Pro stands out with a unified HR suite that covers time off workflows tied to broader workforce records. It supports accrual rules, request approvals, and balances used across policies like PTO and paid leave categories. Managers get structured approval paths and audit-friendly tracking for who requested, who approved, and when changes occurred. The time off experience depends on configuration within UKG Pro HR and payroll processes, which can add setup weight for organizations without existing HR data governance.
Pros
- Accrual rules support detailed PTO and paid leave policies
- Approval workflows provide clear decision trails and manager visibility
- Balances and requests stay consistent with HR records
Cons
- Time off configuration can require deeper HR and policy setup
- User experience can feel complex without training
- Costs can be high for teams needing only simple vacation tracking
Best For
Organizations using UKG Pro HR that need policy-driven PTO and approvals
BambooHR
HR platformBambooHR automates time-off requests, approvals, and tracking against employee leave balances.
PTO accruals with automatic leave balance updates tied to employee profiles
BambooHR stands out by combining time off tracking with HR records in one system so managers review requests alongside employee profiles. It supports accrual-based PTO, request approvals, and leave balance visibility so teams reduce manual spreadsheets. The time off calendar gives staff a clear view of coverage and upcoming absences. Reporting focuses on leave activity and balances, which works well for standard PTO governance without heavy workflow customization.
Pros
- Accrual-based PTO with automatic balance calculations for consistent leave handling
- Manager approval workflow with clear request status and audit trail
- Time off calendar shows upcoming absences and coverage at a glance
- Leave balances stay tied to employee records in a single HR system
Cons
- Advanced custom workflows require configuration and may not cover edge cases
- Reporting depth for complex leave policies can be limited versus dedicated platforms
- Setup effort is higher when migrating existing leave rules and balances
Best For
HR-led mid-size teams that want PTO tracking with employee record context
Rippling
HR automationRippling provides time off request workflows with balance tracking and centralized HR data management.
Time Off workflows tied directly to HR and payroll changes for automated downstream effects
Rippling combines time off tracking with HR data, payroll workflows, and admin automation in one system. Employees submit PTO and view balances while managers approve requests through configurable rules. The product also ties time off outcomes to HR and payroll actions so changes can propagate across the employee lifecycle. Rippling is strongest for teams that want time off plus broader employee operations rather than a standalone leave tracker.
Pros
- PTO requests and approvals with configurable policies and carryover handling
- Automatic sync of employee data across HR, time, and payroll workflows
- Manager views make coverage decisions easier during peak leave periods
- Admin automation reduces manual leave balance and exception work
Cons
- Onboarding complexity is higher than dedicated PTO tools
- Customization for unique leave rules can require more configuration time
- Costs can be high for small teams using only time off tracking
Best For
Mid-market and larger teams standardizing PTO across HR and payroll systems
Workday HCM
enterprise HCMWorkday HCM handles leave and time off policies with accruals, approvals, and organization reporting.
Policy-based time off accruals with configurable carryover and eligibility rules
Workday HCM handles time-off tracking inside a broader HCM suite with strong governance for approval chains and policy-driven accruals. The system supports planned time off and balance management with configurable earning rules and carryover logic tied to employee events. Time-off requests, approvals, and reporting are built into the same workday framework used for payroll and HR records. This makes it a strong fit for organizations that want time off as part of an end-to-end HCM process rather than a standalone leave app.
Pros
- Policy-driven accruals and carryover rules for regulated leave management
- Configurable approval workflows tied to roles, teams, and employment events
- Centralized reporting that aligns time-off usage with HR and payroll data
Cons
- Implementation and configuration effort can be high for smaller HR teams
- User experience depends heavily on setup for eligibility, calendars, and request rules
- Cost is significant compared with standalone time-off tools
Best For
Enterprises standardizing time off with HR governance, approvals, and accrual policy controls
Paycor
HR suitePaycor supports time off tracking with employee requests, manager approvals, and leave balance management.
Leave request and approval workflow integrated with Paycor HR and payroll administration
Paycor stands out as an HR and payroll suite where time off tracking is built alongside absence and workforce management workflows. It supports employee leave requests, manager approvals, and configurable leave policies tied to HR processes. The tool also benefits teams that already centralize HR data, because time off activity flows through the same administration framework as payroll-related records. It is less compelling for buyers who want a lightweight, standalone PTO tracker without broader HR and payroll functionality.
Pros
- Time off requests and approvals align with broader HR workflows
- Configurable leave policies support consistent rules across teams
- Unified HR and payroll administration reduces duplicate data entry
Cons
- Best fit is HR suite buyers, not stand-alone PTO management needs
- Setup and policy configuration can take longer than simpler PTO tools
- User experience can feel complex for teams only tracking basic PTO
Best For
Mid-size organizations needing leave approvals inside a full HR and payroll stack
ADP Workforce Now
enterprise HRADP Workforce Now manages leave and time off processes including approvals, accruals, and audit-friendly records.
Policy-based leave accruals and carryover configured within the ADP HR and payroll system
ADP Workforce Now stands out with unified HR and payroll data that powers consistent time off rules across the employee lifecycle. It includes time and attendance functionality that supports accruals, balance tracking, approvals, and policy-based edits. Managers can review requests through workflow screens, while HR maintains plan definitions and carryover logic in the same system used for HR records. Time off visibility is strong for organizations already standardizing on ADP for payroll and HR operations.
Pros
- Accrual, carryover, and policy rules stay consistent with payroll data
- Manager approvals are built into the HR and time workflow
- Self service portals support employee requests and balance visibility
- Strong reporting connects time off usage to HR attributes
Cons
- Implementation and administration work typically require HR and time experts
- User experience can feel complex for straightforward leave tracking
- Customization for niche leave policies can increase configuration time
Best For
Mid-market organizations standardizing HR and payroll with consistent time off governance
Gusto
SMB HRGusto tracks paid time off with employee requests, manager approvals, and balance reporting.
Integrated PTO balances that stay consistent with Gusto payroll and employee records
Gusto stands out because it bundles payroll and HR administration with time off tracking in one system. You can request time off, approve requests, and track PTO balances for employees using configurable policies. The same employee records power payroll calculations and HR workflows, which reduces duplicate data entry. Time off reporting is solid for small to mid-size teams but is less specialized than dedicated leave management tools.
Pros
- Time off requests and approvals are handled inside the payroll and HR system
- Configurable PTO balances align with employee and payroll records
- Employee self-service reduces manager follow-up on leave status
- PTO tracking supports common leave categories for typical workplace policies
Cons
- Leave management depth is lighter than dedicated PTO platforms with complex rules
- Advanced reporting options are limited compared with specialized time-off products
- Separate approval workflows for unusual leave types require extra setup effort
Best For
Small to mid-size teams needing PTO tracking tied to payroll and HR workflows
HiBob
HR analyticsHiBob supports leave management with time-off requests, approvals, and policy-driven balances.
Leave request workflows with configurable eligibility and balance rules
HiBob stands out by combining time off tracking with broader HR workflows in one system. It supports leave requests, approvals, and balances so teams can manage paid time off without separate spreadsheets. The product also ties time off into employee profiles and HR processes through configurable settings. Reporting and visibility help managers track usage trends and compliance across teams.
Pros
- Time off requests and approvals are handled inside the HR platform
- Leave balances update in workflow-driven, role-based processes
- Configurable policies support multiple leave types and eligibility rules
- Manager visibility improves oversight of usage and upcoming absences
Cons
- Time off setup depends on HR configuration work for policies and balances
- Reporting depth can feel limited without broader HR data context
- Cost can be high for teams that only need basic leave tracking
Best For
HR-led teams that want time off tracking plus leave governance in one system
Zoho People
HR managementZoho People tracks employee leave and time off requests with approvals and accrual-based balances.
Accrual and leave balance tracking with policy-driven approvals
Zoho People stands out with its tight integration of leave and HR data, so time-off decisions sit next to employee records. It supports leave types, accrual and balances, approval workflows, and holiday calendars to drive consistent requests. It also includes analytics and audit-style visibility for leave history, which helps managers review patterns and usage. The tool fits teams already using Zoho modules because leave can align with broader HR processes.
Pros
- Leave types, balances, and accruals cover common PTO and absence policies
- Approval workflows route requests with clear manager visibility and status tracking
- Holiday calendar management reduces conflicts with predefined non-working days
- Leave analytics and history support audits and manager reporting
Cons
- Setup for complex accrual rules takes time and careful configuration
- User experience feels more HR-platform heavy than dedicated time-off apps
- Reporting customization can require extra configuration across HR fields
Best For
HR teams using Zoho for employee records and approvals, not standalone PTO-only tooling
Conclusion
After evaluating 10 hr in industry, Deputy stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Time Off Tracking Software
This buyer's guide helps you choose time off tracking software by mapping specific capabilities to real leave workflows, approvals, and balance governance. It covers tools including Deputy, UKG Pro, BambooHR, Rippling, Workday HCM, Paycor, ADP Workforce Now, Gusto, HiBob, and Zoho People. Use it to compare how each platform handles request intake, manager approvals, policy rules, and reporting for HR and operations.
What Is Time Off Tracking Software?
Time Off Tracking Software manages employee leave requests, approval workflows, and leave balance calculations in one system. It replaces manual spreadsheets by tying PTO or paid leave categories to employee records and policy rules. Many tools also coordinate leave with other systems such as workforce management and payroll so balances and audit trails stay consistent. Tools like Deputy and BambooHR show how a leave request flow can connect directly to employee availability and HR context.
Key Features to Look For
The right feature set prevents balance errors and approval bottlenecks by aligning requests, policies, and reporting across your organization.
Policy-driven time off balances with built-in manager approvals
Deputy excels with policy-driven time off balances and manager approvals inside the same workflow. UKG Pro, Workday HCM, ADP Workforce Now, and Zoho People also support policy-driven balance management with approvals tied to governance rules.
Accrual rules, carryover logic, and eligibility controls
UKG Pro and Workday HCM provide accrual rules and carryover logic tied to workforce and HR governance. ADP Workforce Now also uses policy-based leave accruals and carryover configured within its HR and payroll system.
Employee profile-linked leave balances and automatic updates
BambooHR ties PTO accruals and leave balance updates directly to employee profiles so managers can review requests in context. Gusto and HiBob also keep PTO balances consistent with the employee and HR workflows driving the rest of the employee record.
Leave request workflows integrated with scheduling, HR, and payroll
Deputy links leave requests to real scheduling and time tracking for shift-based teams. Rippling connects time off workflows to HR and payroll changes so downstream effects can propagate when employee lifecycle data changes.
Role-based approval paths with audit-style visibility
UKG Pro emphasizes audit-friendly tracking of who requested, who approved, and when changes occurred. ADP Workforce Now and Paycor similarly tie manager approvals into HR and time workflow records that support governance and accountability.
Leave analytics, reporting, and coverage visibility
Deputy delivers leave analytics that show leave usage against schedules and policies. BambooHR provides a leave calendar view for upcoming absences and coverage, and Zoho People adds leave analytics and leave history for audit-style reporting.
How to Choose the Right Time Off Tracking Software
Pick the tool that matches your leave policy complexity and the systems that must stay synchronized with time off decisions.
Start with your leave governance model: policy accruals or simple PTO tracking
If your organization needs accrual rules, eligibility controls, and carryover logic, prioritize UKG Pro, Workday HCM, ADP Workforce Now, or Zoho People because each supports policy-driven accruals and approvals inside broader HR governance. If you run shift operations where leave should affect daily coverage immediately, Deputy connects policy-driven balances to manager approvals while tying leave to scheduling and time tracking.
Match approval workflows to your manager structure and audit needs
Choose platforms that provide structured approval paths with clear decision trails so HR can resolve exceptions without chasing emails. UKG Pro focuses on audit-friendly tracking for requesters and approvers, while Deputy and BambooHR keep approval workflows in the same experience employees and managers use to submit and review leave.
Ensure balances update correctly from the system of record for employees
If employee profiles are the source of truth for leave balances, BambooHR updates PTO accruals tied to employee profiles and keeps leave activity consistent with HR context. If payroll and broader HR administration must reflect the same employee lifecycle events as time off, Rippling, Gusto, and Paycor connect PTO handling to HR and payroll workflows.
Validate reporting against how HR and operations use leave data
Deputy uses leave analytics to show leave usage against schedules and policies, which fits operations teams that plan staffing around absences. BambooHR’s time off calendar helps teams view upcoming absences and coverage, while Zoho People adds leave history and analytics for manager reporting and audit-style review.
Right-size implementation effort to your internal HR and time expertise
If you have HR and time experts to configure eligibility, calendars, and request rules, Workday HCM and ADP Workforce Now support deep policy governance at the cost of higher setup effort. If you need a faster path to adoption, BambooHR and Deputy still require correct policy setup but focus on practical leave workflows, calendar visibility, and manager approvals without demanding the same depth of HCM configuration.
Who Needs Time Off Tracking Software?
These segments reflect which organizations get the most fit from specific tools based on their operational leave workflows.
Shift-based teams that need leave tracking tied to scheduling and day-to-day availability
Deputy fits this segment because it connects time tracking and scheduling context to time off requests and manager approvals. It also supports policy-driven time off balances so leave decisions align with staffing rules instead of living as separate spreadsheets.
Organizations already using UKG Pro HR that require policy-driven PTO accruals and approvals
UKG Pro is built for accrual rules with policy-driven balance management tied to workforce records. It also provides manager approval workflows with audit-friendly visibility that aligns time off with broader workforce governance.
HR-led mid-size teams that want PTO requests reviewed with employee profile context
BambooHR matches this need by combining time off tracking with HR records so managers can review requests alongside employee profiles. Its accrual-based PTO with automatic balance calculations supports consistent leave handling without heavy workflow customization.
Mid-market and larger teams standardizing time off across HR and payroll systems
Rippling fits because it ties PTO workflows directly to HR and payroll changes for automated downstream effects. Paycor also supports leave requests and manager approvals inside its HR and payroll administration framework for consistent leave policy execution.
Common Mistakes to Avoid
Common pitfalls come from choosing a tool whose workflow depth, configuration complexity, or reporting model does not match your leave rules and operational needs.
Choosing a deep HCM governance platform without enough configuration support
Workday HCM and ADP Workforce Now can require high implementation and configuration effort because eligibility, calendars, and request rules depend on setup. Deputy provides a stronger workflow experience for scheduling-linked teams, but it still needs accurate policy and balance configuration to produce correct reporting.
Underestimating the configuration work required for complex accrual and eligibility rules
UKG Pro, Paycor, HiBob, and Zoho People all depend on HR configuration work for policies and balances, which can slow rollout if policy definitions are not ready. Tools still handle the workflows, but time off setup and policy mapping can take longer than teams expect.
Treating time off balances as a standalone tracker when HR and payroll must stay synchronized
Gusto, Rippling, and Paycor connect time off workflows to HR and payroll records so balances remain consistent across employee lifecycle changes. If you separate time off from payroll-linked systems, you risk balance drift and extra exception handling during peak leave periods.
Expecting reporting depth without validating that policy configuration is correct
Deputy’s reporting depth depends on accurate policy and balance configuration, and BambooHR’s reporting can be less deep for complex leave policies. Zoho People and ADP Workforce Now can support analytics and governance reporting, but only when leave types, accruals, and eligibility rules are configured properly.
How We Selected and Ranked These Tools
We evaluated Deputy, UKG Pro, BambooHR, Rippling, Workday HCM, Paycor, ADP Workforce Now, Gusto, HiBob, and Zoho People using four dimensions. We scored overall capability, then features depth for leave requests, approvals, accruals, and balances. We measured ease of use for employees and managers who need to submit and approve time off without confusion. We assessed value based on how well the tool supports real workflows across HR context, scheduling links, and policy governance. Deputy separated itself through policy-driven balances with manager approvals tied directly to scheduling and time tracking, which reduces friction for shift-based teams compared with more HR-suite-heavy setups like UKG Pro and Workday HCM.
Frequently Asked Questions About Time Off Tracking Software
How does Deputy connect time clocks to time-off requests and approvals?
Deputy links shift-based time clocks with leave requests so employees submit time-off inside the same workflow used for approvals. Managers approve requests with policy-driven balances, and HR reporting compares leave usage against schedules and rules.
Which option is best if you already run HR and want time off tied to workforce records?
UKG Pro is built for organizations using UKG Pro HR where PTO categories, accrual rules, and balances live alongside workforce data. Workday HCM also treats time off as part of an end-to-end HCM governance model with configurable earning rules and carryover logic.
What tool reduces spreadsheet work by pairing time off requests with employee records?
BambooHR combines time off tracking with employee profiles so managers can review requests in context of HR records. It keeps accrual-based PTO and leave balance updates tied to employee profiles instead of manual balance spreadsheets.
If you want time-off outcomes to propagate into payroll and HR actions, which software fits?
Rippling connects PTO workflows to HR data and payroll operations so downstream changes flow across the employee lifecycle. Workday HCM also centralizes time off in the same workday framework used for HR and payroll records.
How do Workday HCM and UKG Pro handle accruals, carryover, and eligibility rules?
Workday HCM supports planned time off with configurable earning rules and carryover logic tied to employee events. UKG Pro manages accrual rules, request approvals, and balances across PTO and other paid leave categories with audit-friendly change tracking.
Which platform is a better match for teams that need manager approvals plus admin automation across HR and payroll?
Paycor offers leave request workflows and manager approvals inside a broader HR and payroll administration stack. ADP Workforce Now similarly centralizes plan definitions, carryover logic, and approval workflows using unified HR and payroll data.
What should HR leaders check if time-off approval workflows feel heavy during setup?
UKG Pro can add setup weight when time-off behavior depends on configuration inside UKG Pro HR and payroll processes. Workday HCM also relies on policy and governance configuration for approval chains and accruals.
Which tools support shift-based teams that rely on calendars and mobile access for request visibility?
Deputy provides calendar and mobile access for leave requests tied to daily staffing, which reduces friction for shift-based teams. BambooHR’s time off calendar gives staff clear visibility into coverage and upcoming absences.
How do BambooHR, Gusto, and Zoho People differ in their approach to reporting and oversight?
BambooHR reporting emphasizes leave activity and balances suited to standard PTO governance. Gusto provides solid PTO reporting for small to mid-size teams with balances aligned to payroll and employee records. Zoho People adds analytics and audit-style visibility into leave history with approvals and accrual tracking connected to HR records.
Which products are strongest when you want time off governance embedded in broader HR workflows rather than standalone PTO tracking?
HiBob integrates leave requests, approvals, and balances into employee profiles and HR processes with configurable eligibility and rules. Zoho People also embeds leave types, accruals, holiday calendars, and approval workflows next to employee records for consistent governance.
Tools reviewed
Referenced in the comparison table and product reviews above.
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