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HR In IndustryTop 10 Best Time Off Request Software of 2026
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
BambooHR
Time Off Request workflows with leave balances and approval status tracking in one HR system
Built for mid-size teams managing approvals with balance visibility and HR-grade reporting.
Workday
Time Off Request workflows integrated with Workday Absence Management and approval policy rules
Built for large enterprises standardizing leave workflows with integrated HR governance.
Gusto
Integrated time off request management tied to employee HR records and balances within Gusto
Built for teams using Gusto for payroll that want simple, integrated time off approvals.
Comparison Table
This comparison table evaluates time off request software across major HR platforms, including BambooHR, Rippling, Workday, UKG Pro, Gusto, and others. You can scan feature coverage for request workflows, approval routing, balance tracking, reporting, and integrations so you can match each tool to your HR process and tool stack.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | BambooHR BambooHR provides employee time off request workflows with approvals, balances, and reporting built into its HR platform. | HR platform | 9.1/10 | 9.2/10 | 8.9/10 | 8.2/10 |
| 2 | Rippling Rippling automates time off requests and approvals using HR data and configurable policies across the employee lifecycle. | all-in-one HR | 8.5/10 | 9.0/10 | 8.0/10 | 7.6/10 |
| 3 | Workday Workday delivers enterprise-grade time off management with approval workflows, accruals, and organizational reporting. | enterprise HCM | 8.4/10 | 8.8/10 | 7.7/10 | 7.9/10 |
| 4 | UKG Pro UKG Pro supports time off requests with manager approvals, accrual management, and audit-ready compliance reporting. | enterprise HCM | 8.2/10 | 9.0/10 | 7.6/10 | 7.8/10 |
| 5 | Gusto Gusto includes time off management with request and approval workflows tied to payroll-ready employee records. | SMB HR | 7.6/10 | 7.8/10 | 8.2/10 | 7.4/10 |
| 6 | Zoho People Zoho People offers time off request forms with approval flows and leave balance tracking for distributed teams. | HR suite | 7.4/10 | 8.2/10 | 7.1/10 | 7.0/10 |
| 7 | Zoho Payroll Zoho Payroll supports time off tracking aligned to employee records and manager approvals as part of the Zoho HR stack. | payroll-linked | 7.2/10 | 7.0/10 | 7.6/10 | 7.3/10 |
| 8 | Deputy Deputy manages shift-based absence requests with approval workflows and integrates time off into scheduling operations. | workforce scheduling | 8.2/10 | 8.9/10 | 7.8/10 | 7.6/10 |
| 9 | OnPay OnPay provides time off tracking with request and approval capabilities tied to employee information used for payroll processing. | payroll + PTO | 7.4/10 | 8.1/10 | 7.2/10 | 7.6/10 |
| 10 | Connecteam Connecteam supports mobile time off requests and approvals with managers using the same platform for frontline communication. | mobile workforce | 6.8/10 | 7.2/10 | 7.6/10 | 6.3/10 |
BambooHR provides employee time off request workflows with approvals, balances, and reporting built into its HR platform.
Rippling automates time off requests and approvals using HR data and configurable policies across the employee lifecycle.
Workday delivers enterprise-grade time off management with approval workflows, accruals, and organizational reporting.
UKG Pro supports time off requests with manager approvals, accrual management, and audit-ready compliance reporting.
Gusto includes time off management with request and approval workflows tied to payroll-ready employee records.
Zoho People offers time off request forms with approval flows and leave balance tracking for distributed teams.
Zoho Payroll supports time off tracking aligned to employee records and manager approvals as part of the Zoho HR stack.
Deputy manages shift-based absence requests with approval workflows and integrates time off into scheduling operations.
OnPay provides time off tracking with request and approval capabilities tied to employee information used for payroll processing.
Connecteam supports mobile time off requests and approvals with managers using the same platform for frontline communication.
BambooHR
HR platformBambooHR provides employee time off request workflows with approvals, balances, and reporting built into its HR platform.
Time Off Request workflows with leave balances and approval status tracking in one HR system
BambooHR stands out with a unified HR platform that connects time off requests to employee records and manager workflows. It supports configurable request types, balances, approvals, and clear request status tracking inside an HR system. Managers get straightforward visibility into pending and approved leave, and employees can submit requests with dates and details. Reporting and auditing around time off activity help HR review usage and exceptions without exporting spreadsheets.
Pros
- Time off requests connect directly to employee profiles and HR records
- Configurable leave types and approval workflows reduce manual follow-ups
- Leave balances and request statuses stay visible for employees and managers
- Audit-ready history supports HR oversight and compliance needs
- Strong integrations with HR and payroll workflows simplify data consistency
Cons
- Advanced customization for complex leave policies may require admin effort
- Pricing can be high for small teams with simple leave needs
- Reporting on niche leave scenarios can be limiting without exports
- Bulk actions for large schedule changes are less streamlined than dedicated tools
Best For
Mid-size teams managing approvals with balance visibility and HR-grade reporting
Rippling
all-in-one HRRippling automates time off requests and approvals using HR data and configurable policies across the employee lifecycle.
Automated HR and IT workflows triggered by employee changes tied to time off outcomes
Rippling stands out because time off requests sit inside a wider HR and IT automation suite. It supports employee self service for submitting and routing time off, plus approvals that reflect policy rules. You can connect time off workflows to HR data and automate related actions across payroll and systems used by the business.
Pros
- Time off requests integrate with HR and identity workflows for coordinated automation
- Policy driven routing reduces manual approval work across teams
- Employee self service supports consistent submission and status visibility
- Administrative controls help standardize rules across locations and groups
Cons
- Time off management complexity grows when configuring broader automation features
- Best results depend on thoughtful setup of policies and approval hierarchies
- Costs rise as you expand beyond time off into HR and IT capabilities
Best For
Teams that want time off requests tied to HR automation and system provisioning
Workday
enterprise HCMWorkday delivers enterprise-grade time off management with approval workflows, accruals, and organizational reporting.
Time Off Request workflows integrated with Workday Absence Management and approval policy rules
Workday stands out with tightly integrated HR and workforce management that connects time off requests to employee records and organizational structure. Its time off request workflow supports approvals, balances, and policy-driven eligibility across locations and job changes. Managers get centralized visibility into request queues and status, while HR can configure leave types and rules without custom code. The solution is designed for enterprise deployments with security, audit trails, and system-wide consistency.
Pros
- Configurable leave policies tied to HR data and employee lifecycle events
- Approval routing with clear request statuses for managers and employees
- Strong auditability and access controls for compliant leave management
Cons
- Higher implementation effort than standalone leave request tools
- Admin configuration can require specialized Workday configuration knowledge
- User experience can feel complex with many configurable leave rules
Best For
Large enterprises standardizing leave workflows with integrated HR governance
UKG Pro
enterprise HCMUKG Pro supports time off requests with manager approvals, accrual management, and audit-ready compliance reporting.
Leave request workflows that enforce HR policies and balances during approval and posting
UKG Pro stands out with deep HR and workforce management coverage built around approvals, entitlements, and employee time-off records in one system. It supports employee time off requests, manager approval workflows, and leave balances tied to HR policies. The product also integrates with broader UKG workflows for scheduling and HR processes, which helps reduce duplicate entry across time, leave, and HR administration.
Pros
- Configurable leave policies with request routing tied to HR rules and balances
- Manager and HR visibility into request status, approvals, and leave history
- Strong integration with workforce and HR workflows to reduce data duplication
- Audit-ready records for compliance-focused time off administration
Cons
- Setup and configuration require HR and system administration effort
- Employee and manager workflows can feel complex without guided templates
- Pricing and implementation costs can strain smaller teams with limited leave needs
- UI navigation is slower for simple one-off requests compared with lightweight tools
Best For
Mid-size to enterprise HR teams standardizing leave policies and approvals
Gusto
SMB HRGusto includes time off management with request and approval workflows tied to payroll-ready employee records.
Integrated time off request management tied to employee HR records and balances within Gusto
Gusto stands out for combining time off requests with payroll and HR administration in one system. Managers can review submitted requests and track balances tied to employee profiles managed inside Gusto. The core workflow supports request creation, approval routing, and balance visibility without requiring a separate timekeeping tool. It is best suited to teams already using Gusto for payroll and HR rather than teams seeking a standalone approvals-only application.
Pros
- Request approvals run inside the same system used for payroll and HR
- Employee time off balances stay connected to employee records
- Self-serve request submission with manager review reduces admin back-and-forth
Cons
- Time off management is not as deep as dedicated HR or workforce management tools
- Advanced approval rules and complex policy setups can feel constrained
- You pay for bundled HR and payroll functionality even if you only need requests
Best For
Teams using Gusto for payroll that want simple, integrated time off approvals
Zoho People
HR suiteZoho People offers time off request forms with approval flows and leave balance tracking for distributed teams.
Leave management with balances and approval workflows inside the Zoho People HR suite
Zoho People stands out by bundling time off requests into a broader HR suite with attendance context and employee records. It supports employee self-service time off requests with leave types, approval routing, and calendar views for managers. It also includes role-based access controls and reporting that helps HR track balances and request outcomes. Integrations with other Zoho apps strengthen workflows for teams already using Zoho for identity and business processes.
Pros
- Time off request workflows connect to leave policies and balances in one place
- Manager approvals and visibility use a consistent Zoho People interface
- Reporting and HR records support audit-friendly leave tracking
- Role-based access controls limit who can view or approve requests
Cons
- More configuration than single-purpose time off tools
- Calendar and reporting can feel dense for small teams
- Setup complexity increases when multiple locations and leave rules exist
Best For
Companies using Zoho HR for leave approvals and employee record workflows
Zoho Payroll
payroll-linkedZoho Payroll supports time off tracking aligned to employee records and manager approvals as part of the Zoho HR stack.
Payroll-linked time-off processing that maps leave to employee payroll records
Zoho Payroll stands out because it ties leave requests directly to payroll data within Zoho's HR ecosystem. It supports employee time-off tracking with request workflows and approval routing, then reflects the impact in payroll processing. For teams already using Zoho HR and other Zoho workplace tools, the leave-to-payroll linkage reduces manual reconciliation. It is less focused on advanced time-off scheduling features than dedicated HR time-off suites.
Pros
- Leave requests connect to payroll records for fewer manual adjustments
- Approval workflows match common HR review flows
- Works well when Zoho HR and workplace tools are already in use
- Centralized employee records simplify leave balance visibility
Cons
- Time-off scheduling and forecasting tools are not its core strength
- Reporting depth for complex leave policies is limited versus specialized vendors
- Setup across Zoho modules can feel fragmented without existing configuration
- Leave workflows offer less customization than top HR platforms
Best For
Teams using Zoho HR for payroll-connected leave tracking and approvals
Deputy
workforce schedulingDeputy manages shift-based absence requests with approval workflows and integrates time off into scheduling operations.
Time-off approvals integrated with scheduling so staff coverage reflects pending and approved requests
Deputy stands out for pairing time-off request workflows with broader workforce management features, including scheduling and attendance. Managers can review requests, approve or deny them, and route decisions through configurable approval rules. Employees submit time-off requests with clear status tracking, and teams can coordinate availability alongside shift planning. This makes it a strong choice when time-off needs to connect directly to staffing coverage rather than living as a standalone approval inbox.
Pros
- Time-off requests align with scheduling and availability to reduce coverage gaps
- Approval workflows support manager review with request status visibility for employees
- Unified employee, manager, and admin experience across attendance and HR time tracking
Cons
- Setup effort can be high because approval logic and rules affect multiple modules
- Advanced configuration is harder to change without operational knowledge
- Cost can feel steep for teams that only need basic leave approvals
Best For
Teams using workforce scheduling plus leave requests with manager approvals
OnPay
payroll + PTOOnPay provides time off tracking with request and approval capabilities tied to employee information used for payroll processing.
PTO request workflows integrated with payroll and employee HR data
OnPay stands out because it centralizes payroll and HR administration in the same system where time off requests can be managed. It supports employee setup, paid time off tracking, and request workflows tied to payroll-ready HR records. You get approvals, balances, and visibility designed for consistent policy enforcement across distributed teams. The experience is strongest when time off is a small part of a broader HR and payroll workflow.
Pros
- Time off requests connect directly to payroll and employee records
- PTO balances and approvals support consistent policy tracking
- Unified HR and payroll setup reduces duplicate administration work
Cons
- Time off is not as specialized as dedicated PTO management tools
- Reporting depth for time off trends is less prominent than core HR features
- Workflow customization options for complex approval rules feel limited
Best For
Teams using OnPay for payroll and needing built-in PTO requests
Connecteam
mobile workforceConnecteam supports mobile time off requests and approvals with managers using the same platform for frontline communication.
Approvals for time off requests directly in the manager workflow
Connecteam centers time off management inside a broader employee app used for frontline teams. It supports time off requests with manager approvals, team calendars, and role-based access to keep request visibility controlled. The system also connects time off workflows to internal communication and mobile check-in style usage so managers can handle scheduling alongside daily updates.
Pros
- Time off requests and approvals run inside the employee mobile app experience
- Team calendars help staff see coverage needs without switching tools
- Role-based permissions limit who can view or approve requests
Cons
- Time off reporting is less granular than dedicated HRIS scheduling products
- Complex policies like carryover rules can require careful configuration
- Costs rise as you add users and workflow modules beyond basic requests
Best For
Frontline teams managing approvals and visibility in one employee app
Conclusion
After evaluating 10 hr in industry, BambooHR stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Time Off Request Software
This buyer’s guide helps you choose Time Off Request Software using real requirements like approval routing, leave balances, audit-ready history, and scheduling coverage needs. It covers BambooHR, Rippling, Workday, UKG Pro, Gusto, Zoho People, Zoho Payroll, Deputy, OnPay, and Connecteam. Use it to match the right workflow depth and system integrations to how your HR, payroll, and managers operate.
What Is Time Off Request Software?
Time Off Request Software lets employees submit leave requests with dates and details, then routes those requests through manager approvals and HR rules. It centralizes leave balances, request status tracking, and reporting so HR avoids spreadsheet-heavy workflows and mismatched approvals. Tools like BambooHR and UKG Pro embed approvals and balance visibility directly into an HR system, so managers and employees see consistent leave status. Workforce-linked options like Deputy extend requests into scheduling operations so approvals reflect staffing coverage.
Key Features to Look For
Choose features based on how your organization enforces policy, coordinates approvals, and connects absence outcomes to HR, payroll, or scheduling systems.
Leave balances and approval status tracking inside the request workflow
BambooHR and UKG Pro connect each time off request to leave balances and clear approval status so employees and managers do not rely on separate balance spreadsheets. Workday also supports approvals and accruals tied to HR policy and employee records, which keeps eligibility and posting consistent across org changes.
Policy-driven approval routing tied to HR rules and employee records
Workday and UKG Pro enforce leave policies during approval and posting using HR data, so routing adapts to employee lifecycle and location eligibility. Rippling uses policy-driven routing across employee lifecycle automation, which helps standardize approvals when you expand beyond leave into broader HR processes.
Audit-ready leave history with access controls for compliance
BambooHR and Workday prioritize auditability and access controls by keeping time off activity history connected to employee HR records. UKG Pro also provides audit-ready records for compliance-focused administration, which reduces the need to export and reconcile approvals outside the system.
Unified employee profile visibility for request submitters, managers, and HR
BambooHR and Gusto keep approvals and balances connected to employee profiles so managers can review requests without switching contexts. Zoho People similarly uses a consistent HR suite interface with role-based access controls, which limits who can view or approve requests.
Integrations that map time off outcomes into payroll or identity workflows
Zoho Payroll links leave workflows to payroll processing so leave is reflected in payroll-ready records with fewer manual adjustments. OnPay connects PTO request workflows to payroll and employee records, while Rippling can trigger coordinated HR and IT automations tied to time off outcomes.
Scheduling-aware absence approvals that reduce coverage gaps
Deputy integrates time-off approvals into scheduling and attendance operations, so pending and approved requests directly affect coverage planning. Connecteam adds time off requests and approvals into the manager workflow experience used by frontline teams, with team calendars to show coverage needs.
How to Choose the Right Time Off Request Software
Pick the tool that matches your required workflow depth and the systems that must reflect absence outcomes.
Decide where leave balances must live for managers and employees
If managers and employees must see balances and request status in one place, BambooHR and UKG Pro provide leave balances plus clear request status tracking inside the HR workflow. If your needs are more payroll-connected, OnPay and Zoho Payroll connect PTO requests to payroll and employee records so balances and posting align with payroll processing.
Match your approval complexity to policy enforcement depth
If you need approvals that enforce HR policies across eligibility rules, Workday and UKG Pro are built for enterprise-grade policy-driven routing. If you want broader automation triggered by employee changes tied to leave outcomes, Rippling extends time off into connected HR and IT workflow automation.
Select the interface style your managers will actually use
If you want streamlined manager visibility into pending and approved leave with consistent status tracking, BambooHR and Workday centralize request queues for managers. If you run workforce scheduling with attendance context, Deputy integrates approvals into scheduling so managers do not juggle a separate leave inbox.
Check audit and history requirements before you finalize rules
If auditability and access controls matter for compliance, BambooHR and Workday keep leave history connected to employee HR records and enforce strong oversight. UKG Pro also maintains audit-ready records that support HR review of usage and exceptions without exporting spreadsheets.
Choose the best fit for your ecosystem: HR suite, payroll suite, or frontline app
If you already rely on HR and employee records, BambooHR, Workday, UKG Pro, and Zoho People keep leave in the HR suite with role-based access and reporting. If payroll workflows are central, Gusto, OnPay, and Zoho Payroll connect approvals to payroll-ready employee records. If your workforce needs mobile and scheduling visibility, Connecteam and Deputy put time-off approvals into the manager and operations experience with team calendars.
Who Needs Time Off Request Software?
These tools serve different operational models, so the right pick depends on your approval owners and the systems that must stay synchronized.
Mid-size teams standardizing approvals with balance visibility and HR-grade reporting
BambooHR and UKG Pro fit this segment because they show leave balances and request status tracking directly in the HR workflow and provide audit-ready history without spreadsheet exports. Managers get clear visibility into pending and approved leave, which reduces manual follow-ups on approvals and balance questions.
Large enterprises standardizing leave workflows with integrated HR governance
Workday fits this segment because time off workflows tie into Workday Absence Management and policy-driven eligibility across locations and job changes. UKG Pro also supports configurable leave policies with approval routing tied to HR rules and balances, which helps HR enforce consistent administration.
HR and IT automation teams that want time off to trigger coordinated workflows
Rippling fits teams that want policy-driven routing and automated HR and IT workflows triggered by employee lifecycle changes tied to time off outcomes. This setup reduces manual approval work when leave outcomes need to affect other systems beyond HR approvals.
Teams that run scheduling and staffing coverage planning with absence approvals
Deputy is the best fit when time off must connect directly to shift coverage because it integrates approvals with scheduling and attendance operations. Connecteam fits frontline teams that want time-off requests and approvals inside a manager workflow supported by team calendars for coverage visibility.
Common Mistakes to Avoid
Common buying errors come from selecting a workflow depth that does not match your policy enforcement needs or from choosing an ecosystem that cannot keep approvals, balances, payroll, and scheduling aligned.
Buying leave approvals without balance and status visibility in the same workflow
If employees and managers must reconcile balances outside the request workflow, BambooHR and UKG Pro reduce that friction by keeping leave balances and request status tracking together. Tools like Zoho People and Workday also keep approvals connected to employee records so users see consistent state without exporting lists.
Ignoring how deeply your approval rules must enforce HR policy and eligibility
If you need policy enforcement tied to HR rules and eligibility across org changes, choose Workday or UKG Pro instead of tools that do not center complex HR governance. Deputy can also become complex to configure when approval logic affects multiple modules, so confirm your rule complexity before rollout.
Assuming payroll-linked leave updates happen automatically without purpose-built mapping
If you need leave reflected in payroll processing, avoid tools that treat leave as a standalone approval inbox and prioritize OnPay or Zoho Payroll which map leave to payroll-ready employee records. Gusto also ties time off to payroll and HR administration inside the same system, which helps keep records consistent.
Selecting a mobile or scheduling tool when you actually need deep HR absence governance
Connecteam is strong for frontline approval flow with team calendars, but its time-off reporting can be less granular than dedicated HRIS scheduling products. Deputy connects time off to scheduling coverage, but it requires operational knowledge when approval logic impacts multiple modules.
How We Selected and Ranked These Tools
We evaluated BambooHR, Rippling, Workday, UKG Pro, Gusto, Zoho People, Zoho Payroll, Deputy, OnPay, and Connecteam using four dimensions: overall capability, feature depth, ease of use, and value for the workflow model they target. We weighted solutions that connect employee time off requests to approvals, leave balances, and request status visibility inside an HR or workflow system. BambooHR separated itself with time off request workflows that include leave balances plus approval status tracking inside one HR system with audit-ready history connected to employee profiles. Lower scores for tools in the set came from gaps like less specialized time-off scheduling, less granular reporting, or added complexity when HR and scheduling or automation rules extend beyond basic approvals.
Frequently Asked Questions About Time Off Request Software
How do BambooHR and Workday differ in how time off requests connect to employee records and organizational structure?
BambooHR keeps time off request workflows inside a unified HR system with configurable request types, balance visibility, and clear request status tracking tied to employee records. Workday integrates time off requests with workforce management, linking approvals and eligibility rules to employee data and organizational structure so policy and location changes drive the workflow.
Which tool is best when you need leave approvals that enforce policy rules and eligibility across locations and job changes?
Workday is built for enterprise governance and supports policy-driven eligibility across locations and job changes with centralized approval queues for managers. UKG Pro enforces HR policies and entitlements during approval and posting while maintaining leave balances tied to HR policies.
What approach works if you want time off requests to trigger downstream processes like payroll impact or system actions?
Rippling lets time off requests sit inside an HR and IT automation suite so approvals can trigger automated actions across connected HR data and systems. Zoho Payroll links time off workflows to payroll processing so leave requests map to payroll records for reflected impact.
How can a team coordinate time off with staffing coverage rather than treating time off as a standalone approvals inbox?
Deputy integrates time off approvals with workforce scheduling and attendance, so managers can approve or deny requests while shift planning reflects pending and approved availability. Connecteam similarly supports manager approvals with team calendars so frontline teams can see request visibility alongside daily operational updates.
Which product reduces duplicate data entry across time, leave, and HR administration for a standardized leave process?
UKG Pro integrates leave request workflows with broader UKG HR and scheduling workflows to reduce duplicate entry across time-off, scheduling, and HR administration. Workday also centralizes leave type configuration and rules so HR can change policy logic without custom code and managers see a consistent request workflow.
What should you choose when you want time off requests handled inside the same system you already use for payroll and HR records?
Gusto is strongest for teams already using it for payroll and HR because time off requests, approvals, and balance visibility live in the same employee profiles. OnPay also centralizes payroll and HR administration where time off requests can be managed with approvals and balances tied to payroll-ready HR records.
How do Zoho People and Zoho Payroll differ in the way they handle the leave lifecycle from request to outcomes?
Zoho People focuses on the HR lifecycle with employee self-service time off requests, leave types, approval routing, calendar views, role-based access, and reporting tied to balances. Zoho Payroll centers the leave-to-payroll outcome by reflecting time-off tracking and approvals in payroll processing, with reconciliation reduced when linked to Zoho HR.
What does reporting and auditing for time off activity look like in BambooHR versus Zoho People?
BambooHR provides reporting and auditing around time off activity so HR can review usage and exceptions without exporting spreadsheets, with audit-friendly status tracking. Zoho People includes reporting and access controls that help HR track balances and outcomes tied to request results.
What are common setup steps to get approvals and status tracking working correctly in Connecteam and Deputy?
Connecteam requires configuring role-based access for who can submit and view requests, then using the manager approval workflow with team calendars for clear visibility. Deputy uses configurable approval rules so managers can route approvals or denials and employees see status tracking that aligns with scheduling and coverage needs.
Tools reviewed
Referenced in the comparison table and product reviews above.
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