Quick Overview
- 1#1: Toggl Track - Precise time tracking software that creates detailed timesheets, reports, and integrates with payroll for accurate time cards.
- 2#2: Clockify - Free unlimited time tracker with timesheet approvals, reporting, and team management for effortless time card tracking.
- 3#3: QuickBooks Time - Mobile time clock with GPS tracking, scheduling, and direct payroll integration for precise employee time cards.
- 4#4: Harvest - Simple time tracking and timesheet tool with invoicing and expense tracking for billing-ready time cards.
- 5#5: Hubstaff - Employee time tracking with screenshots, GPS, activity levels, and automated payroll for comprehensive time cards.
- 6#6: Deputy - Workforce management software featuring time clock kiosk, timesheet approvals, and scheduling for shift-based time cards.
- 7#7: Homebase - Free time clock and scheduling app for hourly teams with timesheets, GPS, and payroll integrations.
- 8#8: When I Work - Employee scheduling and time tracking platform with mobile punch clock, timesheets, and labor cost reports.
- 9#9: Connecteam - All-in-one employee management app with geofenced time clock, timesheets, and task assignments for time cards.
- 10#10: Everhour - Time tracking tool integrated with project managers like Asana, generating timesheets and capacity planning reports.
These tools were chosen based on a blend of robust features (including tracking, reporting, and integrations), intuitive user experience, reliability, and overall value, ensuring they meet the varied needs of modern businesses and teams.
Comparison Table
Looking to streamline time tracking? Our comparison table explores top tools like Toggl Track, Clockify, QuickBooks Time, Harvest, Hubstaff, and more, highlighting features, usability, and key differentiators to help you find the right fit for your needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Toggl Track Precise time tracking software that creates detailed timesheets, reports, and integrates with payroll for accurate time cards. | specialized | 9.5/10 | 9.3/10 | 9.8/10 | 9.2/10 |
| 2 | Clockify Free unlimited time tracker with timesheet approvals, reporting, and team management for effortless time card tracking. | specialized | 9.2/10 | 8.9/10 | 9.5/10 | 9.8/10 |
| 3 | QuickBooks Time Mobile time clock with GPS tracking, scheduling, and direct payroll integration for precise employee time cards. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Harvest Simple time tracking and timesheet tool with invoicing and expense tracking for billing-ready time cards. | specialized | 8.7/10 | 9.0/10 | 9.2/10 | 8.4/10 |
| 5 | Hubstaff Employee time tracking with screenshots, GPS, activity levels, and automated payroll for comprehensive time cards. | specialized | 8.3/10 | 8.7/10 | 8.1/10 | 7.9/10 |
| 6 | Deputy Workforce management software featuring time clock kiosk, timesheet approvals, and scheduling for shift-based time cards. | enterprise | 8.4/10 | 9.0/10 | 8.2/10 | 7.8/10 |
| 7 | Homebase Free time clock and scheduling app for hourly teams with timesheets, GPS, and payroll integrations. | specialized | 8.5/10 | 8.4/10 | 9.2/10 | 9.3/10 |
| 8 | When I Work Employee scheduling and time tracking platform with mobile punch clock, timesheets, and labor cost reports. | specialized | 8.1/10 | 8.3/10 | 9.2/10 | 7.5/10 |
| 9 | Connecteam All-in-one employee management app with geofenced time clock, timesheets, and task assignments for time cards. | enterprise | 8.2/10 | 8.5/10 | 9.0/10 | 7.8/10 |
| 10 | Everhour Time tracking tool integrated with project managers like Asana, generating timesheets and capacity planning reports. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 8.0/10 |
Precise time tracking software that creates detailed timesheets, reports, and integrates with payroll for accurate time cards.
Free unlimited time tracker with timesheet approvals, reporting, and team management for effortless time card tracking.
Mobile time clock with GPS tracking, scheduling, and direct payroll integration for precise employee time cards.
Simple time tracking and timesheet tool with invoicing and expense tracking for billing-ready time cards.
Employee time tracking with screenshots, GPS, activity levels, and automated payroll for comprehensive time cards.
Workforce management software featuring time clock kiosk, timesheet approvals, and scheduling for shift-based time cards.
Free time clock and scheduling app for hourly teams with timesheets, GPS, and payroll integrations.
Employee scheduling and time tracking platform with mobile punch clock, timesheets, and labor cost reports.
All-in-one employee management app with geofenced time clock, timesheets, and task assignments for time cards.
Time tracking tool integrated with project managers like Asana, generating timesheets and capacity planning reports.
Toggl Track
specializedPrecise time tracking software that creates detailed timesheets, reports, and integrates with payroll for accurate time cards.
Visual timeline view that displays tracked time as an interactive calendar for easy timesheet review and editing
Toggl Track is a leading time tracking software that enables users to accurately log work hours using a simple one-click timer, manual entries, or integrations with calendars and project tools. It excels in generating detailed timesheets, reports, and payroll-ready exports for time cards, supporting teams with features like project tagging, billable rates, and approval workflows. With cross-platform apps and robust analytics, it helps optimize productivity and billing without complexity.
Pros
- Exceptionally intuitive interface with one-click timers and idle detection
- Comprehensive reporting and timesheet exports for payroll and billing
- Seamless integrations with 100+ tools like Asana, Google Workspace, and QuickBooks
Cons
- Advanced team approvals and profitability tracking require paid plans
- No built-in scheduling or shift management features
- Mobile app lacks some desktop reporting depth
Best For
Freelancers, agencies, and remote teams needing effortless time card tracking for accurate billing and productivity insights.
Pricing
Free forever plan for individuals; Starter at $9/user/month, Premium at $18/user/month, Enterprise custom.
Clockify
specializedFree unlimited time tracker with timesheet approvals, reporting, and team management for effortless time card tracking.
Kiosk mode that turns any device into a shared time clock for employee punch-in/out without accounts
Clockify is a versatile time tracking platform designed for effortless hour logging via one-click timers, manual timesheets, or kiosk mode for shared time clocks, making it suitable for time card workflows. It supports team collaboration with unlimited users and projects on the free plan, detailed reports, expense tracking, and invoicing. The software integrates with numerous tools like Trello, Asana, and QuickBooks, providing comprehensive visibility into time usage for payroll and productivity analysis.
Pros
- Unlimited users and projects on free plan
- Intuitive timer and kiosk mode for quick time punches
- Strong mobile apps and reporting capabilities
Cons
- Advanced features like timesheet approvals and GPS require paid upgrades
- Interface appears slightly dated compared to modern competitors
- Limited free-tier integrations and customization
Best For
Small to medium-sized teams and freelancers seeking a free, scalable time card and tracking solution without upfront costs.
Pricing
Free plan with unlimited users/projects; paid plans start at $3.99/user/month (Basic, billed annually) up to $9.99/user/month (Pro).
QuickBooks Time
enterpriseMobile time clock with GPS tracking, scheduling, and direct payroll integration for precise employee time cards.
Deep QuickBooks integration for automatic timesheet-to-payroll syncing
QuickBooks Time is a comprehensive time tracking and scheduling software designed for businesses to manage employee hours accurately through mobile clock-ins, GPS tracking, and automated timesheets. It excels in generating payroll-ready time cards with features like geofencing, project tracking, and shift scheduling. Integrated deeply with QuickBooks ecosystem, it streamlines invoicing, billing, and payroll processes for enhanced efficiency.
Pros
- Seamless integration with QuickBooks for automated payroll and invoicing
- Robust GPS tracking and geofencing for precise time verification
- User-friendly mobile app supporting clock-in/out from anywhere
Cons
- Higher pricing for larger teams or advanced features
- Some reporting limitations without full QuickBooks suite
- Steeper learning curve for non-QuickBooks users
Best For
Small to medium businesses already using QuickBooks that require accurate time cards integrated with payroll.
Pricing
Premium: $20 base + $8/user/mo; Elite: $40 base + $10/user/mo (billed annually, with free trial).
Harvest
specializedSimple time tracking and timesheet tool with invoicing and expense tracking for billing-ready time cards.
Automatic invoice generation directly from time entries with customizable templates
Harvest is a user-friendly time tracking and invoicing software that enables teams and freelancers to log hours against projects effortlessly via web, desktop, and mobile apps. It offers detailed reporting, expense tracking, and seamless integration with tools like QuickBooks and Slack for streamlined workflows. Ideal for monitoring project profitability, it automatically generates invoices from tracked time, making it a robust solution for time card management.
Pros
- Intuitive interface with quick time entry on multiple platforms
- Powerful reporting and profitability insights
- Strong integrations with accounting and productivity tools
Cons
- No native payroll processing
- Limited advanced scheduling or team capacity planning
- Pricing scales per user, which can add up for large teams
Best For
Freelancers, agencies, and small to medium teams seeking simple time tracking tied to invoicing and project management.
Pricing
Free for solo users; Pro plan at $12/user/month (billed annually), with higher tiers for advanced features.
Hubstaff
specializedEmployee time tracking with screenshots, GPS, activity levels, and automated payroll for comprehensive time cards.
Proof-of-work screenshots and activity tracking for indisputable time card validation
Hubstaff is a robust time tracking and employee monitoring software that captures employee hours through desktop timers, mobile apps, and web trackers, making it suitable for generating accurate time cards and timesheets. It includes features like automatic screenshots, activity rate monitoring, GPS location tracking, and timesheet approval workflows to verify work hours and ensure compliance. The platform also supports payroll integrations and project-based tracking, streamlining payroll processing from time data.
Pros
- Precise time tracking with visual proof via screenshots and activity levels
- Streamlined timesheet approvals and payroll integrations
- Mobile and GPS support for field workers
Cons
- Invasive monitoring features that may concern privacy-conscious teams
- Higher pricing scales poorly for very small teams
- Overkill for basic time card needs without advanced monitoring
Best For
Remote or distributed teams needing verifiable time cards with productivity insights.
Pricing
Free for 1 user; starts at $7/user/month (Basic, billed annually) up to $20/user/month (Enterprise); 14-day free trial.
Deputy
enterpriseWorkforce management software featuring time clock kiosk, timesheet approvals, and scheduling for shift-based time cards.
Facial recognition and geofencing for secure, tamper-proof clock-ins
Deputy is a workforce management platform specializing in scheduling and time tracking for shift-based industries like retail and hospitality. It enables employees to clock in and out via mobile app, kiosk, or web with geofencing, photo verification, and facial recognition to prevent time theft. Managers access real-time timesheets, approve hours, and export data to payroll systems effortlessly.
Pros
- Advanced time theft prevention with GPS, photo, and facial verification
- Seamless integration with scheduling and 100+ payroll providers
- Mobile-first app for easy clock-ins on the go
Cons
- Pricing scales quickly for larger teams and advanced features
- Interface can feel overwhelming for simple time tracking needs
- Limited free plan with only basic functionality
Best For
Shift-based businesses in retail, hospitality, or healthcare needing integrated scheduling and accurate time tracking for hourly workers.
Pricing
Free for up to 10 users; paid plans start at $3.50/user/month (Shift plan) up to $7/user/month (Enterprise), billed annually.
Homebase
specializedFree time clock and scheduling app for hourly teams with timesheets, GPS, and payroll integrations.
GPS geofencing and photo verification on mobile clock-ins for accurate, tamper-proof time cards
Homebase is an all-in-one workforce management platform tailored for small businesses, with robust time tracking features including mobile clock-in/out, GPS geofencing, and photo verification to ensure accurate time cards. It generates timesheets, tracks overtime, and offers scheduling integration to streamline payroll preparation. The software supports unlimited employees on its free plan, making it accessible for growing teams.
Pros
- Free plan with unlimited employees and basic time tracking
- GPS and photo clock-in to prevent buddy punching
- Seamless integrations with payroll like QuickBooks and Gusto
Cons
- Advanced reporting and forecasting locked behind paid plans
- Pricing scales per location, which can add up for multi-site businesses
- Limited customization for complex time-off policies on lower tiers
Best For
Small retail, restaurant, or service businesses with hourly workers needing simple, mobile-first time tracking without upfront costs.
Pricing
Free plan for basics; Essentials starts at $39.95/location/month (20 employees included), with Elite at $79.95 and Ultimate at $149.95.
When I Work
specializedEmployee scheduling and time tracking platform with mobile punch clock, timesheets, and labor cost reports.
Photo verification and GPS clock-ins to prevent buddy punching, uniquely tied to shift scheduling
When I Work is an employee scheduling and workforce management platform with integrated time card features, allowing staff to clock in and out via mobile or web with GPS geofencing and photo verification for accuracy. It supports timesheet approvals, overtime tracking, and exports to payroll systems like QuickBooks and ADP. While strong in combining scheduling with time tracking, it's best suited for teams needing both rather than standalone time cards.
Pros
- Intuitive mobile app for quick clock-ins with geofencing and photo capture
- Seamless timesheet approvals and payroll integrations
- Real-time visibility into hours worked alongside schedules
Cons
- Pricing scales with scheduling features not always needed for pure time cards
- Limited advanced rules for complex payroll scenarios like multi-rate pay
- Offline clocking requires sync which can delay in poor connectivity
Best For
Small to medium hourly workforces in retail, hospitality, or services needing scheduling-integrated time tracking.
Pricing
Free for basic use (up to 75 schedules/mo); Essential $2/active user/mo, Pro $4, Elite $6+ (billed annually).
Connecteam
enterpriseAll-in-one employee management app with geofenced time clock, timesheets, and task assignments for time cards.
GPS-powered geofencing and facial verification for precise, tamper-proof clock-ins/outs
Connecteam is an all-in-one employee management platform with strong time tracking capabilities, enabling mobile clock-ins/outs, timesheet generation, and payroll integration for frontline workers. It features GPS geofencing to verify locations and prevent buddy punching, along with automated overtime alerts and shift scheduling ties. Ideal for businesses seeking time cards within a broader workforce app, it offers real-time labor cost insights and approval workflows.
Pros
- GPS geofencing and facial recognition for secure, fraud-proof time tracking
- Seamless timesheet approvals and payroll exports
- Intuitive mobile app perfect for deskless teams
Cons
- Pricing scales quickly for larger teams, less ideal for time tracking only
- Full feature set can overwhelm users needing simple time cards
- Reporting lacks depth compared to dedicated time card specialists
Best For
Small to mid-sized businesses with mobile or frontline workers who want time tracking integrated with scheduling, communication, and task management.
Pricing
Free for up to 10 users; paid plans start at $29/month for 30 users (Essentials), $49/month for 30 users (Advanced), $99/month for 30 users (Expert), with per-user scaling thereafter.
Everhour
specializedTime tracking tool integrated with project managers like Asana, generating timesheets and capacity planning reports.
One-click time tracking directly within integrated project management apps like Jira and Asana
Everhour is a comprehensive time tracking and timesheet management software that helps teams log hours against projects and tasks with precision. It integrates seamlessly with over 50 project management tools like Asana, Jira, and Trello, allowing users to track time directly from those platforms without switching apps. Key features include timesheet approvals, budgeting, expense tracking, and customizable reports, making it suitable for billing, payroll, and productivity analysis in team environments.
Pros
- Seamless integrations with major PM tools for effortless time logging
- Robust timesheet approval workflows and detailed reporting
- Visual budgeting and forecasting tools to prevent overruns
Cons
- Relies heavily on integrations; less ideal as a standalone time card solution
- Advanced features locked behind higher-tier plans
- Mobile app lacks some desktop functionalities
Best For
Small to mid-sized teams using project management tools who need integrated time tracking for billing and payroll.
Pricing
Free for up to 5 users; paid plans start at $8.50/user/month (billed annually) for Team plan, up to $10.50/user/month for Business.
Conclusion
The reviewed time cards software vary in focus and features, but all excel at streamlining tracking and management. Toggl Track emerges as the top choice, with its detailed timesheets and payroll integration, while Clockify offers a standout free, unlimited model with team tools, and QuickBooks Time impresses with mobile GPS and scheduling—each a strong option for different needs.
Take the next step in efficient time management: try Toggl Track to leverage its precise tracking, comprehensive reporting, and seamless workflows, and discover why it leads as the best for time cards.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.