GITNUXSOFTWARE ADVICE
HR In IndustryTop 10 Best Staff Holiday Software of 2026
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
factorial
Configurable holiday request and approval workflow with real-time team calendar coverage
Built for hR teams at mid-market companies needing automated leave workflows and calendar visibility.
Personio
Automated leave approval workflows connected to employee profiles
Built for mid-size HR teams needing leave approvals tied to employee data.
BambooHR
PTO request approvals tied to configurable leave policies and employee records
Built for hR teams managing PTO workflows with employee data and approvals.
Comparison Table
This comparison table evaluates Staff Holiday Software platforms, including Factorial, BambooHR, Personio, Workday, UKG Pro, and other staff holiday and leave management tools. It lets you compare core capabilities like leave accrual, approval workflows, calendar views, and reporting so you can match the software to your HR operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | factorial Factorial provides staff leave and holiday management with configurable policies, approval workflows, and HR reporting inside an HR platform. | HR all-in-one | 9.2/10 | 9.3/10 | 8.6/10 | 8.7/10 |
| 2 | BambooHR BambooHR includes leave and holiday tracking with request workflows, balance management, and self-service for employees. | HR self-service | 8.3/10 | 8.7/10 | 8.1/10 | 7.9/10 |
| 3 | Personio Personio manages staff holiday and absences with approval flows, leave policies, and analytics for HR teams. | HR management | 8.4/10 | 8.8/10 | 7.9/10 | 8.1/10 |
| 4 | Workday Workday supports enterprise absence and holiday management with policy rules, managerial approvals, and audit-ready HR records. | enterprise HRIS | 8.1/10 | 9.0/10 | 7.4/10 | 7.2/10 |
| 5 | UKG Pro UKG Pro automates staff leave and time-off processes with policy-driven accruals and approval management for HR and managers. | enterprise HRIS | 7.9/10 | 8.4/10 | 7.0/10 | 7.6/10 |
| 6 | Sage HR Sage HR provides leave tracking and holiday scheduling workflows for organizations using HR administration tools. | HR administration | 7.1/10 | 8.0/10 | 6.9/10 | 6.8/10 |
| 7 | Deputy Deputy supports staff leave and shift scheduling with calendar-based requests and coverage planning for workforce teams. | workforce scheduling | 7.8/10 | 8.3/10 | 7.4/10 | 7.6/10 |
| 8 | Zoho People Zoho People includes leave and holiday management with employee requests, approvals, and leave balance tracking. | HR suite | 7.9/10 | 8.3/10 | 7.4/10 | 7.8/10 |
| 9 | OrangeHRM OrangeHRM offers leave management with holiday lists, employee leave requests, and approval workflows. | HR platform | 7.8/10 | 8.2/10 | 7.0/10 | 8.0/10 |
| 10 | Odoo Odoo supports holiday and leave tracking with configurable employee time off workflows in its HR functionality. | ERP HR module | 7.1/10 | 8.3/10 | 6.6/10 | 6.9/10 |
Factorial provides staff leave and holiday management with configurable policies, approval workflows, and HR reporting inside an HR platform.
BambooHR includes leave and holiday tracking with request workflows, balance management, and self-service for employees.
Personio manages staff holiday and absences with approval flows, leave policies, and analytics for HR teams.
Workday supports enterprise absence and holiday management with policy rules, managerial approvals, and audit-ready HR records.
UKG Pro automates staff leave and time-off processes with policy-driven accruals and approval management for HR and managers.
Sage HR provides leave tracking and holiday scheduling workflows for organizations using HR administration tools.
Deputy supports staff leave and shift scheduling with calendar-based requests and coverage planning for workforce teams.
Zoho People includes leave and holiday management with employee requests, approvals, and leave balance tracking.
OrangeHRM offers leave management with holiday lists, employee leave requests, and approval workflows.
Odoo supports holiday and leave tracking with configurable employee time off workflows in its HR functionality.
factorial
HR all-in-oneFactorial provides staff leave and holiday management with configurable policies, approval workflows, and HR reporting inside an HR platform.
Configurable holiday request and approval workflow with real-time team calendar coverage
Factorial stands out with a unified HR and workforce platform that connects holiday planning to broader HR workflows. It supports employee holiday requests, approvals, and absence tracking with team calendars that make staffing impact visible. Its automation features help reduce manual scheduling and improve auditability of leave activity across the organization.
Pros
- Holiday requests, approvals, and tracking in one workflow
- Team calendar views show coverage and scheduling impact
- Automation reduces manual admin for leave management
- Built-in HR foundation supports consistent employee data
Cons
- More complex than standalone leave tools for small teams
- Advanced HR setup can take time to configure properly
- Holiday-only buyers may pay for capabilities they do not use
Best For
HR teams at mid-market companies needing automated leave workflows and calendar visibility
BambooHR
HR self-serviceBambooHR includes leave and holiday tracking with request workflows, balance management, and self-service for employees.
PTO request approvals tied to configurable leave policies and employee records
BambooHR stands out with HR-first workflows that connect employee profiles, time off requests, and approvals in one system. It supports holiday and PTO request management with configurable policies and an audit trail for decisions. You also get HR data centralization that makes staffing and leave context easier to handle for HR teams. Holiday administration is strongest when your HR team needs leave records tied to onboarding, role data, and reporting.
Pros
- Employee records and leave requests stay linked inside one system
- Configurable PTO policies and approval workflows reduce manual coordination
- Leave history supports compliance-focused audit trails
- Reporting helps HR track utilization by team and time period
Cons
- Holiday planning is less visual than dedicated scheduling tools
- Advanced leave scenarios can require careful HR configuration
- Time off reporting is stronger for HR than for line managers
- No native deep roster forecasting without additional processes
Best For
HR teams managing PTO workflows with employee data and approvals
Personio
HR managementPersonio manages staff holiday and absences with approval flows, leave policies, and analytics for HR teams.
Automated leave approval workflows connected to employee profiles
Personio stands out for bringing holiday and absence management into a broader HR suite with employee records, recruiting, and approvals. You can manage leave types, track balances, and run approval workflows that connect HR data to day-off decisions. The system supports configurable fields and reporting for workforce and absence views. Integrations help sync HR information with other business tools used by many HR teams.
Pros
- Leave types and balances managed inside a full HR system.
- Configurable approval workflows for consistent holiday decisions.
- Employee profile data links directly to absence and staffing views.
- Automation reduces manual tracking across HR and managers.
Cons
- Setup of HR fields and leave rules can be time intensive.
- Reporting for holiday analytics feels less flexible than specialized tools.
- Admin changes can require careful permission management.
Best For
Mid-size HR teams needing leave approvals tied to employee data
Workday
enterprise HRISWorkday supports enterprise absence and holiday management with policy rules, managerial approvals, and audit-ready HR records.
Policy-driven time-off accruals and eligibility rules with approval workflows
Workday stands out for managing holiday and leave as part of a broader enterprise HR and payroll suite. Its core capabilities include employee self-service leave requests, manager approvals, policy-driven eligibility, and audit-ready workflows. Workday also supports global workforce configurations with time-off rules, entitlements, and reporting that align with HR operations. Integrations with HR data and payroll enable accurate balance tracking across the employment lifecycle.
Pros
- Policy-driven leave rules support complex eligibility and entitlement logic
- Employee requests and manager approvals run through configurable workflows
- Strong reporting ties time off usage to HR and operational data
Cons
- Configuration complexity can slow rollout for teams without dedicated HR admins
- Implementation effort is high for organizations that only need basic holiday tracking
- Costs are typically enterprise-focused and can exceed lightweight HR tooling
Best For
Large enterprises needing policy-based holiday and leave management with HR workflow integration
UKG Pro
enterprise HRISUKG Pro automates staff leave and time-off processes with policy-driven accruals and approval management for HR and managers.
Leave of absence management tied to HR data, balances, and configurable approval workflows
UKG Pro stands out for combining HR, payroll-ready employee data, and workflow for approvals in one system. It supports staff holiday requests with manager approval flows and policy-driven rules, so leave balances and eligibility tie back to HR records. It also offers broader workforce management and reporting capabilities that help HR teams handle absence analytics alongside scheduling and compliance needs.
Pros
- Leave requests integrate with HR records for consistent eligibility and balances
- Configurable approval workflows support manager routing and policy checks
- Robust reporting for absence trends supports HR planning and compliance
Cons
- Implementation effort is higher than purpose-built holiday tools
- User navigation can feel complex due to deep HR and workforce modules
- Self-service holiday setup often requires admin configuration work
Best For
Larger UK-based HR teams needing policy-driven leave plus broader workforce management
Sage HR
HR administrationSage HR provides leave tracking and holiday scheduling workflows for organizations using HR administration tools.
Leave entitlements tied to HR master data for consistent balance calculations
Sage HR stands out as an HR suite with holiday management built into broader employee administration. It supports holiday requests, approvals, and entitlement tracking tied to employee records and calendars. The system also connects HR processes like leave balances and HR master data to reduce duplicate setup across HR workflows.
Pros
- Holiday entitlements stay linked to employee records and HR data
- Leave workflows include request submission and manager approval handling
- Suite-level HR tooling reduces repeated setup across HR processes
Cons
- Holiday setup can feel heavy if you only need basic leave tracking
- User experience depends on administrator configuration for approvals and policies
- Reporting for holiday metrics is less focused than dedicated leave products
Best For
Mid-size organizations managing holiday inside a wider HR operations suite
Deputy
workforce schedulingDeputy supports staff leave and shift scheduling with calendar-based requests and coverage planning for workforce teams.
Integrated time off requests with shift scheduling so approvals update coverage immediately
Deputy stands out with staff scheduling automation tied directly to time tracking and workforce operations. It supports shift scheduling, staff time and attendance, and absence management workflows in one system so holiday requests flow into coverage decisions. Staff can submit time off, managers can approve, and the schedule can reflect staffing gaps and labor targets. Deputy also provides reporting for staffing, attendance trends, and operational performance around leave coverage.
Pros
- Unified scheduling, time tracking, and leave approvals reduce duplicate systems
- Real-time shift coverage helps managers react to absences quickly
- Strong attendance and staffing reporting supports holiday coverage decisions
Cons
- Complex setups for rules and labor targets can slow initial rollout
- Holiday approval workflows can feel rigid without custom process needs
- Advanced reporting and admin features increase training effort
Best For
Mid-size shift-based teams needing holiday approvals linked to live scheduling
Zoho People
HR suiteZoho People includes leave and holiday management with employee requests, approvals, and leave balance tracking.
Leave management with policy-based entitlements and approval workflows
Zoho People stands out for combining employee HR foundations with built-in holiday and absence request workflows. It covers staff calendars, leave management, approval routing, and policy-based entitlements tied to employee records. The tool also supports self-service updates for employees and admin controls for shift and schedule alignment. For holiday tracking and leave governance, it is a strong fit inside the broader Zoho HR suite.
Pros
- Entitlement-based leave balances tied to employee profiles
- Leave requests route through configurable approvals and status tracking
- HR records link to holiday eligibility and audit history
Cons
- Holiday setup can take time to map policies and calendars
- Reporting for holiday trends feels less polished than dedicated HR tools
- Advanced scheduling scenarios require careful configuration
Best For
Organizations needing leave requests plus HR records in one system
OrangeHRM
HR platformOrangeHRM offers leave management with holiday lists, employee leave requests, and approval workflows.
Leave management with policy-based entitlements and balance tracking tied to approvals
OrangeHRM stands out by bundling staff holiday requests into a broader HR suite with employee management and attendance context. It supports holiday calendars, leave types, and staff leave request workflows with approvals and status tracking. Admins can configure leave policies and entitlements so teams get consistent accrual and balance handling. It fits organizations that want holiday management plus core HR records in one system rather than a standalone leave tool.
Pros
- Holiday requests, approvals, and leave balances in one HR workflow
- Configurable leave types and holiday calendars for consistent policy enforcement
- Centralized employee records improve context during leave decisions
Cons
- Setup of entitlements and policy rules takes time for new admins
- User experience feels less polished than dedicated leave management tools
- Holiday workflows can feel rigid for highly custom approval chains
Best For
Organizations using HR suites for leave workflows and employee records
Odoo
ERP HR moduleOdoo supports holiday and leave tracking with configurable employee time off workflows in its HR functionality.
Leave Management module with configurable accruals, policies, and multi-step approvals
Odoo stands out for building a staff holiday process inside a broader ERP suite with leave, timesheets, and HR workflows. It supports holiday requests, approvals, balances, and policy rules, then routes decisions through configurable approval chains. You can extend the same data model with modules for HR, employee management, and attendance so leave aligns with time tracking. Setup and customization are strong for organizations standardizing operations, but the breadth of the suite adds implementation effort.
Pros
- Holiday requests, approvals, and leave balances in one HR workflow
- Configurable leave policies mapped to employee rules and accrual logic
- Tight integration with timesheets and attendance for consistent time records
- Developer-friendly customization of forms, approvals, and reports
Cons
- Holiday setup can be complex for small teams without an admin
- Complexity increases as HR and attendance modules expand across departments
- Reporting and automation often require customization work
Best For
Mid-size organizations standardizing HR leave with ERP-grade workflow automation
Conclusion
After evaluating 10 hr in industry, factorial stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Staff Holiday Software
This buyer’s guide explains how to choose staff holiday software using real capabilities from factorial, BambooHR, Personio, Workday, UKG Pro, Sage HR, Deputy, Zoho People, OrangeHRM, and Odoo. It maps specific workflow strengths like approval routing, entitlement handling, and calendar or shift coverage to the teams that need them most. Use it to shortlist tools by how they handle requests, approvals, balance logic, and operational visibility.
What Is Staff Holiday Software?
Staff holiday software manages employee time off requests, approvals, and tracked balances or entitlements in a governed workflow. It reduces manual coordination by routing requests through policy checks and capturing an audit-ready record of decisions. Many teams also need operational visibility such as team calendar coverage or schedule impact, which factorial and Deputy make explicit during request handling. HR-first platforms like BambooHR, Personio, and Workday connect leave decisions to employee profiles and broader workforce processes.
Key Features to Look For
The right capabilities determine whether your team gets governed approvals, accurate balances, and operational coverage visibility without heavy admin work.
Configurable holiday request and approval workflows
Look for approval routing that applies configurable rules before decisions are finalized. factorial excels with a configurable holiday request and approval workflow backed by real-time team calendar coverage, and BambooHR, Personio, and OrangeHRM tie PTO approvals to configurable leave policies and employee records.
Real-time team calendar and coverage visibility
Choose tools that show staffing impact during requests so managers can assess gaps immediately. factorial provides team calendar views that make coverage and scheduling impact visible, while Deputy integrates time off requests with shift scheduling so approvals update coverage immediately.
Policy-driven entitlements and eligibility logic
Prefer systems that calculate leave balances and eligibility using policy-driven rules rather than manual tracking. Workday supports policy-driven time-off accruals and eligibility rules with approval workflows, and UKG Pro ties leave of absence management to HR data, balances, and configurable approval workflows.
Employee profile linkage to leave history and balances
Strong leave governance depends on keeping employee records connected to requests, approvals, and history. BambooHR keeps leave tied to employee profiles with configurable PTO policies and audit trails, and Personio links employee profile data directly to absence and staffing views.
Integrated absence and workforce workflows
If you manage more than leave, pick tools that unify absence handling with broader HR or workforce operations. Deputy unifies scheduling, time tracking, and absence management so leave flows into coverage decisions, while Odoo extends HR and workflow automation to keep leave aligned with timesheets and attendance.
HR reporting for utilization, compliance, and operational planning
Effective tools surface utilization by team and time period so HR can plan and validate decisions. BambooHR includes reporting for HR tracking of utilization by team and time period, and UKG Pro provides robust reporting for absence trends that supports HR planning and compliance.
How to Choose the Right Staff Holiday Software
Pick the tool that matches your approval complexity, policy needs, and operational visibility requirements, then validate that workflow speed and admin effort fit your team.
Match your workflow to the tool’s approval model
If you need straightforward request submission with policy checks and manager approvals, evaluate BambooHR and OrangeHRM because both connect leave requests, approvals, and leave balances inside HR workflows. If you need deeper HR workflow consistency, shortlist Personio and UKG Pro where configurable approval workflows connect leave decisions to employee records and HR-driven balances.
Confirm policy and balance accuracy for your entitlements
Select Workday if you require complex eligibility and entitlement logic using policy-driven time-off accruals and rules. Choose Sage HR when entitlements need to stay linked to HR master data for consistent balance calculations, and select Odoo if your leave policies must follow configurable accruals and multi-step approvals in a broader ERP-grade workflow.
Validate operational coverage visibility for managers
If managers must see staffing impact during requests, factorial is a strong fit because it combines approval workflow with real-time team calendar coverage views. If you run shift-based teams that must react to coverage gaps instantly, Deputy is built for integrated time off requests tied to shift scheduling and coverage updates.
Choose the system boundary that matches your HR operating model
If you want leave inside an HR suite tied to employee profiles and reporting, evaluate BambooHR, Personio, and Workday. If your leave process must live inside a broader ERP workflow with timesheets and attendance alignment, Odoo’s HR and workflow automation model supports consistent time records.
Plan for setup depth and admin configuration effort
If your organization lacks dedicated HR admins, prioritize tools with simpler operational setup by testing factorial and BambooHR workflows before committing to deeper HR field and leave rule configuration. If you can support complex rollout effort, Workday and UKG Pro offer policy-driven accruals and eligibility rules but configuration complexity can slow rollout without strong HR administration.
Who Needs Staff Holiday Software?
Staff holiday software helps teams that must govern approvals, maintain accurate balances, and manage staffing impact across calendars or shift schedules.
Mid-market HR teams that need automated leave workflows with visible staffing impact
factorial is a best fit because it supports configurable holiday request and approval workflows with real-time team calendar coverage that makes scheduling impact visible. Deputy also fits when the same teams need approvals tied to live coverage decisions through shift scheduling integration.
HR teams that manage PTO workflows tied to employee records and audit history
BambooHR is strong for HR teams that need PTO request approvals tied to configurable leave policies and employee records with leave history for audit trails. Personio and OrangeHRM also fit because both connect approval workflows to employee data and policy-driven leave types and calendars.
Enterprises or global organizations with complex eligibility, entitlement, and accrual rules
Workday is designed for policy-driven time-off accruals and eligibility rules with audit-ready HR records and managerial approvals. UKG Pro supports leave of absence management tied to HR data, balances, and configurable approval workflows for larger UK-based HR teams.
Shift-based organizations that must convert time off requests into schedule coverage decisions
Deputy is built for mid-size shift-based teams because it integrates time off requests with shift scheduling so approvals update coverage immediately. This reduces manual re-planning when absences arrive and helps managers use attendance and staffing reporting to support operational targets.
Common Mistakes to Avoid
Avoid these setup and evaluation traps that show up repeatedly across HR-suite and scheduling-focused holiday tools.
Buying a holiday-only workflow tool when your organization needs unified HR or workforce data linkage
factorial helps because it connects holiday requests and approvals to a broader HR foundation and employee data, which supports auditability. BambooHR and Personio also reduce duplicate work by keeping leave decisions tied to employee profiles.
Underestimating admin effort required to configure policies, entitlements, and approval rules
Workday can take significant configuration effort because policy-driven time-off accruals and eligibility rules require complex setup without dedicated HR admins. Odoo and UKG Pro also involve deeper HR workflow and field setup that can slow rollout if your team cannot invest in configuration and permissions.
Ignoring operational coverage needs and focusing only on requests and approvals
If managers need to see coverage impact, tools like BambooHR can feel less visual than dedicated scheduling tools, while factorial provides team calendar views and Deputy updates coverage immediately in shift scheduling. Choose tools that display scheduling impact during request handling.
Assuming reporting will work equally well for HR and line managers without validation
BambooHR’s reporting is strongest for HR tracking of utilization by team and time period, while Deputy’s reporting is oriented toward staffing, attendance trends, and operational performance around leave coverage. Validate that the reporting outputs match your decision makers’ workflows before rollout.
How We Selected and Ranked These Tools
We evaluated factorial, BambooHR, Personio, Workday, UKG Pro, Sage HR, Deputy, Zoho People, OrangeHRM, and Odoo across overall capability, features depth, ease of use, and value for the described target audience. We scored higher when tools delivered configurable leave workflows tied to employee data and operational visibility like team calendar coverage or immediate shift coverage updates. factorial separated itself by combining real-time team calendar coverage with a configurable holiday request and approval workflow that reduces manual admin and improves auditability. Lower-ranked tools in this set often still handled requests and approvals but showed more friction in setup complexity, less visual operational coverage, or less specialized holiday reporting focus.
Frequently Asked Questions About Staff Holiday Software
Which staff holiday software best connects leave approvals to employee records instead of standalone calendars?
BambooHR ties PTO requests and approvals to employee profiles, so leave decisions stay connected to onboarding and HR data. Personio and Workday also link leave types, balances, and approvals directly to employee records through their HR suites. Odoo extends the same approach inside an ERP model that can reuse HR and HR-adjacent data.
What tool is strongest for policy-driven eligibility and accrual rules for time off?
Workday manages time-off rules, entitlements, and eligibility with approval workflows that support audit-ready leave decisions. UKG Pro and OrangeHRM also implement policy-based entitlement handling so teams receive consistent accruals and balance calculations. Factorial and Sage HR focus on connecting entitlement tracking to employee records to keep eligibility aligned across HR workflows.
Which option best prevents double booking by showing team calendars and staffing impact during holiday requests?
Factorial uses team calendar visibility so managers can see staffing impact alongside leave approvals. Deputy updates shift scheduling coverage immediately when time off requests are approved, so coverage gaps are visible in the schedule view. Zoho People also provides staff calendars tied to leave workflows, which supports coordination across teams.
Which software workflow is most suitable for shift-based teams that need holiday requests to affect scheduling and labor targets?
Deputy is built for shift scheduling and ties time off requests into the scheduling flow so staffing gaps show up right away. Deputy connects absence management to operational reporting so managers can evaluate attendance and coverage trends. Deputy is better aligned to scheduling-first operations than HR-first tools like BambooHR and Sage HR.
How do HR suites compare when you need leave balances tracked across an employment lifecycle?
Workday integrates with payroll-ready HR and payroll data so balances stay accurate across employment changes. UKG Pro similarly ties leave of absence management and balances back to HR records and configurable rules. Personio and OrangeHRM emphasize leave balances connected to employee data and policy configuration within their HR suite workflows.
What tool is best for auditability of leave actions and approval decisions?
BambooHR provides an audit trail for PTO request decisions tied to configurable policies. Workday is designed for audit-ready workflows with policy-driven eligibility and manager approvals. Factorial also improves auditability by connecting holiday approvals and absence tracking to a unified HR workflow and team calendars.
Which staff holiday system supports multi-step approval chains and configurable routing?
Odoo routes approvals through configurable approval chains in its Leave Management workflow. Workday and Personio support structured approval workflows that connect day-off decisions to HR data. UKG Pro focuses on manager approval flows that follow policy-driven rules tied to HR records and leave balances.
What are common implementation issues when moving from manual holiday tracking to software, and which tools help most?
A frequent issue is duplicate setup of leave types and balances across spreadsheets and HR records, which Sage HR and Factorial reduce by tying entitlements to HR master data and HR workflows. Another common failure is approvals not reflecting actual coverage needs, which Deputy addresses by integrating time off requests with shift scheduling. Zoho People and OrangeHRM help avoid inconsistency by keeping leave requests, policies, and employee data in one system.
Which approach works best if you need holiday management plus adjacent workforce workflows like time tracking and attendance?
Deputy combines absence management with staff scheduling and time tracking so holiday decisions immediately affect coverage and attendance reporting. Odoo places leave inside an ERP suite that can align leave with timesheets and HR workflows using the same data model. Workday and UKG Pro offer broader HR workflow integration with policy-driven approvals and workforce reporting alongside leave.
Tools reviewed
Referenced in the comparison table and product reviews above.
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