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Consumer RetailTop 10 Best Spa Appointment Book Software of 2026
Compare spa appointment book software options for salons, spas, and clinics, covering key features and fit for scheduling and client management.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
AI search agents find sources, extract figures with provenance, and aggregate written reviews. They also transcribe video reviews and podcasts.
Framework: Features 40% · Ease 30% · Value 30%
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GlossGenius is the best overall choice for beauty studios that want appointment notes and client history to stay attached to every booking because intake and visit context carry through scheduling for better continuity, while Acuity Scheduling is a strong alternative for SMB spa teams that need dependable rule-based scheduling and waitlist-driven openings filling.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
GlossGenius
Client-specific intake and notes stay attached to appointments for faster prep and continuity across visits.
Best for: Fits when beauty studios want client profiles and scheduling with appointment notes, not multi-room optimization.
Mangomint
Editor pickWaitlist automation that turns cancellations into rebooked time slots using the same scheduling rules.
Best for: Fits when multi-provider spas need rule-based scheduling and client self-booking.
Booksy
Editor pickStaff assignment routing with client profiles supports consistent appointment handling across repeat bookings.
Best for: Fits when spas need client self-service booking with calendar sync and reminder automation across multiple staff calendars.
Comparison Table
GlossGenius
vertical specialistAll-in-one booking and payment platform for beauty and wellness professionals.
Client-specific intake and notes stay attached to appointments for faster prep and continuity across visits.
GlossGenius centers scheduling around services, staff, and client profiles, then carries that context into check-in and post-visit documentation. The workflow supports therapist assignment, service duration handling, and client-facing booking experiences tied to the same calendars. It also provides a marketing-facing client layer that studios use for repeat scheduling and notes.
A tradeoff appears when studios need complex room or station topology, because mapping equipment and rooms to staff sessions takes more manual attention. GlossGenius fits situations where a team wants appointment scheduling plus client notes in one place, rather than stitching scheduling to separate client record systems.
- +Client profiles carry through scheduling and appointment history
- +Intake-friendly workflow supports structured pre-visit details
- +Service catalog and staff calendars stay consistent across bookings
- +Studio tools focus on beauty appointment operations
- –Room or equipment resource scheduling needs extra manual management
- –Advanced workflow automation depends on careful configuration
Beauty studio owners
Manage services, staff, and repeats
More consistent repeat scheduling
Front desk coordinators
Prepare clients before check-in
Shorter check-in friction
Show 1 more scenario
Therapists and service teams
Maintain treatment continuity
Better continuity of care
Appointments include structured client notes so future visits reflect prior details.
Best for: Fits when beauty studios want client profiles and scheduling with appointment notes, not multi-room optimization.
Mangomint
vertical specialistSalon and spa scheduling software with online booking, POS, and inventory management.
Waitlist automation that turns cancellations into rebooked time slots using the same scheduling rules.
Mangomint maps spa operations into configurable scheduling, with staff calendars, service catalog settings, and booking rules that support complex appointment patterns. The workflow supports automated appointment reminders and waitlist automation when capacity is limited. Two-way calendar sync supports ongoing planning while keeping external calendars aligned. For multi-room teams, room resource scheduling can be configured to prevent collisions.
A key tradeoff is that deeper integrations depend on the availability of supported connections for the existing tech stack. Mangomint fits teams that want appointment governance through the scheduling engine, then want clients to self-book through the online booking widget with consistent rules.
- +Two-way calendar sync keeps external calendars aligned with booking changes
- +Waitlist automation reduces unused slots when clients cancel
- +Service duration and buffers enforce realistic spa scheduling
- +Intake forms capture client details tied to appointments
- –External integration coverage can limit advanced workflows without add-ons
- –Complex room and staff rules take longer to model correctly
- –Advanced governance relies on careful configuration rather than guided templates
Spa owners and admins
Manage capacity across providers and rooms
Fewer scheduling gaps
Front desk scheduling teams
Reduce manual reschedules after no-shows
Faster rebooking
Show 2 more scenarios
Client experience leads
Standardize intake for recurring treatments
More consistent check-ins
Collects structured client intake during booking so treatment room mapping and service planning are repeatable.
Operations managers
Keep calendars synced with other systems
Lower double-booking risk
Uses two-way calendar sync to propagate appointment updates across connected calendars.
Best for: Fits when multi-provider spas need rule-based scheduling and client self-booking.
Booksy
vertical specialistMobile booking marketplace and management app for beauty and wellness businesses.
Staff assignment routing with client profiles supports consistent appointment handling across repeat bookings.
Booksy is a spa appointment booking system focused on multi-location scheduling and client self-service booking flows. It supports online booking widgets and two-way calendar sync so staff calendars and client appointments stay aligned.
Automated appointment reminders, cancellation rules, and staff assignment workflows help reduce manual scheduling work. Booksy also includes client profiles with spa-relevant intake fields that support consistent check-in and treatment session planning.
- +Online booking widget connects clients to real-time availability
- +Two-way calendar sync reduces schedule drift between devices and channels
- +Automated reminders and cancellation policy enforcement reduce no-shows
- +Client profile supports repeat bookings with structured intake fields
- –Room or treatment mapping is limited for complex resource allocation
- –Waitlist automation and walk-in queue management require careful setup discipline
- –Standing appointments and series tracking can be less flexible across complex service schedules
- –Advanced POS-linked workflows rely on external integrations for completion
Salons and beauty teams
Self-booking for service menus
Less front-desk scheduling work
Appointment-based service operators
Reduce no-shows with rules
Clearer attendance policies
Show 2 more scenarios
Repeat-visit wellness businesses
Rebook recurring treatment sessions
More consistent repeat visits
Recurring appointment templates and client history support consistent durations and provider assignments.
Pet grooming shops
Self-serve grooming appointments
Fewer phone booking requests
Groomers set services and time slots while clients schedule visits via a self-service booking flow.
Best for: Fits when spas need client self-service booking with calendar sync and reminder automation across multiple staff calendars.
Acuity Scheduling
SMBGeneral-purpose appointment scheduling platform with customizable intake forms and payments.
Waitlist automation that converts openings into client invites with rule-based slot handling.
Acuity Scheduling captures spa bookings through an online booking widget and a staff calendar for daily room and staff coverage. It adds double-booking prevention rules, including appointment buffers for service duration padding and flexible scheduling constraints.
- +Strong double-booking prevention with staff and schedule rules
- +Appointment buffers support realistic spa service durations
- +Waitlist automation reduces manual slot management
- +Configurable intake forms tied to booking appointments
- –Advanced resource grouping takes careful setup for room mapping workflows
- –Complex multi-staff scenarios can become configuration-heavy over time
Service businesses
Online booking without coordination
Less scheduling back-and-forth
Acupuncture and coaching practices
Series scheduling for repeated sessions
Less manual rebooking
Show 2 more scenarios
Healthcare and wellness practices
Guided client self-scheduling
Fewer unsuitable requests
Practices offer booking with appointment rules and reminders while staff retains schedule control.
Salons and studios
Intake questions by appointment type
Better-prepared sessions
Custom questions and forms attach to specific appointment types so staff receives relevant details early.
Best for: Fits when spa teams need dependable scheduling rules and automated reminders without custom software builds.
Phorest
vertical specialistSalon and spa management software with booking, marketing, and loyalty features.
Operational appointment rule configuration that governs how bookings, confirmations, and changes behave across staff calendars.
Phorest fits teams that run recurring appointments, manage service duration accurately, and need consistent booking behavior across multiple staff members. The system supports calendar synchronization and appointment lifecycle management from online booking through confirmations, changes, and cancellations. Staff and service configuration can be aligned with how rooms and stations are used during the day, which reduces scheduling churn during peak periods.
- +Strong online booking widget for salon and spa booking flows
- +Two-way calendar synchronization for staff availability alignment
- +Configurable booking rules that reduce appointment friction
- +Automation for confirmations and reminders to lower manual follow-ups
- –Complex service and staff setup can slow initial rollout
- –Staffing and scheduling changes may require admin attention to policies
- –Extensibility depends on integration choices rather than native modules
- –Calendar behavior varies with configuration of services and booking rules
Spa operations managers
Enforce booking policies across staff
Fewer scheduling exceptions
Front desk teams
Reduce confirmation and reminder workload
Lower admin time
Show 2 more scenarios
Owner-operators
Standardize service duration scheduling
More predictable flow
Service settings help maintain appointment timing discipline across different staff calendars.
Multi-location salons
Keep calendars aligned across staff
Fewer double-booking risks
Two-way sync helps avoid mismatches when availability changes during the day.
Best for: Fits when multi-staff spas need controlled booking rules and calendar synchronization without heavy customization work.
Square Appointments
SMBAppointment scheduling and payment processing integrated into the Square ecosystem.
Square Appointments connects booking confirmations to Square checkout and payment flows for staff-led service sales.
Square Appointments brings online booking into the Square ecosystem, which connects scheduling with Square POS workflows and payments. The calendar supports service menus with set durations, staff assignment, and recurring offerings.
- +Built for Square POS and payment workflows tied to the appointment lifecycle
- +Service catalog supports staff assignment and fixed service duration scheduling
- +Reminder emails and SMS help reduce forgotten appointments without extra tools
- +Booking forms capture client details before the first appointment confirmation
- –Resource-heavy room scheduling is less granular than spa-first room mapping tools
- –Advanced governance such as detailed audit logs and role controls is more limited
- –Standing-appointment and series workflows require careful setup to avoid drift
- –Inventory or credit ledger style redemption workflows are not native to scheduling
Spas using Square POS
Treatments with booking to checkout
Fewer manual handoffs
Pet grooming businesses
Recurring grooming with add-ons
Clearer groomer assignment
Show 2 more scenarios
Hair and beauty salons
Stylist availability with online booking
More consistent bookings
Salons publish service menus and show stylist availability so clients book directly through the widget.
Wellness teams
Reservations tied to client records
Shared reservation workflow
Spas schedule treatments using staff availability and client preferences while reminders support arrivals.
Best for: Fits when spa staff already use Square POS and need appointment scheduling with minimal data re-entry.
SimplyBook.me
SMBOnline booking system with customizable features for service businesses including spas.
Configurable online booking widget lets spas tailor booking steps and service choices within a single embedded flow.
SimplyBook.me is a spa appointment booking tool geared toward multi-service businesses that need a configurable booking widget and a structured treatment booking flow. Calendar integration supports two-way sync so staff schedules stay aligned when availability changes.
- +Two-way calendar sync keeps staff availability aligned across connected calendars
- +Configurable booking widget supports service menus, staff selection, and booking rules
- +Automated reminders reduce manual outreach for confirmations and upcoming appointments
- +Client intake forms store per-appointment details for spa workflows
- –Complex service rule setups can take time to model correctly
- –Some advanced spa workflows rely on add-ons instead of core scheduling primitives
- –Managing staff scheduling changes requires careful configuration to avoid mismatches
- –Reporting depth for operations like redemption and detailed ledger movements can be limited
Massage and maintenance providers
Repeat weekly appointments
Less repeat scheduling work
Studios and appointment businesses
Collect deposits during booking
More complete transactions
Show 2 more scenarios
Training studios and instructors
Book group sessions with capacity
Structured recurring programs
Group sessions are modeled as bookable services with scheduled times and capacity controls.
Operations teams
Trigger follow-ups on lifecycle changes
More automated follow-up
Appointment events and notifications drive automated downstream actions after bookings, edits, or cancellations.
Best for: Fits when spas need a configurable booking widget, intake forms, and two-way calendar sync across staff calendars.
Booker
SMBSpa and salon management software offering booking, POS, and customer marketing.
Integrated client-facing booking plus staff scheduling in one appointment record to keep updates synchronized.
Booker runs spa appointment booking with a built-in online booking widget and a calendar view for day-to-day scheduling. It supports staff and service setup with scheduling rules that reduce common booking issues and keeps appointment state consistent across clients and staff.
- +Online booking widget for clients with automated confirmation flow
- +Appointment calendar supports multi-staff scheduling workflows
- +Reminder messaging helps reduce no-shows and late cancellations
- +Operational settings and staff permissions support team operations
- –Resource-level scheduling granularity is weaker than dedicated room systems
- –Advanced workflow automation depends on configuration and add-ons
Salon and spa managers
Manage daily reservation status
More consistent visit administration
Front-desk teams
Intake and check-in workflow
Orderly appointment processing
Show 2 more scenarios
Multi-practitioner studios
Shared rooms and resources coordination
Better resource utilization
Spas coordinate staff, rooms, services, and availability to reduce double-booking for appointments.
Multi-location spa operators
Run scheduling across locations
More consistent scheduling
Operators manage client records, calendars, and appointment rules across multiple service locations.
Best for: Fits when salons need consistent staff scheduling with client self-booking and reminder support.
Setmore
SMBFree appointment scheduling platform with online booking page and calendar sync.
Two-way calendar sync keeps staff availability aligned while Setmore’s booking rules prevent schedule collisions.
Setmore is a spa appointment booking system that centers on a staff-and-service workflow with an online booking experience and a two-way calendar for daily scheduling. The platform supports appointment types, service durations, buffers, and automated appointment reminders that reduce manual follow-up.
- +Calendar view and booking controls fit multi-staff spa scheduling workflows.
- +Automated appointment reminders reduce manual confirmation and reschedule work.
- +Appointment buffers help space treatments and reduce overlap risk.
- +API and integrations support data flow into external spa tools.
- –Advanced spa billing needs like commission tiers require careful workflow design.
- –Feature depth for treatment documentation depends on external integrations.
- –Resource-heavy setups like booth or room mapping need configuration effort.
- –Waitlist and cancellation policies need deliberate setup to match policy.
Remote service consultants
Same workflow for remote sessions
Clients book remote sessions
Multi-staff salons
Coordinate availability across staff
Fewer scheduling conflicts
Show 2 more scenarios
Recurring-visit practitioners
Set up repeat appointment plans
More consistent repeat planning
Businesses configure recurring appointments and consistent service durations for ongoing client relationships.
Spa billing operators
Invoice linked to booked services
Appointments map to payments
Payment collection and invoice generation run in the workflow around appointment-based billing.
Best for: Fits when spas need fast day-to-day booking with staff scheduling control and automation reminders.
Boulevard
SMBClient experience and booking platform for salons, spas, and medspas.
Resource-aware scheduling that maps staff and treatment rooms to prevent collisions across connected calendars.
Boulevard is an appointment booking system built for day-to-day salon and spa scheduling, with an interface tuned for service providers and front desk workflows. Booking is tied to staff calendars with two-way calendar sync and resource-aware scheduling so availability changes propagate across systems.
- +Two-way calendar sync keeps staff availability consistent across connected calendars
- +Waitlist automation reduces gaps when clients cancel or miss appointments
- +RBAC and audit logs support scheduling governance for multi-staff teams
- +Block scheduling supports tight capacity planning around shifts and treatments
- –Advanced policies require careful setup to prevent unintended booking rules
- –Some specialty workflows need extra configuration beyond typical walk-in scheduling
Front desks
Keep records updated on changes
Fewer manual calls
Multi-therapist spas
Book therapists, rooms, and durations
Fewer capacity conflicts
Show 2 more scenarios
Medical spas
Collect waivers and intake before visits
Less day-of paperwork
Massage practices, spas, salons, and medical spas collect consultations, preferences, intake details, and waivers.
Appointment-led salons
Enable client self-booking within rules
Fewer calendar corrections
Clients book online while service, staffing, duration, buffer, and availability rules remain enforced.
Best for: Fits when multi-room teams need staff-aware scheduling with repeatable policy enforcement.
Conclusion
After evaluating 10 spa appointment book software, GlossGenius stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Spa Appointment Book Software
Spa appointment book software coordinates client self-booking, staff calendars, and in-room scheduling rules so appointments do not collide. This guide covers Mangomint, Phorest, GlossGenius, Booksy, Acuity Scheduling, SimplyBook.me, Setmore, Square Appointments, Booker, and Boulevard. The strongest schedule outcomes come from waitlist handling that rebooks openings automatically and from calendar synchronization that keeps availability aligned across connected systems.
Mangomint is the top-ranked option for turning cancellations into rebooked slots using the same scheduling rules. Phorest and Acuity Scheduling also focus heavily on calendar sync and booking rule behavior, while Square Appointments ties booking confirmations closely to Square checkout and payment workflows.
Spa Appointment Book Software for multi-staff scheduling, resource mapping, and policy enforcement
Spa appointment book software manages how clients book services, how staff calendars update, and how the system prevents double-booking across the schedules that matter in a spa. It typically combines an online booking widget, two-way calendar sync, and booking rules that govern confirmations and changes.
Mangomint is built around waitlist automation that converts cancellations into rebooked time slots using the same rule logic, which directly reduces unused openings. Phorest prioritizes operational appointment rule configuration so booking, confirmations, and changes behave predictably across staff calendars, while still maintaining a strong online booking widget for salon and spa booking flows.
Spa scheduling controls that prevent collisions and reduce idle time
Spa appointment book software must coordinate client self-booking with staff calendars and in-room constraints so the schedule reflects what can actually be delivered. The most measurable outcomes come from waitlist behavior that rebooks openings automatically and from two-way calendar synchronization that keeps availability aligned across connected calendars.
Waitlist automation that rebooks cancellations
Mangomint turns cancellations into rebooked time slots using the same scheduling rules, which directly reduces unused openings. Boulevard uses waitlist automation to reduce gaps when clients cancel or miss appointments.
Booking-rule configuration across staff calendars
Phorest provides operational appointment rule configuration that governs bookings, confirmations, and changes across staff calendars. Acuity Scheduling also offers waitlist automation with rule-based slot handling, but it can become configuration-heavy for complex multi-staff scenarios.
Double-booking prevention with explicit buffers
Acuity Scheduling offers strong double-booking prevention with staff and schedule rules plus appointment buffers for realistic spa service durations. Setmore provides booking rules that prevent schedule collisions while also using automated reminders to reduce manual confirmation work.
Treatment room and resource mapping
Boulevard supports resource-aware scheduling that maps staff and treatment rooms to prevent collisions across connected calendars. GlossGenius focuses on client-specific intake and notes attached to appointments, so resource-level room or equipment scheduling needs extra manual management.
Client intake and appointment notes for prep continuity
GlossGenius keeps client profiles and intake-friendly workflows attached to appointments for faster prep and continuity across visits. Booker maintains client-facing booking in the same appointment record to keep updates synchronized with staff scheduling.
Widget configuration for service menus and staff selection
SimplyBook.me provides a configurable online booking widget that supports tailored booking steps plus service choices, staff selection, and booking rules in a single embedded flow. Phorest also delivers an online booking widget, but complex service and staff setup can slow initial rollout.
Choose by scheduling model, not by feature checklist
Spa appointment book software selection should start with how the scheduling model represents constraints, including whether the system schedules by staff, by rooms, or by both. Then the choice should match automation needs such as waitlist rebooking and reminder-driven confirmation behavior.
Pick room-aware scheduling if collisions happen at the treatment room layer
Choose Boulevard when treatment rooms and staff must be mapped so connected calendars do not collide at the room level. Choose Mangomint when the primary loss comes from cancellations and openings that should be rebooked using the same rule logic.
Choose rule-governed staff calendar behavior when policy consistency matters
Choose Phorest when booking, confirmations, and changes must follow consistent operational appointment rules across staff calendars. Choose Acuity Scheduling when the schedule must enforce double-booking prevention with appointment buffers while still supporting automated reminder workflows.
Choose client-intake continuity when every appointment needs structured prep data
Choose GlossGenius when client-specific intake and appointment notes must carry through scheduling and appointment history for faster prep. Choose Booker when the key need is keeping client-facing booking updates synchronized inside one appointment record for staff scheduling.
Decide whether booking customization lives in the core widget or in add-ons
Choose SimplyBook.me when the booking widget must be configurable for service menus, staff selection, and intake steps as part of the core flow. Choose Booksy when client self-service booking should connect to real-time availability across multiple staff calendars with two-way calendar sync and reminder automation.
Align governance expectations with how the product handles admin controls
Choose tools with deeper policy control when staff and scheduling changes require admin attention to policies, since Phorest and Acuity Scheduling can require careful setup discipline in complex environments. Choose Square Appointments when the workflow priority is staff-led service sales tied to Square checkout and payment flows, since advanced governance like detailed audit logs and role controls is more limited.
Who gets the best scheduling outcomes from each approach
Different spa operations fail in different places, such as wasted openings, inconsistent booking policies, or missing prep notes. The following segments map common operational constraints to the tools most aligned with those constraints.
Multi-provider spas that want client self-booking plus automatic rebooking after cancellations
Mangomint fits this model because waitlist automation converts cancellations into rebooked slots using the same scheduling rules.
Multi-staff teams that need controlled booking rules across staff calendars
Phorest fits because operational appointment rule configuration governs bookings, confirmations, and changes across staff calendars with two-way calendar synchronization.
Beauty studios that need structured pre-visit intake and appointment-linked notes
GlossGenius fits because client-specific intake and notes stay attached to appointments for faster prep and continuity across visits.
Spas that must prevent double-booking while accounting for buffer time in service durations
Acuity Scheduling fits because it provides strong double-booking prevention with staff and schedule rules plus appointment buffers.
Multi-room teams where treatment rooms must be mapped to staff scheduling
Boulevard fits because it maps staff and treatment rooms to prevent collisions across connected calendars.
Common buying pitfalls that create schedule collisions or manual work
Most schedule failures come from mismatched scheduling models, rushed configuration, or missing workflow dependencies like room mapping or intake fields. These pitfalls show up in real deployment timelines because the system can only automate what it can represent in its primitives.
Buying a staff-only scheduler when room mapping drives availability
Choose Boulevard when the schedule must map staff and treatment rooms to prevent collisions. Avoid relying on GlossGenius alone when resource-level room or equipment scheduling needs extra manual management.
Assuming waitlist automation works the same way across products
Mangomint is built around waitlist automation that rebooks openings using the same scheduling rules. Acuity Scheduling also uses waitlist automation, but complex multi-staff scenarios can become configuration-heavy over time.
Underestimating the configuration time for service and staff rules
Phorest can slow initial rollout when complex service and staff setup requires careful policy modeling. SimplyBook.me can also take time when complex service rule setups must be modeled correctly.
Designing advanced spa billing workflows without validating governance depth
Setmore requires careful workflow design for advanced spa billing like commission tiers. Square Appointments ties booking confirmations to Square checkout and payment flows, but advanced governance such as detailed audit logs and role controls is more limited.
How We Selected and Ranked These Tools
We evaluated Mangomint, Phorest, GlossGenius, Booksy, Acuity Scheduling, SimplyBook.me, Setmore, Square Appointments, Booker, and Boulevard on feature coverage, scheduling automation behavior, and operational configuration friction. Features counted for 40% because spa appointment book software must handle waitlist rebooking, booking-rule behavior, and appointment buffers without creating collisions.
Ease and value each counted for 30% because staff setup and ongoing admin attention determine whether two-way calendar sync and reminders keep working in day-to-day operations. Mangomint separated from the field by converting cancellations into rebooked time slots using the same scheduling rules and by keeping external calendars aligned through two-way calendar sync.
Frequently Asked Questions About Spa Appointment Book Software
How do Square Appointments, Acuity Scheduling, and Setmore handle two-way calendar sync with staff availability changes?
Which platform best prevents double-booking when service duration buffers and flexible constraints are required?
What breaks when clients book through Square Appointments but spa teams manage checkout outside Square POS?
How do Mangomint and Phorest use waitlist automation after cancellations?
How do GlossGenius and Booker differ in how appointment notes and intake stay attached to future visits?
Which tool supports room resource scheduling beyond staff assignment when a spa uses multiple treatment rooms?
How do administrative controls compare across Boulevard, Phorest, and SimplyBook.me for managing who can change bookings and policies?
What data migration work is typically required when switching to these systems from an existing booking workflow?
How do integrations and API access affect automation for reminders, intake submission, and downstream spa operations?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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