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Technology Digital MediaTop 10 Best Smart Digital Signage Software of 2026
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor picks
Three standouts derived from this page's comparison data when the live shortlist is not available yet — best choice first, then two strong alternatives.
Scala
Data-driven signage publishing that automates dynamic content across scheduled screens
Built for multi-location teams needing scheduled, data-powered signage with centralized control.
ScreenCloud
Multi-screen playlists with scheduling for timed content rotation
Built for retail and hospitality teams managing scheduled signage updates across multiple screens.
Yodeck
Template-driven layout builder with scheduling and remote screen publishing across multiple devices
Built for teams deploying multi-location screens needing scheduled content and remote management.
Comparison Table
This comparison table benchmarks smart digital signage software tools such as Scala, ScreenCloud, Yodeck, Xibo, Rise Vision, and other popular platforms. Use it to compare key capabilities like content publishing workflows, player management, scheduling, templates, integrations, and deployment options across vendors. The side-by-side layout helps you quickly identify which platform matches your signage network size, control requirements, and operating model.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Scala Scala is an enterprise digital signage platform for scheduling, content management, and player orchestration across large multi-site deployments. | enterprise | 9.2/10 | 9.1/10 | 8.6/10 | 8.8/10 |
| 2 | ScreenCloud ScreenCloud provides cloud digital signage software with templates, playlists, remote publishing, and analytics for managing content at scale. | cloud | 8.2/10 | 8.6/10 | 7.9/10 | 8.1/10 |
| 3 | Yodeck Yodeck delivers cloud-based digital signage management with drag-and-drop layouts, live updates, and device monitoring. | cloud | 7.8/10 | 8.4/10 | 7.6/10 | 7.7/10 |
| 4 | Xibo Xibo is a digital signage software suite that runs on a server and manages content scheduling, templates, and remote player updates. | self-hosted | 7.7/10 | 8.2/10 | 7.3/10 | 7.4/10 |
| 5 | Rise Vision Rise Vision is a digital signage platform focused on schools and organizations with easy creation, remote management, and robust scheduling. | education-focused | 7.8/10 | 8.2/10 | 7.4/10 | 7.3/10 |
| 6 | OptiSigns OptiSigns is a digital signage CMS that supports remote content updates, scheduling, and multi-screen management with templates. | media-CMS | 7.2/10 | 7.4/10 | 7.9/10 | 6.8/10 |
| 7 | Navori QL Navori QL is a professional digital signage management system with advanced playlists, live feeds, and modular deployment. | enterprise | 7.5/10 | 8.0/10 | 7.2/10 | 7.8/10 |
| 8 | Daktronics Digitech Daktronics Digitech is a digital signage and display control solution for creating and distributing content to Daktronics display systems. | display-vendor | 7.3/10 | 7.6/10 | 6.9/10 | 7.1/10 |
| 9 | Trinity Digital Signage Trinity Digital Signage offers cloud signage publishing with scheduling, templates, and central management for screens. | cloud | 7.3/10 | 7.6/10 | 7.8/10 | 6.8/10 |
| 10 | OnSign TV OnSign TV provides cloud digital signage publishing with content playlists, remote screen control, and basic reporting. | budget-friendly | 6.8/10 | 7.0/10 | 6.6/10 | 6.9/10 |
Scala is an enterprise digital signage platform for scheduling, content management, and player orchestration across large multi-site deployments.
ScreenCloud provides cloud digital signage software with templates, playlists, remote publishing, and analytics for managing content at scale.
Yodeck delivers cloud-based digital signage management with drag-and-drop layouts, live updates, and device monitoring.
Xibo is a digital signage software suite that runs on a server and manages content scheduling, templates, and remote player updates.
Rise Vision is a digital signage platform focused on schools and organizations with easy creation, remote management, and robust scheduling.
OptiSigns is a digital signage CMS that supports remote content updates, scheduling, and multi-screen management with templates.
Navori QL is a professional digital signage management system with advanced playlists, live feeds, and modular deployment.
Daktronics Digitech is a digital signage and display control solution for creating and distributing content to Daktronics display systems.
Trinity Digital Signage offers cloud signage publishing with scheduling, templates, and central management for screens.
OnSign TV provides cloud digital signage publishing with content playlists, remote screen control, and basic reporting.
Scala
enterpriseScala is an enterprise digital signage platform for scheduling, content management, and player orchestration across large multi-site deployments.
Data-driven signage publishing that automates dynamic content across scheduled screens
Scala stands out with a full smart signage stack that focuses on creating, managing, and publishing content to multiple screens from one control layer. It supports scheduling, templates, and data-driven displays so teams can automate updates across locations without repeatedly redoing layouts. The platform also emphasizes playback control and reliable delivery to digital signage players, which helps when networks span many rooms or kiosks. Integration pathways make it practical for retail, hospitality, and corporate teams that need consistent screens with centralized governance.
Pros
- Centralized management for multi-location screen deployments
- Scheduling and templates reduce repetitive content work
- Data-driven display options support automated updates
- Playback controls improve consistency across devices
- Integration-ready design fits common business content sources
Cons
- Content workflows can feel heavy for simple one-screen use
- Setup and rollout take planning for large device fleets
- Advanced customization requires stronger admin skills
Best For
Multi-location teams needing scheduled, data-powered signage with centralized control
ScreenCloud
cloudScreenCloud provides cloud digital signage software with templates, playlists, remote publishing, and analytics for managing content at scale.
Multi-screen playlists with scheduling for timed content rotation
ScreenCloud stands out with a focused digital signage workflow built around templates, scheduling, and lightweight content publishing. It supports managing multiple screens and playlists so teams can push updates without rebuilding displays. ScreenCloud also includes remote content control features such as scheduling changes and playback content management across devices. Its core use case centers on reliable signage updates for retail, hospitality, and internal communications.
Pros
- Playlist and scheduling tools support timed content rotation across screens
- Template-driven setup speeds up recurring signage campaigns
- Remote device management streamlines updates without on-site edits
Cons
- Advanced layout customization can feel limited versus full design suites
- Integrations beyond basic publishing workflows are not a primary strength
- Larger deployments may require more admin discipline for organization
Best For
Retail and hospitality teams managing scheduled signage updates across multiple screens
Yodeck
cloudYodeck delivers cloud-based digital signage management with drag-and-drop layouts, live updates, and device monitoring.
Template-driven layout builder with scheduling and remote screen publishing across multiple devices
Yodeck stands out with a player-to-signage workflow designed around templates and quick publishing for multi-screen deployments. It combines content scheduling, remote device management, and a library of ready-to-use layouts for marketing, internal comms, and wayfinding-style screens. Real-time updates and granular screen targeting help teams keep displays consistent across locations without manual changes. The platform also supports integrations for pulling dynamic data into signage playlists.
Pros
- Templates and layouts speed up creating consistent signage across screens
- Scheduling and playlist publishing reduce manual updates during campaign cycles
- Remote device management streamlines updates for distributed hardware fleets
- Dynamic content integrations support data-driven screens without rebuilding layouts
Cons
- Advanced customization can take time if you need complex design logic
- Multi-location governance features feel less powerful than dedicated enterprise signage stacks
- Some integrations require setup effort compared with simpler DIY signage tools
Best For
Teams deploying multi-location screens needing scheduled content and remote management
Xibo
self-hostedXibo is a digital signage software suite that runs on a server and manages content scheduling, templates, and remote player updates.
Template-driven screen design with scheduled content and dynamic data components
Xibo stands out for its digital signage control layer that supports multi-site deployments and remote device management. It delivers typical signage building blocks like templates, content scheduling, media playlists, and dynamic data components such as feeds and forms. It also emphasizes roles and permissions plus delivery options for showing content on managed screens. Xibo is a strong fit for teams that need repeatable signage workflows rather than one-off slide displays.
Pros
- Robust scheduling with recurring calendars and timed playlists
- Template-based layouts speed up creating consistent screens
- Multi-site management supports distributed signage networks
- Dynamic content sources enable feeds and form-driven updates
- User roles and permissions support operational governance
Cons
- Setup and server configuration add complexity for new teams
- Template editing can feel heavy compared with simpler editors
- Onboarding for device publishing takes several steps and retries
- Reporting depth is adequate but not as comprehensive as top suites
Best For
Organizations running distributed screens needing scheduled templates and remote governance
Rise Vision
education-focusedRise Vision is a digital signage platform focused on schools and organizations with easy creation, remote management, and robust scheduling.
Rise Vision dashboards for central control of content, scheduling, and display assignments
Rise Vision distinguishes itself with browser-based signage publishing and a manager-friendly approach for schools and workplaces. The platform supports playlist-style scheduling, template-driven layouts, and remote content management across multiple displays. It also integrates common media types like images, videos, and web content so teams can keep signage current without building custom apps.
Pros
- Web-based publishing workflow works without dedicated signage software
- Playlist and scheduling tools fit daily content rotation needs
- Template layouts speed up consistent branding across displays
Cons
- Advanced customization and layout control are limited versus bespoke signage systems
- Onboarding can feel heavy for small teams with only one display
- Limited native analytics compared with modern content intelligence platforms
Best For
K-12 districts and workplaces needing centrally managed scheduled digital signage
OptiSigns
media-CMSOptiSigns is a digital signage CMS that supports remote content updates, scheduling, and multi-screen management with templates.
Playlist scheduling with time-based rules for automated content rotation
OptiSigns stands out for its focus on smart scheduling and multi-display management for teams that need reliable content playback. It supports template-based content creation, playlists, and time-based rules so digital signage can change without manual intervention. The platform also targets remote management workflows with user permissions and device organization to keep deployments consistent across locations. It is best evaluated by teams that want straightforward signage operations rather than deep custom app development.
Pros
- Time-based playlists and schedules reduce manual updates across screens
- Template-driven content creation speeds up consistent signage design
- Remote device and content management supports multi-location deployments
Cons
- Limited advanced automation beyond scheduling for complex workflows
- Fewer customization options than developer-first digital signage stacks
- Value drops when you need large teams and many screens
Best For
Multi-location teams needing scheduled digital signage without heavy customization
Navori QL
enterpriseNavori QL is a professional digital signage management system with advanced playlists, live feeds, and modular deployment.
Template-based content creation with scheduling and playlists
Navori QL stands out with a visual-first publishing workflow that focuses on easy creation and fast distribution of content to multiple screens. It supports scheduling, templates, and media playlists so teams can manage day-to-day signage changes without rewriting layouts. The platform integrates content sources and enables remote screen management for operations that need consistent updates across locations.
Pros
- Template-driven layouts speed recurring signage production
- Scheduling and playlists support automated content rotation
- Centralized remote management helps keep many screens consistent
- Content workflows reduce reliance on manual per-screen updates
Cons
- Advanced layout control can feel limited for complex UI needs
- Initial setup requires more planning than simpler signage tools
- Collaboration and approvals are not as strong as dedicated workflow platforms
Best For
Multi-location teams needing scheduled signage updates with template-based workflows
Daktronics Digitech
display-vendorDaktronics Digitech is a digital signage and display control solution for creating and distributing content to Daktronics display systems.
Scheduled playlist publishing for centrally managed, display-ready content updates
Daktronics Digitech stands out for digital signage built around Daktronics hardware ecosystems and professional media distribution workflows. It supports playlist-based content management with scheduled updates, remote publishing, and display-ready formatting for large deployments. Its strength is operational control for venue and campus environments where reliable playback and managed rollouts matter more than lightweight DIY editing. The tradeoff is that its capabilities feel tuned to Daktronics integrations rather than a broad, app-first signage toolset.
Pros
- Designed for reliable signage operations across multi-display deployments
- Supports scheduled playlists and controlled publishing for timely updates
- Fits teams standardizing on Daktronics hardware and media workflows
Cons
- Less flexible if you lack Daktronics hardware or integration needs
- Content editing and workflows feel geared toward managed operations
- Setup and administration can take longer than DIY signage platforms
Best For
Organizations standardizing on Daktronics hardware for scheduled, centrally managed signage
Trinity Digital Signage
cloudTrinity Digital Signage offers cloud signage publishing with scheduling, templates, and central management for screens.
Media scheduling with playlist-based publishing for time-based screen updates
Trinity Digital Signage focuses on business-ready digital signage deployment with a dashboard-driven playlist workflow. It supports publishing signage content across multiple screens and templates for recurring layouts. The platform emphasizes media scheduling and remote content management instead of code-based customization. Admin tools help control what displays, when it displays, and how updates roll out.
Pros
- Playlist and scheduling workflow supports recurring signage updates
- Remote screen management streamlines changes across multiple locations
- Template-based layouts speed up consistent design deployment
Cons
- Limited advanced customization compared with developer-first signage platforms
- Fewer automation features for dynamic data feeds than top competitors
- Value drops for small teams needing only a few screens
Best For
Small to mid-size teams managing scheduled signage across multiple locations
OnSign TV
budget-friendlyOnSign TV provides cloud digital signage publishing with content playlists, remote screen control, and basic reporting.
Template-based playlists with scheduling and centralized remote playback control
OnSign TV stands out for smart signage management built around templates, playlists, and remote device control in one console. It supports scheduling for multiple content types and centralizes playback across connected screens. The platform focuses on day-to-day operations like updating media and managing where and when it runs. It is positioned as a practical signage tool rather than a heavy digital asset or custom app development suite.
Pros
- Central dashboard for managing screen content, playlists, and schedules
- Template-driven content setup speeds up creating consistent signage
- Remote updates reduce on-site work for routine display changes
Cons
- Limited depth for advanced workflows compared with top-tier signage platforms
- Setup for multiple screen formats can require extra manual configuration
- Content building options can feel constrained for highly customized layouts
Best For
Teams running scheduled displays across multiple locations with minimal technical overhead
Conclusion
After evaluating 10 technology digital media, Scala stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Smart Digital Signage Software
This buyer’s guide explains how to evaluate smart digital signage software using tools like Scala, ScreenCloud, and Yodeck as concrete examples. You’ll learn which capabilities matter for multi-screen scheduling, template-based layout creation, and centralized remote publishing across distributed deployments. It also covers common mistakes seen across Scala, Xibo, Rise Vision, and the other systems listed in this top selection.
What Is Smart Digital Signage Software?
Smart digital signage software is a control layer that schedules content, manages layouts, and publishes media to one or many displays with centralized oversight. It solves problems like keeping playlists consistent across locations, updating screens remotely without manual on-site edits, and ensuring content delivery and playback behavior matches your operational rules. Tools like Scala provide centralized management with scheduling, templates, and data-driven publishing for large multi-site deployments. Tools like Rise Vision focus on browser-based signage publishing with dashboards for central control of content, scheduling, and display assignments.
Key Features to Look For
The right feature set determines whether your signage updates are repeatable, automated, and reliable across the exact number of screens and locations you operate.
Centralized multi-site screen management
Centralized management helps you control which displays receive which content and when playback starts across distributed hardware. Scala is built for multi-location orchestration with player delivery and playback control, and Xibo adds multi-site management with roles and permissions for governance.
Scheduling with playlists for time-based rotation
Scheduling with playlists replaces manual screen updates with timed rotations that follow calendars and recurring rules. ScreenCloud and OptiSigns both emphasize playlist and scheduling tools for rotating content on multiple screens. Trinity Digital Signage and Daktronics Digitech focus on media scheduling and scheduled playlist publishing for time-based updates.
Template-driven layout creation for consistent branding
Template-driven layouts let you reuse approved screen designs so campaigns stay consistent across locations. Yodeck provides a drag-and-drop layout builder backed by ready-to-use layouts and templates, while Xibo and Navori QL use template-based screen design workflows to speed recurring signage production.
Remote publishing and playback control
Remote publishing and playback control reduce on-site work by pushing changes through a central console and keeping screen behavior consistent. Scala emphasizes playback controls to improve delivery consistency across devices, and OnSign TV centralizes remote screen control with a dashboard for playlists and schedules.
Dynamic content options for automated updates
Dynamic content lets signage update from data sources without rebuilding layouts every time content changes. Scala supports data-driven signage publishing to automate dynamic content across scheduled screens, and Xibo provides dynamic data components like feeds and forms. Yodeck also includes integrations that pull dynamic data into signage playlists.
Device monitoring and operational oversight
Device monitoring and operational oversight keep distributed players synchronized with your published schedules. Yodeck includes device monitoring alongside live updates and granular screen targeting, and Xibo adds roles and permissions plus delivery-oriented playback publishing for managed networks.
How to Choose the Right Smart Digital Signage Software
Pick your tool by mapping your workflow to centralized publishing, scheduled playlists, and the level of design flexibility you need.
Define how many locations and screens you manage
If you run multi-location deployments and you need one control layer for governance, choose Scala or Xibo for centralized management across distributed networks. Scala is designed for large multi-site orchestration with scheduling, templates, and player delivery, while Xibo adds multi-site management with user roles and permissions for operational control.
Build your content workflow around playlists and scheduling
If your day-to-day operations revolve around timed campaigns and recurring rotations, prioritize ScreenCloud, OptiSigns, or Trinity Digital Signage. ScreenCloud focuses on multi-screen playlists with scheduling for timed content rotation, while OptiSigns uses playlist scheduling with time-based rules to automate content rotation without manual intervention.
Choose template-level design flexibility that matches your layout complexity
If you need consistent templates and fast creation for recurring signage, Navori QL and Xibo fit workflows centered on template-based content creation and scheduled layouts. If you want a layout builder experience for quick changes across screens, Yodeck provides a visual-first template workflow with drag-and-drop layouts and library-based layouts.
Plan for dynamic updates only if you truly need data-driven screens
If you require automated content changes driven by data, Scala and Xibo are strong fits with data-driven publishing and dynamic data components like feeds and forms. If your needs are mostly scheduled media rotation without advanced data sources, ScreenCloud, OnSign TV, and Rise Vision focus on dashboards, playlists, and scheduling rather than deep dynamic feed workflows.
Match remote control depth to your operational maturity
If you need robust centralized remote control for distributed operations, Scala and Yodeck emphasize remote management plus consistency for multi-screen deployments. If you want a practical console with centralized remote playback control and template-based playlists for minimal technical overhead, OnSign TV targets day-to-day operations like updating media and managing where and when it runs.
Who Needs Smart Digital Signage Software?
Smart digital signage software benefits teams that need repeatable screen publishing, scheduled content rotation, and centralized control across more than a single display.
Multi-location enterprises that need centralized governance and automated dynamic content
Scala fits multi-location teams because it combines scheduling, templates, and data-driven signage publishing in one control layer with playback control. Xibo also fits distributed governance because it pairs scheduled templates and dynamic data components with roles and permissions for controlled operations.
Retail, hospitality, and internal comms teams running timed campaigns across multiple screens
ScreenCloud is built for retail and hospitality teams managing scheduled signage updates with template-driven setup and multi-screen playlists. Yodeck is also a strong fit because it provides scheduling, remote device management, and granular screen targeting for consistent screen publishing.
K-12 districts and workplaces that want browser-based publishing with central scheduling control
Rise Vision is designed for schools and organizations because it supports web-based signage publishing with playlist-style scheduling and template layouts. Rise Vision dashboards provide central control of content, scheduling, and display assignments for daily operations.
Teams standardizing on Daktronics hardware for reliable scheduled distribution
Daktronics Digitech fits organizations that standardize on Daktronics display ecosystems and want scheduled playlist publishing with controlled rollouts. Its operational control emphasis makes it suitable for venue and campus environments that prioritize reliable playback and managed rollouts.
Common Mistakes to Avoid
These pitfalls show up across the reviewed tools when teams choose the wrong balance of governance, design flexibility, and automation depth.
Selecting a tool that overfits to one-screen simplicity
Scala and Xibo both introduce centralized workflows that feel heavy if you only need a single display because they rely on governance and template workflows across fleets. If you are operating a small, straightforward setup, OnSign TV targets practical day-to-day screen operations with template-based playlists and centralized remote playback control.
Assuming template systems automatically handle complex layout logic
Yodeck and Navori QL speed creation with templates and scheduling, but advanced customization can take time when you need complex design logic. ScreenCloud and Rise Vision also focus on streamlined publishing workflows, so teams needing bespoke UI logic may find advanced layout control limited compared with developer-first systems.
Underestimating the implementation effort needed for multi-device publishing
Xibo requires server setup and device publishing steps with onboarding complexity for remote updates, which can slow early deployments. Scala and Yodeck also require rollout planning for large device fleets, so you should map device organization and governance tasks before go-live.
Choosing a dashboard that lacks the dynamic automation you actually need
Rise Vision and OnSign TV emphasize scheduling and remote updates but may not provide the deep dynamic data automation that Scala and Xibo support with data-driven publishing and feeds and forms. If you need automated updates driven by data sources, prioritize Scala or Xibo rather than tools focused on media rotation.
How We Selected and Ranked These Tools
We evaluated Scala, ScreenCloud, Yodeck, Xibo, Rise Vision, OptiSigns, Navori QL, Daktronics Digitech, Trinity Digital Signage, and OnSign TV across overall capability, feature depth, ease of use, and value. We separated the highest-performing tools by how well they combined scheduled playlists, template-based screen design, and centralized remote publishing for multi-screen operations. Scala stood out because it pairs enterprise-grade centralized management with scheduling, templates, playback controls, and data-driven signage publishing that automates dynamic content across scheduled screens. Lower-ranked tools still support core signage operations with playlists and templates, but they concentrate more on streamlined publishing workflows or are tuned to specific hardware and operational setups like Daktronics Digitech.
Frequently Asked Questions About Smart Digital Signage Software
How do centralized scheduling workflows differ between Scala and ScreenCloud?
Scala uses a centralized control layer to publish scheduled, data-driven displays across multiple screens from one governance point. ScreenCloud centers on templates and playlist scheduling to rotate timed content across managed screens with remote playback control.
Which tool is best when you need real-time content updates without manually rebuilding layouts?
Yodeck uses template-driven layouts plus granular screen targeting so teams can push consistent changes across locations without redesign work. Xibo also supports templates and dynamic data components so scheduled content can update on managed displays.
What software choice fits organizations that need multi-user governance with roles and permissions?
Xibo includes roles and permissions alongside delivery options for showing content on managed screens. Scala also supports centralized governance through its unified publishing workflow for teams running consistent displays across many rooms or kiosks.
Which platforms support dynamic data components like feeds or forms inside playlists?
Xibo explicitly offers dynamic data components such as feeds and forms integrated into scheduled signage workflows. Yodeck supports integrations to pull dynamic data into signage playlists for real-time or frequently refreshed content.
How do template and playlist workflows compare between Navori QL and Rise Vision for daily operations?
Navori QL focuses on visual-first publishing with templates, scheduling, and media playlists for fast day-to-day updates. Rise Vision also uses playlist-style scheduling and template-driven layouts, then extends it with browser-based publishing and remote content management across displays.
Which option is a stronger match for retail and hospitality teams that want lightweight screen updates?
ScreenCloud is built around templates, scheduling, and lightweight publishing for reliable updates across retail and hospitality screens. OptiSigns similarly emphasizes automated rotation through playlist scheduling and time-based rules to avoid manual intervention.
What should you look for in remote device management when deploying across many locations?
Yodeck combines scheduling with remote device management so you can target which screens receive which updates. Xibo provides remote device management plus delivery controls, while Scala emphasizes reliable delivery and playback control across distributed deployments.
How do Daktronics Digitech and Scala differ when hardware ecosystem alignment matters?
Daktronics Digitech is tuned for operational control in venue and campus environments using Daktronics hardware workflows and display-ready publishing. Scala is hardware-agnostic in its approach and focuses on a full smart signage stack with centralized governance, templates, scheduling, and data-driven publishing.
Which tool is better for straightforward playlist scheduling without deep customization work?
OptiSigns is designed for smart scheduling and multi-display management with template-based creation and time-based rules. Trinity Digital Signage and OnSign TV similarly emphasize admin control over what displays run, when they run, and how updates roll out using dashboard-driven playlists.
Tools reviewed
Referenced in the comparison table and product reviews above.
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