Quick Overview
- 1#1: Quotient - Create and send simple professional quotes that clients can accept and pay online instantly.
- 2#2: Better Proposals - Design beautiful, mobile-friendly proposals and quotes that get signed faster.
- 3#3: Proposify - Automate sales proposals and quotes with templates, e-signatures, and payment integration.
- 4#4: Qwilr - Build interactive quote pages that engage clients and close deals quicker.
- 5#5: PandaDoc - Streamline quote creation, approval, and e-signing with smart document automation.
- 6#6: Invoice Ninja - Generate simple quotes and invoices with online payments and client portals for free.
- 7#7: Jobber - Simplify quoting, scheduling, and invoicing for home service businesses.
- 8#8: FreshBooks - Create professional proposals and quotes integrated with easy invoicing and time tracking.
- 9#9: HoneyBook - Manage quotes, contracts, and payments in one platform for creative professionals.
- 10#10: Dubsado - Customize quotes and proposals within a full client workflow management system.
Tools were selected and ranked based on core functionality (e.g., ease of quote creation, online payment integration, and automation), user experience (intuitive design), and overall value proposition across business types and scales.
Comparison Table
Simple quoting software streamlines proposal creation, and our comparison table simplifies selection by featuring tools like Quotient, Better Proposals, Proposify, Qwilr, PandaDoc, and more. It breaks down key attributes—from user-friendliness to integrations—to help readers identify which tool aligns with their workflow and goals. Whether enhancing client engagement or reducing administrative time, the table equips users with clear, actionable insights to make informed choices.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Quotient Create and send simple professional quotes that clients can accept and pay online instantly. | specialized | 9.6/10 | 9.4/10 | 9.8/10 | 9.5/10 |
| 2 | Better Proposals Design beautiful, mobile-friendly proposals and quotes that get signed faster. | specialized | 9.1/10 | 9.2/10 | 9.5/10 | 8.8/10 |
| 3 | Proposify Automate sales proposals and quotes with templates, e-signatures, and payment integration. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Qwilr Build interactive quote pages that engage clients and close deals quicker. | specialized | 8.2/10 | 8.7/10 | 8.9/10 | 7.4/10 |
| 5 | PandaDoc Streamline quote creation, approval, and e-signing with smart document automation. | enterprise | 8.4/10 | 9.2/10 | 8.0/10 | 7.6/10 |
| 6 | Invoice Ninja Generate simple quotes and invoices with online payments and client portals for free. | specialized | 7.8/10 | 8.0/10 | 7.5/10 | 9.2/10 |
| 7 | Jobber Simplify quoting, scheduling, and invoicing for home service businesses. | specialized | 8.1/10 | 8.5/10 | 9.0/10 | 7.0/10 |
| 8 | FreshBooks Create professional proposals and quotes integrated with easy invoicing and time tracking. | specialized | 7.8/10 | 8.0/10 | 9.2/10 | 6.8/10 |
| 9 | HoneyBook Manage quotes, contracts, and payments in one platform for creative professionals. | specialized | 7.6/10 | 8.2/10 | 8.0/10 | 6.8/10 |
| 10 | Dubsado Customize quotes and proposals within a full client workflow management system. | specialized | 7.3/10 | 8.2/10 | 6.5/10 | 7.0/10 |
Create and send simple professional quotes that clients can accept and pay online instantly.
Design beautiful, mobile-friendly proposals and quotes that get signed faster.
Automate sales proposals and quotes with templates, e-signatures, and payment integration.
Build interactive quote pages that engage clients and close deals quicker.
Streamline quote creation, approval, and e-signing with smart document automation.
Generate simple quotes and invoices with online payments and client portals for free.
Simplify quoting, scheduling, and invoicing for home service businesses.
Create professional proposals and quotes integrated with easy invoicing and time tracking.
Manage quotes, contracts, and payments in one platform for creative professionals.
Customize quotes and proposals within a full client workflow management system.
Quotient
specializedCreate and send simple professional quotes that clients can accept and pay online instantly.
Conversational quotes enabling clients to chat, negotiate, and approve individual line items right within the proposal
Quotient is a user-friendly quoting software designed for businesses to create, send, and track professional quotes and proposals effortlessly. It features interactive quotes where clients can review, comment, approve specific line items, e-sign, and pay directly online. With customizable templates, automation rules, and integrations like Stripe and QuickBooks, it streamlines the sales process while keeping things simple and modern.
Pros
- Intuitive drag-and-drop quote builder with real-time previews
- Seamless client interaction including comments and line-item approvals
- Robust payment and e-signature integration without extra costs
Cons
- Limited advanced analytics compared to enterprise tools
- Team collaboration features require higher-tier plans
- No native mobile app for on-the-go editing
Best For
Freelancers, small agencies, and SMBs seeking dead-simple, professional quoting with built-in client engagement.
Pricing
Free forever plan for basics; Pro at $49/user/month (billed annually); Business at $99/user/month with teams and advanced automations.
Better Proposals
specializedDesign beautiful, mobile-friendly proposals and quotes that get signed faster.
Embedded payment links allowing clients to pay instantly without leaving the quote
Better Proposals is a user-friendly platform designed for creating stunning, professional quotes and proposals with a drag-and-drop builder and customizable templates. It enables businesses to send quotes to clients, track views and interactions, and close deals faster with built-in e-signatures and payment integrations like Stripe and PayPal. Ideal for simple quoting, it automates follow-ups and provides analytics to optimize conversion rates.
Pros
- Visually appealing templates that impress clients and boost conversions
- Seamless e-signatures and payment collection directly in quotes
- Real-time tracking and automated reminders for better follow-up
Cons
- Free plan is limited to 10 proposals with watermarks
- Some advanced customizations require higher-tier plans
- Primarily proposal-focused, which may feel overkill for ultra-simple quoting needs
Best For
Freelancers and small agencies needing professional, interactive quotes that integrate payments and signatures to close deals quickly.
Pricing
Free plan (limited); Pro at $19/user/month (unlimited proposals); Business at $49/user/month; Enterprise custom.
Proposify
specializedAutomate sales proposals and quotes with templates, e-signatures, and payment integration.
Interactive pricing tables where clients can configure options, adjust quantities, and see live totals before signing
Proposify is a cloud-based proposal platform that streamlines the creation, presentation, and tracking of sales proposals and quotes. It features drag-and-drop builders, customizable templates, interactive pricing tables, and integrated e-signatures to help teams close deals faster. For simple quoting, it excels in generating professional, client-facing quotes with real-time analytics and payment collection, though it's more robust for full proposals.
Pros
- Stunning, mobile-responsive templates that impress clients
- Interactive pricing tables with real-time updates and payment integration
- Comprehensive tracking and analytics for quote performance
Cons
- Overkill for basic quoting needs with a steeper learning curve
- Higher pricing compared to pure quoting tools
- Limited free tier and requires annual commitment for best rates
Best For
Sales teams in agencies or service businesses needing polished, interactive quotes that drive conversions.
Pricing
Starts at $19/user/month (Essentials, billed annually) up to $99/user/month (Enterprise), with a 14-day free trial.
Qwilr
specializedBuild interactive quote pages that engage clients and close deals quicker.
Interactive web-page proposals with real-time analytics and embedded payments
Qwilr is a proposal and quoting platform that enables users to create interactive, web-based quotes and sales documents with drag-and-drop templates, multimedia embeds, and pricing tables. It streamlines the quoting process by allowing real-time collaboration, e-signatures, and payment integrations directly within the proposal. Ideal for sales teams, it provides analytics to track client engagement and improve conversion rates.
Pros
- Stunning, interactive quote designs that stand out from PDF alternatives
- Built-in analytics for tracking proposal views and engagement
- Seamless integrations with CRMs like Salesforce and HubSpot
Cons
- Pricing can be steep for users needing only basic quoting without advanced sales features
- Overkill for very simple, one-off quotes without sales collateral needs
- Limited free tier and trial restrictions may deter casual users
Best For
Sales professionals and small teams who want visually engaging, trackable quotes to boost conversions rather than bare-bones quoting tools.
Pricing
Starts at $35/user/month (Essentials, billed annually) up to $59/user/month (Business); Enterprise custom pricing.
PandaDoc
enterpriseStreamline quote creation, approval, and e-signing with smart document automation.
Advanced engagement analytics that show exactly how recipients interact with quotes in real-time
PandaDoc is a comprehensive document automation platform that excels in creating, sending, and managing professional quotes and proposals with customizable templates and dynamic pricing tables. It provides real-time tracking of document views, engagement analytics, and integrated e-signatures for faster deal closures. Beyond simple quoting, it supports CRM integrations, payment collections, and team collaboration, making it suitable for sales-driven organizations.
Pros
- Highly customizable templates and dynamic pricing tables
- Real-time analytics and document tracking
- Built-in e-signatures and payment integrations
Cons
- Higher cost compared to basic quoting tools
- Steeper learning curve for simple use cases
- Overkill for users needing only bare-bones quoting
Best For
Sales teams in mid-sized businesses seeking polished, trackable quotes with e-signing and payment features.
Pricing
Starts at $19/user/month (billed annually) for Essentials, $49/user/month for Business, and custom Enterprise pricing; 14-day free trial available.
Invoice Ninja
specializedGenerate simple quotes and invoices with online payments and client portals for free.
Fully open-source self-hosting for complete data ownership and zero subscription costs
Invoice Ninja is an open-source invoicing and quoting platform tailored for freelancers and small businesses, enabling the creation of customizable quotes and proposals that seamlessly convert to invoices. It offers features like professional PDF generation, client portals for quote approval, and time tracking integration for accurate quoting. Available as a free self-hosted solution or affordable cloud plans, it prioritizes flexibility and cost-efficiency over advanced enterprise quoting tools.
Pros
- Free self-hosted option with unlimited usage
- Customizable quote templates and PDF exports
- Seamless quote-to-invoice conversion and client portal
Cons
- Self-hosting requires technical setup knowledge
- User interface feels dated compared to modern tools
- Limited advanced quoting automations like dynamic pricing rules
Best For
Freelancers and small service-based businesses needing straightforward, low-cost quoting integrated with basic invoicing.
Pricing
Free open-source self-hosted; cloud-hosted plans from $0/month (1 client limit) to $10/month Pro (unlimited clients) and $30/month Enterprise.
Jobber
specializedSimplify quoting, scheduling, and invoicing for home service businesses.
Client Hub for self-service quote approvals, payments, and status updates
Jobber is a field service management platform with robust quoting capabilities tailored for home service businesses like landscaping, HVAC, and plumbing. It enables quick creation of professional quotes using drag-and-drop builders, customizable templates, and attachments like photos. Quotes can be sent via email, SMS, or client portal for easy approval and seamless conversion to jobs or invoices.
Pros
- Intuitive drag-and-drop quote builder with templates
- Digital approvals and signatures via client portal
- Seamless integration with scheduling and invoicing
Cons
- Overkill and pricey for users needing only basic quoting
- Advanced quoting customizations require higher-tier plans
- Steeper learning curve for non-service businesses
Best For
Small to medium home service businesses seeking quoting integrated with full operations management.
Pricing
Starts at $69/month (Core plan, billed annually) for basic quoting; scales to $349+/month (Grow/Pro) for advanced features; 14-day free trial.
FreshBooks
specializedCreate professional proposals and quotes integrated with easy invoicing and time tracking.
Online client acceptance with built-in e-signatures on quotes
FreshBooks is a comprehensive cloud-based accounting platform designed primarily for small businesses and freelancers, featuring robust quoting tools via its Estimates module. Users can quickly create customizable, professional quotes with templates, logos, and line items, then send them for client review and online acceptance. Approved estimates automatically convert to invoices, integrating seamlessly with time tracking, expenses, and payments to streamline workflows from quote to cash.
Pros
- Intuitive drag-and-drop quote builder with professional templates
- Client portal for easy online approval and e-signatures
- Seamless conversion of accepted quotes to invoices and payments
Cons
- Overkill for pure quoting needs due to full accounting focus
- Client limits on lower plans restrict scalability for quoting volume
- Higher pricing compared to dedicated simple quoting tools
Best For
Small service-based businesses and freelancers who want quoting integrated with invoicing and basic accounting.
Pricing
Starts at $19/month (Lite, 5 clients, billed annually) up to $60/month (Premium, unlimited clients); 30-day free trial.
HoneyBook
specializedManage quotes, contracts, and payments in one platform for creative professionals.
Automated quote-to-contract-to-payment workflows that streamline the entire client onboarding process
HoneyBook is an all-in-one client management platform tailored for creative professionals and service providers, enabling the creation and sending of customizable quotes and proposals directly to clients. Clients can review, sign, and pay for quotes online, with seamless integration into contracts, scheduling, and invoicing workflows. While it supports simple quoting effectively through branded templates and automation, its broader feature set makes it more of a full business management tool than a lightweight quoting solution.
Pros
- Professional, customizable quote templates with branding
- Integrated e-signatures, payments, and contract automation
- Client portal for easy tracking and communication
Cons
- Higher pricing compared to dedicated simple quoting tools
- Feature overload for users needing only basic quoting
- Limited free tier or trial depth
Best For
Creative service providers like photographers and event planners who need quoting integrated with full clientflow management.
Pricing
Starts at $19/month (billed annually) for Starter plan; Premium at $39/month, Unlimited at $79/month.
Dubsado
specializedCustomize quotes and proposals within a full client workflow management system.
Automated workflows that transform approved quotes directly into signed contracts and invoices without manual intervention
Dubsado is an all-in-one client management platform designed for service-based businesses, offering robust tools for creating professional proposals and quotes. Users can build customizable quote templates that clients review and approve online via a client portal, with seamless conversion to contracts, invoices, and payments. While it excels in integrated workflows, its quoting features are part of a broader CRM ecosystem, making it suitable for those needing more than basic quoting.
Pros
- Highly customizable and visually appealing quote templates
- Integrated automation to convert quotes into contracts and invoices
- Client portal for easy approvals and communication
Cons
- Steep learning curve due to extensive features
- Overkill and complex for purely simple quoting needs
- Pricing scales with client volume, which may add up
Best For
Service-based solopreneurs and small teams seeking professional quoting integrated with full client management workflows.
Pricing
Starts at $20/month (Starter plan with limits), $40/month (Premier for unlimited features), billed annually with a free tier for testing.
Conclusion
After reviewing the top 10 tools, Quotient takes the top spot with its ability to create, send, and get instant client acceptances and online payments. Better Proposals follows, impressing with its mobile-friendly, beautiful design that speeds up sign-offs, while Proposify stands out for automating sales workflows with templates and e-signatures. Each tool offers unique strengths, but Quotient leads for its seamless blend of simplicity and client-focused efficiency.
Start streamlining your quoting process today with Quotient—turn professional quotes into closed deals faster. Or explore Better Proposals or Proposify if their unique features better match your specific needs.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.