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Facilities Property ServicesTop 10 Best Simple Preventive Maintenance Software of 2026
Ranking roundup of simple preventive maintenance software for maintenance teams, comparing tools like Simple GMAO, FreeMaint CMMS, and pmcal.net with tradeoffs.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Simple GMAO is the best fit overall for maintenance teams that need recurring PM scheduling and checklist execution without heavy setup, while FreeMaint CMMS is the go-to low-friction choice for facilities wanting time-based preventive work orders and inventory tracking.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Simple GMAO
Work order checklists and template-driven recurring scheduling keep inspections consistent across asset groups.
Built for fits when maintenance teams need recurring scheduling and checklist execution without heavy customization..
FreeMaint CMMS
Editor pickChecklist-driven preventive work orders provide structured inspection capture for repeatable maintenance execution.
Built for fits when facilities or plants need scheduled inspections and checklist-based work orders without heavy workflow customization..
pmcal.net
Editor pickRecurring preventive work can be generated and reviewed through a calendar-first planning workflow tied to each asset.
Built for fits when small teams need recurring maintenance scheduling with basic history tracking, not deep CMMS workflow customization..
Comparison Table
Simple GMAO
SMBAffordable CMMS with maintenance calendar, stock management, and technician mobile access.
Work order checklists and template-driven recurring scheduling keep inspections consistent across asset groups.
Simple GMAO is built around scheduling recurring maintenance, assigning work to technicians, and tracking completion with clear work order status. Maintenance templates and task checklists reduce rework when the same inspection or service runs on a repeating cadence. The asset register and equipment hierarchy help teams group assets so work orders can map back to the right location and ownership.
A practical tradeoff is that automation depth depends on how far the team needs integration beyond the core work order flow. It fits teams that run time-based and meter-based maintenance routines but want the day-to-day system to stay centered on scheduling, execution, and compliance reporting within the same workflow. It also fits facilities groups that need straightforward technician handoffs instead of custom engineering around workflows.
- +Recurring work orders built from maintenance templates and checklists
- +Asset register and equipment hierarchy keep scheduling aligned to locations
- +Work order status tracking supports field-to-admin visibility
- +Structured inspection execution reduces missed checklist items
- –Limited evidence of deep extensibility for custom integrations
- –Automation is mostly confined to the core maintenance workflow
Facilities maintenance teams
Weekly inspection routing for multiple sites
Higher maintenance compliance
Operations managers
Reduce reactive-to-preventive ratio
More planned maintenance work
Show 1 more scenario
Technician supervisors
Standardize service steps across crews
Fewer missed steps
Assigns template-backed checklists so crews complete the same inspection steps each cycle.
Best for: Fits when maintenance teams need recurring scheduling and checklist execution without heavy customization.
FreeMaint CMMS
SMBFree CMMS with time-based PM schedules, auto-generated recurring work orders, and inventory tracking.
Checklist-driven preventive work orders provide structured inspection capture for repeatable maintenance execution.
FreeMaint CMMS fits maintenance coordinators and facility teams that want time-based preventive maintenance scheduling without building custom workflows in code. Asset records and hierarchical grouping help planning staff keep equipment organized for repeated tasks and inspections. Maintenance checklists can be attached to work orders to standardize what technicians must verify during each visit.
A tradeoff appears when advanced automation is required across multiple systems, because automation depth depends heavily on configuration inside the CMMS rather than wide native integrations. FreeMaint CMMS works well when a single site or a small multi-site group needs consistent inspection routes and a clear maintenance backlog trend from open to completed work orders.
- +Recurring work orders turn preventive plans into repeatable execution steps
- +Maintenance checklists help standardize technician inspections and recorded findings
- +Maintenance calendar view supports quick scheduling across maintenance dates
- +Asset register and equipment grouping make planning less error-prone
- –Integration coverage is limited compared with enterprise CMMS options
- –Automation beyond scheduling and checklists requires configuration discipline
Facilities maintenance coordinators
Run recurring inspections on equipment
Higher maintenance compliance visibility
Manufacturing maintenance supervisors
Track preventive backlog to completion
Fewer overdue preventive tasks
Show 1 more scenario
Technicians in the field
Complete standardized maintenance checklists
More consistent inspection records
Structured checklist items reduce omissions during each on-site preventive visit.
Best for: Fits when facilities or plants need scheduled inspections and checklist-based work orders without heavy workflow customization.
pmcal.net
SMBPreventive maintenance and calibration tracker with email reminders for small business.
Recurring preventive work can be generated and reviewed through a calendar-first planning workflow tied to each asset.
pmcal.net supports preventive maintenance planning with recurring work generation and an operational calendar view for maintenance check timing. Assets are managed in a register so tasks can be associated to equipment context and repeated on a schedule. Maintenance history helps teams review prior completions and understand what is due next.
A key tradeoff is limited depth for complex hierarchies and specialized maintenance processes, which matters when equipment structures and SOP variants must be modeled carefully. pmcal.net fits maintenance teams that run repeat inspections on a defined asset set and need quick status tracking without building a large configuration.
- +Recurring preventive tasks map directly to a maintenance calendar view
- +Central maintenance history supports follow-up on completed work
- +Asset register keeps scheduling tied to specific equipment records
- +Lightweight workflow reduces time spent on configuration
- –Limited support for multi-level equipment hierarchies in complex sites
- –Automation options and integrations appear minimal for external systems
Facilities maintenance teams
Schedule recurring inspections on equipment
Lower missed inspection instances
Operations managers
Review completed work history
More accurate due-date planning
Show 1 more scenario
Maintenance supervisors
Track upcoming recurring maintenance
Reduced maintenance backlog
Monitor which tasks are due next and ensure technicians close work in the schedule view.
Best for: Fits when small teams need recurring maintenance scheduling with basic history tracking, not deep CMMS workflow customization.
eMaint CMMS
enterpriseEnterprise CMMS software for preventive maintenance, assets, work orders, and compliance records.
Maintenance plans drive recurring preventive work order generation with structured task templates and checklist capture.
eMaint CMMS centers on preventive maintenance scheduling with recurring work orders tied to assets. It manages maintenance plans, inspection checklists, and technician assignments through a workflow built around work order status and maintenance compliance.
Administration tools support equipment hierarchy and structured maintenance task definitions so teams can standardize tasks across locations. For simple preventive maintenance programs, it pairs scheduled execution with audit-friendly records of completed work and maintenance history.
- +Recurring work orders generated directly from maintenance plans and schedules
- +Inspection checklists attach to maintenance execution for consistent field capture
- +Asset and equipment hierarchy helps standardize tasks across sites
- +Work order history supports tracking maintenance backlog and compliance
- –Best results require upfront maintenance task library setup and naming discipline
- –Advanced automation beyond scheduling often depends on third-party integration
Best for: Fits when maintenance teams need standardized preventive workflows with checklists and history across an asset hierarchy.
Cryotos
SMBCMMS software for preventive maintenance, work orders, asset records, inventory, and inspections.
Checklist-first preventive maintenance execution that maps inspection results directly to the work order record.
Cryotos schedules preventive maintenance work by turning tasks into recurring inspections and inspections into actionable work orders. It pairs an asset register with structured maintenance checklists so technicians can record results against each planned task.
The system supports basic maintenance workflows with work order status tracking and a maintenance calendar view for planning. Cryotos is simpler than many CMMS tools because its focus stays on recurring schedules and checklist-driven execution rather than deep manufacturing maintenance modeling.
- +Checklist-driven work orders reduce variance in inspection documentation
- +Maintenance calendar helps plan recurring work in a single view
- +Asset register ties tasks to equipment in a straightforward hierarchy
- +Work order status tracking supports day-to-day maintenance visibility
- –Automation depth is limited compared with full CMMS workflow engines
- –Integration options are unclear without implementation support
Best for: Fits when teams need recurring inspection scheduling and checklist completion with minimal CMMS complexity.
WorkTrek
SMBMaintenance management software for preventive tasks, work orders, assets, and mobile updates.
Recurring work order generation tied to maintenance plans and technician task workflows, with checklist-driven execution as the core loop.
WorkTrek targets teams that want preventive maintenance scheduling with recurring work orders, checklists, and an asset register without building custom workflows. Maintenance plans can be set up for time-based and meter-based triggers, then routed into technician work orders with clear status tracking.
The product focuses on day-to-day execution features like inspection routes, maintenance compliance views, and recurring task generation rather than deep enterprise CMMS breadth. Integration and automation options are best evaluated for fit against the team’s existing asset and maintenance systems before committing to WorkTrek.
- +Recurring work order generation reduces manual plan updates
- +Maintenance checklists make inspections consistent across technicians
- +Asset register supports straightforward asset-to-task mapping
- +Work order status tracking supports clearer maintenance backlog visibility
- –Parts and materials tracking is limited compared with full CMMS suites
- –Audit log and RBAC depth may be insufficient for highly governed teams
- –Limited visibility into complex equipment hierarchies and failure code libraries
- –API and integration breadth may not cover multi-system enterprise automation needs
Best for: Fits when mid-size facilities teams need recurring maintenance execution with checklists, without heavy CMMS configuration.
MaintainLog
SMBMaintenance scheduling software with time-based, mileage-based, and hours-based PM triggers.
Recurring maintenance checklists linked to assets turn planned inspections into trackable work orders with consistent status.
MaintainLog is a simple preventive maintenance software package that focuses on building repeatable checklists and scheduling recurring work for facility and equipment upkeep. It supports an asset register with an equipment hierarchy option, then turns each maintenance task into trackable work orders with status updates.
The workflow keeps teams moving through planned inspections and completed tasks without adding a heavy CMMS feature set. Automation mainly centers on time-based triggers and recurring maintenance cycles rather than deep integrations or custom development.
- +Quick setup for recurring maintenance checklists tied to specific assets
- +Work order status tracking supports clear inspection and completion follow-through
- +Asset register supports an equipment hierarchy for site and asset grouping
- +Time-based maintenance scheduling fits calendar driven preventive plans
- –Limited integration depth compared with broader CMMS vendors and suites
- –Automation stays mostly within recurring schedules rather than advanced conditional logic
- –Offline field execution and mobile capture are not emphasized for every workflow
- –Administration and governance controls are lighter than enterprise maintenance systems
Best for: Fits when teams need straightforward preventive scheduling, checklists, and work order tracking without CMMS complexity.
Limble CMMS
SMBUser-friendly CMMS with drag-and-drop PM scheduling, meter-based triggers, and mobile checklists.
Maintenance checklist items attach to scheduled work and carry to technician execution with consistent completion records.
Limble CMMS is a preventive maintenance tool that ties recurring maintenance to an asset register and technician work orders. Its core workflow centers on creating maintenance tasks, scheduling them on time or meter readings, and tracking completion status through a mobile-friendly execution flow.
The software also supports maintenance checklists and work history so planners can review compliance and spot recurring failure patterns. Limble CMMS adds visibility with maintenance dashboards and configurable fields that fit light facilities and multi-site operations.
- +Recurring work orders connect directly to assets and schedules
- +Mobile-first work order execution supports field-based completion
- +Maintenance checklists improve inspection consistency
- +Clear maintenance status tracking reduces backlog ambiguity
- –Meter-based scheduling needs disciplined meter setup per asset
- –Advanced reporting depends on the level of data entry standardization
Best for: Fits when facilities and operations teams want simple preventive scheduling with mobile checklists and clear completion tracking.
Maintenance Planning Manager
vertical specialistFlat-fee PM scheduling software for SMB manufacturing with built-in interval library.
Checklist-driven recurring work orders tied to an asset register for consistent inspections across repeating schedules.
Maintenance Planning Manager schedules preventive maintenance work from an asset register and recurring maintenance plans. It supports time-based schedules with maintenance checklists and inspection routes so recurring work runs with consistent steps and signoffs.
The system emphasizes planning, task assignment workflows, and work order status tracking for compliance with planned maintenance. For simple preventive maintenance programs, it avoids the complexity of CMMS modules that focus on large-scale asset lifecycle management.
- +Time-based recurring maintenance plans keep inspection cadence consistent
- +Maintenance checklists standardize step-by-step work on each work order
- +Work order status tracking supports basic backlog visibility
- +Asset register to schedule linkage reduces manual planning effort
- –Limited integration surface can slow adoption into existing maintenance ecosystems
- –Advanced condition-based workflows need more planning discipline than time-based schedules
- –Governance and audit controls are basic for multi-site or regulated teams
- –Parts and materials workflows are not as complete as full CMMS suites
Best for: Fits when small maintenance teams need recurring preventive work orders with checklists, not broad CMMS depth.
KeepitSimpleMaintenance
SMBMaintenance task manager with adaptive scheduling and kiosk mode for teams under 50.
Maintenance checklists with repeatable templates for consistent inspections across equipment and locations.
KeepitSimpleMaintenance is preventive maintenance scheduling software built for teams that need simple recurring work orders tied to an asset register. It supports maintenance checklists and a maintenance calendar view to track inspections, due dates, and work order status across locations.
The system emphasizes operator execution with an organized equipment hierarchy and repeatable task templates so planners can standardize routines without complex configuration. Its fit is strongest when maintenance operations prioritize fast data capture and consistent follow-through over deep CMMS breadth.
- +Recurring work orders link directly to an asset register
- +Maintenance checklists standardize inspection steps across technicians
- +Maintenance calendar makes due work visible at a glance
- +Equipment hierarchy helps organize assets by site and type
- –Limited automation depth for complex approval and exception workflows
- –Integration options and API surface are not a primary strength
Best for: Fits when facilities or field teams need straightforward preventive scheduling with checklist execution and minimal system overhead.
Conclusion
After evaluating 10 facilities property services, Simple GMAO stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right simple preventive maintenance software
Simple preventive maintenance software centers preventive scheduling and checklist-driven execution with limited workflow sprawl, so maintenance teams can turn plans into recurring work orders without building a full CMMS program. This guide covers Simple GMAO, eMaint CMMS, WorkTrek, and the rest of the top-reviewed tools, including FreeMaint CMMS, WorkTrek, and Limble CMMS. Each included tool review focuses on how recurring tasks are generated and how inspection results flow back into work order status.
The buying decision hinges on integration depth, the automation surface around recurring work generation, and how much admin control exists for consistent execution. Simple GMAO leads the list with template-driven recurring scheduling and checklist execution, while WorkTrek trades some governance depth for a simpler recurring workflow loop. eMaint CMMS pushes more preventive structure through maintenance plans and task templates, while FreeMaint CMMS emphasizes checklist-driven preventive work orders for facilities and plant inspection capture.
Simple preventive maintenance software for recurring work orders and checklist execution
Simple preventive maintenance software generates recurring preventive work based on time-based scheduling and routes the work into technician execution using maintenance checklists. The core loop is plan creation, recurring work order generation, checklist completion, and work order status updates tied to the asset and location context.
Simple GMAO supports template-driven recurring scheduling with work order checklists that keep inspections consistent across asset groups, which reduces variance in field documentation. FreeMaint CMMS follows a checklist-first preventive approach by turning recurring preventive plans into structured work orders where inspection findings are recorded as part of execution. eMaint CMMS uses maintenance plans to generate recurring work orders and attaches inspection checklists to execution for standardized field capture.
Recurring work generation controls, checklist governance, and execution data flow
Simple preventive maintenance software succeeds when recurring work orders are generated from repeatable maintenance inputs and when the checklist executed in the field maps back to the correct work order record. Tools that connect scheduling templates to checklist completion reduce inspection variance and make work order status updates meaningful.
The practical differentiator is not whether a tool supports recurring work orders. The differentiator is how consistently it ties the plan to the asset context and how much automation and governance exists for predictable execution across technicians and asset groups.
Template-driven recurring work orders tied to asset context
Simple GMAO generates recurring work orders from maintenance templates and aligns scheduling to asset register and equipment hierarchy. eMaint CMMS generates recurring work from maintenance plans and ties inspection checklists to execution for consistent preventive workflow.
Checklist-first inspection capture that attaches to work order status
FreeMaint CMMS uses checklist-driven preventive work orders where maintenance checklists capture structured findings during inspection. MaintainLog and Cryotos both emphasize checklist-driven execution that turns planned inspections into trackable work orders with clear completion status.
Calendar-first planning for recurring preventive work review
pmcal.net centers recurring preventive work generation on a maintenance calendar view tied to each asset. Cryotos and pmcal.net both keep recurring planning and inspection scheduling visible in a single calendar-first workflow.
Automation depth and external integration surface
WorkTrek keeps the core loop focused on recurring work order generation and checklist execution, which can leave deeper governed automation limited. KeepitSimpleMaintenance and Simple GMAO both focus on template-driven checklists, but Simple GMAO shows less evidence of deep extensibility for custom integrations.
Choose based on recurring workflow shape, asset hierarchy complexity, and governance needs
Selecting simple preventive maintenance software is mostly about matching the recurring workflow shape to how preventive plans already exist in the maintenance team. Some tools generate work from maintenance plans and task libraries, while others center on recurring calendar views or direct checklist execution loops.
Governance and automation depth matter once the preventive program spans multiple technicians, asset groups, and locations. Tools that require upfront naming discipline for task libraries can work well for structured teams, while lightweight setups reduce configuration effort for smaller sites.
Match the tool’s recurring planning workflow to how preventive schedules are maintained
If preventive schedules are maintained as reusable templates by asset groups, Simple GMAO supports template-driven recurring scheduling with work order checklists that keep inspections consistent. If preventive plans already exist as structured maintenance plans, eMaint CMMS generates recurring work orders from those plans and attaches inspection checklists to execution.
Select the checklist model that matches inspection behavior in the field
If inspections are executed as standardized steps that must be recorded per work order, FreeMaint CMMS emphasizes checklist-driven preventive work orders with structured inspection capture. If teams need a simpler loop where checklist completion directly updates work order status, MaintainLog and Limble CMMS focus on checklists that carry into technician execution with consistent completion records.
Test asset hierarchy fit for multi-level sites before standardizing preventive schedules
If the preventive program spans complex equipment hierarchies and locations, Simple GMAO aligns scheduling to asset register and equipment hierarchy. If the site hierarchy is limited and the focus is on recurring scheduling tied to each asset, pmcal.net supports a calendar-first recurring workflow but has limited support for multi-level equipment hierarchies.
Pick governance and automation depth based on compliance and audit expectations
If audit and role separation are required for governed approvals, WorkTrek flags audit log and RBAC depth as potentially insufficient for highly governed teams. If the team can operate within a simpler recurring schedule and checklist loop, KeepitSimpleMaintenance keeps automation focused on complex approval and exception workflows rather than deep governance.
Use meter-based scheduling only when meter setup can be standardized per asset
If meter-based preventive scheduling is required, Limble CMMS can support it but depends on disciplined meter setup per asset. For time-based preventive work where cadence matters more than meters, Maintenance Planning Manager and WorkTrek focus on time-based recurring plans and checklist-driven execution loops.
Who simple preventive maintenance software fits best
Simple preventive maintenance software fits teams that need recurring preventive work order generation and checklist execution without building a full maintenance workflow program. The best fit appears when preventive steps are stable and when inspection capture needs to flow into work order status so technicians and planners share the same execution record.
Lighter tools can reduce implementation overhead, while plan-driven CMMS options fit teams that can maintain task libraries and follow naming discipline across an asset hierarchy.
Facilities and plant teams running scheduled inspections with repeatable steps
FreeMaint CMMS and MaintainLog turn preventive plans into structured recurring work orders where maintenance checklists drive repeatable inspection capture and work order status tracking.
Mid-size facilities teams standardizing recurring execution without heavy CMMS configuration
WorkTrek and Limble CMMS keep the core loop centered on recurring work order generation and checklist-driven completion that reduces manual plan updates across technicians.
Maintenance teams that maintain preventive plans as reusable templates and want asset hierarchy alignment
Simple GMAO and eMaint CMMS generate recurring preventive work from templates or maintenance plans and keep the workflow aligned to asset hierarchy context for consistent execution.
Small teams that plan preventive work primarily from a calendar view
pmcal.net and Cryotos support recurring preventive work review tied to a maintenance calendar view, which helps keep planning and inspection scheduling in a single surface.
Teams that need quick checklist standardization across equipment and locations
KeepitSimpleMaintenance and Maintenance Planning Manager focus on checklist templates linked to an asset register so preventive inspection steps stay consistent across technicians.
Common mistakes that break preventive consistency
Preventive maintenance software can fail operationally when teams design checklists and schedules that do not map cleanly to recurring work order generation. It can also fail when asset setup is inconsistent, which causes meter-based schedules or asset-linked recurring tasks to drift.
Another frequent issue is picking a tool for automation depth when the rollout environment cannot support governance discipline. Tools with plan-driven setup require task library setup and naming discipline to keep preventive workflows predictable.
Creating preventive schedules without stable checklist templates
Simple GMAO, FreeMaint CMMS, and KeepitSimpleMaintenance all rely on maintenance checklists to keep inspection documentation consistent. Teams that let checklist steps vary by technician see inspection variance reflected in work order execution.
Underestimating the setup discipline required for plan libraries or complex automation
eMaint CMMS can require upfront maintenance task library setup and naming discipline to produce consistent recurring work order generation. WorkTrek and KeepitSimpleMaintenance can stay simpler but may not cover advanced approval or exception workflows without extra configuration.
Trying to force deep equipment hierarchy modeling into tools with limited hierarchy support
pmcal.net is limited for multi-level equipment hierarchies in complex sites, even though it supports a calendar-first workflow tied to each asset. Simple GMAO shows clearer alignment via asset register and equipment hierarchy when hierarchy depth matters for scheduling.
Running meter-based preventive work without enforcing disciplined meter setup
Limble CMMS can depend on disciplined meter setup per asset, which turns inconsistent meter configuration into incorrect preventive scheduling. Time-based approaches like Maintenance Planning Manager can reduce this failure mode when cadence is sufficient.
Expecting enterprise integration or governance depth from simpler execution tools
WorkTrek flags potential insufficiency in audit log and RBAC depth for highly governed teams. Simple GMAO and KeepitSimpleMaintenance both show limited evidence of deep extensibility for custom integrations, which can stall automation plans that depend on external systems.
How We Selected and Ranked These Tools
We evaluated each tool on features coverage for recurring preventive work order generation and checklist execution, with 40% weight on those capabilities. Ease of setup and day-to-day usability for maintaining recurring schedules and capturing checklist findings counted for 30%, and overall value for teams running preventive workflows counted for 30%.
Simple GMAO separated itself by combining template-driven recurring scheduling with recurring work order checklists, then tying execution consistency to asset register and equipment hierarchy. This combination supports consistent inspection capture across asset groups while keeping the preventive-to-work-order execution loop straightforward.
Frequently Asked Questions About simple preventive maintenance software
How do WorkTrek and Limble CMMS handle maintenance task execution for technician checklists?
What breaks if a team migrates only part of its asset register into eWorkOrders or eMaint CMMS?
Which tools build recurring work orders from time-based and meter-based triggers without custom workflow builds?
How do FMX and FreeMaint CMMS differ in how planners standardize repeatable inspections?
How does pmcal.net support review of preventive work history and repeating schedules?
What security gaps typically appear when simple preventive maintenance tools are used without SSO and RBAC?
When should teams choose a checklist-first execution design like Cryotos instead of template-driven planning like eMaint CMMS?
How do integrations and API access affect workflow automation in WorkTrek and Simple GMAO?
How do admin controls differ between KeepitSimpleMaintenance and Maintenance Planning Manager for multi-location setups?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
- Facilities Property ServicesTop 10 Best Preventive Maintenance Management Software of 2026
- Business FinanceTop 10 Best Simple Project Management Software of 2026
- Facilities Property ServicesTop 10 Best Preventive Maintenance Program Software of 2026
- Manufacturing EngineeringTop 10 Best Industrial Preventive Maintenance Software of 2026
- Facilities Property ServicesTop 10 Best Preventative Maintenance Software of 2026
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