GITNUXSOFTWARE REVIEW
HR In IndustryTop 9 Best Simple Employee Scheduling Software of 2026
Compare simple employee scheduling software tools for managing shifts, time-off, and coverage, with tradeoffs for team size and roles.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
Search agents gather the source set and the review record, including transcriptions of video reviews and podcasts.
Framework: Features 40% · Ease 30% · Value 30%
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Connecteam is the best pick for multi-location frontline teams that need scheduling plus day-to-day coordination in one mobile system, since its approval-linked schedule edits keep managers and staff aligned, while Planday is a strong alternative for teams that want manager approval and publish control to stop changes reaching employees early.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Connecteam
Approval-driven schedule edits link roster changes to manager workflow and mobile staff visibility in one app.
Best for: Fits when multi-location frontline teams need scheduling plus operational coordination in one mobile system.
Planday
Editor pickManager approval flow with publish control prevents schedule changes from reaching employees until reviewed.
Best for: Fits when a multi-location team needs controlled manager workflows plus staff self-service scheduling.
Buddy Punch
Editor pickShift reminders tied to published rosters reduce no-shows without requiring manual outreach.
Best for: Fits when managers need visual scheduling and request workflows across a few locations.
Comparison Table
Connecteam
SMBConnecteam combines employee scheduling with task management, communication, time clocks, and training.
Approval-driven schedule edits link roster changes to manager workflow and mobile staff visibility in one app.
Connecteam’s scheduling setup centers on shift templates and recurring shift patterns, which helps standardize coverage across weeks. Managers can assign shifts, adjust rosters, and run approvals tied to schedule edits, while employees view their own assignments on mobile. The product also supports related workflows like time-off requests and staff communications, so scheduling sits inside a larger operational loop rather than a standalone calendar.
A tradeoff appears in governance and data discipline, because adding schedules alongside many workforce modules increases the number of places where updates must stay consistent. Connecteam fits best for multi-location teams that rely on manager approval workflows and frequent shift adjustments, where a connected operational hub matters more than a minimal scheduling-only interface.
- +Scheduling tied to mobile-first staff communication workflows
- +Recurring shift templates reduce repetitive roster creation
- +Manager approval steps for schedule changes
- +Time-off request workflow stays connected to rosters
- –Frontline feature breadth can complicate scheduling governance
- –Advanced labor planning and forecasting depth is limited
Frontline operations managers
Approve shift edits before publishing
Fewer last-minute coverage gaps
Retail store supervisors
Standardize recurring weekend coverage
Faster weekly roster builds
Show 1 more scenario
HR administrators
Coordinate time-off with schedules
Cleaner approvals and fewer conflicts
Time-off requests feed into roster planning so managers can adjust assignments.
Best for: Fits when multi-location frontline teams need scheduling plus operational coordination in one mobile system.
Planday
SMBPlanday provides employee scheduling, payroll preparation, time tracking, and workforce communication.
Manager approval flow with publish control prevents schedule changes from reaching employees until reviewed.
Planday schedules employees using a drag-and-drop roster builder, then ties each shift to roles, locations, and time-off rules. Core workflows include manager approval, recurring shift templates, and mobile access for staff to view schedules and request changes.
The system also supports labor-planning exports and calendar synchronization so managers can share schedules outside the app. Where teams need cross-system scheduling data movement, Planday provides an API and structured integrations for attendance and payroll handoff.
- +Drag-and-drop schedule building speeds up weekly roster edits
- +Manager approval workflow adds control before shifts go live
- +Recurring shift templates reduce rework for steady staffing patterns
- +API and integrations help move schedules into external attendance and payroll systems
- –Shift swapping and bidding require explicit configuration to match local policies
- –Multi-location setups can add administrative overhead for consistent role mapping
- –Complex labor-law rule sets may need careful rule tuning per location
- –Advanced demand-based scheduling is limited compared with forecasting-first products
Operations managers across multiple locations
Plan consistent rosters by location and roles
More consistent roster workflows
Workforce planners balancing constraints
Build schedules around availability and time off
Better reflect requested time off
Show 2 more scenarios
Retail store workforce coordinators
Publish store schedules with repeatable patterns
Structured update process
Create and update store rosters using repeatable templates and location needs.
Managers and staff handling swaps
Route open-shift and swap requests for approval
Changes tied to coverage
Review and approve day-to-day changes through manager workflow to keep decisions visible.
Best for: Fits when a multi-location team needs controlled manager workflows plus staff self-service scheduling.
Buddy Punch
SMBBuddy Punch combines employee scheduling, online time clocks, GPS tracking, and payroll integrations.
Shift reminders tied to published rosters reduce no-shows without requiring manual outreach.
Buddy Punch centers on shift scheduling with a drag-and-drop schedule builder and recurring shift templates for repeatable rosters. It supports employee self-service features like availability and time-off requests, with manager review workflows to finalize schedules.
Calendar synchronization and shift reminders help keep scheduled staff informed, and export options support downstream payroll processes. Admin tooling focuses on location and role settings plus time-clock integrations to reduce manual time entry.
- +Drag-and-drop schedule builder speeds up weekly roster edits
- +Recurring shift templates reduce repetitive scheduling work
- +Availability and time-off request workflows fit common manager approval steps
- +Time-clock integration reduces duplicate entry across scheduling and attendance
- –More complex staffing rules need careful setup to avoid schedule exceptions
- –Shift swapping and bidding workflows can become hard to govern for many roles
Retail store managers
Publish rosters with shift swap coordination
Improved coverage visibility
Multi-location HR supervisors
Coordinate schedules across multiple sites
Fewer uncovered shifts
Show 2 more scenarios
Hourly team leads
Review PTO requests alongside schedules
Clear staffing coverage
Team leads see time-off requests in schedule context to balance staffing and attendance needs.
Field operations supervisors
Centralize mobile attendance records
Single attendance record
Supervisors collect location-based punches for distributed teams when shifts are active.
Best for: Fits when managers need visual scheduling and request workflows across a few locations.
Sling
SMBSling supports employee scheduling, shift trading, availability tracking, and workplace messaging.
Manager approval workflow for shift requests and schedule changes that keeps edits controlled.
Sling’s core workflow starts with an editable schedule grid that managers can modify in minutes using drag-and-drop moves and bulk actions. Recurring templates help teams keep standard coverage patterns consistent across weeks, while open shifts and swap flows reduce coverage gaps without rebuilding schedules from scratch. Staff can view schedules on mobile and submit availability or time-off requests that feed the manager review process.
- +Drag-and-drop scheduling grid with bulk shift actions for fast edits
- +Recurring schedule templates reduce repetitive work across weeks
- +Mobile staff access supports shift viewing and timely notifications
- +Manager approval workflow keeps requests and schedule changes auditable
- –Complex labor rules can require manual handling outside approval flows
- –API and integration coverage may be lighter than enterprise rostering suites
- –Advanced multi-skill assignment needs structured role setup by admins
- –Schedule governance relies on consistent manager review behavior
Retail store managers
Approve requests and fill open shifts
Fewer missed coverage deadlines
Multi-location operations
Standardize recurring coverage templates
Consistent staffing week to week
Show 2 more scenarios
Frontline staff
View schedules on mobile and respond
Lower coordination friction
Employees check schedules, receive reminders, and request time off or availability for manager review.
Scheduling coordinators
Handle swap and request workflows
Cleaner shift change records
Coordinators manage shift swap flows and approvals so changes remain orderly and traceable.
Best for: Fits when managers need quick, approval-based scheduling with staff self-service and mobile visibility.
Deputy
SMBDeputy combines employee scheduling, time tracking, attendance, and labor compliance features.
Manager approval gating for schedule changes, integrated with timekeeping so edits propagate through payroll workflows.
Deputy is a shift scheduling system that combines employee rostering with time and attendance workflows in one admin surface. The schedule builder supports recurring patterns, shift templates, and manager approval flows tied to staffing changes.
- +Manager approval workflow keeps schedule edits from silently going live
- +Recurring schedule patterns and templates reduce rework across weeks
- +Mobile employee access supports day-of updates without manager bottlenecks
- +API and integrations reduce payroll and attendance data re-entry
- –Advanced rules for constraints and labor rules require careful setup discipline
- –Skills-based scheduling support can be limited for complex role matrices
- –Reporting for labor forecasting depends on data quality from attendance
- –Open shift workflows add steps when approval paths are strict
Security and public-sector scheduling teams
Assign staff to fixed posts
Clearer coverage with audit trail
Operations supervisors and scheduling managers
Create repeatable shift schedules
Faster, consistent roster preparation
Show 2 more scenarios
Field service team supervisors
Attach checklists to shifts
More standardized task completion
Managers add assignments and completion proof steps to shifts for distributed onsite teams.
Site managers and mobile teams
Log handover notes between shifts
Better continuity and visibility
Employees use mobile self-service to record shift notes and follow-up actions for the next team.
Best for: Fits when multi-location operations need manager-approved schedules plus attendance-driven reporting.
Findmyshift
SMBFindmyshift provides browser-based staff scheduling, availability collection, and timesheet management.
Manager approval workflow controls schedule publication after employee availability and open-shift requests.
Findmyshift focuses on staff rostering workflows with a shift schedule builder, plus recurring shift support for routine operations. The system emphasizes manager-controlled approval and employee-facing updates so schedules can be published without spreadsheets.
- +Recurring shifts reduce manual rework for stable schedules
- +Manager approval workflow adds control before schedule publishing
- +Open shift requests support defined handling of staffing gaps
- +Availability management keeps assignment candidates current
- –Skills-based scheduling and labor forecasting are not consistently addressed
- –CSV import and export coverage may be limited for complex labor rules
- –Time-off request workflow depth can be shallow for multi-policy setups
- –API integration options are unclear for external rostering and HR systems
Hourly workforce scheduling managers
Publish rosters after employee shift submissions
Schedules go live faster
Operations teams with frequent swaps
Request and review shift trades
Fewer unmanaged schedule handoffs
Show 2 more scenarios
Multi-site managers coordinating availability
Centralize availability and time-off inputs
Fewer scheduling conflicts
Gather availability details before building rosters to reduce conflicts during schedule creation.
Managers covering uncovered shifts
Post open shifts for controlled filling
Gaps filled with oversight
Share uncovered shifts and coordinate self-assignment through an approval workflow.
Best for: Fits when teams need role-based shift schedules with approvals and flexible open-shift handling.
RotaCloud
SMBRotaCloud provides employee rotas, leave management, availability tracking, and timesheets.
Manager approval workflow for schedule changes keeps employees on the same published version during updates.
RotaCloud builds staff schedules for a defined team and time range, then lets managers publish updated rosters with shift-level ownership. It supports recurring shifts and shift templates so weekly patterns can be repeated with fewer manual edits.
- +Recurring shift templates reduce rework for stable weekly patterns
- +Manager approval workflow creates a clear gate before schedules go live
- +Shift swapping support fits teams that need post-publish adjustments
- +Calendar synchronization keeps employee calendars aligned with published rosters
- –Skills-based scheduling and labor-law rule automation are limited versus advanced rivals
- –Advanced availability rules need more careful configuration than basic setups
- –Built-in attendance and payroll export coverage can require external systems
- –API depth for complex integrations is narrower than enterprise scheduling suites
Small healthcare scheduling teams
Plan recurring care rosters across units
Clear staffing coverage visibility
Frontline retail team leads
Handle shift swaps with approval
Fewer manual scheduling updates
Show 2 more scenarios
Multi-site operations coordinators
Publish templates for regional locations
Consistent scheduling practices
Teams assign shifts across locations using shared shift templates and controlled publishing workflows.
HR and staffing admins
Schedule based on availability and time off
Fewer conflicts with absences
Assignments reflect employee constraints using availability and time-off inputs across the defined period.
Best for: Fits when mid-size teams need approval-led roster publishing with repeatable shift templates and basic integration exports.
OnTheClock
SMBOnTheClock offers employee time tracking, schedules, time-off management, and payroll reporting.
Manager approval workflow for schedule edits with employee-facing viewing reduces unauthorized changes.
OnTheClock supports staff rostering with a schedule builder for managers who need clear shift assignments and predictable handoffs. The app focuses on common scheduling workflows like recurring shifts, employee availability, and manager approval for changes.
- +Drag-and-drop schedule builder reduces time spent reshuffling shifts
- +Recurring shift templates support steady schedules across multiple weeks
- +Self-service schedule access helps reduce manager question volume
- +Approval workflow keeps schedule edits controlled
- –Coverage and labor forecasting controls are limited for complex planning
- –Skills-based and role-based constraints require extra process steps
- –Advanced API and automation depth is not as extensive as top competitors
- –Multi-location governance needs manual coordination for clean reporting
Retail and service shift managers
Create recurring schedules with approvals
More predictable shift handoffs
Multi-site operations coordinators
Centralize schedules and punch data
Consistent attendance across locations
Show 2 more scenarios
Job and project labor leads
Record time against jobs
Clearer job-level labor distribution
Employees and managers log time to jobs for operational and labor reporting.
HR workforce administrators
Enforce attendance policy calculations
Policy-aligned time calculations
Administrators set rounding and grace rules to align calculated work time with internal policies.
Best for: Fits when teams need straightforward shift rostering with manager approvals and recurring templates.
ZoomShift
SMBZoomShift offers employee scheduling, availability management, shift reminders, and time tracking.
Manager approval workflow for self-service availability and time-off requests tied directly into the published roster.
ZoomShift is a shift scheduling tool built around creating and publishing staff rosters with a drag-and-drop schedule builder. It supports recurring shifts, open shifts, and manager approval workflows for self-service requests like availability and time-off.
- +Drag-and-drop schedule builder speeds up day-to-day roster edits
- +Recurring shift and schedule template support reduces repeat setup work
- +Open shift posting and manager approval keep staffing changes controlled
- +Mobile-first schedule access supports last-minute staff viewing
- –Skills-based scheduling and labor forecasting are limited compared with enterprise rostering suites
- –Shift rule complexity for rest-period and overtime alerts depends on disciplined configuration
- –Scheduling integrations are narrower than tools that connect to time clocks and payroll systems deeply
- –Shift swapping workflow is not as granular as some tools with multi-step bidding
Operations managers and supervisors
Publish weekly rosters for hourly teams
Improved shift coverage clarity
Hospitality and retail managers
Schedule recurring coverage across departments
Centralized staffing coordination
Show 2 more scenarios
Supervisors managing part-time teams
Collect availability and time-off requests
Schedules reflect employee availability
Gather availability constraints and time-off requests before assigning shifts.
Multi-site department supervisors
Assign role-based staffing across locations
Visible role coverage
Assign employees by role and manage coverage exceptions across sites and departments.
Best for: Fits when small teams need straightforward roster building with recurring templates and manager approvals.
Conclusion
After evaluating 9 simple employee scheduling software, Connecteam stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Simple Employee Scheduling Software
This buyer's guide covers simple employee scheduling software from Sling, Homebase, Connecteam, Deputy, Planday, ZoomShift, Buddy Punch, Findmyshift, RotaCloud, and OnTheClock.
Across these tools, the most visible differences show up in how manager approval workflow controls schedule publication, how drag-and-drop schedule building handles weekly roster edits, and how recurring schedule templates reduce repeat setup work. The guide frames each decision around integration depth, API and automation surface where present, and admin governance controls tied to approvals and publishing gates. It also calls out where skills-based scheduling, labor forecasting depth, or advanced constraint handling shifts from native automation into configuration discipline.
Simple Employee Scheduling Software for controlled shift rostering
Simple employee scheduling software schedules shifts into a publishable roster with manager approval workflow gates for shift requests, time-off requests, and schedule changes, so edits do not silently go live. Tools like Sling and Deputy center approvals around schedule publication and then connect roster updates to operational workflows.
In practice, “simple” usually means drag-and-drop schedule building for fast weekly roster edits and recurring schedule templates that repeat stable patterns across weeks. Sling also uses bulk shift actions to accelerate grid edits, while Homebase focuses on quick manager-led publishing tied to staff-facing request status. A simple setup still needs clear governance for who can modify what and when, especially when shift swapping or open-shift requests introduce additional exceptions to the published roster.
Scheduling control features: approvals, templates, exceptions, and exports
In simple employee scheduling software, schedule publication needs a manager approval gate so shift edits and time-off requests do not go live without review. Across Sling, Deputy, and Planday, this control shows up as approval-driven workflows that keep publishing tied to managerial signoff.
Manager approval workflow tied to schedule publishing
Sling, Deputy, and Planday route shift request and schedule change edits through manager approval so the roster remains stable until publishing. Homebase, RotaCloud, and OnTheClock also add approval gates for time-off requests and schedule edits, but Sling pairs approvals with bulk grid edits for faster day-to-day changes.
Drag-and-drop weekly schedule grid plus bulk editing
Sling and Homebase use a drag-and-drop schedule grid with rapid roster edits, and Sling adds bulk shift actions for editing multiple assignments at once. Buddy Punch and ZoomShift also support drag-and-drop building, but Sling’s bulk editing targets high-frequency grid reshuffling during weekly coverage changes.
Recurring schedule templates to reduce rework across weeks
Every tool listed here supports recurring shift patterns, including Sling, Homebase, and Deputy, which cuts repetitive scheduling effort across stable weeks. ZoomShift and RotaCloud also rely on recurring templates to keep mid-week and multi-week schedules consistent during routine planning cycles.
Shift swapping and open shift handling governance
Planday requires explicit configuration for shift swapping and bidding workflows so local policies match what employees can request. Findmyshift supports open-shift handling with manager approval after employee availability and open-shift requests, which is a clearer governance path than tools where swapping becomes hard to govern at scale like Buddy Punch.
Constraint handling for skills, roles, rest rules, and overtime
ZoomShift and RotaCloud limit advanced labor planning, with ZoomShift calling out limited skills-based scheduling and forecasting and RotaCloud limiting skills-based and labor-law rule automation. Sling can work around complex labor rules through manual handling outside approval flows, while Deputy requires careful setup discipline for advanced constraints and labor rules.
Integration and export coverage for timekeeping and downstream workflows
Deputy links schedule changes to timekeeping so edits propagate into payroll workflows, which reduces gaps between rostering and attendance-to-pay processes. RotaCloud and Findmyshift provide some integration exports, and Buddy Punch and Sling focus more on scheduling workflows than deep enterprise integration surfaces.
How to choose: pick the approval model, then validate constraints and integration fit
The first decision is how manager approval gates connect to schedule publication and employee-facing request status. Tools that center approvals around roster changes behave differently from tools that emphasize schedule editing speed, even when both show drag-and-drop grids.
Match the approval workflow to the roster publication model
Choose Sling or Deputy when schedule changes must not silently go live and manager approval needs to gate publication for shift requests and schedule edits. Choose Planday or RotaCloud when the requirement is a strict publish control with manager review before employees can see changes, and the operational focus is on controlled rollout of a single published version.
Decide who does editing work and how fast the grid must be updated
Select Sling or Homebase when weekly roster edits require drag-and-drop speed with bulk actions that reduce time spent reshuffling shifts. Choose ZoomShift or Buddy Punch when the team needs straightforward rostering with recurring templates and approvals, and when grid edits are less sensitive to bulk-change throughput.
Validate whether skills-based role constraints are native or manual
Pick tools that can handle complex role matrices with clear governance needs, like Deputy where skills-based scheduling support exists but requires careful setup discipline for advanced constraints. Avoid assuming advanced labor-law automation in ZoomShift and RotaCloud since skills-based scheduling and labor forecasting are limited compared with advanced rostering suites.
Check how swap and open-shift workflows are configured and governed
Choose Planday when shift swapping and bidding can be configured explicitly to match local policies for what employees can request. Choose Findmyshift when open-shift requests and employee availability feed into manager approval before publication, since approval control is built into that open-shift handling path.
Confirm timekeeping or payroll propagation when approvals are tied to attendance
Choose Deputy when schedule edits must propagate through timekeeping and into payroll workflows, which reduces mismatch between attendance records and roster assignments. Choose tools like RotaCloud or Findmyshift only if integration exports and governance expectations align with basic reporting rather than deep scheduling-to-payroll propagation.
Who these tools fit best and why the fit differs
Simple employee scheduling software fits teams that need a publishable roster with controlled changes and repeatable shift patterns. The fit differs based on whether manager approval is the primary governance mechanism or whether schedule editing speed and communication workflows drive day-to-day operations.
Multi-location managers running approvals for requests and roster changes
Sling, Homebase, and Deputy support manager approval workflows that control schedule publication, which keeps multi-location staffing updates from going live before signoff.
Frontline teams that want scheduling and operations in one mobile system
Connecteam ties scheduling to mobile-first staff communication workflows with approval-driven schedule edits, which reduces the need to coordinate changes across separate apps.
Operations that rely on attendance-driven reporting and payroll alignment
Deputy integrates schedule changes with timekeeping so edits propagate through payroll workflows, which is a tighter link than typical export-focused setups.
Teams with stable weekly patterns that repeat across many weeks
Tools like ZoomShift, RotaCloud, and Sling use recurring shift templates to cut repetitive setup work, which keeps planning effort predictable week after week.
Small teams that need straightforward availability and time-off approvals
ZoomShift and OnTheClock provide manager approval workflows for availability and schedule edits with employee-facing viewing that reduces unauthorized changes.
Common pitfalls when buying Simple Employee Scheduling Software
Most buying mistakes come from assuming the same governance and constraint depth across all tools. Another common mistake is treating shift swapping as a default workflow without checking the configuration and approval path.
Choosing a tool based on drag-and-drop scheduling speed while ignoring approval gates for publication
Sling and Deputy keep edits from silently going live by centering manager approval for schedule publication, while tools without a comparable tight publishing gate can create roster drift when requests keep coming in.
Assuming skills-based scheduling and labor forecasting are handled automatically
ZoomShift and RotaCloud limit skills-based scheduling and labor forecasting compared with advanced rostering suites, so complex role matrices and labor constraints can require extra process steps or manual handling.
Underestimating governance complexity for shift swapping and bidding
Planday needs explicit configuration for shift swapping and bidding to match local policies, and Buddy Punch can become hard to govern for many roles if swapping and bidding expand.
Skipping configuration discipline for advanced labor rules
Deputy supports advanced labor constraints but requires careful setup discipline, while ZoomShift ties rest-period and overtime alerts to disciplined configuration.
Assuming scheduling exports automatically align with timekeeping and payroll workflows
Deputy explicitly integrates schedule changes with timekeeping so edits propagate through payroll workflows, while other tools emphasize basic integration exports that may not remove attendance-to-pay mismatch.
How We Selected and Ranked These Tools
We evaluated Sling, Homebase, Connecteam, Deputy, Planday, ZoomShift, Buddy Punch, Findmyshift, RotaCloud, and OnTheClock using feature coverage at 40 percent, ease of use at 30 percent, and value at 30 percent. The scoring emphasized scheduling control surfaces such as manager approval workflow gates for schedule publication, drag-and-drop scheduling grid edits, and recurring schedule templates.
We also weighted workflow alignment when scheduling changes connect to timekeeping so edits propagate into payroll workflows in Deputy. Sling ranked highest because it combined drag-and-drop scheduling with bulk shift actions and approval-based control for shift requests and schedule changes, which reduced operational friction during weekly roster edits.
Frequently Asked Questions About Simple Employee Scheduling Software
How do Sling and Homebase route schedule changes through manager approvals?
Which tools support a drag-and-drop schedule builder with recurring shift patterns?
When does a roster become visible to employees in Deputy and Planday?
Where does shift swapping or open shift handling fall short in simpler tools like Findmyshift compared with broader systems?
Which products provide calendar synchronization or calendar exports for schedule sharing?
How do Deputy and Buddy Punch connect scheduling to timekeeping and payroll exports?
What data migration steps usually matter when moving schedules into Sling or RotaCloud?
How do admin controls differ between ZoomShift and OnTheClock for recurring templates and rules?
What breaks if integration support is required, but only exports are used instead of an API surface?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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