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Employment WorkforceTop 10 Best Shift Report Software of 2026
Discover the top 10 best shift report software to streamline team communication and efficiency. Compare features & choose the right tool today.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
When I Work
Shift swaps with manager approvals tied to the scheduled time blocks
Built for teams needing ongoing shift reporting with scheduling and attendance in one system.
Deputy
Shift reports with recurring tasks and structured checklists
Built for multi-location operators needing standardized shift handovers and approval workflows.
7shifts
Shift Report tool for collecting employee updates that managers can review and act on
Built for restaurant teams needing shift reports tied to scheduling and labor visibility.
Comparison Table
This comparison table maps Shift Report Software against major shift scheduling and workforce management tools, including When I Work, Deputy, 7shifts, HotSchedules, and Gusto. It highlights differences in core scheduling features, time and attendance workflows, employee onboarding and approvals, and how each platform handles payroll-ready data.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | When I Work Creates employee shift schedules, supports shift swapping and time-off requests, and provides shift reporting and attendance summaries for workforce teams. | Scheduling and attendance | 8.7/10 | 9.0/10 | 8.6/10 | 8.4/10 |
| 2 | Deputy Manages workforce scheduling, clocks time and attendance, and generates reports tied to shifts, staffing, and labor insights. | Workforce management | 8.3/10 | 8.6/10 | 8.2/10 | 8.1/10 |
| 3 | 7shifts Schedules team shifts, tracks time punches, and produces shift and labor reports for multi-location hourly workforces. | Shift scheduling | 8.1/10 | 8.6/10 | 7.8/10 | 7.6/10 |
| 4 | HotSchedules Creates schedules, manages staffing rules, and provides labor and shift performance reporting for hourly employees. | Retail scheduling | 8.1/10 | 8.6/10 | 7.7/10 | 7.8/10 |
| 5 | Gusto Tracks hours with employee time tracking and provides reporting that supports payroll-ready shift and attendance records. | Payroll-ready time tracking | 7.7/10 | 7.8/10 | 8.2/10 | 7.2/10 |
| 6 | Sling Builds schedules, captures time-off and shift updates, and supports shift-related reporting for staffing workflows. | Scheduling and time-off | 8.0/10 | 8.2/10 | 8.4/10 | 7.4/10 |
| 7 | Tanda Schedules employees, manages timesheets, and delivers shift and attendance reporting for workforce operations. | Workforce scheduling | 8.1/10 | 8.4/10 | 7.9/10 | 7.8/10 |
| 8 | Clockify Tracks time by project or task with employee-friendly timesheets and reports that can be used to reconstruct shift coverage. | Time tracking reporting | 8.1/10 | 8.2/10 | 8.4/10 | 7.6/10 |
| 9 | Homebase Schedules hourly staff, manages time clocks, and provides workforce reporting for shifts and labor trends. | All-in-one workforce | 7.6/10 | 7.8/10 | 7.9/10 | 6.9/10 |
| 10 | Kronos Workforce Central Provides enterprise workforce scheduling and timekeeping with robust shift reporting through the UKG workforce suite. | Enterprise workforce suite | 7.3/10 | 7.8/10 | 6.9/10 | 7.2/10 |
Creates employee shift schedules, supports shift swapping and time-off requests, and provides shift reporting and attendance summaries for workforce teams.
Manages workforce scheduling, clocks time and attendance, and generates reports tied to shifts, staffing, and labor insights.
Schedules team shifts, tracks time punches, and produces shift and labor reports for multi-location hourly workforces.
Creates schedules, manages staffing rules, and provides labor and shift performance reporting for hourly employees.
Tracks hours with employee time tracking and provides reporting that supports payroll-ready shift and attendance records.
Builds schedules, captures time-off and shift updates, and supports shift-related reporting for staffing workflows.
Schedules employees, manages timesheets, and delivers shift and attendance reporting for workforce operations.
Tracks time by project or task with employee-friendly timesheets and reports that can be used to reconstruct shift coverage.
Schedules hourly staff, manages time clocks, and provides workforce reporting for shifts and labor trends.
Provides enterprise workforce scheduling and timekeeping with robust shift reporting through the UKG workforce suite.
When I Work
Scheduling and attendanceCreates employee shift schedules, supports shift swapping and time-off requests, and provides shift reporting and attendance summaries for workforce teams.
Shift swaps with manager approvals tied to the scheduled time blocks
When I Work stands out for shift-aware scheduling and time tracking that directly supports shift report workflows. It provides employee assignment, shift swaps, approvals, and absence handling inside one operational view. Managers can review coverage status and exceptions, then capture notes and updates tied to specific shifts. The system supports recurring schedules and role-based availability to keep reporting consistent across weeks.
Pros
- Shift scheduling, approvals, and swaps reduce manual coordination for shift reports
- Built-in time tracking ties attendance signals to specific shifts
- Recurring schedules and availability rules speed up consistent weekly reporting
- Notifications and coverage status help managers react to gaps quickly
- Mobile-friendly shift view supports on-the-go updates by employees
Cons
- Shift report details can require more navigation than simple static reports
- Complex multi-role staffing rules can feel harder to configure
- Export and customization for bespoke report formats can be limited
Best For
Teams needing ongoing shift reporting with scheduling and attendance in one system
Deputy
Workforce managementManages workforce scheduling, clocks time and attendance, and generates reports tied to shifts, staffing, and labor insights.
Shift reports with recurring tasks and structured checklists
Deputy stands out for unifying scheduling, time clocks, and shift handover into one shift execution workspace. It supports structured shift reports with recurring tasks and standardized checklists for daily communication across teams. The product also automates approvals and captures time, location, and notes to strengthen accountability for managers reviewing each shift. Deputy’s workflow tooling focuses on consistent execution rather than open-ended incident-only reporting.
Pros
- Structured shift reports with checklists for consistent daily handovers
- Ties shift reporting to time tracking and scheduling context for better accountability
- Approvals workflow supports manager oversight without manual chasing
Cons
- Shift report templates can feel rigid for highly customized field notes
- Setup effort rises with complex roles, locations, and approval rules
Best For
Multi-location operators needing standardized shift handovers and approval workflows
7shifts
Shift schedulingSchedules team shifts, tracks time punches, and produces shift and labor reports for multi-location hourly workforces.
Shift Report tool for collecting employee updates that managers can review and act on
7shifts stands out with a shift-focused scheduling and labor management workflow built for hourly staffing teams. It includes shift report collection from employees and managers, task visibility for day-to-day execution, and time-off coordination tied to schedules. The system also supports approvals and operational reporting that help restaurants address coverage gaps and labor trends quickly.
Pros
- Shift report workflow supports structured updates from team members
- Scheduling and labor insights connect staffing decisions to operations
- Manager approvals streamline changes to shifts and coverage
Cons
- Role and permission setup takes care to match real-world manager workflows
- Reporting depth can require learning if teams need custom metrics
- Complex locations may need more administration to keep data consistent
Best For
Restaurant teams needing shift reports tied to scheduling and labor visibility
HotSchedules
Retail schedulingCreates schedules, manages staffing rules, and provides labor and shift performance reporting for hourly employees.
Shift change tracking with managerial audit history across scheduling adjustments
HotSchedules stands out with deep workforce management support for retail and hospitality scheduling, built around day-to-day shift creation and ongoing operations. Shift Report workflows centralize team availability, assignment changes, and shift communication so managers can update staffing needs without scattered spreadsheets. The system also supports compliance-oriented reporting through role-based activity views and audit-friendly change tracking.
Pros
- Comprehensive shift management with shift posting, swaps, and edit tracking.
- Strong reporting that maps schedule activity to operational outcomes.
- Designed for multi-location rollouts with consistent scheduling workflows.
- Workflow structure supports frequent updates during active operating hours.
Cons
- Setup and configuration take time for roles, rules, and permissions.
- Reporting can require extra navigation to reach specific manager views.
- Bulk schedule changes are powerful but can feel complex at first.
Best For
Multi-location retail teams needing structured shift reporting and rapid updates
Gusto
Payroll-ready time trackingTracks hours with employee time tracking and provides reporting that supports payroll-ready shift and attendance records.
Payroll processing and tax filing automation tied directly to employee time and records.
Gusto stands out with payroll-first design plus built-in HR workflows that reduce manual offboarding and onboarding steps. It supports payroll runs, tax filing, and employee self-service for pay stubs, forms, and benefits administration. Managers get time-saving tools like scheduling and performance of common HR tasks, but complex reporting and custom workflows are less flexible than dedicated shift scheduling systems.
Pros
- Payroll and tax filing workflows are tightly integrated with employee records.
- Employee self-service covers pay stubs, documents, and common HR requests.
- Scheduling and time collection integrate with payroll to reduce reconciliation work.
- Onboarding and offboarding checklists automate routine HR steps.
Cons
- Shift-specific scheduling controls are limited compared with dedicated workforce tools.
- Advanced reporting and custom dashboard building is constrained for complex needs.
- Multi-location and complex labor rules can require more manual setup.
- Workflow customization beyond standard HR processes is not deep.
Best For
Small to mid-size teams needing integrated payroll, onboarding, and basic scheduling.
Sling
Scheduling and time-offBuilds schedules, captures time-off and shift updates, and supports shift-related reporting for staffing workflows.
Shift scheduling with mobile clock-in and attendance tied to assignments
Sling stands out with a shift-focused operations workflow built around deskless scheduling, attendance, and task execution. The platform covers shift scheduling, employee time tracking, job and checklist assignments, and manager approvals across locations. A practical strength is its mobile-first delivery that keeps updates in sync during active shifts. Reporting consolidates operational performance so managers can review staffing and completion status.
Pros
- Mobile-first shift scheduling and time tracking for frontline teams
- Operational task lists and checklists tied to specific shifts
- Approval workflows support consistent manager sign-off
- Centralized reporting for staffing and operational completion visibility
Cons
- Advanced reporting and customization can feel limited for complex analytics
- Workflow flexibility may require careful setup to match edge-case processes
Best For
Multi-location shift teams needing mobile scheduling, tasks, and operational reporting
Tanda
Workforce schedulingSchedules employees, manages timesheets, and delivers shift and attendance reporting for workforce operations.
Integrated shift scheduling with clock-based timesheets and approval workflows
Tanda stands out for combining shift scheduling with timesheet capture and HR workflows in one shift-focused system. It supports staff clock-ins and shift timesheets, then ties labor data into approvals and reporting for managers. Built-in absence tracking and operational notices help keep workforce records aligned with rosters. Reporting centers on attendance trends, workforce coverage, and overtime visibility using configurable dashboards.
Pros
- Shift scheduling and timesheets connect to the same workflow
- Clock-in capture supports attendance and shift compliance reporting
- Role-based approvals streamline manager sign-off for exceptions
- Dashboards surface coverage, attendance, and overtime patterns
Cons
- Advanced reporting still depends on configured fields and templates
- Complex policy setups can take time to model correctly
- Notifications and notices require careful roster change management
Best For
Retail and hospitality teams needing shift scheduling and shift reporting
Clockify
Time tracking reportingTracks time by project or task with employee-friendly timesheets and reports that can be used to reconstruct shift coverage.
Time entry approvals with audit trail tied to employees, projects, and dates
Clockify stands out for turn-key time tracking that converts directly into shift and labor reporting without building custom workflows. Teams can capture work sessions from web, desktop, or mobile, then analyze totals by employee, project, and time range for shift-style insights. Reporting includes invoices and exportable timesheets, plus configurable approvals and audit-friendly time entries for operational accountability.
Pros
- Fast start for shift tracking with timers, manual entry, and mobile capture
- Project and user breakdown reporting supports labor allocation visibility
- Role-based controls and approvals support manager review workflows
- Exports and reporting make timesheets usable in payroll and finance processes
Cons
- Shift-specific attendance views require setup rather than purpose-built UI
- Advanced workforce analytics need more configuration than basic labor reports
- Reporting customization can feel limited compared to specialized shift platforms
Best For
Teams tracking employee shifts with straightforward timesheets and project reporting
Homebase
All-in-one workforceSchedules hourly staff, manages time clocks, and provides workforce reporting for shifts and labor trends.
Shift scheduling with employee availability and built-in time clocking
Homebase stands out for shift planning plus scheduling tied to employee availability and time tracking, which supports full workforce workflows. The core capabilities include staff scheduling, shift swaps and approvals, team messaging, and built-in time clocking for attendance capture. Managers can use reporting views to review labor coverage, staffing trends, and time-off context for day-to-day decisions. The system fits organizations that want shift operations in one place rather than stitching schedules to separate timekeeping tools.
Pros
- Shift scheduling supports availability inputs and manager approvals
- Time clocking ties directly to staffed shifts for attendance visibility
- Team messaging and shift swap flows reduce coordination overhead
Cons
- Advanced labor analytics and configurable reporting remain limited
- Role-based workflows for complex approval chains can feel constrained
- Data export and integration depth are not as robust as enterprise systems
Best For
Retail and small service teams needing scheduling plus attendance reporting
Kronos Workforce Central
Enterprise workforce suiteProvides enterprise workforce scheduling and timekeeping with robust shift reporting through the UKG workforce suite.
Workforce Central scheduling and labor rule engine powering governed shift and labor reporting
Kronos Workforce Central stands out for shift-focused scheduling and labor management built for large, multi-site workforces. It supports time capture, attendance, and workforce analytics that feed operational staffing decisions and shift reporting. Shift report workflows rely on rules for approvals, exceptions, and labor standards, with role-based views for managers and staff. It delivers mature enterprise HR and workforce administration depth, but shift report setup can be complex for teams without dedicated administrators.
Pros
- Strong shift scheduling plus time capture for consistent reporting inputs
- Role-based approvals and exception handling for controlled shift changes
- Enterprise labor analytics that support staffing and cost visibility
- Works across complex labor rules with configurable reporting structures
Cons
- Shift report configuration requires significant administrative setup
- User navigation can feel heavy for supervisors needing quick edits
- Reporting flexibility depends on correct upstream time and scheduling rules
Best For
Enterprise teams needing governed shift reporting across complex labor rules
Conclusion
After evaluating 10 employment workforce, When I Work stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Shift Report Software
This buyer’s guide helps teams choose Shift Report Software that connects shift scheduling, time capture, and manager-ready shift reporting. It covers tools including When I Work, Deputy, HotSchedules, Sling, Tanda, Homebase, Kronos Workforce Central, 7shifts, Clockify, and Gusto. The guide maps concrete capabilities like shift swaps with approvals and shift change audit history to specific team needs.
What Is Shift Report Software?
Shift Report Software centralizes shift planning and collects shift-level updates so managers can review attendance, coverage, and operational notes tied to specific shifts. The goal is to replace scattered spreadsheets and chat logs with structured shift reports that connect to scheduling and timekeeping. In practice, tools like When I Work combine recurring schedules, shift swaps with approvals, and time tracking so attendance signals match scheduled time blocks. Platforms like Deputy extend that workflow with structured shift reports using recurring tasks and standardized checklists for daily handovers.
Key Features to Look For
Shift Report Software succeeds when it turns scheduled shifts into accountable, reviewable records instead of unstructured messages.
Shift-aware scheduling tied to reporting
Look for shift report workflows that are directly anchored to scheduled time blocks. When I Work supports recurring schedules and shift swaps with manager approvals so reporting aligns to actual shift assignments. HotSchedules adds day-to-day shift posting and shift change communication so managers can update staffing needs during active operating hours.
Time tracking connected to staffed shifts
Choose tools where clock-in and time data connect to shift coverage so attendance reporting stays consistent. Sling supports mobile clock-in and attendance tied to assignments so shift participation is measurable. Homebase pairs shift scheduling with built-in time clocking so managers can review coverage with time context.
Structured shift reports with checklists and recurring tasks
Pick platforms that standardize what must be captured every shift to reduce omissions. Deputy delivers shift reports with recurring tasks and structured checklists for consistent daily handovers. 7shifts provides a shift report tool that collects employee updates that managers can review and act on without hunting through unstructured notes.
Approvals and exception handling for shift changes
Ensure shift updates and operational edits move through manager sign-off rather than informal coordination. When I Work ties shift swaps with manager approvals to scheduled time blocks. Tanda adds role-based approvals for exceptions so managers control what changes enter the workforce record.
Audit-friendly tracking of scheduling edits
Select software with change history so supervisors can explain what changed and why. HotSchedules includes shift change tracking with managerial audit history across scheduling adjustments. Kronos Workforce Central provides a governed approach using its workforce scheduling and labor rule engine so shift report workflows rely on controlled approvals, exceptions, and labor standards.
Operational reporting that surfaces coverage, overtime, and compliance
Shift report tools should produce manager views that highlight coverage gaps and labor outcomes from shift activity. Tanda dashboards focus on coverage, attendance trends, and overtime visibility using configurable dashboards. 7shifts connects scheduling decisions to operational reporting by surfacing labor insights alongside shift report workflow outcomes.
How to Choose the Right Shift Report Software
Selection should start from whether the organization needs standardized handovers, approval-governed shift changes, and clock-linked attendance reporting.
Confirm the shift report workflow structure
Decide whether shift reports must follow a repeatable format each day or whether teams will write free-form notes. Deputy uses recurring tasks and structured checklists so daily handovers stay consistent. 7shifts focuses on collecting employee updates inside the shift report workflow so managers can review and act on the same structured submissions.
Match scheduling and shift change governance to staffing reality
If shift swapping requires approvals, choose software built for approval-linked changes instead of manual follow-up. When I Work supports shift swaps with manager approvals tied to scheduled time blocks. HotSchedules records shift change activity with managerial audit history so supervisors can review scheduling edits during rapid operational updates.
Verify attendance capture is connected to staffed shifts
If the organization needs attendance and compliance signals inside shift reports, prioritize tools with assignment-tied clock-in. Sling provides mobile clock-in and attendance tied to assignments. Homebase delivers shift scheduling plus built-in time clocking so time and roster alignment supports day-to-day workforce reporting.
Ensure multi-location rollout support fits the approval model
For teams with multiple locations and standardized handovers, select tools that emphasize approvals and structured shift reporting. Deputy targets multi-location operators with standardized shift handovers and approval workflows. HotSchedules is designed for multi-location rollouts with consistent scheduling workflows and structured shift communication.
Choose reporting depth based on analytics requirements
If the organization only needs coverage, overtime visibility, and attendance trends, tools like Tanda can centralize dashboard views. If shift reports must be governed through complex labor rules, Kronos Workforce Central supports enterprise-grade workforce scheduling and labor analytics with role-based views. If shift reporting is primarily time entry with finance-ready exports, Clockify focuses on time entry approvals with an audit trail tied to employees, projects, and dates.
Who Needs Shift Report Software?
Shift Report Software benefits teams that run operations on schedules and need shift-level accountability, attendance visibility, and manager review workflows.
Multi-location operations that need standardized handovers and approvals
Deputy is built for multi-location operators with shift reports that include recurring tasks and structured checklists plus approvals that reduce manual chasing. HotSchedules also fits multi-location rollouts with structured shift reporting and rapid updates during operating hours.
Restaurant teams that need shift reports tied to scheduling and labor visibility
7shifts delivers shift report collection from employees and managers so managers can review and act on operational updates tied to coverage. The platform also connects scheduling and labor insights so staffing decisions map to operational outcomes.
Retail and hospitality teams that need shift scheduling plus clock-based timesheets
Tanda combines shift scheduling with clock-based timesheets and approval workflows so attendance and exceptions stay connected to rosters. Clockify can supplement scenarios where time tracking by project also matters because it supports time entry approvals with an audit trail tied to employees and dates.
Enterprise organizations with governed shift reporting under complex labor rules
Kronos Workforce Central supports governed shift reporting using its scheduling and labor rule engine with controlled approvals, exceptions, and labor standards. This fits teams that require mature workforce administration depth and multi-site labor analytics feeding shift reporting decisions.
Common Mistakes to Avoid
The most frequent buying pitfalls come from mismatching governance needs to the tool’s shift-report structure and underestimating setup effort for complex rules.
Choosing a payroll-first tool for shift reporting
Gusto focuses on payroll processing and tax filing automation tied to employee time and records, which limits shift-specific scheduling controls for advanced shift reporting. When shift swaps, structured handovers, and shift-anchored attendance are required, When I Work or Deputy fits the shift-report workflow better than a payroll-centric system.
Assuming shift reporting works without approval and audit trails
Tools like Kronos Workforce Central and HotSchedules provide role-based approvals and audit-friendly tracking for scheduling changes. When approval-linked governance is missing, shift reports can become difficult to defend because managers cannot trace who changed what and when.
Ignoring structured formats and relying on ad hoc notes
If teams need consistent daily communication, Deputy uses recurring tasks and structured checklists and Sling ties operational checklists to specific shifts. Without structured templates, shift report details can require more navigation and can become inconsistent across teams.
Expecting out-of-the-box analytics without setup
Clockify provides shift-style insights by converting time tracking into shift and labor reporting, but shift-specific attendance views require setup rather than purpose-built UI. Tanda also relies on configured fields and templates for advanced reporting dashboards, which can take time for complex policy modeling.
How We Selected and Ranked These Tools
we evaluated every tool on three sub-dimensions: features with weight 0.4, ease of use with weight 0.3, and value with weight 0.3. The overall rating is the weighted average of those three dimensions using overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. When I Work separated itself by combining shift scheduling with approvals and time tracking that ties attendance to scheduled shift blocks, which strengthens both shift-report inputs and day-to-day execution without forcing teams into manual coordination.
Frequently Asked Questions About Shift Report Software
Which shift report tool best combines scheduling, time tracking, and shift handover in one workflow?
Deputy combines scheduling, time clocks, and shift handover in a single shift execution workspace. It uses recurring tasks and structured checklists to standardize shift reports, then ties captured time, location, and notes into approvals for manager review.
What option is strongest for collecting employee updates and turning them into actionable shift reports?
7shifts is built around gathering shift updates from employees and managers, then showing task visibility for daily execution. Managers can review coverage gaps and labor signals from shift reports connected to schedules and time-off coordination.
Which tools handle shift swaps and approvals directly tied to scheduled time blocks?
When I Work supports shift swaps with manager approvals tied to the scheduled shift blocks. HotSchedules also centralizes assignment changes and shift communication, with shift change tracking designed to support audit-friendly review.
Which solution is best for standardized daily shift communication using checklists?
Deputy uses structured shift reports with recurring tasks and standardized checklists for day-to-day communication across teams. That checklist-based format reduces variation in what gets reported between shifts and locations.
Which shift report software works well for multi-location teams that need mobile clock-in and operational reporting?
Sling supports deskless scheduling plus mobile-first clock-in and attendance tied to assignments across locations. It consolidates operational performance reporting so managers can review staffing coverage and task completion status.
What shift report workflow supports compliance-style audit history for scheduling changes?
HotSchedules provides role-based activity views and shift change tracking that supports audit-oriented review of scheduling adjustments. That history helps managers trace how availability and assignments changed before a shift report is finalized.
How do time tracking tools differ from shift report tools when the main goal is exports and invoices?
Clockify focuses on time entry capture and reporting that can be exported as timesheets and used for invoices. That approach can support shift-style analysis by employee and date, but it relies less on shift-specific checklist execution than Deputy or When I Work.
Which product best suits teams that already run payroll and want shift reports to connect with HR workflows?
Gusto pairs payroll processing and tax filing automation with HR workflows like onboarding and employee self-service. It can support scheduling for managers, but complex shift report execution is less flexible than dedicated shift scheduling systems such as Homebase or Kronos Workforce Central.
What setup is usually needed for enterprise-grade governed shift reporting with complex labor rules?
Kronos Workforce Central targets large, multi-site workforces and supports governed shift reporting with rules for approvals, exceptions, and labor standards. It delivers mature enterprise workforce administration, but teams typically need dedicated administrators to configure shift report workflows correctly.
Tools reviewed
Referenced in the comparison table and product reviews above.
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