Quick Overview
- 1#1: ShareGate - Comprehensive tool for migrating SharePoint content, permissions, workflows, and metadata between on-premises and online environments with robust reporting.
- 2#2: AvePoint Fly - Automated, scalable migration platform for SharePoint and Microsoft 365 that handles large-scale data transfers with pre-validation and post-migration reporting.
- 3#3: MigrationWiz - Cloud-based service for secure, tenant-to-tenant SharePoint migrations supporting documents, lists, and permissions without infrastructure.
- 4#4: Quest On Demand Migration - Enterprise migration solution for SharePoint to Microsoft 365 with co-existence, delta syncs, and minimal downtime capabilities.
- 5#5: SharePoint Migration Tool (SPMT) - Free official Microsoft tool for bulk migrating file shares and SharePoint Server libraries to SharePoint Online.
- 6#6: Cloudiway - Hybrid migration platform that moves SharePoint sites, teams, groups, and permissions to Microsoft 365 with incremental syncs.
- 7#7: Saketa SharePoint Migrator - User-friendly migrator for bulk SharePoint content transfer preserving metadata, versions, and security across tenants.
- 8#8: GS RichCopy 360 - High-performance tool for enterprise SharePoint migrations with scheduling, filtering, and multi-threading for large datasets.
- 9#9: Vyapin SharePoint Migration Management Tool - Automates migration of documents, lists, sites, and workflows between SharePoint versions with audit and reporting features.
- 10#10: SysTools SharePoint Online Migration Tool - Secure batch migrator for SharePoint Server to Online supporting documents, folders, and permissions with no data loss.
We ranked tools based on features like cross-environment compatibility and metadata preservation, reliability, ease of use, and overall value, ensuring the list prioritizes solutions that deliver performance and practicality across diverse scenarios
Comparison Table
Choosing the right SharePoint migration software is key to ensuring efficient, risk-free data transitions. This comparison table explores tools like ShareGate, AvePoint Fly, MigrationWiz, Quest On Demand Migration, SharePoint Migration Tool (SPMT), and more, equipping readers to assess features, usability, and compatibility for their specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ShareGate Comprehensive tool for migrating SharePoint content, permissions, workflows, and metadata between on-premises and online environments with robust reporting. | enterprise | 9.7/10 | 9.8/10 | 9.5/10 | 9.2/10 |
| 2 | AvePoint Fly Automated, scalable migration platform for SharePoint and Microsoft 365 that handles large-scale data transfers with pre-validation and post-migration reporting. | enterprise | 9.2/10 | 9.6/10 | 8.4/10 | 8.9/10 |
| 3 | MigrationWiz Cloud-based service for secure, tenant-to-tenant SharePoint migrations supporting documents, lists, and permissions without infrastructure. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Quest On Demand Migration Enterprise migration solution for SharePoint to Microsoft 365 with co-existence, delta syncs, and minimal downtime capabilities. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.0/10 |
| 5 | SharePoint Migration Tool (SPMT) Free official Microsoft tool for bulk migrating file shares and SharePoint Server libraries to SharePoint Online. | enterprise | 8.2/10 | 7.8/10 | 8.5/10 | 9.8/10 |
| 6 | Cloudiway Hybrid migration platform that moves SharePoint sites, teams, groups, and permissions to Microsoft 365 with incremental syncs. | enterprise | 8.4/10 | 8.7/10 | 8.2/10 | 8.1/10 |
| 7 | Saketa SharePoint Migrator User-friendly migrator for bulk SharePoint content transfer preserving metadata, versions, and security across tenants. | enterprise | 8.4/10 | 9.1/10 | 7.9/10 | 7.6/10 |
| 8 | GS RichCopy 360 High-performance tool for enterprise SharePoint migrations with scheduling, filtering, and multi-threading for large datasets. | enterprise | 7.6/10 | 7.8/10 | 7.0/10 | 8.2/10 |
| 9 | Vyapin SharePoint Migration Management Tool Automates migration of documents, lists, sites, and workflows between SharePoint versions with audit and reporting features. | enterprise | 7.6/10 | 8.1/10 | 6.9/10 | 7.3/10 |
| 10 | SysTools SharePoint Online Migration Tool Secure batch migrator for SharePoint Server to Online supporting documents, folders, and permissions with no data loss. | enterprise | 7.4/10 | 7.6/10 | 8.2/10 | 6.8/10 |
Comprehensive tool for migrating SharePoint content, permissions, workflows, and metadata between on-premises and online environments with robust reporting.
Automated, scalable migration platform for SharePoint and Microsoft 365 that handles large-scale data transfers with pre-validation and post-migration reporting.
Cloud-based service for secure, tenant-to-tenant SharePoint migrations supporting documents, lists, and permissions without infrastructure.
Enterprise migration solution for SharePoint to Microsoft 365 with co-existence, delta syncs, and minimal downtime capabilities.
Free official Microsoft tool for bulk migrating file shares and SharePoint Server libraries to SharePoint Online.
Hybrid migration platform that moves SharePoint sites, teams, groups, and permissions to Microsoft 365 with incremental syncs.
User-friendly migrator for bulk SharePoint content transfer preserving metadata, versions, and security across tenants.
High-performance tool for enterprise SharePoint migrations with scheduling, filtering, and multi-threading for large datasets.
Automates migration of documents, lists, sites, and workflows between SharePoint versions with audit and reporting features.
Secure batch migrator for SharePoint Server to Online supporting documents, folders, and permissions with no data loss.
ShareGate
enterpriseComprehensive tool for migrating SharePoint content, permissions, workflows, and metadata between on-premises and online environments with robust reporting.
Migration Copilot, an AI assistant offering step-by-step guidance, error prediction, and automated optimizations during migrations
ShareGate is a premier SharePoint migration tool designed for seamless content transfer across SharePoint Online, on-premises, and Microsoft 365 tenants. It excels in handling complex migrations, including permissions, workflows, metadata, and lists, with features like incremental syncs and pre-migration assessments to minimize downtime. Beyond migration, it offers robust reporting, governance, and copilot-assisted management for ongoing SharePoint administration.
Pros
- Comprehensive migration of permissions, workflows, and custom content
- Incremental syncs and pre/post-migration reporting reduce risks
- AI-powered Copilot provides real-time guidance and automation
Cons
- High pricing may deter small organizations
- Desktop app requires Windows installation
- Advanced features have a moderate learning curve
Best For
Mid-to-large enterprises performing complex SharePoint migrations to Microsoft 365.
Pricing
Subscription starts at $7,595/year for up to 25 users (Teams plan); scales to Enterprise at $59,995/year for 500+ users.
AvePoint Fly
enterpriseAutomated, scalable migration platform for SharePoint and Microsoft 365 that handles large-scale data transfers with pre-validation and post-migration reporting.
Agentless architecture with Autopilot automation for hands-off, high-speed migrations across hybrid environments
AvePoint Fly is a comprehensive migration platform specializing in moving SharePoint, OneDrive, Teams, and other content to Microsoft 365 environments from diverse sources including on-premises SharePoint, file shares, and legacy systems. It excels in large-scale, complex migrations with features like pre-migration assessments, delta syncs, and automated workflows to preserve permissions, metadata, and structure. The tool minimizes downtime and provides detailed reporting for compliance and auditing.
Pros
- Scalable for enterprise-grade migrations with high speeds and unlimited throughput
- Advanced delta migrations and permission handling for minimal data loss
- Integrated reporting and analytics for pre/post-migration insights
Cons
- Pricing can be high for small-scale projects
- Steep learning curve for non-expert users
- Requires careful configuration for optimal performance
Best For
Large enterprises and IT teams handling complex, high-volume SharePoint migrations to Microsoft 365.
Pricing
Quote-based, typically $4-10 per user migrated or per GB, with subscription or perpetual license options.
MigrationWiz
enterpriseCloud-based service for secure, tenant-to-tenant SharePoint migrations supporting documents, lists, and permissions without infrastructure.
Fully agentless migration engine that operates entirely in the cloud for zero-impact transfers
MigrationWiz by BitTitan is a cloud-based, agentless migration platform designed for seamless data transfers across email, documents, and collaboration tools, with strong capabilities for SharePoint migrations. It supports moving documents, folders, permissions, metadata, and versions between on-premises SharePoint, SharePoint Online, file shares, and other sources. The tool emphasizes speed, security, and minimal downtime, making it suitable for IT admins handling Microsoft 365 transitions.
Pros
- Agentless architecture enables quick setup without software installations
- Robust handling of permissions, metadata, and versions in SharePoint migrations
- Advanced reporting, error retry mechanisms, and pre-migration validation tools
Cons
- Per-item or per-license pricing can escalate costs for very large migrations
- Limited support for advanced SharePoint elements like workflows, custom lists, or pages
- Requires careful endpoint configuration and testing for optimal performance
Best For
Mid-sized organizations or MSPs conducting straightforward SharePoint document library migrations to Microsoft 365 without in-house migration expertise.
Pricing
Pay-per-use credit model; SharePoint document migrations start at ~$12.50 per source license (unlimited data per license), with volume discounts available.
Quest On Demand Migration
enterpriseEnterprise migration solution for SharePoint to Microsoft 365 with co-existence, delta syncs, and minimal downtime capabilities.
Cloud-provisioned delta synchronization enabling live co-existence and zero-downtime cutovers
Quest On Demand Migration is a cloud-based, agentless service from Quest Software specializing in Microsoft 365 migrations, with robust support for SharePoint Online from on-premises or tenant-to-tenant scenarios. It handles sites, lists, libraries, permissions, metadata, and versions while offering pre-migration assessments, delta synchronization, and cutover capabilities for minimal downtime. Ideal for enterprise-scale projects, it scales dynamically without infrastructure management.
Pros
- Agentless architecture eliminates on-premises deployment needs
- Excellent delta sync and co-existence for ongoing migrations
- Comprehensive pre- and post-migration reporting and analysis
Cons
- Pricing can escalate quickly for high-volume or long-term use
- Limited support for highly customized web parts or third-party integrations
- Steep learning curve for advanced configuration options
Best For
Large enterprises handling complex, multi-tenant SharePoint migrations to Microsoft 365 with minimal disruption.
Pricing
Subscription-based, typically $10-20 per user/month or per GB/site migrated, with enterprise tiers for high-volume usage.
SharePoint Migration Tool (SPMT)
enterpriseFree official Microsoft tool for bulk migrating file shares and SharePoint Server libraries to SharePoint Online.
Free pre-migration assessment scans that identify potential issues and provide detailed reports before any data movement
The SharePoint Migration Tool (SPMT) is a free Microsoft-provided desktop application designed for migrating content to SharePoint Online and OneDrive from sources like on-premises SharePoint (2010-2019), network file shares, and Google Drive. It includes pre-migration scanning and assessment reports to identify issues, supports bulk and scheduled migrations, and enables incremental updates for ongoing syncs. SPMT is optimized for Microsoft environments, ensuring compatibility and security during transfers.
Pros
- Completely free with no licensing costs
- Native integration with Microsoft 365 authentication and APIs
- Built-in assessment tools for pre-migration analysis
Cons
- Limited scalability for very large-scale or complex migrations
- Desktop-based, requiring local resources and installation
- Fewer advanced customization and reporting options than third-party tools
Best For
Small to medium-sized organizations in the Microsoft ecosystem needing a reliable, no-cost tool for straightforward SharePoint migrations.
Pricing
Free (no cost for download or use)
Cloudiway
enterpriseHybrid migration platform that moves SharePoint sites, teams, groups, and permissions to Microsoft 365 with incremental syncs.
Automated delta sync engine for continuous incremental migrations without full rescans
Cloudiway is a comprehensive cloud migration platform designed for transferring SharePoint content between on-premises servers, SharePoint Online tenants, and other platforms like Google Sites. It automates the migration of sites, lists, libraries, documents, metadata, permissions, and versioning while supporting incremental delta syncs to handle ongoing changes with minimal downtime. The tool includes pre-flight assessments, detailed reporting, and scheduling for enterprise-scale operations.
Pros
- Agentless migrations for SharePoint Online-to-Online transfers
- Strong support for permissions, metadata, and incremental deltas
- Unified platform handling SharePoint alongside email and other SaaS apps
Cons
- Setup requires technical configuration for on-premises sources
- Pricing scales with data volume, less ideal for small projects
- Limited native support for advanced workflows and custom apps
Best For
Mid-to-large enterprises migrating substantial SharePoint data volumes across hybrid or multi-tenant environments.
Pricing
Per-GB model starting at ~$1.20/GB for SharePoint data, with volume discounts and custom enterprise quotes.
Saketa SharePoint Migrator
enterpriseUser-friendly migrator for bulk SharePoint content transfer preserving metadata, versions, and security across tenants.
Delta Sync Engine for real-time, ongoing synchronization without full re-migrations
Saketa SharePoint Migrator is a comprehensive tool for migrating content from on-premises SharePoint, file shares, and other sources to SharePoint Online or between tenants. It excels in preserving metadata, permissions, workflows, and versions during migrations, supporting both one-time and incremental transfers. The software includes pre-migration assessments, real-time monitoring, and detailed reporting to ensure data integrity and minimize downtime.
Pros
- Robust support for incremental and delta migrations
- Excellent metadata and permission handling
- Comprehensive reporting and analytics dashboard
Cons
- Steep pricing for smaller organizations
- Some complexity in setup for advanced configurations
- Limited integrations with non-Microsoft sources
Best For
Mid-sized to large enterprises handling complex, high-volume SharePoint migrations with strict compliance needs.
Pricing
Quote-based enterprise licensing; typically starts at $4,999 for basic perpetual licenses, with subscription options scaling by migration volume and users.
GS RichCopy 360
enterpriseHigh-performance tool for enterprise SharePoint migrations with scheduling, filtering, and multi-threading for large datasets.
Delta Engine for incremental syncs and efficient ongoing replications
GS RichCopy 360 is a Windows-based file migration tool specialized for high-volume data transfers, particularly from file shares and network drives to SharePoint Online and On-Premises. It excels in handling permissions, metadata, and large files with multi-threaded processing and resumable copies. While robust for enterprise-scale migrations, it focuses more on raw copying efficiency than advanced SharePoint governance features.
Pros
- Exceptional speed with multi-threading and byte-level copying for large datasets
- Accurate NTFS permission and metadata migration to SharePoint
- Resumable jobs and scheduling for reliable unattended operations
Cons
- Windows-only, no macOS or Linux support
- Interface feels dated and has a learning curve for complex setups
- Lacks advanced SharePoint-specific tools like content type mapping or reporting
Best For
IT administrators and enterprises needing fast, reliable bulk file migrations from on-premises shares to SharePoint.
Pricing
Perpetual licenses starting at $1,195 per user; enterprise subscriptions available upon request.
Vyapin SharePoint Migration Management Tool
enterpriseAutomates migration of documents, lists, sites, and workflows between SharePoint versions with audit and reporting features.
Pre-migration simulation and assessment engine for risk-free planning
Vyapin SharePoint Migration Management Tool is a Windows-based desktop application designed for migrating SharePoint content between on-premises farms, versions (2007-2019), and to Office 365. It handles documents, lists, permissions, metadata, and workflows with features like bulk operations, scheduling, and incremental migrations. The tool includes pre-migration assessments, reporting, and remediation to minimize risks during large-scale transfers.
Pros
- Supports diverse migration paths including on-prem to cloud
- Preserves metadata, permissions, and versions accurately
- Comprehensive reporting and auditing for compliance
Cons
- Dated interface with a steeper learning curve
- Perpetual licensing model lacks flexible subscriptions
- Limited automation compared to modern cloud-native tools
Best For
Mid-to-large enterprises with legacy on-premises SharePoint setups requiring detailed control over migrations.
Pricing
Perpetual licenses from $1,999 for Standard edition; Enterprise editions $4,999+ with annual maintenance.
SysTools SharePoint Online Migration Tool
enterpriseSecure batch migrator for SharePoint Server to Online supporting documents, folders, and permissions with no data loss.
Direct migration from multiple legacy sources like SharePoint Server 2010-2019 and file systems to SharePoint Online without requiring admin APIs or SPMT
SysTools SharePoint Online Migration Tool is a desktop application designed for seamless migration of documents, lists, libraries, permissions, and metadata from on-premises SharePoint Server, file systems, public folders, and other sources to SharePoint Online. It supports incremental migrations, date-based filters, and preview functionality to ensure data integrity and minimize downtime. The tool maintains folder structures, versions, and security permissions during transfer, making it suitable for organizations transitioning to Microsoft 365.
Pros
- Intuitive GUI with step-by-step wizard for easy setup
- Supports incremental and delta migrations to avoid duplicates
- No file size limits and preserves metadata/permissions
Cons
- Perpetual licensing model is expensive for small teams
- Limited simultaneous migration tasks compared to enterprise competitors
- Customer support primarily email/ticket-based with variable response times
Best For
Small to medium-sized businesses or IT admins performing straightforward on-premises to cloud SharePoint migrations without needing advanced automation.
Pricing
Starts at $129 (Personal license) up to $999 (Technician license); 30-day free trial with full features available.
Conclusion
Navigating SharePoint migration tools reveals a spectrum of solutions, with ShareGate leading as the top choice—boasting comprehensive content handling, robust reporting, and seamless environment transitions. Close behind, AvePoint Fly stands out for its automated, scalable approach to large datasets, while MigrationWiz excels in secure, tenant-to-tenant transfers. Each tool addresses unique needs, but ShareGate’s all-in-one capabilities make it the ultimate pick.
Don’t miss the opportunity to experience ShareGate’s efficiency; start a trial or explore its features to simplify your migration and unlock full SharePoint potential.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.