GITNUXSOFTWARE ADVICE
Education LearningTop 10 Best School Management System Software of 2026
Top 10 ranking of school management system software with admissions, attendance, and reporting evaluations for schools, featuring Classe365 and Fedena.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
OpenEduCat is the best fit for schools that want one lifecycle workflow tying admissions, scheduling, and attendance-driven reporting together, whereas Bromcom suits teams needing admissions-to-attendance traceability and reporting from a single admin workflow set.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
OpenEduCat
End-to-end student lifecycle workflows connect admissions stages to class assignment and reporting outputs.
Built for fits when schools need one lifecycle workflow linking admissions, scheduling, and attendance-driven reporting..
Bromcom
Editor pickConfigurable operational workflows that connect enrolment events to attendance and reporting outputs without rekeying.
Built for fits when schools need admissions-to-attendance traceability and reporting from one workflow set..
PowerSchool SIS
Editor pickPolicy-driven grade and attendance rules flow through transcript and report card generation without manual rework.
Built for fits when district teams need policy-driven attendance, grading, and report generation with system integrations..
Comparison Table
OpenEduCat
API-firstOpen-source education management software for students, courses, fees, attendance, and examinations.
End-to-end student lifecycle workflows connect admissions stages to class assignment and reporting outputs.
OpenEduCat fits education operations teams that need admissions to flow into enrollment, then into class placement and ongoing attendance tracking. The system connects academic record handling with reporting steps so administrators can produce student summaries without rebuilding data each cycle. The tool also supports classroom scheduling functions that depend on the same student and class entities used by academic records.
A key tradeoff is that administrators must plan workflow configuration to match local practices for admissions stages, attendance rules, and reporting formats. OpenEduCat works best when a school can dedicate time to role setup and process mapping before scaling usage across multiple departments. It can struggle when requirements demand frequent custom report logic that is not aligned to the built-in reporting templates.
- +Admissions-to-enrollment workflow reduces duplicate student status updates
- +Attendance capture ties directly into student academic records
- +Scheduling artifacts link to class placement used by grade workflows
- +Configurable reporting supports recurring administrative outputs
- –Workflow configuration takes upfront mapping of local rules
- –Custom reporting logic can require deeper admin effort
- –Role and permissions setup needs careful planning before broad rollout
- –Some cross-department processes require manual follow-up between steps
Admissions and enrollment staff
Convert applicants into enrolled students
Fewer status re-entry errors
Attendance coordinators
Run daily attendance tracking cycles
Faster reporting turnaround
Show 2 more scenarios
Academic administrators
Generate report cards each term
Consistent term reporting
Grade workflows feed scheduled report generation for students and staff review.
Timetabling and operations admins
Maintain schedules across sections
Reduced placement mismatches
Timetable outputs tie back to class entities that drive academic processing.
Best for: Fits when schools need one lifecycle workflow linking admissions, scheduling, and attendance-driven reporting.
Bromcom
vertical specialistCloud MIS software for school administration, attendance, assessment, finance, and parent engagement.
Configurable operational workflows that connect enrolment events to attendance and reporting outputs without rekeying.
Bromcom supports student lifecycle management with processes that connect enrolment records to day-to-day operations like attendance marking and discipline or safeguarding workflows. The system includes role-based access for staff and governors, plus configurable views that separate teacher, pastoral, and admin responsibilities. Data exchange and automation options are delivered through documented integration paths, including API capabilities used for connecting MIS data to external services.
A key tradeoff is that deeper configuration is required to match local processes for attendance rules, reporting formats, and permission boundaries. Bromcom works best in schools that want admissions and attendance processes aligned to the same data set, rather than running them as separate systems with manual transfers.
- +Admissions and enrolment workflows connect to attendance and reporting records
- +Configurable permissioning supports distinct teacher and admin operational roles
- +Timetabling-linked registration routines reduce duplicate data entry
- +Automation for approvals and documents reduces manual chasing
- –Attendance and reporting rules need careful configuration to match local policy
- –Some advanced integrations depend on implementation support for edge cases
- –Complex filtering for multi-year reporting can be slower with large cohorts
- –Parallel processes across admissions and pastoral workflows can add training load
Admissions and enrolment teams
Manage intake and track conversion
Fewer handoff errors
Attendance leads
Run registration with policy rules
More consistent attendance data
Show 2 more scenarios
School leadership teams
Produce operational reports
Faster reporting cycles
Leadership teams generate scheduled and on-demand reports from the same underlying student records.
Finance and admin operations
Coordinate documents and approvals
Reduced manual document chasing
Admin teams manage document outputs tied to student status changes and approval steps.
Best for: Fits when schools need admissions-to-attendance traceability and reporting from one workflow set.
PowerSchool SIS
enterpriseStudent information software for enrollment, records, scheduling, assessment, and family communication.
Policy-driven grade and attendance rules flow through transcript and report card generation without manual rework.
PowerSchool SIS is commonly deployed to manage day to day student records, attendance entry, grading, and reporting outputs used by schools and districts. Attendance workflows and grade calculation rules are designed to feed report card and transcript generation, reducing rework between operational entry and published documents. Scheduling and class assignment functions support timetable level coordination, with teacher rosters derived from course and student relationships. Extensibility shows up through published integration patterns for external systems, plus identity and portal integrations that carry student context across tools.
A tradeoff is that rule and workflow configuration must be handled deliberately so grading periods, attendance codes, and reporting formats match district policy. PowerSchool SIS fits best when school or district teams need consistent admissions and enrollment records, reliable attendance capture, and predictable reporting outputs across many cohorts. It is less ideal when the organization needs a minimal SIS with only lightweight reporting and manual processes for policy-driven grade and document generation.
- +Attendance, grades, and reporting link through shared policy-driven workflows
- +Built for district scale with role-based administration and structured data entry
- +Course and student assignment processes reduce duplication across roster tasks
- +Integration patterns support identity and external education system connectivity
- –Grading and attendance configuration requires careful governance to match policy
- –Some cross-module workflows can feel slower due to validation and rule checks
- –Advanced reporting formats may demand specialist configuration effort
- –Staff adoption can lag without defined data entry procedures
District SIS administrators
Standardize grade and report outputs
Fewer document corrections
School operations teams
Manage enrollment and student records
Clean student lifecycle records
Show 2 more scenarios
Attendance coordinators
Run recurring attendance workflows
On-time attendance reporting
Use structured attendance entry processes tied to reporting timelines across multiple classes and grades.
Integration and IT teams
Connect SIS to external education tools
Lower manual data transfer
Use documented integration patterns to sync student and roster data between SIS, portals, and learning tools.
Best for: Fits when district teams need policy-driven attendance, grading, and report generation with system integrations.
Classe365
SMBStudent information and school management software for admissions, enrollment, payments, and engagement.
API-based data exchange with event-ready workflow automation for keeping admissions, attendance, and reporting synchronized.
Classe365 pairs student lifecycle workflows with timetable and assessment outputs in a single school management system. Admissions leads can move into enrollment, while attendance capture and report card generation run inside the same operational data.
The system also supports parent and student-facing views for routine status checks, and it includes administrative reporting for classroom and cohort performance. Integration depth centers on automation via configurable workflows and an API surface for pulling and pushing school data.
- +End-to-end student workflows connect admissions to enrollment to assessment outputs
- +Timetable, attendance capture, and grade reporting stay linked to shared records
- +Configurable permissions support separate roles for admins, teachers, and families
- +API-first data exchange supports custom integrations and reporting pipelines
- –Workflow configuration requires governance discipline to avoid inconsistent outcomes
- –Some timetable and assessment edge cases need manual admin intervention
Best for: Fits when mid-size schools need connected admissions, attendance, and reporting workflows without losing data consistency.
FACTS SIS
vertical specialistSchool information software for enrollment, attendance, grading, billing, and family engagement.
Roster-driven reporting ties attendance, grades, and class assignments into a single workflow configuration for end-to-end academic cycles.
FACTS SIS performs core student information system workflows like student records management, enrollment processing, attendance capture, and grade and report generation. Its configuration supports school-specific business rules for academics and scheduling, then rolls into reporting outputs.
The system also covers staff and class assignment administration so teachers and administrators can work off consistent roster data. Automation and integration rely on FACTS-specific interfaces rather than generic import templates as the primary path.
- +Centralized student records that drive attendance, grading, and reporting
- +School-configurable academic workflows for assessments and report outputs
- +Roster-linked staff and class assignments reduce manual rework
- +Automation-friendly administrative workflows reduce repeated data entry
- –Setup requires governance of roles, permissions, and workflow configuration
- –Integrations depend on FACTS interface options rather than plug-and-play tools
- –Advanced reporting demands stronger familiarity with the reporting configuration
- –Bulk changes can be slower when many downstream fields must update
Best for: Fits when schools need a rules-heavy student lifecycle workflow with consistent roster-driven reporting outputs.
Infinite Campus
enterpriseK-12 student information software covering administration, learning, communication, and reporting.
State reporting and extract generation tie directly to core student and enrollment data, reducing manual reconciliation across reporting cycles.
Infinite Campus is a school management system built for district-scale student data and operational workflows. It connects admissions, enrollment, student attendance tracking, gradebook, and report card production into one student lifecycle record set.
Automation is driven through configurable rules, roster and schedule feeds, and role-based access control for users across school and district roles. Reporting covers operational views and compliance-oriented extracts built on the system’s underlying student data model.
- +Deep attendance workflows tied to student records and daily status changes
- +Configurable gradebook rules that support consistent grading and reporting
- +District-level user roles with audit trails for sensitive record updates
- +Schedule and roster management supports repeatable class assignment patterns
- –Admin configuration requires governance to prevent inconsistent grade and attendance rules
- –Some integrations depend on district-specific SIS mapping work during onboarding
- –Advanced reporting often needs familiarity with the reporting builder’s data filters
- –Workflow changes can be constrained by existing automation chains and dependencies
Best for: Fits when districts need tightly controlled student lifecycle workflows, attendance, and standards-based reporting.
SchoolCues
SMBMobile-first school management system for small private and Montessori schools covering enrollment and parent engagement.
Unified admissions-to-attendance reporting tied to the same student record, reducing reconciliation between modules.
SchoolCues centers on end-to-end school administration workflows, with admissions, attendance, and reporting tied to a single student record. It provides configurable forms and role-based interfaces for staff, plus automation hooks for routine record updates.
The system focuses on operational reporting outputs tied to day-to-day data entry, rather than pushing most logic into external spreadsheets. Integration and automation depth depend heavily on how SchoolCues is deployed with its supported data exchange points and any add-ons used for portal and document needs.
- +Admissions, attendance, and reporting use a shared student record
- +Configurable workflows reduce repeated manual data re-entry
- +Role-based screens support separate responsibilities for admin, staff, and leadership
- +Operational reports reflect current attendance and enrollment inputs
- –Automation and integrations can require disciplined process mapping
- –Advanced reporting may depend on how fields are standardized across grades
Best for: Fits when schools want admissions, attendance capture, and reporting from one record with staff workflow control.
Gibbon
SMBOpen-source school management platform covering attendance, grading, behavior tracking, and parent portals.
End-to-term reporting ties attendance history and class progress into a single output workflow for staff review.
Gibbon is a school management system that centralizes daily operations around student records, attendance workflows, and academic reporting. The core modules cover student lifecycle tasks used by administrators, including admissions handling, class management, and report generation outputs for schools.
Attendance tracking and reporting features support routine monitoring and end-of-term summaries without forcing separate spreadsheets. Gibbon’s integration depth is strongest when schools can align processes to its built-in forms, workflows, and exported reports rather than requiring custom data pipelines.
- +Attendance and reporting workflows cover recurring school cycles without extra exports
- +Admissions and enrollment processes link into class placement steps
- +Grade and report outputs reduce manual collation for end-of-term review
- +Administration screens keep key student records discoverable for staff
- –Deep automation beyond built-in workflows requires workaround configuration
- –Third-party integration options are limited for custom SIS-to-LMS data flows
- –Role separation and governance controls need deliberate setup discipline
- –Timetable coverage can become heavy when scheduling rules get complex
Best for: Fits when a school needs structured attendance and reporting using built-in workflows and standard exports.
SISFirst
SMBSchool management system software focused on student information, attendance, grade reporting, and parent communication.
Attendance marking flows directly into predefined attendance summaries for operational reporting without extra export steps.
SISFirst is a school management system that ties admissions, enrollment, attendance, and reporting into one workflow for daily operations. Core modules cover student records, classes and gradebooks, attendance marking, and report or transcript style outputs.
Automation features focus on form-driven data capture and role-based views for staff and administrators. Reporting is geared toward operational needs such as attendance summaries and academic progress outputs rather than analytics dashboards.
- +Single workflow for admissions to student records to attendance
- +Gradebook and class rosters support routine teacher-side updates
- +Operational reports cover academic progress and attendance summaries
- +Role-based screens reduce admin workload during day-to-day use
- –Limited documentation depth for automation rules and workflow triggers
- –Reporting customization needs admin configuration to fit local formats
Best for: Fits when schools need end-to-end student lifecycle workflows with straightforward attendance and reporting.
Edlio
SMBSchool communication and management platform combining website, parent portal, and administrative tools for K-12.
A unified family communications and school operations workflow connects announcements to student context.
Edlio targets schools that need a combined school website, communications layer, and student information system style workflow for day to day administration. Core capabilities include attendance tracking, grade and assignment visibility, and parent-facing updates tied to enrollment records.
The reporting workflow centers on attendance and performance views that staff can export or share for school operations. Calendar and messaging features connect routine notifications to student and family context without requiring separate tools.
- +Attendance tracking is straightforward for daily attendance processes.
- +Parent oriented communications link to student records for reduced back-and-forth.
- +Grade and assignment visibility supports classroom updates without extra tools.
- +Reporting outputs focus on operational views staff use during the school year.
- –Admissions and enrollment workflows are less comprehensive than SIS focused vendors.
- –Automation controls for complex approvals are limited compared with workflow-first systems.
- –Role granularity for governance is narrower than what larger districts often need.
- –API and integration depth for education data standards and SIS sync is not a primary strength.
Best for: Fits when schools prioritize attendance, grades, and family communications in one managed workflow.
Conclusion
After evaluating 10 education learning, OpenEduCat stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right school management system software
School management system software is evaluated here across admissions management, student attendance tracking, and reporting workflows that translate classroom activity into parent-ready and admin-ready outputs. Coverage includes OpenEduCat, Bromcom, PowerSchool SIS, Classe365, and FACTS SIS, plus Infinite Campus, SchoolCues, Gibbon, SISFirst, and Edlio.
The selection is grounded in how each system connects admissions stages to enrollment, keeps attendance records aligned with student academic data, and generates reporting outputs from shared workflow logic. Tools like Classe365 and OpenEduCat are reviewed for admissions-to-assessment synchronization, while PowerSchool SIS and Infinite Campus are reviewed for policy-driven rules that flow into grade and report generation.
School management system software that links admissions, attendance, and reporting in one workflow
School management system software manages student lifecycle processes from admissions stages through class assignment, then ties student attendance capture to academic records used for reporting. The systems in this guide are assessed on whether attendance events and grading outputs are produced from the same workflow logic as enrollment and scheduling decisions.
OpenEduCat is positioned for end-to-end student lifecycle workflows that connect admissions stages to class assignment and reporting outputs using a single chain of student status changes. Bromcom is positioned for configurable operational workflows that connect enrolment events to attendance and reporting outputs without rekeying, with permissioning that supports distinct teacher and admin operational roles.
Integration depth, workflow automation, and governance controls that connect lifecycle events
School management system software becomes operationally reliable when admissions, enrollment, timetable or class assignment, student attendance, and reporting outputs use shared workflow logic instead of repeated manual data entry. The biggest differentiator is how admissions and attendance events propagate into grade, report card, and transcript generation so staff do not reconcile mismatched student states across modules.
End-to-end admissions-to-class-to-report workflow chaining
OpenEduCat links admissions stages to class assignment and reporting outputs through one connected student lifecycle workflow. Classe365 ties timetable, attendance capture, and grade reporting to the same shared record path for admissions-to-enrollment-to-assessment synchronization.
Configurable operational workflows that trace enrolment events into attendance and reporting
Bromcom uses configurable workflow sets that connect enrolment events to attendance and reporting outputs without rekeying student details. SchoolCues keeps admissions-to-attendance reporting aligned to the same student record to reduce reconciliation between modules.
Policy-driven grade and attendance rules flowing into report outputs
PowerSchool SIS applies policy-driven attendance and grading rules that flow through transcript and report card generation without manual rework. Infinite Campus ties daily attendance status changes and configurable gradebook rules directly to standards-based reporting extract generation.
Roster-driven reporting tied to class assignments and attendance
FACTS SIS uses roster-driven reporting that ties attendance, grades, and class assignments into one workflow configuration for end-to-end academic cycles. Gibbon centers end-of-term reporting on attendance history and class progress using built-in recurring cycle workflows and exports.
Automation surface for attendance-to-summary and day-to-day staff updates
SISFirst routes attendance marking flows into predefined attendance summaries for operational reporting without extra export steps. Edlio supports straightforward daily attendance processes and links parent communications to student context to reduce back-and-forth tied to student records.
How to choose the school management system software that matches lifecycle workflows
A buyer choice should start from workflow ownership, because some systems are engineered around end-to-end lifecycle chaining while others are engineered around configurable operational workflow sets tied to staff roles. The right selection depends on whether reporting outputs must reflect admissions and attendance events using shared logic or whether outputs can be reconciled after the fact.
Map admissions status changes to the exact reporting outputs that must reflect them
Select OpenEduCat when admissions stages must connect directly into class assignment and reporting outputs through a single chain of student status changes. Select Bromcom when enrolment events must feed into attendance and reporting records from configurable workflows without rekeying.
Decide where the rules live for attendance and grading
Choose PowerSchool SIS when attendance and grading policies must flow through transcript and report card generation as shared policy-driven workflows. Choose Infinite Campus when daily attendance status changes and gradebook rules need to produce reporting extracts with tightly controlled student lifecycle data.
Align staff workflow style to the system’s automation depth
Pick Classe365 when the school needs timetable, attendance capture, and grade reporting to remain linked to shared records across the admissions-to-enrollment-to-assessment path. Pick FACTS SIS when the organization prefers roster-driven reporting outputs driven by a centralized student record and school-configurable academic workflows.
Test edge cases that break automation and force manual reconciliation
If the school relies on nuanced timetable and assessment edge cases, scrutinize Classe365 workflow configuration governance because manual admin intervention may be needed for edge cases. If the district onboarding requires SIS mapping work for integrations, validate Infinite Campus implementation effort for district-specific SIS mapping.
Stress test recurring cycle workflows against the reporting cadence used by staff
Choose Gibbon when the requirement is structured attendance and reporting using built-in workflows and standard exports that cover recurring school cycles. Choose SISFirst when attendance marking must produce predefined attendance summaries for operational reporting without extra export steps.
Validate communications and operational controls for parent workflows that depend on student context
Select Edlio when daily attendance needs to support parent-oriented communications linked to student records for reduced back-and-forth. Use SchoolCues when admissions, attendance capture, and reporting from one shared student record must include staff workflow control and configurable workflows.
Who school management system software buyers should match by workflow priorities
The best fit depends on which parts of the student lifecycle must stay synchronized without staff reconciliation. Buyers also need to match system automation depth to local governance capacity for workflow configuration.
Schools running a single staff workflow for admissions through class placement and academic outputs
OpenEduCat fits when admissions stages, class assignment, and reporting outputs must be produced from a connected chain of student status changes without duplicate student status updates. Classe365 also fits when timetable, attendance capture, and grade reporting must stay linked to shared records across admissions, scheduling, and reporting.
Districts that require policy-driven grading and attendance rules that propagate into report artifacts
PowerSchool SIS fits when attendance and grading policies must flow through transcript and report card generation without manual rework. Infinite Campus fits when daily attendance workflows and configurable gradebook rules must produce standards-based reporting extract generation with controlled student lifecycle data.
Organizations that rely on roster-driven academic workflows for end-to-end academic cycles
FACTS SIS fits when roster-driven reporting must tie attendance, grades, and class assignments into one workflow configuration. Gibbon fits when staff need recurring attendance and reporting workflows that end-term reporting can complete through built-in outputs and exports.
Schools optimizing operational day-to-day attendance with predefined operational summaries
SISFirst fits when attendance marking must feed directly into predefined attendance summaries for operational reporting with no extra export steps. Edlio fits when daily attendance needs to support parent communications linked to student context even if admissions and enrollment depth is less comprehensive.
Schools that want admissions-to-attendance traceability with role-separated operational permissioning
Bromcom fits when admissions and enrolment workflows must connect to attendance and reporting records and configurable permissioning must support distinct teacher and admin operational roles. SchoolCues fits when admissions-to-attendance reporting needs to come from the same shared student record with staff workflow control.
Common failure points when buying school management system software
Buying teams often over-index on feature checklists and under-test workflow propagation, because attendance changes and grading policies can cascade into reporting outputs differently. Another frequent issue is assuming integrations and advanced reporting customization are plug-and-play when workflow triggers still depend on configuration discipline.
Choosing a system that separates admissions, attendance, and reporting into different staff workflows
Avoid picking a setup where student status updates must be duplicated across modules, because OpenEduCat and Bromcom are built to reduce duplicate updates by chaining admissions or enrolment events into attendance and reporting outputs.
Underestimating governance workload for rules-heavy workflow configuration
Do not treat workflow configuration as a simple admin task, because OpenEduCat requires upfront mapping of local rules and PowerSchool SIS attendance and grading configuration requires governance to match policy.
Overlooking how timetable and assessment edge cases force manual intervention
If timetable and assessment rules are complex, validate Classe365 workflow behavior for edge cases and plan for manual admin intervention when workflows need deeper handling beyond configuration.
Assuming reporting customization will be fully self-serve for local formats
Confirm how each system handles local reporting formats before rollout, because OpenEduCat custom reporting logic can require deeper admin effort and SISFirst reporting customization needs admin configuration to fit local formats.
Ignoring integration dependency on onboarding mapping work for district-specific SIS structures
Do not assume all integrations start clean, because Infinite Campus integration options can depend on district-specific SIS mapping work during onboarding.
How We Selected and Ranked These Tools
We evaluated each system on feature coverage for admissions management, student attendance tracking, and reporting workflow outputs. We weighted feature coverage at 40% and combined ease of use and value at 30% each to reflect operational adoption and ongoing fit for school teams.
OpenEduCat separated itself with end-to-end student lifecycle workflows that connect admissions stages to class assignment and reporting outputs and with attendance capture that ties directly into student academic records. Bromcom ranked high for configurable operational workflows that connect enrolment events to attendance and reporting outputs without rekeying and for permissioning that supports distinct teacher and admin operational roles.
Frequently Asked Questions About school management system software
How do Classe365 and Bromcom handle the admissions-to-enrollment-to-attendance workflow without duplicate data entry?
Which system best fits schools that need policy-driven attendance and grading rules to flow into transcripts and report cards?
How does OpenEduCat connect timetable scheduling, attendance capture, and reporting outputs into one student lifecycle view?
When schools need admin controls for who can edit records and what gets logged, how do Infinite Campus and OpenEduCat compare?
What breaks if data migration omits timetable and roster mapping for attendance and reporting workflows in FACTS SIS or SchoolCues?
Which tool provides a dedicated API surface for keeping admissions, attendance, and reporting synchronized through event-ready automation?
How do Infinite Campus and Gibbon generate end-of-term reporting from attendance history and classroom or class progress data?
What integration approach is least likely to work when a school needs system-specific interfaces for attendance, grades, and report generation in FACTS SIS?
When onboarding staff, how do SISFirst and Edlio reduce errors in attendance marking and family-facing status updates?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
- Education LearningTop 10 Best School Erp Software of 2026
- Education LearningTop 10 Best School Visitor Management Software of 2026
- Education LearningTop 10 Best School Registration Software of 2026
- Education LearningTop 10 Best Preschool Management Software of 2026
- Education LearningTop 10 Best Digital Learning Software of 2026
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