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Food Service RestaurantsTop 10 Best Restaurant Staffing Software of 2026
Compare restaurant staffing software options for restaurants, including where they fit and tradeoffs for scheduling, time tracking, and coverage.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
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Framework: Features 40% · Ease 30% · Value 30%
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Deputy is the best fit for multi-manager restaurant teams that need schedules and time records to reconcile cleanly, since its schedule-to-time matching makes managers’ plans auditable while keeping approvals and shift swaps tightly controlled, whereas 7shifts suits multi-unit groups because POS-linked labor budgeting ties forecasted sales to staffing targets before schedules are published.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Deputy
Deputy’s schedule-to-time tracking reconciliation shows what employees worked against what managers scheduled.
Best for: Fits when multi-manager teams need approval-gated schedules, shift swapping, and time reconciliation.
Sling
Editor pickApproval-gated shift swapping that routes each coverage change through manager review before it updates the published schedule.
Best for: Fits when multi-location managers need approval-gated scheduling changes and employee shift swap self-service.
7shifts
Editor pickLabor Budget compares forecasted sales, scheduled labor, and target percentages before managers publish schedules.
Best for: Fits when multi-unit restaurants need POS-linked labor planning and manager-controlled staff coverage.
Comparison Table
Deputy
SMBWorkforce scheduling, time tracking, labor compliance, and leave management software.
Deputy’s schedule-to-time tracking reconciliation shows what employees worked against what managers scheduled.
Deputy is used for restaurant shift scheduling with manager approvals, time-off handling, and staff communication tied to each schedule change. It supports employee self-service for viewing schedules and submitting requests, with role-based controls for who can publish, approve, or swap shifts.
Automation centers on recurring templates, availability management, and rules that surface conflicts during scheduling. Deputy also connects scheduling actions to time tracking so managers can reconcile what was scheduled with what was worked.
- +Approval workflows gate schedule publishes and time-off decisions
- +Shift swapping and open shift posting tools reduce coverage gaps
- +Availability and conflict checks run inside the scheduling workflow
- +Time tracking links to scheduled hours for manager reconciliation
- –Cross-location setup and permissions require careful admin planning
- –Advanced forecasting depends on data inputs and process discipline
- –Deep restaurant compliance coverage can require add-on configuration
- –Custom automations take more effort than basic scheduling rules
Payroll teams and supervisors
Approve shift-linked time before payroll submission
Controlled payroll-ready hour approvals
Operations and payroll reviewers
Reconcile published shifts with clock data
Fewer unresolved time discrepancies
Show 2 more scenarios
Workforce administrators
Enforce attendance and break policies
Consistent handling of attendance
Admin users apply time-clock rules, location controls, and break policies with exception workflows.
Site managers and staff
Capture shift handover notes and actions
Clearer continuity between shifts
Managers collect handover details and follow-up actions tied to shifts for the next team.
Best for: Fits when multi-manager teams need approval-gated schedules, shift swapping, and time reconciliation.
Sling
SMBEmployee scheduling, shift management, time tracking, and workplace communication software.
Approval-gated shift swapping that routes each coverage change through manager review before it updates the published schedule.
Sling powers restaurant shift scheduling by connecting staffing requests to published schedules with manager approval workflows. It also supports employee self-service for availability, time-off requests, and shift swapping so coverage changes can happen without back-and-forth emails.
Sling’s admin controls focus on role-based staffing coverage at the location level and on keeping schedule changes traceable during the approval cycle. Payroll and HR connectivity are available through supported integrations, including importing labor data and syncing employee records so schedules can flow into downstream systems.
- +Manager approvals for coverage edits keep schedule changes controlled
- +Employee self-service covers availability, time-off requests, and shift swaps
- +Cross-location role assignment supports consistent staffing across sites
- +Integration support reduces rekeying labor and employee data into payroll
- –Reporting depth for forecasting can feel limited without exporting data
- –Geofenced clock-in and biometric timekeeping are not native in scheduling
- –Complex multi-role setups need careful configuration to avoid coverage gaps
- –Shift swap governance can add extra approval steps for edge cases
Operations managers overseeing multiple locations
Organize recurring schedules by role and site
Repeatable staffing across sites
Shift managers handling absences
Approve open shifts and swap requests
Manager-controlled coverage adjustments
Show 2 more scenarios
Frontline supervisors coordinating daily work
Attach tasks to shifts and communications
Teams see tasks with schedules
Supervisors align operational tasks and staff instructions with schedule context in one system.
Distributed crew managers with mobile staff
Publish assignments for mobile workers
Workers update away from desk
Crew managers share schedule updates and assignments so workers can check changes from mobile.
Best for: Fits when multi-location managers need approval-gated scheduling changes and employee shift swap self-service.
7shifts
vertical specialistRestaurant scheduling and labor management software with forecasting, communication, and time tracking.
Labor Budget compares forecasted sales, scheduled labor, and target percentages before managers publish schedules.
Multi-unit restaurant groups get reusable schedule templates, location-specific roles, labor forecasting, compliance alerts, and manager task tracking. The 7punches time clock adds mobile clock-ins, location controls, and editable time records for attendance oversight. Supported POS connections can feed sales data into staffing decisions.
The feature set requires consistent configuration for roles, wages, locations, and integrations. Payroll and broader HR workflows remain dependent on connected systems. A regional operator using one supported POS can standardize scheduling rules while preserving local manager approvals.
- +POS-linked labor forecasting connects projected sales with staffing targets.
- +Reusable schedule templates reduce repeated manager setup.
- +7punches supports clock-ins with location controls and manager edits.
- +Manager Log Book centralizes shift notes, incidents, and follow-up tasks.
- –Payroll and HR workflows depend on external integrations.
- –Custom report design is less flexible than dedicated analytics systems.
- –Multi-location permissions require careful administrative configuration.
- –Hiring and onboarding require separate 7shifts modules.
Multi-unit restaurant operators
Standardize schedules across locations
More consistent labor planning
Restaurant general managers
Control daily coverage gaps
Faster coverage decisions
Show 1 more scenario
Operations and payroll teams
Connect labor records downstream
Cleaner workforce data
POS and payroll integrations reduce duplicate entry while preserving manager control over time records.
Best for: Fits when multi-unit restaurants need POS-linked labor planning and manager-controlled staff coverage.
Toast
vertical specialistRestaurant technology platform with workforce management, scheduling, payroll, and point-of-sale tools.
Toast's native sales-to-labor reporting links revenue context with hours, wages, and location performance.
Toast provides a shared operating context for managers who already run locations on Toast. Team Management centralizes employee profiles, schedule creation, availability, messaging, approvals, and time records. Sales-aware labor reports help managers assess staffing levels against actual location performance.
- +Native sales and labor data support restaurant-specific staffing decisions.
- +Team Management combines schedules, availability, swaps, and employee messaging.
- +Toast Payroll connects employee records with payroll administration.
- +Labor reports relate staffing hours to location sales performance.
- –Staffing workflows are less suitable for restaurants operating without Toast POS.
- –Broader HR administration may require external systems beyond Toast Payroll.
- –Hiring workflows are less extensive than Toast scheduling and payroll tools.
- –Multi-location permissions and employee records require careful configuration.
Multi-unit restaurant groups
Location-level labor planning
More informed labor allocation
Single-location operators
Daily staff coordination
Fewer scheduling handoffs
Show 1 more scenario
Restaurant payroll administrators
Restaurant payroll processing
Less duplicate entry
Toast Payroll carries employee and time data into payroll workflows.
Best for: Fits when restaurant groups want staffing decisions tied directly to Toast sales and labor records.
Homebase
SMBSmall-business employee scheduling, time tracking, payroll, hiring, and team communication software.
Shift change and coverage workflows connect schedule edits to manager approval and time-record context.
Homebase combines shift scheduling with time tracking and HR workflows in one staff-management workspace. Scheduling supports manager control, employee availability inputs, and shift coverage workflows that reduce manual back-and-forth.
- +Tight coupling between shift schedules and time tracking reduces data reconciliation work
- +Manager workflows support approvals for common schedule changes and exceptions
- +Employee-facing availability and shift swap workflows reduce manager-only coverage tasks
- +Integrations support labor data movement into payroll and POS reporting
- –Admin setup for locations, roles, and rules takes longer than basic schedulers
- –Advanced labor analysis depends on integration and reporting configuration rather than built-in models
- –Coverage workflows can still require manual overrides during sudden demand swings
- –Some compliance checks surface after clock or approval steps instead of at draft time
Restaurant managers for hourly teams
Create recurring rosters from availability rules
More consistent weekly coverage
Hourly employees and supervisors
Submit swap requests in schedule workflow
Controlled changes with visibility
Show 2 more scenarios
Ops managers covering call-outs
Publish open shifts for absences
Faster call-out coverage
Managers record absences, publish open shifts, and review swap or replacement requests for decisions.
Multi-location restaurant workforce teams
Publish schedules across multiple locations
Consistent scheduling across sites
Workforce admins prepare and release rosters across locations while managing when changes become visible.
Best for: Fits when multi-location restaurant teams need one workflow for scheduling, time tracking, and manager approvals.
Restaurant365
vertical specialistRestaurant management software with scheduling, labor forecasting, payroll, accounting, and operations tools.
Manager approval workflows for staffing changes run inside the same operational record system, with activity traceability for audit follow-up.
Restaurant365 ties restaurant operations records to labor planning and staffing workflows through centralized modules for scheduling and task execution.
- +Centralized staffing workflows link scheduling changes to operational documentation
- +Manager approval flows reduce accidental schedule edits by non-admin users
- +Cross-location setup supports consistent labor processes across units
- +Works well with payroll integration workflows for end-of-payroll consistency
- –Shift scheduling depth can feel secondary compared to broader operations modules
- –Advanced governance requires disciplined role assignment and process adherence
- –Complex swap workflows may require more admin involvement than peer tools
- –Reporting depth for forecasting relies on consistent data entry habits
Restaurant controllers and finance teams
Coordinate month-end close with labor planning
More consistent close reconciliations
Location HR and managers
Track HR documentation alongside staffing tasks
Clear onboarding accountability
Show 2 more scenarios
Regional managers and operators
Analyze daypart labor shifts versus performance
Better visibility into labor variance
Operators review location, sales mix, and variance reports tied to work scheduling decisions.
Multi-unit procurement teams
Govern purchasing rules tied to scheduling
More consistent procurement governance
Procurement teams standardize item catalogs and approval workflows while supporting workforce planning continuity.
Best for: Fits when multi-location restaurants want scheduling changes governed by operational process history.
Fourth
enterpriseHospitality workforce management software for labor planning, scheduling, payroll, and operations.
Manager approval routing for schedule changes ties employee requests to controlled coverage outcomes.
Fourth helps restaurant groups manage shift scheduling and internal labor workflows across multiple locations. Scheduling is paired with manager approvals and employee-facing shift and time requests so day-of-ops changes follow a trackable process.
- +Shift changes route through manager approvals for controlled schedule updates.
- +Cross-location support fits multi-unit scheduling and staffing coordination.
- +Employee requests for time-off and schedule changes are handled inside the workflow.
- +Coverage tools reduce the time spent backfilling shifts manually.
- –Advanced labor analytics and forecasting depth is less explicit than top scheduling suites.
- –Some workflow behavior depends on careful role and process configuration.
- –Integration coverage for HR and payroll workflows is narrower than HRIS-first vendors.
- –Complex exceptions can require more manager intervention than automated leaders.
Multi-location restaurant operations managers
Approve staffing changes during day-of-ops
Fewer unauthorized schedule changes
Hourly workforce planners
Build staffing plans from coverage needs
Better coverage alignment
Show 2 more scenarios
Restaurant shift supervisors
Manage open shifts and swaps
Reduced missed coverage
Supervisors handle open shift assignments and shift swap style workflows to protect coverage windows.
Store workforce managers
Coordinate shift selection with oversight
Organized shift assignments
Managers balance demand-based scheduling with employee shift requests under role-controlled permissions.
Best for: Fits when multi-location operators need approval-driven scheduling workflows with controlled shift changes.
Jolt
vertical specialistRestaurant operations software with employee scheduling, task management, training, and compliance tools.
Admin-configured approval routing for any schedule modification, including swaps and availability-driven changes.
Jolt coordinates restaurant shift scheduling workflows with built-in labor management automation for daily coverage decisions. It supports shift swapping, availability management, and manager approval flows so edits move through a controlled path instead of direct schedule changes.
- +Shift swap flows include structured manager approval steps
- +Availability requests are captured and reconciled against scheduled shifts
- +Cross-role scheduling rules reduce coverage mistakes during edits
- +Change tracking helps managers audit who modified the schedule
- –More complex approval chains require careful configuration to avoid deadlocks
- –Role and constraint setup can take time for large multi-location teams
- –Coverage recommendations depend on consistent demand inputs from upstream systems
- –Deep POS and HR connectivity requires an integration implementation project
Restaurant ops managers
Route schedule changes through approvals
Fewer unapproved staffing changes
Multi-location HR coordinators
Manage role-based staffing constraints
More reliable daily coverage
Show 2 more scenarios
Shift scheduling administrators
Coordinate swap requests and availability
Faster shift swap resolution
Built-in availability and swap workflows route requests through controlled steps to reduce manual coordination.
Labor planning teams
Automate daily coverage decisions
Improved labor alignment
Labor management automation supports daily staffing choices based on job roles and coverage needs.
Best for: Fits when restaurant groups need controlled shift swapping and approval workflows across roles and locations.
Crunchtime
enterpriseEnterprise restaurant operations software with labor management, scheduling, and performance controls.
Labor forecasting converts sales projections and task-based labor standards into store-level staffing recommendations.
Crunchtime's labor forecasting module combines sales projections with configured labor standards to produce staffing recommendations. Managers can build schedules, track attendance, review coverage, and compare planned labor against actual performance. Demand-based scheduling gives regional teams a common planning method across stores.
- +Combines sales forecasts, labor standards, and staffing plans in one manager workflow
- +Supports POS, payroll, and HR system connections
- +Provides multi-unit reporting across stores and roles
- +Connects attendance records with scheduled labor performance
- –Advanced configuration requires implementation support and ongoing rule maintenance
- –Recruiting and applicant tracking require a separate system
- –Single-location operators may find the multi-unit administration excessive
- –Integration work centers on supported connectors rather than a prominently documented public API
Multi-unit restaurant groups
Standardize store staffing plans
Consistent staffing decisions
Restaurant labor managers
Align schedules with demand
Better labor allocation
Show 1 more scenario
Operations finance teams
Review planned versus actual labor
Clearer labor variance
Teams connect attendance records with schedules and store performance reports.
Best for: Fits when multi-unit restaurant operators need forecast-led staffing controls tied to store operations.
Bizimply
vertical specialistHospitality staff scheduling, time tracking, task management, and workforce communication software.
Shift swapping with manager governance that routes changes through review before schedule lock.
Bizimply is a restaurant staffing system built around shift scheduling and employee availability workflows. It focuses on day-to-day manager control for coverage planning, including shift assignment, swaps, and time-off handling.
- +Shift coverage workflows handle availability, requests, and assignments in one place
- +Shift swapping reduces manager rework when staff changes happen close to the shift
- +Hiring to onboarding connections help keep new hires schedulable without extra spreadsheets
- +Role-based scheduling helps managers limit who can edit staffing changes
- –Limited cross-location scaling controls for larger multi-site operations
- –Payroll integration coverage may require setup and mapping to match local practices
- –Audit and governance reporting depth is less detailed than enterprise staffing systems
- –Advanced labor forecasting controls are less built out than scheduling-first competitors
Multi-site restaurant operations managers
Coordinate staffing patterns across locations
More consistent staffing processes
Workforce planners with rules
Apply availability and eligibility constraints
Fewer scheduling conflicts
Show 2 more scenarios
Hotel department style managers
Template recurring coverage requirements by role
Repeatable coverage planning
Department and role templates support repeatable coverage planning for recurring service periods.
Shift managers monitoring attendance
Compare worked time against roster
Clear planned versus worked view
Digital timesheets make planned versus worked staffing differences easier to identify.
Best for: Fits when restaurant managers need controlled shift coverage workflows with basic automation.
Conclusion
After evaluating 10 restaurant staffing software, Deputy stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Restaurant Staffing Software
Restaurant staffing software coordinates shift scheduling, approvals, and coverage changes across restaurants and managers while keeping schedule edits tied to operational context. This guide covers Crunchtime, 7shifts, Toast, Restaurant365, Jolt, Fourth, Homebase, Deputy, Sling, and Bizimply based on distinct staffing workflows and control paths.
Teams use these tools to manage availability and time-off requests, route shift swaps through manager review, and reduce schedule disruption when staffing demand changes. Several systems also connect scheduling decisions to sales or labor standards so managers publish plans with forecast-led guardrails.
Restaurant Staffing Software for shift scheduling, shift swaps, approvals, and coverage control
Restaurant staffing software helps restaurants plan staffing by combining published schedules, employee self-service for availability and shift swaps, and manager workflows that govern what changes land in the final shift roster. The core value appears in how schedule edits move through approval steps and how coverage outcomes get reconciled against time records.
Crunchtime is built around labor forecasting that converts sales projections and task-based labor standards into store-level staffing recommendations, which ties staffing plans to store operations. Restaurant365 centers manager approval workflows for staffing changes inside the same operational record system, which supports activity traceability for audit follow-up while limiting accidental schedule edits by non-admin users.
Restaurant staffing control points and automation surfaces
The best restaurant staffing software makes schedule changes traceable and prevents unauthorized edits, because shift scheduling errors cascade into coverage gaps and payroll corrections. In this category, the differentiator is how tools connect planning inputs like sales forecasts or labor standards to the final published roster through approvals and reconciliations.
Forecast-led staffing recommendations
Crunchtime turns sales projections and task-based labor standards into store-level staffing recommendations inside the manager workflow.
Labor budget guardrails before publishing
7shifts runs Labor Budget comparisons that measure forecasted sales against scheduled labor and target percentages before schedules go live.
Native sales-to-labor reporting by location
Toast connects revenue context with hours, wages, and location performance so staffing decisions can use the same underlying sales and labor records.
Manager approval workflows tied to operational records
Restaurant365 routes staffing changes through manager approval workflows inside the operational record system and keeps activity traceability for audit follow-up.
Approval-gated shift swaps and availability reconciliation
Jolt configures approval routing for schedule modifications, including swaps, and captures availability requests then reconciles them against scheduled shifts.
Cross-system schedule-to-time reconciliation
Deputy shows what employees worked against what managers scheduled, which helps isolate schedule variance and approval outcomes.
How to choose Restaurant Staffing Software by control depth and integration needs
A first filter is where staffing logic lives, in forecast-led planning engines or in approval-driven change management, because each approach shapes daily manager workload. A second filter is how schedules relate to time tracking and operational systems, since reconciliation depth determines how quickly exceptions get resolved.
Pick the planning philosophy that matches how schedules are set
Choose Crunchtime when the organization already plans staffing from sales projections and task-based labor standards and needs store-level recommendations tied to operations. Choose 7shifts when managers need Labor Budget comparisons that connect forecasted sales, scheduled labor, and target percentages before publishing.
Require approval routing for every schedule mutation path
Use Restaurant365 when schedule edits must run through manager approval workflows inside a shared operational record with activity traceability. Use Jolt or Sling when shift swaps and availability-driven changes must route through structured approvals before the published schedule updates.
Match operational governance to who can change schedules
Select Restaurant365 when accidental schedule edits by non-admin users must be reduced through manager approval flows in the operational system. Select Fourth when approval routing ties employee requests to controlled coverage outcomes across multi-location scheduling, then enforce role assignment discipline to avoid workflow misroutes.
Validate schedule-to-time reconciliation coverage before relying on audit-ready outcomes
Choose Deputy when the organization needs reconciliation between what employees were scheduled to work and what time records show. Choose Homebase when time tracking context is coupled with shift schedules so managers can approve changes with less reconciliation work.
Check dependencies on external payroll and HR workflows
Prefer Toast or 7shifts when the organization expects POS-linked forecasting and labor planning, but confirm payroll and HR workflows do not depend on fragile external integrations. Prefer Crunchtime when POS, payroll, and HR system connections are required as inputs to staffing recommendations.
Who Restaurant Staffing Software is built for
Restaurant staffing software fits teams that manage repeated shift cycles across multiple managers and locations and need consistent rules for swaps, coverage requests, and approval paths. The best match depends on whether the organization’s bottleneck is labor planning accuracy or schedule governance and reconciliation speed.
Multi-unit restaurant operators standardizing labor targets
Crunchtime fits teams that convert sales projections and task-based labor standards into store-level staffing recommendations and want a consistent planning workflow across locations.
Managers who publish schedules from POS-linked labor assumptions
7shifts fits managers who need Labor Budget comparisons that check forecasted sales against scheduled labor and target percentages before schedules publish.
Operators that require approval discipline for staffing changes
Restaurant365 fits organizations that need manager approval workflows for staffing changes inside operational records with activity traceability for audit follow-up.
Teams that must minimize schedule edits and reconcile exceptions quickly
Deputy fits multi-manager operations that need schedule-to-time reconciliation to pinpoint where employees worked versus scheduled shifts and time-off decisions.
Restaurants running shift swaps and availability requests with controlled coverage
Jolt fits groups that need approval-gated modifications for swaps and availability reconciliation against scheduled shifts across roles and locations.
Common mistakes that cause staffing and governance failures
Many failures come from choosing based on scheduling screens and ignoring how schedule changes are governed, approved, and reconciled with time records. Other failures come from underestimating setup effort for roles, approvals, and multi-location permissions.
Choosing approval workflows without mapping every schedule mutation path
Jolt can route swaps and availability-driven changes through approval routing, so teams should document which actions must pass approval before publishing rather than only gating the primary edit screen.
Assuming analytics exists even when forecasting depth depends on configuration
Fourth has less explicit labor analytics and forecasting depth than top scheduling suites, so teams should confirm how forecast inputs and rules are assembled for their use cases before rolling out.
Skipping reconciliation checks between scheduled shifts and time records
Deputy provides schedule-to-time reconciliation, so organizations should test variance reporting before relying on approval decisions to close payroll gaps.
Under-planning role and constraint setup for multi-location approvals
Sling and Jolt can require careful role and constraint setup as approval chains expand, so the rollout plan should include governance mapping for managers, locations, and coverage rules.
How We Selected and Ranked These Tools
We evaluated restaurant staffing platforms by how they connect forecasting inputs to the published roster, how approval workflows control schedule mutations like shift swaps and availability edits, and how reconciliation links schedules to time tracking outcomes. Features received the largest weighting because manager approval routing, labor planning guardrails, and operational workflow traceability determine day-to-day staffing control.
Ease and value were weighted equally to reflect rollout effort for roles and permissions and the operational speed gained once schedules publish. Crunchtime ranked highest because labor forecasting converts sales projections and task-based labor standards into store-level staffing recommendations inside the manager workflow, and it supports POS, payroll, and HR system connections that feed forecasting and planning.
Frequently Asked Questions About Restaurant Staffing Software
How does Crunchtime turn labor standards and sales forecasts into shift scheduling decisions?
Which tools can approve manager changes for shift swaps and availability edits before a schedule goes live?
When restaurants need one workflow that covers employee availability input, time tracking, and schedule approvals, which systems fit?
What breaks if a staffing system can’t reconcile scheduled shifts against time records?
How do POS and payroll integrations affect scheduling workflows in 7shifts and Toast?
Which platforms provide manager activity traceability for staffing changes and time-off workflows?
How does role-based staffing configuration work in Sling compared with Jolt?
Where does availability management fall short when workflows rely on direct schedule edits instead of controlled request paths?
What data migration work is commonly required when moving to Restaurant365 or Homebase?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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