Quick Overview
- 1#1: Float - Float provides intuitive resource scheduling, capacity planning, and workload management for teams and agencies.
- 2#2: Resource Guru - Resource Guru enables easy booking and allocation of people, rooms, and equipment across projects with real-time availability views.
- 3#3: Runn - Runn offers resource forecasting, scenario planning, and capacity management to optimize team utilization and project delivery.
- 4#4: Forecast - Forecast uses AI to automate resource allocation, project budgeting, and profitability forecasting for professional services.
- 5#5: Kantata - Kantata delivers enterprise-grade resource management, capacity planning, and PSA tools for services organizations.
- 6#6: Saviom - Saviom provides strategic resource management software for workforce planning, skills matching, and demand forecasting.
- 7#7: Hub Planner - Hub Planner features drag-and-drop scheduling, resource heatmaps, and utilization reporting for project teams.
- 8#8: Wrike - Wrike includes workload views, resource allocation, and cross-project capacity planning within its work management platform.
- 9#9: Monday.com - Monday.com offers customizable resource management widgets for tracking team workload and availability.
- 10#10: Asana - Asana provides workload management and portfolio views to balance team capacity across multiple projects.
We ranked these tools based on core functionality (scheduling, forecasting, capacity planning), user experience, reliability, and overall value, ensuring they cater to both agile teams and enterprise-level organizations seeking scalability and precision.
Comparison Table
Smart resource allocation is critical to keeping team workflows smooth and project timelines predictable—and in 2026, the right software is often the difference between steady delivery and constant last-minute reshuffling. In this comparison table, we break down leading options including Float, Resource Guru, Runn, Forecast, Kantata, and others, so you can quickly evaluate core capabilities, pricing fit, and day-to-day usability. Whether you’re managing a lean team on small projects or running an enterprise-wide portfolio, you’ll be able to choose the resource planning platform that matches how you work.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Float Float provides intuitive resource scheduling, capacity planning, and workload management for teams and agencies. | specialized | 9.5/10 | 9.7/10 | 9.6/10 | 9.2/10 |
| 2 | Resource Guru Resource Guru enables easy booking and allocation of people, rooms, and equipment across projects with real-time availability views. | specialized | 9.2/10 | 9.4/10 | 9.7/10 | 8.9/10 |
| 3 | Runn Runn offers resource forecasting, scenario planning, and capacity management to optimize team utilization and project delivery. | specialized | 9.2/10 | 9.5/10 | 8.9/10 | 9.0/10 |
| 4 | Forecast Forecast uses AI to automate resource allocation, project budgeting, and profitability forecasting for professional services. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | Kantata Kantata delivers enterprise-grade resource management, capacity planning, and PSA tools for services organizations. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 6 | Saviom Saviom provides strategic resource management software for workforce planning, skills matching, and demand forecasting. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 7 | Hub Planner Hub Planner features drag-and-drop scheduling, resource heatmaps, and utilization reporting for project teams. | specialized | 8.7/10 | 8.9/10 | 9.2/10 | 8.4/10 |
| 8 | Wrike Wrike includes workload views, resource allocation, and cross-project capacity planning within its work management platform. | other | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 9 | Monday.com Monday.com offers customizable resource management widgets for tracking team workload and availability. | other | 8.1/10 | 8.5/10 | 7.8/10 | 7.4/10 |
| 10 | Asana Asana provides workload management and portfolio views to balance team capacity across multiple projects. | other | 7.6/10 | 7.8/10 | 8.4/10 | 7.2/10 |
Float provides intuitive resource scheduling, capacity planning, and workload management for teams and agencies.
Resource Guru enables easy booking and allocation of people, rooms, and equipment across projects with real-time availability views.
Runn offers resource forecasting, scenario planning, and capacity management to optimize team utilization and project delivery.
Forecast uses AI to automate resource allocation, project budgeting, and profitability forecasting for professional services.
Kantata delivers enterprise-grade resource management, capacity planning, and PSA tools for services organizations.
Saviom provides strategic resource management software for workforce planning, skills matching, and demand forecasting.
Hub Planner features drag-and-drop scheduling, resource heatmaps, and utilization reporting for project teams.
Wrike includes workload views, resource allocation, and cross-project capacity planning within its work management platform.
Monday.com offers customizable resource management widgets for tracking team workload and availability.
Asana provides workload management and portfolio views to balance team capacity across multiple projects.
Float
specializedFloat provides intuitive resource scheduling, capacity planning, and workload management for teams and agencies.
Interactive Gantt-style timeline with live drag-and-drop rescheduling and automatic conflict detection
Float is a leading resource allocation software that enables teams to visually schedule, manage, and forecast their workforce capacity across projects using an intuitive drag-and-drop interface. It provides real-time visibility into team availability, skills matching, and utilization rates, helping prevent overallocation and burnout. With seamless integrations to tools like Jira, Asana, and Slack, Float streamlines resource planning for project-based teams.
Pros
- Exceptional visual timeline and drag-and-drop scheduling for effortless resource allocation
- Advanced capacity planning and forecasting with utilization reports
- Robust integrations and real-time collaboration features
Cons
- Higher pricing tiers required for advanced reporting and custom fields
- Steeper learning curve for complex team hierarchies
- Limited free trial duration (14 days)
Best For
Creative agencies, software development teams, and consultancies needing visual, real-time resource scheduling and capacity management.
Pricing
Starts at $6/user/month (Schedule plan, billed annually); Pro at $8.50/user/month; Business at $10/user/month; Enterprise custom pricing.
Resource Guru
specializedResource Guru enables easy booking and allocation of people, rooms, and equipment across projects with real-time availability views.
Live capacity bars and utilization heatmaps that provide instant visual insights into resource overloads and gaps
Resource Guru is a cloud-based resource management and scheduling software that enables teams to visualize and allocate people, rooms, equipment, and other assets across projects. It features drag-and-drop calendars, real-time availability tracking, capacity planning, and utilization reporting to prevent overbooking and optimize workloads. The tool integrates with calendars like Google Workspace and Outlook, as well as project apps like Jira and Asana, making it ideal for streamlined resource allocation.
Pros
- Intuitive drag-and-drop interface for quick scheduling
- Excellent real-time availability and conflict detection
- Robust reporting on utilization and forecasting
Cons
- Higher pricing tiers required for advanced features
- Limited customization in reporting compared to enterprise tools
- No dedicated mobile app (web-responsive only)
Best For
Small to medium-sized agencies, consultancies, and teams needing visual, user-friendly resource scheduling without complex setup.
Pricing
Starts at $4.16/user/month (Lite, annual billing, min 1 user) up to $18.27/user/month (Master plan); free trial available, no free plan.
Runn
specializedRunn offers resource forecasting, scenario planning, and capacity management to optimize team utilization and project delivery.
Monte Carlo-based forecasting engine that provides probabilistic utilization forecasts beyond simple averages
Runn (runn.io) is a powerful resource planning and capacity management platform that enables teams to visualize, forecast, and optimize workforce allocation across projects. It offers drag-and-drop scheduling, real-time utilization tracking, and scenario modeling to help managers make data-driven decisions on staffing and capacity. With seamless integrations to tools like Jira, Asana, and Harvest, it bridges project management with resource optimization for improved delivery predictability.
Pros
- Advanced forecasting with Monte Carlo simulations for accurate capacity predictions
- Intuitive visual interface with drag-and-drop scheduling
- Robust integrations with PM tools like Jira and Asana
Cons
- Higher pricing may deter very small teams
- Steep learning curve for advanced scenario features
- Custom reporting options could be more flexible
Best For
Mid-sized agencies and professional services firms needing precise resource forecasting and scenario planning to scale operations.
Pricing
Free plan for small teams; Pro at $10/user/month (billed annually); Enterprise custom pricing.
Forecast
specializedForecast uses AI to automate resource allocation, project budgeting, and profitability forecasting for professional services.
AI Forecasting Engine that automatically predicts resource needs, bottlenecks, and project timelines based on historical data
Forecast (forecast.app) is a comprehensive resource management platform tailored for agencies, consultancies, and professional services teams. It enables visual drag-and-drop scheduling, capacity planning, and workload forecasting to optimize resource allocation across projects. The tool integrates with tools like Jira, Asana, and Slack, while offering time tracking, profitability insights, and AI-driven predictions to prevent burnout and improve delivery.
Pros
- Intuitive visual scheduling board for easy resource allocation
- AI-powered forecasting for accurate capacity planning
- Seamless integrations with PM tools like Jira and Harvest
Cons
- Higher pricing may deter small teams
- Steeper learning curve for advanced features
- Reporting customization limited in base plans
Best For
Mid-sized agencies and consultancies focused on project-based resource optimization and profitability tracking.
Pricing
Starts at $59/user/month (billed annually) for Professional plan; Enterprise custom pricing available.
Kantata
enterpriseKantata delivers enterprise-grade resource management, capacity planning, and PSA tools for services organizations.
Real-time resource heatmaps combined with AI-driven forecasting for proactive capacity management
Kantata is a professional services automation (PSA) platform designed to optimize resource allocation, capacity planning, and project delivery for service-based organizations. It provides tools like resource heatmaps, skills-based matching, and demand forecasting to visualize availability and assign the right people to projects efficiently. Beyond allocation, it integrates financial tracking, time tracking, and profitability analysis for comprehensive oversight.
Pros
- Advanced resource forecasting and capacity planning with heatmaps
- Skills-based allocation and utilization tracking
- Strong integrations with CRM, ERP, and project tools
Cons
- Steep learning curve due to comprehensive feature set
- High cost unsuitable for small teams
- Customization requires significant setup time
Best For
Mid-to-large professional services firms and agencies handling complex, billable projects with multiple teams.
Pricing
Quote-based enterprise pricing, typically starting at $45/user/month for core plans, scaling with users and advanced features.
Saviom
enterpriseSaviom provides strategic resource management software for workforce planning, skills matching, and demand forecasting.
AI-driven forecasting engine that predicts resource utilization and shortages up to 18 months ahead
Saviom is an enterprise-grade resource management software that specializes in workforce planning, allocation, and optimization across projects and portfolios. It offers advanced tools for capacity forecasting, skills-based scheduling, timesheet tracking, and real-time dashboards to maximize resource utilization. Designed for complex organizations, it helps in scenario planning and demand-supply balancing to improve profitability and delivery.
Pros
- Advanced forecasting and 'what-if' scenario analysis for precise capacity planning
- Skills matrix and heatmap views for optimal resource matching
- Robust reporting and customizable dashboards for executive insights
Cons
- Steep learning curve due to extensive features
- Pricing requires custom quotes, lacking transparency
- Better suited for enterprises; may overwhelm smaller teams
Best For
Large enterprises and consultancies managing complex, multi-project portfolios with distributed teams.
Pricing
Custom enterprise pricing via quote; typically starts around $25-50/user/month depending on modules and scale.
Hub Planner
specializedHub Planner features drag-and-drop scheduling, resource heatmaps, and utilization reporting for project teams.
Interactive resource heatmap for instant visualization of team availability, overloads, and utilization rates
Hub Planner is a visual resource planning and scheduling software designed for agencies, consultancies, and project-based teams to allocate staff, manage workloads, and track project timelines. It offers drag-and-drop interfaces, including calendars, Gantt charts, and heatmaps, for intuitive capacity planning and utilization monitoring. Additional features like integrated timesheets, budgeting tools, and forecasting help ensure efficient resource management and profitability. Seamless integrations with tools like Slack, Google Workspace, and Jira enhance workflow connectivity.
Pros
- Intuitive drag-and-drop scheduling with multiple views (calendar, heatmap, Gantt)
- Robust utilization tracking, forecasting, and profitability reporting
- Strong integrations with popular tools like Slack, Jira, and Google Workspace
Cons
- Pricing scales quickly with user count and advanced features locked behind higher tiers
- Mobile app lacks full desktop functionality
- Limited free trial (14 days) and no free plan
Best For
Creative agencies, consultancies, and project teams seeking visual, real-time resource allocation and capacity planning.
Pricing
Starts at $7/user/month (billed annually) for Starter plan (up to 8 users); scales to $14/user/month for Pro and custom Enterprise pricing.
Wrike
otherWrike includes workload views, resource allocation, and cross-project capacity planning within its work management platform.
Visual Workload View with drag-and-drop reallocation and capacity forecasting
Wrike is a versatile work management platform that combines project management with robust resource allocation capabilities, allowing teams to visualize workloads, track capacity, and assign tasks based on availability. It features dynamic dashboards for monitoring resource utilization across projects, Gantt charts with resource loading, and cross-project reporting to prevent overallocation. Ideal for scaling teams, Wrike integrates resource planning seamlessly into broader workflows, supporting real-time adjustments and forecasting.
Pros
- Comprehensive workload views and capacity planning for multi-project oversight
- Seamless integration with project management tools like Gantt charts and timelines
- Advanced reporting and custom dashboards for resource insights
Cons
- Steep learning curve due to extensive customization options
- Advanced resource features locked behind higher pricing tiers
- Interface can feel cluttered for users focused solely on resource allocation
Best For
Mid-to-large teams requiring integrated project and resource management with scalability.
Pricing
Free plan available; paid plans start at $9.80/user/month (Team), $24.80 (Business), up to custom Enterprise pricing (billed annually).
Monday.com
otherMonday.com offers customizable resource management widgets for tracking team workload and availability.
Adaptive Workload View that dynamically visualizes team capacity and overloads across multiple dimensions like skills and projects
Monday.com is a versatile work operating system that uses customizable boards, dashboards, and automations to manage projects, tasks, and team resources visually. For resource allocation, it provides workload views, capacity planning tools, timelines, and Gantt charts to track availability, assign tasks, and balance workloads across teams. It excels in integrating resource management with broader workflows, supported by real-time collaboration and extensive third-party integrations.
Pros
- Highly customizable workload and capacity views for visual resource planning
- Seamless integrations with calendars, HR tools, and productivity apps
- Real-time updates and automations to streamline task assignments
Cons
- Steep learning curve for advanced customizations and resource setups
- Pricing scales quickly with users, less ideal for small teams
- Lacks deep specialized forecasting compared to dedicated resource tools
Best For
Mid-sized teams using monday.com for project management who want integrated, visual resource allocation without switching tools.
Pricing
Starts at $9/user/month (Basic, billed annually) up to $19/user/month (Pro), with Enterprise custom pricing; free plan available for small teams.
Asana
otherAsana provides workload management and portfolio views to balance team capacity across multiple projects.
Workload view that dynamically shows team capacity and highlights overloads in real-time
Asana is a comprehensive work management platform that supports resource allocation through features like workload views, task assignments, and capacity planning, helping teams visualize and balance workloads across projects. It integrates task tracking with timeline and calendar views to monitor resource utilization and prevent overloads. While not a dedicated resource allocation tool, its flexible structure allows for custom fields and rules to manage team capacities effectively.
Pros
- Intuitive workload views for quick resource balancing
- Seamless task assignment and dependency tracking
- Extensive integrations with calendars and productivity tools
Cons
- Advanced resource features require Premium or higher plans
- Lacks deep capacity forecasting and scenario planning
- Can become complex for very large-scale resource management
Best For
Mid-sized teams using Asana for project management who need straightforward workload visibility and basic resource allocation.
Pricing
Free basic plan; Premium at $10.99/user/month; Business at $24.99/user/month; Enterprise custom pricing.
Conclusion
The top 10 tools offer versatile solutions for resource allocation, with Float leading the pack for intuitive scheduling and holistic management. Resource Guru stands out for easy booking and real-time availability, while Runn excels in forecasting and optimization—each catering to distinct team needs. Together, they highlight the best in streamlining workload and project delivery.
Don’t miss out—explore Float first to unlock seamless resource management and take your team’s efficiency to the next level.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.