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HR In IndustryTop 10 Best Remote Worker Tracking Software of 2026
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Hubstaff
Screenshot-based activity monitoring paired with automatic time tracking for verifiable work sessions
Built for teams that need time tracking plus optional screenshots, scheduling, and billing.
Time Doctor
Idle time detection with productivity reporting tied to app and website activity
Built for teams needing desktop activity tracking, timesheets, and productivity analytics.
Toggl Track
One-click web and desktop timer plus offline-friendly manual entry
Built for remote teams tracking billable and non-billable work with clean reporting.
Comparison Table
This comparison table reviews remote worker tracking software such as Hubstaff, Toggl Track, Time Doctor, Veriato, and ActivTrak. It compares core capabilities like time tracking, productivity analytics, web and app monitoring, attendance and scheduling features, and reporting so you can identify the best fit for your team’s governance needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Hubstaff Tracks remote work with time tracking, screenshots, GPS location, idle detection, and productivity reporting across teams. | time + monitoring | 9.2/10 | 9.5/10 | 8.6/10 | 8.9/10 |
| 2 | Toggl Track Provides accurate time tracking for remote teams with project reporting and optional productivity signals like website and app categories. | time tracking | 8.2/10 | 8.4/10 | 9.1/10 | 7.6/10 |
| 3 | Time Doctor Monitors remote work through time tracking, app and web usage insights, activity levels, and manager productivity dashboards. | productivity monitoring | 7.6/10 | 8.2/10 | 7.2/10 | 7.8/10 |
| 4 | Veriato Delivers employee activity tracking and productivity analytics with detailed monitoring, audit trails, and risk-focused reporting. | enterprise monitoring | 6.8/10 | 8.1/10 | 6.4/10 | 6.9/10 |
| 5 | ActivTrak Tracks application and web activity for remote employees with analytics, visibility dashboards, and compliance-ready reporting. | behavior analytics | 7.2/10 | 8.1/10 | 6.9/10 | 7.0/10 |
| 6 | Teramind Enables remote worker monitoring with activity tracking, behavior analytics, and policy-based controls for security and productivity. | security monitoring | 7.3/10 | 8.6/10 | 6.9/10 | 6.8/10 |
| 7 | Insightful Manages remote work visibility with privacy-respecting tracking, time analytics, and activity insights for distributed teams. | privacy-first tracking | 7.4/10 | 8.2/10 | 7.1/10 | 7.0/10 |
| 8 | MonkeyLearn Uses machine learning to analyze remote work signals from text sources and generate team insights for operational visibility. | insights analytics | 7.0/10 | 7.6/10 | 6.8/10 | 6.9/10 |
| 9 | Workstatus Tracks remote work status with lightweight check-ins and productivity views that help managers understand daily progress. | lightweight status | 7.4/10 | 7.3/10 | 8.3/10 | 7.2/10 |
| 10 | Clockify Offers time tracking for remote teams with project reports and basic utilization insights for managing work effort. | budget-friendly time tracking | 6.8/10 | 7.2/10 | 7.6/10 | 6.5/10 |
Tracks remote work with time tracking, screenshots, GPS location, idle detection, and productivity reporting across teams.
Provides accurate time tracking for remote teams with project reporting and optional productivity signals like website and app categories.
Monitors remote work through time tracking, app and web usage insights, activity levels, and manager productivity dashboards.
Delivers employee activity tracking and productivity analytics with detailed monitoring, audit trails, and risk-focused reporting.
Tracks application and web activity for remote employees with analytics, visibility dashboards, and compliance-ready reporting.
Enables remote worker monitoring with activity tracking, behavior analytics, and policy-based controls for security and productivity.
Manages remote work visibility with privacy-respecting tracking, time analytics, and activity insights for distributed teams.
Uses machine learning to analyze remote work signals from text sources and generate team insights for operational visibility.
Tracks remote work status with lightweight check-ins and productivity views that help managers understand daily progress.
Offers time tracking for remote teams with project reports and basic utilization insights for managing work effort.
Hubstaff
time + monitoringTracks remote work with time tracking, screenshots, GPS location, idle detection, and productivity reporting across teams.
Screenshot-based activity monitoring paired with automatic time tracking for verifiable work sessions
Hubstaff stands out for combining time tracking with workforce insights that teams can use to manage distributed work. It captures tracked time, screenshots, and activity reporting alongside optional GPS location checks for field roles. You can configure work schedules, bill clients by tracked effort, and use integrations to connect timesheets with project workflows. The main tradeoff is that the most detailed monitoring features can feel intrusive and add setup complexity.
Pros
- Screenshot and activity reporting supports clear audit trails for tracked time
- Project and client billing views turn time entries into usable invoices
- GPS location checks fit remote workers with on-site or field requirements
- Configurable schedules and timesheets reduce manual reporting for managers
- Integrations connect tracking data to common project and payroll workflows
Cons
- Aggressive monitoring settings can harm trust without clear communication
- Initial setup for rules, roles, and monitoring preferences takes time
- Continuous tracking workloads can increase friction for employees
Best For
Teams that need time tracking plus optional screenshots, scheduling, and billing
Toggl Track
time trackingProvides accurate time tracking for remote teams with project reporting and optional productivity signals like website and app categories.
One-click web and desktop timer plus offline-friendly manual entry
Toggl Track stands out with fast manual time entry plus one-click timers that make it easy to track work across many remote sessions. It provides detailed reporting with timesheets, tags, projects, and team views for understanding how time is spent. It also supports payroll-friendly exports with integrations that connect tracked time to workflows like invoicing and project management. Its strength is reliable time tracking with clear analytics rather than deep remote monitoring features.
Pros
- Quick timer and keyboard-first time entry reduce tracking friction
- Projects, tags, and client fields keep remote work organized
- Powerful reports with timesheets and export options for payroll workflows
- Solid integrations with common project tools and invoicing systems
Cons
- Limited productivity insights beyond time allocation and basic analytics
- Advanced team governance features cost extra in higher tiers
- No built-in employee activity monitoring to complement time data
- Configuration can feel heavy for small teams needing minimal tracking
Best For
Remote teams tracking billable and non-billable work with clean reporting
Time Doctor
productivity monitoringMonitors remote work through time tracking, app and web usage insights, activity levels, and manager productivity dashboards.
Idle time detection with productivity reporting tied to app and website activity
Time Doctor stands out with agent-based time tracking that blends desktop monitoring with productivity reporting for remote teams. It captures active time by tracking apps and websites, schedules, and detailed time categories to support timesheets and billing workflows. You can set idle detection, generate workload analytics, and enforce team visibility with manager dashboards. The product is strongest for organizations that want granular activity summaries tied to employee productivity, not just basic clock-in tracking.
Pros
- Screens and detailed activity tracking to explain how time was spent
- Idle detection and productivity analytics for actionable team insights
- Time categories and timesheets support billing and reporting workflows
Cons
- Setup and policy tuning take time to avoid noisy tracking
- Reporting granularity can feel heavy for small teams
- Monitoring features may reduce trust for privacy-sensitive employees
Best For
Teams needing desktop activity tracking, timesheets, and productivity analytics
Veriato
enterprise monitoringDelivers employee activity tracking and productivity analytics with detailed monitoring, audit trails, and risk-focused reporting.
Endpoint and user behavior tracking for audit-ready productivity and compliance reporting
Veriato stands out for combining employee activity visibility with policy-ready remote monitoring controls. It tracks endpoints and user behavior to support attendance and productivity reporting. Admins get centralized management for deployments, reports, and compliance workflows across remote devices. The solution is strongest when monitoring needs are tied to audits and operational rules rather than lightweight time tracking.
Pros
- Endpoint and user activity tracking supports detailed productivity reporting
- Centralized admin controls help manage monitoring across many remote devices
- Reporting supports audit-focused use cases for regulated teams
Cons
- Setup and tuning require more admin effort than simpler tracking tools
- Monitoring depth can create friction in teams that want minimal surveillance
- Interface complexity can slow report configuration for basic needs
Best For
Teams needing audit-oriented remote monitoring with policy controls
ActivTrak
behavior analyticsTracks application and web activity for remote employees with analytics, visibility dashboards, and compliance-ready reporting.
Custom activity alerts that notify managers when defined behavior thresholds are crossed.
ActivTrak stands out with employee activity intelligence that centers on what people do on devices and where time goes. It tracks app and website usage, generates productivity and behavior reports, and supports role-based dashboards for managers. Alerts flag notable activity patterns using configurable rules, and it supports data exports for deeper analysis. The tool is built for oversight of distributed teams rather than project-level task tracking.
Pros
- Detailed app and website activity analytics with manager-ready dashboards
- Configurable alerts for unusual productivity and activity patterns
- Role-based reporting and export options for auditing and analysis
- Longitudinal trends help explain changes in behavior over time
Cons
- Setup and rule configuration take more effort than simpler trackers
- Focus on activity data leaves gaps for task or ticket context
- Reporting can feel dense without strong admin tuning
- Not designed for full employee experience management beyond tracking
Best For
Teams needing app-level visibility and behavior alerts for remote productivity oversight
Teramind
security monitoringEnables remote worker monitoring with activity tracking, behavior analytics, and policy-based controls for security and productivity.
Rule-based behavior monitoring with automated alerts and configurable thresholds
Teramind stands out for combining employee activity monitoring with automated risk and policy controls instead of only basic attendance or screen capture. It delivers detailed visibility into web, app, and device usage plus session recordings and productivity metrics that support remote governance. The platform also includes alerting and configurable rules to flag policy violations and unusual behavior across teams. Its strength is operational monitoring and investigation rather than lightweight timesheets or simple scheduling.
Pros
- Granular monitoring across apps, websites, and user sessions for investigation
- Rule-based alerts for policy violations and behavioral anomalies
- Session recording and activity timelines for faster root-cause analysis
Cons
- Setup and tuning monitoring rules can be complex for smaller teams
- Reporting and dashboards require configuration to match internal policies
- Monitoring depth can raise privacy and trust concerns for employees
Best For
Teams needing deep activity monitoring, investigation workflows, and automated alerting
Insightful
privacy-first trackingManages remote work visibility with privacy-respecting tracking, time analytics, and activity insights for distributed teams.
Task-level activity insights that tie tracked work to projects and deliverables
Insightful is distinct for combining employee time tracking with product and project insights in one workflow. It captures screenshots, tracks app usage, and organizes activity into tasks so managers can connect effort to outcomes. It also supports automatic idle detection and configurable reporting views for day, week, and project summaries. The platform targets teams that want more than raw clock-in data without building custom analytics.
Pros
- Task-based reports connect time tracked to specific work items
- Screenshot and app-usage tracking provides detailed activity context
- Configurable schedules and idle detection reduce manual cleanup
- Project and team dashboards support weekly and daily review
Cons
- Setup and rule tuning take time to align with team workflows
- Reporting can feel rigid for custom metrics outside standard views
- More granular monitoring raises adoption and trust friction
- Performance of dashboards depends on data volume and history
Best For
Remote teams needing screenshot-backed time tracking with task-level reporting
MonkeyLearn
insights analyticsUses machine learning to analyze remote work signals from text sources and generate team insights for operational visibility.
Custom model training for text classification and extraction to convert unstructured messages into metrics
MonkeyLearn is best known for machine learning text analytics, not time tracking, which makes it distinct in a remote-work context that needs interpretation of messages. It can extract information from emails, chat transcripts, and surveys using classification and extraction models that you train or configure. It supports dashboards and exports so you can turn qualitative signals like sentiment or issue categories into measurable trends. For remote worker tracking, it works best as an insights layer over activity logs rather than a standalone location or attendance tracker.
Pros
- Trains text classification and extraction models for qualitative remote signals
- Turns chats and survey responses into structured categories for reporting
- Uses dashboards and exports to track trends across teams
Cons
- Not a native attendance, GPS, or productivity tracking system
- Model training and dataset prep add setup time for accurate results
- Tracking value depends on having usable text sources and consistent inputs
Best For
Teams needing text-based insight and workflow automation beyond manual remote status reports
Workstatus
lightweight statusTracks remote work status with lightweight check-ins and productivity views that help managers understand daily progress.
Status updates with scheduled work sessions for consistent daily remote presence tracking
Workstatus stands out with a lightweight way to capture where remote people are spending time using a status-first workflow. It supports manual activity updates and scheduled work sessions so managers can review day-level presence without building custom integrations. The product focuses on visibility and basic reporting rather than deep project accounting or time-sheet billing features.
Pros
- Status-based work tracking makes daily updates fast
- Schedule-driven work sessions help enforce consistent reporting
- Day-level visibility supports quick manager check-ins
Cons
- Reporting stays basic for teams needing detailed analytics
- Limited support for complex approval workflows and billing exports
- Tracking relies more on user input than automatic capture
Best For
Small to mid-size teams needing simple remote presence and activity visibility
Clockify
budget-friendly time trackingOffers time tracking for remote teams with project reports and basic utilization insights for managing work effort.
Team time sheet approvals with configurable permissions
Clockify stands out with fast time tracking workflows that work across web, desktop, and mobile for distributed teams. It covers project and client timesheets, manual and timer-based logging, and detailed reports for estimating productivity and allocating work. It also supports team management features like approvals, role-based access controls, and audit-friendly time entry histories. Its strengths center on time visibility, while it relies on integrations and manual setups for advanced operational automation.
Pros
- Timer and manual entry options reduce friction for remote time tracking
- Project, client, and task organization supports clear timesheets
- Team reports summarize work by user, project, and date range
Cons
- Advanced reporting and workflows require careful configuration
- Automation for approvals and policies can be limited compared with enterprise systems
- Pricing increases with team size, which hurts small-budget teams
Best For
Distributed teams tracking billable hours and non-billable work in timesheets
Conclusion
After evaluating 10 hr in industry, Hubstaff stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Remote Worker Tracking Software
This buyer’s guide helps you choose the right Remote Worker Tracking Software by mapping monitoring depth, time tracking, and reporting to the way your team works. You’ll see concrete fit guidance for Hubstaff, Toggl Track, Time Doctor, Veriato, ActivTrak, Teramind, Insightful, MonkeyLearn, Workstatus, and Clockify.
What Is Remote Worker Tracking Software?
Remote Worker Tracking Software collects signals about remote work so managers can understand time usage, activity patterns, and work progress across distributed employees. Some tools focus on time tracking with screenshots and idle detection like Hubstaff and Insightful. Other tools focus on deeper app and web activity monitoring with rule-based alerts like ActivTrak and Teramind. Teams use these systems to create audit trails, produce timesheets, investigate policy violations, or track daily presence via status check-ins like Workstatus.
Key Features to Look For
Remote worker tracking succeeds when you match the feature set to your verification needs, your reporting workflow, and your tolerance for monitoring visibility.
Screenshot-backed time and activity audit trails
Hubstaff and Insightful pair screenshots with time and app context so managers can validate tracked work sessions and connect effort to outputs. This works well when you need verifiable audit trails for distributed teams.
Automatic time tracking with timer workflows and timesheets
Toggl Track provides one-click web and desktop timers that make it fast to capture time across multiple remote sessions. Clockify and Hubstaff also support project and task organization with timesheets so tracked time turns into usable reporting.
Idle detection and productivity analytics tied to app and web usage
Time Doctor and Hubstaff use idle detection to identify low-activity periods and then tie that context to productivity reporting. Time Doctor connects activity to app and website behavior so managers can see how time maps to work activity.
Policy controls and rule-based alerts for behavioral anomalies
ActivTrak and Teramind focus on operational oversight by flagging unusual patterns using configurable alert rules. Teramind adds rule-based behavior monitoring with automated alerts and configurable thresholds for investigation workflows.
Endpoint and user behavior tracking for audit-ready compliance reporting
Veriato delivers endpoint and user behavior tracking that supports attendance and productivity reporting with centralized administration controls. This is designed for regulated use cases where monitoring needs must map to audit and compliance workflows.
Task, project, and team dashboards that turn signals into decisions
Insightful organizes activity into tasks so managers can connect tracked effort to specific work items. Toggl Track builds reports around projects and tags for clear allocation views, while ActivTrak and Teramind provide role-based dashboards for manager oversight.
How to Choose the Right Remote Worker Tracking Software
Choose based on the specific signals you must capture, the reporting outputs you need, and the amount of monitoring you can roll out without breaking trust.
Pick the signal type that matches your verification goal
If you need verifiable work sessions, choose Hubstaff or Insightful because they combine screenshots with time tracking and app usage context. If you only need clean time allocation with minimal monitoring, choose Toggl Track or Clockify because they center on timers, timesheets, and project-level reporting.
Decide how deep the monitoring should go
For app and website level visibility with manager alerts, choose ActivTrak because it tracks app and website activity and triggers configurable alerts when thresholds are crossed. For security investigation depth with session timelines and automated policy flags, choose Teramind because it includes session recording and rule-based behavior monitoring with alerts.
Match reporting to your workflow outputs
If you bill clients or need structured work categories, choose Hubstaff, Time Doctor, or Clockify because they support timesheets with time categories tied to reporting. If you need daily progress visibility without heavy timesheet mechanics, choose Workstatus because it uses lightweight status updates and scheduled work sessions for day-level presence views.
Plan for setup complexity and governance effort
Deep monitoring tools require policy tuning, so ActivTrak and Teramind benefit from teams that can spend time aligning alert rules with internal expectations. If your priority is faster onboarding, choose Toggl Track or Clockify because their core value is timer-based and project-based time reporting rather than extensive rule configuration.
Use automation layers to expand insight without replacing tracking
If your remote insights need to come from text sources like chats, emails, or survey responses, add MonkeyLearn because it trains classification and extraction models to turn qualitative messages into measurable categories. Use this as an insight layer alongside a time or activity tracker like Toggl Track or Insightful.
Who Needs Remote Worker Tracking Software?
Remote worker tracking fits teams that need visibility into time usage, activity patterns, daily presence, or investigation signals across distributed work.
Teams that need time tracking plus screenshots, scheduling, and billing readiness
Hubstaff is the best fit for teams that want screenshot-based activity monitoring paired with automatic time tracking, configurable schedules, and project and client billing views. Insightful also fits teams needing screenshot-backed time tracking because it ties screenshots and app usage to task-level reporting for weekly and daily dashboards.
Remote teams that want fast timers and clean timesheets rather than deep employee monitoring
Toggl Track fits remote teams that prioritize one-click timer tracking with offline-friendly manual entry and structured reporting by projects and tags. Clockify also fits teams that rely on timer and manual entry with project, client, and task organization plus team time sheet approvals.
Organizations that need desktop activity tracking, idle detection, and productivity analytics
Time Doctor fits teams that require idle detection and productivity analytics tied to app and website usage so managers can interpret how time was spent. It also supports time categories and timesheets to support billing and reporting workflows.
Teams that need audit-ready or investigation-grade remote monitoring with policy controls and alerts
Veriato fits regulated teams that need endpoint and user behavior tracking with centralized admin controls and audit-focused reporting. ActivTrak and Teramind fit teams that need configurable behavior alerts, with ActivTrak emphasizing app and website activity alerts and Teramind emphasizing session recording and rule-based investigation workflows.
Common Mistakes to Avoid
Misalignment between monitoring depth and your team’s expectations creates friction, even when the tracking feature set is technically strong.
Selecting deep monitoring when your team only needs time allocation
Choosing ActivTrak or Teramind when you mainly need reliable time sheets leads to heavier setup and more trust risk than needed. Toggl Track and Clockify focus on timer-based time capture and project reporting, which reduces friction when activity-level monitoring is not required.
Setting alert rules without mapping them to real workflows
ActivTrak and Teramind both rely on configurable alert thresholds, so rules that do not match actual work patterns produce noisy notifications and extra admin work. Align alert behaviors to how your team works before you rely on alerts for investigation.
Overlooking setup time for monitoring policies, roles, and dashboards
Hubstaff, Time Doctor, Insightful, and Veriato all require configuration for schedules, monitoring preferences, or report tuning, which can slow rollout. Plan governance time before you expect teams to generate consistent audit-grade reporting.
Assuming tracking automatically connects to work outcomes
Insightful connects tracked activity to tasks and projects, while Time Doctor and Hubstaff improve traceability with time categories and screenshot-backed sessions. Tools like MonkeyLearn require consistent text inputs like chat transcripts and surveys, so you must design the data source flow before results can become actionable.
How We Selected and Ranked These Tools
We evaluated Hubstaff, Toggl Track, Time Doctor, Veriato, ActivTrak, Teramind, Insightful, MonkeyLearn, Workstatus, and Clockify by comparing overall capability for remote visibility, the strength of the core feature set, ease of use for day-to-day tracking workflows, and operational value for the intended use case. We focused on how each product turns captured signals into usable outputs like timesheets, dashboards, audit-ready reports, or rule-based alerts. Hubstaff separated itself by combining screenshot-based activity monitoring with automatic time tracking and project and client billing views in a single workflow, while Toggl Track separated itself through fast timer capture and payroll-friendly exports. Veriato, ActivTrak, and Teramind ranked for deeper monitoring needs because endpoint visibility and rule-based investigation signals require stronger governance than lightweight time tracking tools.
Frequently Asked Questions About Remote Worker Tracking Software
Which tool is best if we need screenshot-backed time tracking for remote sessions?
Hubstaff and Insightful both capture screenshots tied to tracked work sessions so managers can review activity context. Hubstaff pairs screenshots with time tracking and optional GPS checks for field roles, while Insightful organizes screenshots and app activity into task-level summaries.
What’s the difference between Toggl Track and time-monitoring suites like Time Doctor?
Toggl Track focuses on fast timers, timesheets, tags, and reporting that show how time is spent with clear analytics. Time Doctor adds desktop and app usage monitoring with idle detection and productivity reporting that turns activity into managed workload insights.
We need remote workforce monitoring for audit and policy compliance. Which options fit that requirement?
Veriato is designed for audit-ready remote monitoring with endpoint and user behavior tracking plus centralized policy controls. Teramind also targets governance with rule-based alerting and investigation workflows built around session recordings and risk indicators.
Which software works best for role-based oversight of app and website usage with alerts?
ActivTrak provides app and website usage intelligence with configurable rules that trigger alerts when patterns cross thresholds. Time Doctor can also flag idle time and produce activity-driven productivity categories, but ActivTrak emphasizes behavior reporting and alerting for managers.
If our team needs task-level insights rather than plain clocking, which product should we evaluate?
Insightful ties tracked activity to tasks and projects so managers can connect effort to deliverables. Hubstaff can support schedules and client billing workflows, but Insightful is positioned around activity tied to outcomes through task organization.
How do Remote Presence tools like Workstatus compare to full tracking platforms like Clockify?
Workstatus centers on status-first updates with scheduled work sessions so managers can review day-level presence. Clockify provides project and client timesheets with approvals and detailed time entry histories, so it supports timesheet workflows rather than just presence visibility.
Which tool is most suitable when we want workforce oversight without building custom reporting from raw logs?
ActivTrak and Teramind deliver prebuilt manager dashboards and rule-based alerts from device activity data. Insightful also reduces reporting build-out by mapping activity to task and project summaries, while Veriato adds compliance-oriented reporting for policy and audit needs.
Do these tools require heavy setup for integrations, or can teams start with straightforward workflows?
Clockify supports project and client timesheets plus team management like approvals and role-based access, and teams can begin with manual and timer-based logging quickly. Toggl Track emphasizes one-click timers, structured tags and projects, and exports through integrations, while advanced monitoring tools like Veriato and Teramind typically require deeper configuration for endpoints and rules.
What’s the best fit if we need to analyze messages or transcripts instead of tracking devices or locations?
MonkeyLearn is built for text analytics, so it extracts and classifies information from emails, chat transcripts, and surveys using trained models. It works best as an insights layer over activity signals, while tools like Hubstaff, Time Doctor, or ActivTrak focus on device-level monitoring rather than interpreting message content.
Tools reviewed
Referenced in the comparison table and product reviews above.
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