GITNUXSOFTWARE ADVICE
Business FinanceTop 10 Best Publishing Royalty Software of 2026
Ranked side-by-side reviews of publishing royalty software for music and publishing teams, covering workflows, payouts, and reporting. Includes Ingenta Folio.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Ingenta Folio is the best fit when you need governed royalty runs with controlled reruns for solid audit trails, while Familiar is the cheaper entry point for publishing teams that want repeatable, contract-driven statement cycles and advance recoupment automation.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Ingenta Folio
Rights and contract configuration that drives repeatable royalty calculations across statement and reconciliation outputs.
Built for fits when publishers need governed royalty runs with controlled reruns for audit trails..
Constellation
Editor pickContract-parameter driven calculation behavior keeps author and contributor statement logic consistent across royalty runs.
Built for fits when multi-entity publishers need contract-driven statement generation and repeatable royalty cycles..
Familiar
Editor pickA contract-to-royalty rule configuration workflow that preserves how attribution choices affect statement math.
Built for fits when publishing teams need controlled, repeatable statement runs with contract-driven rules..
Comparison Table
Ingenta Folio
enterpriseCloud-based royalty, rights, and contract management platform for publishers and distributors.
Rights and contract configuration that drives repeatable royalty calculations across statement and reconciliation outputs.
Ingenta Folio’s core value comes from running structured royalty calculations over configurable rights and contract parameters, then producing statement outputs for authors and other contributors. Sales and returns data ingestion feeds the calculation layer, and royalty periods can be closed with controlled reruns for corrections. Folio’s reporting focuses on statement-level outputs and reconciliation views that connect inputs to computed amounts for period audit trails. The automation surface emphasizes repeatable royalty runs over one-off spreadsheets.
A key tradeoff is that Folio’s strongest accuracy depends on upfront configuration of rights logic, contract clauses, and data mapping for each content and channel setup. Teams with frequent contract variants or unusual measurement bases can spend more time on mapping and rules review than on daily calculation. Folio fits publishers that run royalty cycles on a steady cadence and need governed statement production across multiple contributors and rights structures.
- +Royalty-run workflow ties inputs to computed outputs for period close
- +Contract and rights parameters support edition-level and multi-entity logic
- +Statement generation supports author and contributor royalty reporting
- +Exports support downstream payment and accounting reconciliation workflows
- –Upfront rights-rule configuration is heavy for highly unique contracts
- –Exception handling for irregular channel reporting needs operator discipline
- –Large mapping projects take time before first stable royalty period
- –Some reconciliation views require specialist familiarity to interpret
Royalty accounting teams
Run period close royalty statements
Faster period close cycles
Publishing operations managers
Manage multi-territory rights calculations
Lower statement correction churn
Show 2 more scenarios
Finance integration teams
Export payout-ready royalty data
Reduced manual ledger matching
Generates exports that support payment and accounting reconciliation for each royalty period.
Contract administrators
Apply clause interpretations in rules
More consistent clause application
Stores contract-aware calculation rules so royalty runs remain consistent across contributors.
Best for: Fits when publishers need governed royalty runs with controlled reruns for audit trails.
Constellation
enterpriseRights and royalty management software for publishers handling complex contracts and author payments.
Contract-parameter driven calculation behavior keeps author and contributor statement logic consistent across royalty runs.
Constellation is built for royalty period close workflows where contracts, splits, and deductions must stay consistent across runs. The system supports author and contributor statement generation and produces audit trails tied to calculation inputs. Integration depth matters here because publishing teams often pull sales and returns data from multiple channels and need repeatable ingestion into royalty runs. Administrative governance is centered on controlling contract parameters and ensuring consistent interpretation across subsidiaries.
A common tradeoff is that organizations need disciplined data setup for territories, participants, and contract clauses before statement output becomes reliable at scale. Constellation is a strong fit when a publishing group runs frequent royalty cycles and needs repeatable configuration for varied contract terms, rather than one-off spreadsheet calculations.
- +Statement outputs stay consistent with configurable contract and rights rules
- +Audit trails link statement results to calculation inputs
- +Royalty close workflows support repeatable period processing
- +Integration options support feeding sales data into calculation runs
- –Initial setup for rights attribution and contract parameters can be time intensive
- –User workflows require training to operate without calculation-cycle mistakes
- –Complex multi-territory scenarios can increase configuration burden
- –Some operational steps depend on integration readiness of upstream feeds
Publishing royalty accounting teams
Monthly royalty runs for multiple labels
Faster period close
Co-publishing contract managers
Co-author splits across territories
Fewer manual adjustments
Show 2 more scenarios
Revenue operations and finance
GL reconciliations after payouts
Cleaner payout reporting
Exportable outputs help connect royalty results to accounting workflows for reconciliation.
Operations teams with multiple channels
Sales and returns ingestion into royalties
Reduced input mismatches
Integration-oriented ingestion helps standardize upstream sales data for royalty statement runs.
Best for: Fits when multi-entity publishers need contract-driven statement generation and repeatable royalty cycles.
Familiar
SMBBook royalty tracking software with multi-platform imports and automated advance recoupment.
A contract-to-royalty rule configuration workflow that preserves how attribution choices affect statement math.
Familiar is strongest when royalty processing must stay consistent across editions, territories, languages, and formats, because contract clauses and rule configuration are tied to the royalty workflow. Rights attribution is handled through a structured setup that links publishing relationships to the statements produced for each contributor group. Statement generation is designed to run as a repeatable period close activity with clear input-to-output mapping for downstream review.
A key tradeoff is that Familiar requires disciplined setup of publishing entities and contract terms before it can produce clean statements at high volume. It fits teams that ingest sales data on a recurring cadence and need reliable reconciliation into net receipts and statement line items, especially when co-publishing terms and advance recoupment behavior affect payout outcomes.
- +Repeatable royalty period close with traceable statement inputs
- +Rights-aware attribution that keeps publishing relationships consistent
- +Configuration ties contract terms to royalty outcomes
- +Integration paths support feeding statements from sales and ledger data
- –Front-loads publishing and rights setup before scaling period runs
- –Complex contract clauses can require iterative rule configuration
- –Reporting customization can be slower than spreadsheet-first teams
- –High throughput needs careful data hygiene for ingestion sources
Publishing operations teams
Run monthly contributor statements from sales feeds
Faster period close cycles
Royalty accounting teams
Reconcile net receipts into payout lines
Reduced reconciliation rework
Show 2 more scenarios
Finance and controls teams
Maintain governance over contract interpretation
Clearer audit trail
Keeps contract clause mapping attached to configured outcomes so reviews focus on rule changes.
Co-publishing administration
Process splits across territories and editions
More consistent attribution
Applies configured publishing relationships to output statements that reflect split behavior.
Best for: Fits when publishing teams need controlled, repeatable statement runs with contract-driven rules.
Klopotek
enterpriseKlopotek provides publishing management software with rights, contract, royalty, and financial workflows.
Rights-led royalty processing with end-to-end calculation trace paths from contract terms to contributor statement lines.
Klopotek is a publishing royalty software focused on rights-led royalty processing across publishing catalog structures. It supports royalty statement generation using configurable royalty rules, then produces contributor and author statement outputs with traceable calculation paths.
The solution is built for operational control around contract terms, period closes, and reconciliation of sales and returns inputs. Its fit is strongest when publishing metadata and rights granularity need to map cleanly into edition and territory reporting.
- +Configurable royalty rules engine supports escalators, thresholds, and reserves
- +Rights and contract term handling supports multi-party contributor statement builds
- +Period close and calculation traceability support statement audit trails for operators
- +Publishing metadata mapping supports edition-level and territory splits for reporting
- –Requires governance discipline to keep royalty rule configuration aligned to contracts
- –Automation for sales and returns ingestion needs careful integration planning
Best for: Fits when publishing teams need rights-led royalty calculations with strong period close traceability and configurable contract rules.
Publishwide
SMBRoyalty and sales tracking dashboard for self-published authors and small publishing teams.
Rights-to-metadata mapping plus statement line traceability built for contract and period close workflows.
Publishwide generates royalty statement outputs from rights, contracts, and sales data, with support for multi-contract and multi-period workflows. The system focuses on publishing metadata ingestion and mapping so authors, contributors, and territories can be reconciled to the right royalty rules.
Publishwide also supports configuration of royalty calculations across list-price and wholesale structures and provides audit-friendly statement line detail for close and review. Governance is handled through user roles and an operational workflow that separates data setup, calculation runs, and statement release.
- +Royalty statement outputs tie calculation lines back to source rights and mapping
- +Publishing metadata ingestion and reconciliation fit common ISBN and territory workflows
- +Configurable royalties logic supports list-price and wholesale discount structures
- +Operational workflow separates setup, calculation runs, and statement release
- –Complex co-publishing and agency clause interpretation can require extensive rules design
- –Returns and reserve handling depth depends on how sales and returns files are structured
Best for: Fits when publishing and music-adjacent royalty teams need controlled statement runs across rights mappings and sales sources.
Biblio3
vertical specialistBiblio3 supports publishing operations including title management, contracts, royalties, and financial reporting.
Biblio3 generates author and contributor statements from rights and contract configuration tied to royalty period close.
Biblio3 is a royalty accounting system from firebrandtech that targets book and rights workflows with a focus on contract-driven calculations. It supports publisher royalty statement generation across multiple rights types and tracks the inputs needed to close royalty periods. The product also provides configurable reporting for statement audit trails and payment-ready exports for downstream finance processes.
- +Rights and contract rules support publishing-specific royalty calculations
- +Royalty period close produces statement outputs tied to source inputs
- +Reporting supports statement audit trails for month-end reconciliation
- +Exports support payment file integration into finance workflows
- –Automation depth depends on clean upstream sales and returns feeds
- –Admin configuration requires governance to keep contracts and splits consistent
- –Workflow coverage for complex co-publishing edge cases can be narrow
Best for: Fits when publishing royalty teams need contract-driven statements and audit trails across multiple rights.
FADEL IPM Suite
enterpriseFADEL IPM Suite manages intellectual property contracts, rights, licensing, royalties, and reporting.
Contract term mapping into rights assignments so royalty statement runs use the same rule definitions across periods.
FADEL IPM Suite focuses on integrated publishing rights and royalty workflows with modules for contracts, rights assignment, and statement production. The suite is built around reconciliation between publishing metadata, entitlement rules, and sales feeds, with configuration for contributors and editions.
Automation centers on repeatable royalty period close steps and export-ready payment files for downstream accounting. Admin controls prioritize role-based access for operations teams handling rights setup, statement runs, and post-close adjustments.
- +Rights-to-statement workflow keeps contract terms tied to calculation inputs
- +Configurable entitlement handling supports contributor and edition granularity
- +Repeatable royalty period close reduces manual step drift across runs
- +Export-ready payment file outputs support general ledger handoff
- –Royalty rule configuration requires careful setup before high-volume runs
- –Reporting is strongest for statement outputs and less for ad hoc analytics
Best for: Fits when publishing teams need rights-linked royalty statement generation with controlled period-close automation.
Royalties Express
SMBWeb-based royalty accounting platform for small to mid-sized book publishers.
Reserve-aware returns accounting feeding statement generation so statement totals can be issued with fewer downstream rework cycles.
Royalties Express is built around contract-driven royalty statement generation for publishing teams that need repeatable period close workflows.
Rights and participant mapping feeds contributor statement outputs, and rule logic supports escalation and threshold behavior before net receipt allocation.
Returns accounting includes reserve treatment that reduces late period changes when sales reversals occur.
Reporting emphasizes statement audit trails that link source inputs to statement totals and payout-ready outputs.
- +Statement audit trails connect calculation inputs to statement line outcomes
- +Contract rule support includes royalty escalators and threshold logic
- +Reserve handling for returns reduces post-statement adjustment work
- +Period close workflow supports repeatable statement generation cycles
- –Royalties Express requires careful configuration of rights and participant mappings
- –General ledger integration is limited compared with systems built for full ERP sync
- –Sales channel reconciliation needs manual review for edge-case returns adjustments
- –Automation depth depends on export and file-based handoffs rather than granular APIs
Best for: Fits when publishing teams need consistent statement generation with reserve-aware calculations and clear audit trails.
PubGizmo
SMBRoyalty and metadata software for small presses with ONIX generation and Thema support.
Configurable royalty run automation for contract-driven calculations across multiple publication records and statement outputs.
PubGizmo compiles publishing royalty data into statement-ready outputs and supports workflow automation around contract terms and calculations. It focuses on managing publishing rights at the work and publication level so royalty periods can be closed with consistent rules. The product’s core value centers on configuration-driven calculations, recurring royalty runs, and exportable reports for internal review and downstream payout processes.
- +Automation-friendly royalty runs with repeatable configuration for period close
- +Rights and entitlement tracking supports multi-publication accounting scenarios
- +Statement-ready reporting outputs reduce manual spreadsheet rework
- +Extensibility via integration and export options fits existing finance workflows
- –Complex publishing metadata needs upfront setup to match real-world contracts
- –Limited visibility into settlement adjustments without disciplined reconciliation steps
Best for: Fits when publishing teams need configurable royalty calculations and repeatable statement outputs without building custom pipelines.
Crealo
SMBRoyalty management software for publishers covering catalogs, contracts, and foreign rights.
Rights mapping that ties publishing metadata fields to contract-driven calculation rules for statement lines.
Crealo targets publishing royalty accounting with a focus on contract-driven calculations across contributors and authors. The core workflow centers on ingesting sales and settlement inputs, mapping rights to the relevant parties and territories, and generating royalty statement outputs for review and distribution.
Crealo also supports period close steps that roll up net receipts, apply agreement terms, and produce payment-ready reporting. Administrators can configure royalty rules and metadata links that connect publishing inputs to statement lines.
- +Contract term mapping connects publishing metadata to royalty statement line items
- +Royalty period close rolls net receipts into statements with consistent rollups
- +Statement generation supports contributor-level and author-level reporting views
- +Audit trail for statement outputs helps trace calculation inputs to line results
- –Sales data ingestion coverage can be narrow for nonstandard channel schemas
- –Royalty rule setup needs governance discipline to avoid cross-contract mismatches
- –General ledger integration depth depends on manual export formats
- –Returns accounting workflows are less granular than teams handling complex returns
Best for: Fits when publishing teams need contract-linked royalty statement generation and traceable period close.
Conclusion
After evaluating 10 business finance, Ingenta Folio stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right publishing royalty software
This buyer’s guide focuses on publishing royalty software that runs contract-to-statement calculations and turns rights and sales inputs into author and contributor royalty statements, including period close audit trails. The tool coverage spans Ingenta Folio, Constellation, Familiar, Klopotek, Publishwide, Biblio3, FADEL IPM Suite, Royalties Express, PubGizmo, and Crealo.
Across the reviews, emphasis stays on integration depth into publishing metadata and sales or returns files, automation and operator controls during royalty period close, and the extent of API and extensibility surfaces that support governed reruns. Each tool is assessed for how its rights and contract configuration choices affect reconciliation outputs and how statement lines remain traceable back to calculation inputs.
Publishing royalty software for governed contract-to-statement calculations, reporting, and reconciliation
Publishing royalty software is a workflow system that applies rights and contract rules to sales and returns inputs, generates royalty statement outputs, and preserves statement audit trails that connect calculation inputs to statement line outcomes. The category centers on controlled royalty period close processes that handle royalty thresholds, reserves against returns, and net receipts rollups into author royalty statements and contributor royalty statements.
Ingenta Folio represents the governed pattern with rights and contract configuration that drives repeatable royalty runs across statement and reconciliation outputs, including edition-level and multi-entity logic. Constellation emphasizes contract-parameter driven calculation behavior that keeps statement logic consistent across royalty runs while linking audit trails to calculation inputs.
Royalty period close controls, rights-to-statement traceability, and reconciliation throughput
Publishing royalty software must translate contract terms and rights assignments into royalty statement lines during royalty period close, then preserve statement audit trails that link each line outcome back to the calculation inputs.
The highest-impact capabilities are repeatable royalty runs under governance, traceable mappings from rights and metadata to statement outputs, and deterministic handling of thresholds, reserves, and net receipts so reconciliation teams can close periods with fewer rework cycles.
Contract-to-royalty rule engines with rerun governance
Ingenta Folio ties period close workflows to inputs and computed outputs, and it supports edition-level and multi-entity logic through governed rights and contract configuration. Constellation keeps author and contributor statement logic consistent across royalty runs by driving calculation behavior from contract parameters.
Rights and attribution choices that keep statement math explainable
Familiar preserves how attribution choices affect statement math by using a contract-to-royalty rule configuration workflow that stays traceable at statement run time. Klopotek provides rights-led calculation trace paths that connect contract terms to contributor statement lines for audit-friendly reconciliation.
Reserve-aware returns accounting feeding statement generation
Royalties Express is built around reserve-aware returns accounting so statement totals can be issued with fewer downstream rework cycles. Klopotek also supports reserve handling through configurable royalty rules and contract term processing, but it depends on governance discipline to keep rule configuration aligned to contracts.
Publishing metadata ingestion and reconciliation mapping depth
Publishwide maps rights to publishing metadata fields so statement line traceability stays grounded in the source rights and mapping during period close. Crealo also ties publishing metadata fields to contract-driven calculation rules, but it shows narrower sales data ingestion coverage for nonstandard channel schemas.
Automation surface and visibility into settlement adjustments
PubGizmo focuses on automation-friendly royalty runs that produce repeatable period-close outputs across multiple publication records. Royalties Express limits general ledger integration compared with broader ERP-style sync options, which can constrain visibility into settlement adjustments if reconciliation depends on GL-level detail.
Choose by period-close governance model and the shape of rights, sales, and returns data
Publishing royalty tools differ most in how they convert contract and rights inputs into deterministic statement outputs, and in how they support reruns when sales or returns files change after royalty period close starts.
The decision framework below starts with the operating model for rule configuration and then branches into integration and reconciliation realities like editorial metadata coverage, channel reconciliation needs, and the depth of audit trail linkage between inputs and statement lines.
Pick a contract-rule governance pattern that matches the team’s rerun workflow
If period close requires controlled reruns with inputs tied to computed outputs, Ingenta Folio fits because its royalty-run workflow ties inputs to computed outputs and supports edition-level and multi-entity logic. If the organization standardizes on contract parameters that keep statement logic consistent across cycles, Constellation fits because its calculation behavior stays contract-driven and its audit trails link statement results to calculation inputs.
Decide whether attribution choices must be preserved as part of the rule design
If attribution decisions directly affect statement math and must remain traceable, Familiar fits because it preserves how attribution choices affect statement math in the contract-to-royalty rule configuration workflow. If the priority is rights-led traceability from contract terms to contributor statement lines for period close, Klopotek fits because it provides end-to-end calculation trace paths from contract terms to contributor statement lines.
Match reserve and returns accounting depth to how returns files are structured
If returns accounting must feed reserve-aware statement totals with clear audit trails, Royalties Express fits because it is built around reserve-aware returns accounting feeding statement generation. If returns and reserve handling depends on how sales and returns files are structured, Publishwide fits for controlled statement runs tied to rights and metadata mapping, but returns depth can depend on the structured inputs.
Choose the integration and reconciliation layer that matches publishing metadata reality
If ISBN and territory workflows depend on publishing metadata ingestion and reconciliation, Publishwide fits because it is designed for publishing metadata ingestion and reconciliation tied to rights-to-metadata mapping. If royalties must be driven from contract-linked metadata fields with consistent rollups, Crealo fits, but sales data ingestion coverage can be narrow for nonstandard channel schemas.
Validate automation throughput against upstream data cleanliness and operator workload
If automation depth depends on clean upstream sales and returns feeds, Biblio3 fits for contract-driven statements with audit trails tied to royalty period close, but automation needs clean inputs. If the team prefers configurable royalty run automation without building custom pipelines, PubGizmo fits for repeatable statement outputs, but limited visibility into settlement adjustments requires disciplined reconciliation steps.
Who should buy publishing royalty software built for governed statements and traceable period close
Publishing royalty software fits teams that close periods on schedule, generate author and contributor royalty statements from contracts and rights assignments, and must prove statement line outcomes using statement audit trails.
The best fit depends on whether the organization’s complexity lives in contract clause interpretation, in rights and attribution handling, or in the shape and cleanliness of sales and returns inputs used for net receipts rollups.
Publishers managing multi-entity and edition-level royalty logic
Ingenta Folio supports edition-level and multi-entity logic with governed royalty runs that connect inputs to computed outputs across statement and reconciliation outputs.
Publishing teams standardizing on contract-parameter driven statement logic
Constellation provides contract-parameter driven calculation behavior that keeps author and contributor statement logic consistent across royalty runs and links audit trails to calculation inputs.
Organizations where contract clauses and attribution choices must stay explainable
Klopotek supports rights-led royalty calculations with end-to-end trace paths from contract terms to contributor statement lines, which is designed for period close traceability.
Publishing and music-adjacent royalty groups running rights-to-metadata workflows
Publishwide is built for rights-to-metadata mapping plus statement line traceability across contract and period close workflows aligned to ISBN and territory patterns.
Common failure modes in publishing royalty software rollouts
Royalty statement systems fail most often when rule configuration governance is treated as a one-time setup task instead of a controlled operating process tied to contracts and reruns.
Another frequent failure mode is underestimating the integration work needed to align sales and returns file structures with reserve, thresholds, and net receipts logic so reconciliation teams do not spend the period close chasing mismatches.
Treating rights and contract rule configuration as optional work before scaling royalty period close
Klopotek requires governance discipline to keep royalty rule configuration aligned to contracts, and Familiar front-loads publishing and rights setup before scaling period runs.
Overlooking how integration choices affect reserve and returns accounting outcomes
Royalties Express is reserve-aware and designed to reduce downstream rework, but Biblio3 automation depends on clean upstream sales and returns feeds. Publishwide returns and reserve depth can depend on how sales and returns files are structured, so file shape validation should be part of rollout planning.
Assuming general ledger integration will be available when reconciliation requires GL-level visibility
Royalties Express has limited general ledger integration compared with systems built for full ERP sync, so reconciliation processes that depend on GL-level detail need an explicit workaround plan.
Underestimating metadata setup needed to match real-world publishing contracts
PubGizmo needs upfront publishing metadata setup to match real-world contracts, and Crealo’s sales data ingestion coverage can be narrow for nonstandard channel schemas.
How We Selected and Ranked These Tools
We evaluated how each publishing royalty software maps rights and contract terms into royalty period close outputs and how it preserves statement audit trails that link calculation inputs to statement line outcomes. Features counted for 40% of the score, ease and usability counted for 30%, and value counted for the remaining 30%. Ingenta Folio ranked highest because its rights and contract configuration supports repeatable royalty runs across statement and reconciliation outputs, including edition-level and multi-entity logic, while maintaining clear linkage between inputs and computed outputs for governed reruns.
Frequently Asked Questions About publishing royalty software
How do Ingenta Folio and Familiar handle contract rules for royalty statement generation?
Which tools support author and contributor statement workflows with repeatable logic across royalty periods?
How do rights and metadata structures map into edition and territory reporting across Klopotek and Publishwide?
When does reserve handling for returns change royalty totals, and which tools model it explicitly?
What breaks if sales data ingestion and returns data ingestion arrive with mismatched identifiers, and how do tools prevent reconciliation drift?
How do FADEL IPM Suite and Constellation differ in extensibility for integrating sales and accounting feeds into royalty close?
Which tools provide admin controls that support RBAC-style governance for statement runs and post-close adjustments?
How do Ingenta Folio and Biblio3 produce payment-ready outputs without losing statement audit trail detail?
Where does each tool place the configuration-to-run workflow boundary, and what tradeoff follows?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
- Music And AudioTop 10 Best Music Publishing Royalty Software of 2026
- Business FinanceTop 10 Best Publishing Accounting Software of 2026
- Finance Financial ServicesTop 10 Best Book Royalty Software of 2026
- Legal Professional ServicesTop 10 Best Music Royalty Services of 2026
- Arts Creative ExpressionTop 10 Best Publishing Services of 2026
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