Top 10 Best Project Time Keeping Software of 2026

Deputy’s core project time keeping workflow starts with scheduled work, then captures clock actions and maps them to timesheet lines that can be associated with projects and tasks. Approval chains can be configured so managers review, correct, and lock time before billing or payroll consumption. The data model is organized around schedules, employees, shifts, and time records rather than free-form spreadsheets, which supports consistent downstream reporting. Integration options focus on keeping time and project assignment data synchronized instead of manually exporting files.

A key tradeoff is higher configuration effort than clock-only tools because accurate project attribution depends on consistent shift scheduling and project assignment rules. Deputy fits teams with frequent schedule changes where automated time collection reduces manual correction, such as construction crews moving between sites. It is also a fit when auditability matters, since supervisors need visibility into when edits happen and who approved final entries. For high-throughput environments, Deputy supports bulk operations and sync patterns through its API so project reporting does not depend on manual handoffs.

ClockShark pairs a project-centric data model with operational workflow controls such as shift management, time entry capture, and approvals tied to specific jobs. Admins can configure approval chains, enforce editing rules, and manage which roles can make changes after submission. The system also tracks audit-relevant history for approvals and modifications, which helps governance in multi-manager environments.

A key tradeoff is that automation and reporting depth depends on how well the job and employee schema aligns with existing project structures. Teams with complex staffing models or multi-layer cost centers may need careful mapping to keep approvals and exports consistent. ClockShark fits usage when supervisors must review timesheets quickly and when project managers want near real-time visibility into labor booked to active jobs.

Runn’s data model centers on time entries linked to projects, people, and workflow states, which makes reporting consistent across views. Configuration covers how entries are created, validated, and approved, so project managers can enforce process instead of reviewing raw submissions. Integration depth is strongest when an organization wants time data to flow to a payroll, PSA, or BI system through API and scheduled sync patterns.

A key tradeoff is that deep customization depends on the available API and automation surfaces, so teams needing fully bespoke approval logic may have to adapt their process. Runn fits best when a team wants predictable throughput for daily capture with standardized review stages, then automated exports for downstream reporting.

Governance improves when RBAC limits who can edit entries and who can approve, and when auditability helps admins trace changes to timesheets and workflow transitions. Automation keeps large teams aligned by reducing manual reshuffling of status and project assignments.

Project time keeping for teams that need accurate time capture and report-ready project data, Harvest centers around tracked time linked to clients, projects, and tasks. It supports scheduled timesheets, approval workflows, and project and employee reporting that can be sliced by client, project, and period.

Integration depth is built through a documented API, webhooks, and app connectors that sync time entries and related entities into external systems. Admin control focuses on role-based permissions, workspace governance, and audit visibility for key actions like approval and user access changes.

Toggl Track records project and task time through timers, manual entry, and tracked fields like tags and client hierarchies. It provides project reporting with exports and drilldowns tied to its time-entry data model.

Integration depth centers on its API for time entries, workspaces, and related entities, plus automation via webhooks for event-driven sync and rule triggers. Admin governance features include workspace management, role-based access for project and billing visibility, and activity logs for auditing changes.

Hubstaff fits teams that need time tracking tied to work execution, not just attendance logging. Its time and activity capture can be scheduled, configured, and audited across projects and users.

Hubstaff also supports integrations that connect task systems to time data and automations that keep tracking consistent. Governance features focus on role-based access, reporting controls, and audit-ready records.

7shifts differentiates with schedule-first project time tracking that maps shifts, roles, and labor rules into a consistent timekeeping workflow. It supports employee time entries tied to scheduled work, with approval steps and audit visibility for edits and overrides.

Admins can manage multi-location setups through role-based permissions and configuration controls that govern who can clock, edit, approve, and view data. Integration depth centers on connecting labor and scheduling data to external systems via documented APIs and webhooks, with automation focused on time approval and reporting events.

TSheets serves project time keeping through mobile clocking, task and timesheet entry, and approval workflows tied to project contexts. Its data model centers on time entries linked to users, dates, and work attributes that carry through to reporting.

Automation and extensibility rely on integrations that sync timesheet data and update project and user context from external systems. Admin governance uses role-based access controls around timesheet visibility, submission, and approval actions, with audit-oriented traces for operational review.

ClickUp records time against tasks in a single work-tracking system, tying effort to the ClickUp task hierarchy. Time tracking can be driven by built-in timers, manual entries, and task-level reporting for project visibility.

The ClickUp API and automation rules connect time data to external systems through webhooks and programmatic task updates. Admin governance is available through workspace and role controls that limit who can create, edit, and view time-related artifacts across spaces and teams.

Asana fits project teams that need time-aware delivery tracking inside a work management system. Asana connects tasks to due dates, assignees, and status so time data can sit on the same objects users already review.

Workflows can be configured through rules that trigger on field changes and can move work across sections. The integration surface centers on a documented API, webhooks, and app ecosystem integrations that keep timekeeping data aligned with the underlying task schema.