Quick Overview
- 1#1: Float - Visual resource management and capacity planning software for scheduling projects and teams.
- 2#2: Resource Guru - Simple resource booking and scheduling software for teams to manage availability and utilization.
- 3#3: Runn - Resource planning and forecasting tool with scenario modeling for project profitability.
- 4#4: Forecast - AI-powered resource and project management platform for demand forecasting and allocation.
- 5#5: Kantata - Enterprise resource and project management software for professional services organizations.
- 6#6: Saviom - Strategic enterprise resource management solution for portfolio and capacity optimization.
- 7#7: Hub Planner - Drag-and-drop resource planning and scheduling tool with budgeting and timesheets.
- 8#8: Ganttic - Visual drag-and-drop planner for resource and project scheduling across multiple projects.
- 9#9: Tempus Resource - Resource management software integrated with PPM tools for capacity planning and reporting.
- 10#10: Projector PSA - Professional services automation platform with advanced resource planning and financial tracking.
Ranked based on depth of features (including capacity planning, profitability modeling, and cross-project coordination), user experience, and long-term value, ensuring they serve both small teams and enterprise environments effectively.
Comparison Table
This comparison table explores leading project resource management tools like Float, Resource Guru, Runn, Forecast, and Kantata, detailing key features, workflows, and suitability for different teams to guide informed software selection.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Float Visual resource management and capacity planning software for scheduling projects and teams. | specialized | 9.6/10 | 9.7/10 | 9.8/10 | 9.3/10 |
| 2 | Resource Guru Simple resource booking and scheduling software for teams to manage availability and utilization. | specialized | 9.2/10 | 9.4/10 | 9.7/10 | 8.6/10 |
| 3 | Runn Resource planning and forecasting tool with scenario modeling for project profitability. | specialized | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | Forecast AI-powered resource and project management platform for demand forecasting and allocation. | specialized | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 5 | Kantata Enterprise resource and project management software for professional services organizations. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 6 | Saviom Strategic enterprise resource management solution for portfolio and capacity optimization. | enterprise | 8.3/10 | 9.1/10 | 7.7/10 | 7.6/10 |
| 7 | Hub Planner Drag-and-drop resource planning and scheduling tool with budgeting and timesheets. | specialized | 8.1/10 | 8.3/10 | 8.8/10 | 7.6/10 |
| 8 | Ganttic Visual drag-and-drop planner for resource and project scheduling across multiple projects. | specialized | 7.9/10 | 7.8/10 | 8.5/10 | 7.7/10 |
| 9 | Tempus Resource Resource management software integrated with PPM tools for capacity planning and reporting. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 10 | Projector PSA Professional services automation platform with advanced resource planning and financial tracking. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.7/10 |
Visual resource management and capacity planning software for scheduling projects and teams.
Simple resource booking and scheduling software for teams to manage availability and utilization.
Resource planning and forecasting tool with scenario modeling for project profitability.
AI-powered resource and project management platform for demand forecasting and allocation.
Enterprise resource and project management software for professional services organizations.
Strategic enterprise resource management solution for portfolio and capacity optimization.
Drag-and-drop resource planning and scheduling tool with budgeting and timesheets.
Visual drag-and-drop planner for resource and project scheduling across multiple projects.
Resource management software integrated with PPM tools for capacity planning and reporting.
Professional services automation platform with advanced resource planning and financial tracking.
Float
specializedVisual resource management and capacity planning software for scheduling projects and teams.
Interactive Timeline view for real-time, visual drag-and-drop resource allocation and scenario planning
Float is a leading resource management and scheduling platform that enables teams to visualize workloads, plan capacity, and allocate resources across projects in real-time. It features a drag-and-drop interface for effortless scheduling, integrates deeply with tools like Jira, Asana, and Slack, and provides forecasting and reporting to optimize team utilization. Perfect for balancing multiple projects while preventing burnout and overbooking.
Pros
- Intuitive drag-and-drop scheduling with real-time updates
- Advanced capacity planning and forecasting tools
- Seamless integrations with Jira, Asana, Slack, and more
Cons
- Pricing can be steep for very small teams
- Limited native task management (relies on integrations)
- Advanced reporting requires higher-tier plans
Best For
Creative agencies, consultancies, and tech teams managing complex, multi-project workloads with visual resource planning.
Pricing
Essentials at $6/user/month, Performance at $10/user/month (billed annually); Free trial available, Enterprise custom.
Resource Guru
specializedSimple resource booking and scheduling software for teams to manage availability and utilization.
Color-coded, real-time drag-and-drop calendar with live 'busy/free' indicators across multiple projects
Resource Guru is a cloud-based resource scheduling and management tool that enables teams to visually plan and book people, rooms, vehicles, and other assets on a drag-and-drop calendar. It provides real-time availability insights, prevents double-bookings, and offers utilization reports to optimize resource allocation across projects. Ideal for agencies and consultancies, it integrates seamlessly with calendars like Google Workspace and Outlook, as well as project tools like Jira and Asana.
Pros
- Intuitive drag-and-drop interface for quick scheduling
- Real-time availability and automatic conflict detection
- Powerful utilization reports and forecasting tools
Cons
- Limited native project task management (relies on integrations)
- Pricing can add up for large teams
- Advanced customization requires higher-tier plans
Best For
Agencies, consultancies, and project teams needing simple, visual resource scheduling and capacity planning without full PM overhead.
Pricing
Starts at $4.16/user/month (Grasshopper plan, billed annually) up to $8.18/user/month (Black plan); custom Enterprise pricing available.
Runn
specializedResource planning and forecasting tool with scenario modeling for project profitability.
AI-driven revenue forecasting that combines resource capacity with project pipelines for accurate financial predictions
Runn is a powerful resource planning and capacity management platform designed for professional services teams, agencies, and consultancies. It enables visual scheduling of people and projects, demand forecasting, scenario planning, and profitability tracking through intuitive Gantt charts and dashboards. By integrating with tools like Jira, Asana, and QuickBooks, Runn helps optimize resource allocation and predict future capacity needs.
Pros
- Highly visual and intuitive resource scheduling with drag-and-drop Gantt charts
- Advanced forecasting and scenario planning for capacity and revenue prediction
- Seamless integrations with PM tools like Jira, Asana, and Harvest
Cons
- Pricing scales quickly for larger teams and lacks a robust free tier
- Advanced financial and profitability features locked behind higher plans
- Limited mobile app functionality compared to desktop experience
Best For
Agencies and consultancies with 10+ billable resources seeking to forecast demand, balance workloads, and track project profitability.
Pricing
Starts at $10/user/month (billed annually, minimum 5 users) for the Project plan; Pro at $20/user/month and Enterprise custom pricing; 14-day free trial available.
Forecast
specializedAI-powered resource and project management platform for demand forecasting and allocation.
Patented AI Scheduler that intelligently assigns tasks based on skills, availability, and historical data for optimal resource utilization.
Forecast (forecast.app) is an AI-powered resource management platform designed for agencies and professional services firms to plan projects, allocate resources, and forecast timelines with precision. It pulls data from tools like Jira, Asana, and Harvest to provide real-time visibility into team capacity, utilization, and profitability. The software automates scheduling, tracks budgets, and predicts delivery dates based on historical performance, reducing overruns and improving efficiency.
Pros
- AI-driven forecasting and auto-scheduling for accurate timelines
- Seamless integrations with popular PM and time-tracking tools
- Robust profitability tracking and capacity planning dashboards
Cons
- Pricing can be steep for small teams or startups
- Initial setup and learning curve for complex projects
- Limited reporting customization in lower-tier plans
Best For
Mid-sized agencies and consulting firms prioritizing resource optimization, project forecasting, and profitability insights.
Pricing
Pro plan starts at $69/user/month (billed annually), Scale at $99/user/month, with custom Enterprise pricing; free trial available.
Kantata
enterpriseEnterprise resource and project management software for professional services organizations.
Skills Harmony for intelligent, skills-based resource allocation and forecasting
Kantata is a comprehensive professional services automation (PSA) platform designed for project resource management, enabling organizations to plan, allocate, and optimize resources across projects. It provides real-time visibility into capacity, skills-based matching, forecasting, and utilization tracking to improve profitability and delivery. Ideal for services firms, it integrates project management, financials, and CRM functionalities into a unified dashboard.
Pros
- Advanced resource forecasting and capacity planning tools
- Skills-based allocation for precise matching
- Robust profitability insights tied to resource utilization
Cons
- Steep learning curve for full feature set
- High cost for smaller teams
- Customization can require professional services
Best For
Mid-to-large professional services firms needing enterprise-grade resource optimization and financial tracking.
Pricing
Quote-based; starts at ~$39/user/month for Essential plan, with Professional (~$55) and Enterprise tiers scaling by features and users.
Saviom
enterpriseStrategic enterprise resource management solution for portfolio and capacity optimization.
Interactive Resource Heatmaps that visually represent capacity, demand, and utilization across time periods for instant insights.
Saviom is an enterprise-focused project resource management software designed to optimize resource allocation, forecasting, and capacity planning across complex project portfolios. It provides advanced visualization tools like interactive heatmaps, Gantt charts, and dashboards for real-time insights into resource utilization and demand-supply gaps. The platform supports skills-based matching, scenario planning, and integration with tools like MS Project and Jira, making it ideal for scaling operations in large organizations.
Pros
- Advanced forecasting and scenario modeling for accurate planning
- Interactive heatmaps and utilization reports for quick decision-making
- Robust skills and competency-based resource allocation
Cons
- Steep learning curve for advanced features and setup
- Pricing requires custom quotes, lacking transparency
- Limited native mobile app functionality
Best For
Mid-to-large enterprises with complex, multi-project environments needing sophisticated resource optimization.
Pricing
Custom quote-based pricing; typically starts around $25/user/month for basic plans, with enterprise tiers scaling based on users, modules, and support.
Hub Planner
specializedDrag-and-drop resource planning and scheduling tool with budgeting and timesheets.
Interactive resource heatmaps providing instant visual insights into team utilization and availability
Hub Planner is a cloud-based resource management software tailored for agencies and teams, enabling visual scheduling of projects and resources via drag-and-drop interfaces. It provides heatmaps for utilization tracking, budgeting, forecasting, timesheets, and detailed reporting to optimize capacity and prevent overallocation. The tool excels in real-time planning for client-based work, helping managers maintain profitability and team efficiency.
Pros
- Intuitive drag-and-drop scheduling for quick resource allocation
- Powerful utilization heatmaps and forecasting tools
- Comprehensive timesheet and budgeting integration
Cons
- Limited native task management or advanced workflow automation
- Pricing scales quickly for larger teams with per-seat costs
- Integrations are solid but not as extensive as top competitors
Best For
Mid-sized creative agencies and professional services firms prioritizing resource visibility and capacity planning over full project management.
Pricing
Starts at $7/user/month (billed annually) for Starter plan (up to 10 users), $14/user/month for Pro, and custom Enterprise pricing; 14-day free trial available.
Ganttic
specializedVisual drag-and-drop planner for resource and project scheduling across multiple projects.
Interactive, resource-centric Gantt charts that allow real-time drag-and-drop rescheduling with automatic overload alerts
Ganttic is a visual resource management platform that uses interactive Gantt charts for drag-and-drop scheduling of projects, teams, equipment, and other resources. It excels at capacity planning, workload visualization, and preventing overallocation by providing real-time updates on resource availability. The tool supports custom views, color-coding, and basic reporting to help teams optimize schedules efficiently.
Pros
- Intuitive drag-and-drop Gantt interface for quick scheduling
- Real-time collaboration and mobile access
- Flexible resource types including equipment and facilities
Cons
- Limited advanced project management features like task dependencies or budgeting
- Reporting and analytics are basic compared to competitors
- Integrations are somewhat limited
Best For
Small to mid-sized service-based teams in consulting, maintenance, or events needing visual resource planning without full-fledged PM suites.
Pricing
Free plan (limited to 2 projects); Basic $25/month (10 resources); Pro $55/month (unlimited resources); Enterprise custom; 14-day free trial.
Tempus Resource
enterpriseResource management software integrated with PPM tools for capacity planning and reporting.
Dynamic skills-based resource matching with AI-assisted forecasting for optimal allocation.
Tempus Resource is a specialized project resource management software that enables organizations to plan, forecast, and allocate resources across portfolios with precision. It provides tools for skills-based matching, capacity planning, utilization heatmaps, and scenario modeling to optimize workforce efficiency. Designed for professional services firms, it integrates with PSA platforms like FinancialForce and Deltek to deliver real-time visibility into project demands and team availability.
Pros
- Powerful forecasting and scenario planning tools
- Intuitive heatmaps and drag-and-drop scheduling
- Strong integrations with PSA and PM software
Cons
- Pricing can be high for small teams
- Advanced features have a learning curve
- Reporting customization is somewhat limited
Best For
Mid-to-large professional services firms and consultancies handling complex, multi-project resource allocation.
Pricing
Custom quote-based pricing; typically starts at $50/user/month for core plans, scaling with users and enterprise features.
Projector PSA
enterpriseProfessional services automation platform with advanced resource planning and financial tracking.
AI-powered resource forecasting engine that simulates utilization scenarios and predicts bottlenecks months ahead
Projector PSA is a robust Professional Services Automation (PSA) platform tailored for project resource management in consulting, IT services, and professional services firms. It provides advanced tools for resource forecasting, capacity planning, skills-based allocation, and project profitability tracking. The software integrates with CRMs like Salesforce and offers real-time dashboards for optimizing workforce utilization and financial outcomes.
Pros
- Exceptional resource forecasting and capacity planning capabilities
- Comprehensive PSA suite covering sales pipeline to project delivery
- Deep integrations with CRM, ERP, and accounting systems
Cons
- Steep learning curve and complex setup process
- Premium pricing that may not suit small teams
- User interface feels dated compared to modern SaaS tools
Best For
Mid-to-large professional services organizations requiring advanced resource optimization and long-term forecasting.
Pricing
Custom enterprise pricing, typically $60-120 per user/month with annual contracts and minimum user requirements.
Conclusion
Among the 10 reviewed tools, Float stands out as the top choice, offering intuitive visual resource management and capacity planning. Close behind, Resource Guru excels with its simplicity for team coordination, while Runn impresses with robust scenario modeling for project profitability. Together, these solutions showcase the range of options available to suit diverse team sizes and business needs.
Take the first step toward efficient resource scheduling by trying Float—your key to streamlining projects and optimizing team utilization.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.