GITNUXSOFTWARE ADVICE
Digital Products And SoftwareTop 10 Best Onsite Badge Printing Software of 2026
Compare 10 onsite badge printing software tools by features and pricing, with Stova, Whova, and Cvent examples for event teams.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Stova is the best pick for teams running repeatable onsite badge generation with controlled print queues during check-in, whereas Whova fits better when operations and badge printing must follow one scan-based attendee workflow end to end.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Stova
Print queue orchestration that ties print jobs to attendee records to reduce reprint chaos at the front desk.
Built for fits when event teams need repeatable badge generation with controlled print queues during onsite check-in..
Whova
Editor pickAttendee state aware badge reprint workflow links printer actions to onsite check-in context and QR credential usage.
Built for fits when event operations and badge printing must share the same attendee workflow and scan-based check-in..
Cvent
Editor pickEvent-driven badge generation ties credential output to attendee records produced during registration and check-in workflows.
Built for fits when event programs need centralized registration data to generate consistent, reprintable badges across sites..
Related reading
Comparison Table
Onsite badge printing software coordinates check-in, printing, and device control so events can meet scan throughput targets without manual rework. This ranked list targets operators and technical evaluators who compare integration depth, provisioning and configuration, and badge data mapping to a consistent schema across platforms, using verified review criteria rather than vendor claims.
Stova
enterpriseEnterprise event software with onsite registration, check-in, and badge printing.
Print queue orchestration that ties print jobs to attendee records to reduce reprint chaos at the front desk.
Stova supports variable data fields inside badge template definitions so attendee-specific values can render into a printer-ready layout during check-in. Print orchestration includes printer queue management, which helps control throughput when staff scan credentials and reprints happen in short bursts. Stova’s admin workflow is built around managing badge templates and print jobs tied to attendee records, which supports consistent output across multiple staff stations. Stova’s integration depth matters most when badge printing must track a single synchronized attendee list from the registration system.
A tradeoff is that template configuration becomes an upfront governance task, because badge layout errors surface immediately when staff need to print or reprint onsite. Stova fits events that expect moderate printer activity at front-desk check-in and need reliable handling of variable attendee fields without custom scripts. Stova is a strong choice when organizer teams need repeatable badge output across sessions and venues rather than ad hoc print files.
- +Template-driven variable field rendering for consistent badge output
- +Printer queue management helps keep throughput stable during rush check-in
- +Operational workflow supports reprints tied to attendee records
- +Automation and integrations reduce manual badge file handling
- –Badge template configuration demands careful setup before event day
- –Offline mode capabilities are limited for fully disconnected printing scenarios
- –Multi-venue printer operations require disciplined device configuration
- –Advanced workflow customization depends on available integration hooks
Event operations teams
Front-desk check-in with variable badges
Faster credential issuance
Registration system administrators
Pre-registration lookup plus badge print
Fewer correction prints
Show 1 more scenario
Venue staff at multi-booth events
Reprints across multiple stations
Reduced desk downtime
Job tracking supports replacement badge workflows without losing context.
Best for: Fits when event teams need repeatable badge generation with controlled print queues during onsite check-in.
More related reading
Whova
SMBEvent management software with onsite check-in, badge printing, and attendee engagement.
Attendee state aware badge reprint workflow links printer actions to onsite check-in context and QR credential usage.
Whova fits events that need badge printing tightly coupled to event operations such as check-in, attendee status, and onsite reprint requests. Badge templates let organizers define badge layout and variable fields so staff avoid manual matching of attendee details to cards. QR-based credentials support scan-driven check-in flows, which reduces front-desk friction when staff use handheld scanners or mobile check-in. This approach works best when Whova is already the system of record for registrations and onsite verification.
A key tradeoff is that badge printing depends on Whova’s event data and workflow model, so teams using a separate registration source may need extra steps to keep attendee identity and print runs aligned. Badge performance is also constrained by the onsite setup for printer connectivity and queue control at the front desk. Whova is a strong fit for multi-day events where staff need consistent reprint controls and faster walk-in handling during peak arrival windows.
- +Organizer dashboard ties badge reprints to attendee check-in state
- +Badge templates support variable fields and QR credential rendering
- +Staff workflows benefit from scan-first credential handling
- +Print job preparation reduces manual attendee-to-badge mapping
- –Badge output is most streamlined when Whova is the registration system
- –Printer connectivity and queue handling require onsite process discipline
- –Complex badge variants can increase template management overhead
- –Offline printing quality depends on local printer and network behavior
Event operations teams
Front desk reprints during peak arrivals
Fewer manual lookups, faster reprints
Conference registration teams
Batch badge generation before doors open
Consistent badges at scale
Show 2 more scenarios
Venue check-in supervisors
Scan-driven access control at multiple entrances
More consistent entry processing
QR credentials printed on badges support scan-first workflows across stations.
Event IT admins
Integrations between event management and check-in
One operational source for onsite staff
Whova’s event workflow model centralizes onsite credential operations tied to registration data.
Best for: Fits when event operations and badge printing must share the same attendee workflow and scan-based check-in.
Cvent
enterpriseEvent management platform with onsite badge printing and check-in capabilities.
Event-driven badge generation ties credential output to attendee records produced during registration and check-in workflows.
Cvent badge printing is most practical when badge issuance follows existing registration and event management steps, because badge content can be mapped to attendee records produced earlier in the process. Variable fields support per-attendee personalization for QR-based credentials that front-desk staff can validate quickly. Operational workflows for reprint and replacement fit teams that need controlled reissuance at desks rather than batch-only printing.
A tradeoff is that Cvent badge printing depends on disciplined event setup so mappings between registration outputs and badge fields stay correct for every session and badge type. Cvent works best for multi-event operators who need consistent configuration across venues and recurring event templates, not for one-off local printing experiments.
- +Uses event registration attendee records to drive badge content
- +Variable data supports per-attendee credential personalization
- +Reprint workflow supports controlled desk-based badge replacement
- +RBAC-style permissioning helps limit access to badge operations
- –Badge field mappings require careful event configuration discipline
- –Onsite printer throughput can bottleneck during peak check-in windows
- –Offline operation needs explicit planning to avoid desktop workflow gaps
event operations teams
desk reprints during live check-in
Faster corrections at the front desk
registration and event tech
session-specific badge data mapping
Fewer badge mismatches
Show 2 more scenarios
venue and on-site managers
consistent credential workflow across venues
More predictable onsite operations
Teams can apply repeatable badge configuration to maintain uniform layouts and issuance rules across locations.
event planners
walk-in lookup with credential reissue
Lower wait times for walk-ins
Quick attendee lookup supports immediate credential printing for replacements and late arrivals.
Best for: Fits when event programs need centralized registration data to generate consistent, reprintable badges across sites.
EventMobi
SMBEvent management software with onsite check-in, registration, and badge printing.
Print-on-demand badge generation wired directly to the attendee check-in workflow to support fast reprints.
EventMobi is an event operating system that covers onsite badge printing from attendee check-in through print-on-demand. It pairs event check-in workflows with badge template outputs so staff can reprint credentials without changing layout each time.
Badge data can be mapped to variable fields for quick generation of QR and barcode content during front-desk operations. Admin tooling centers on configuring badge layouts and governing who can access check-in and printing actions.
- +Front-desk printing supports badge reprints without manual template edits
- +Variable badge fields keep QR and barcode content aligned to attendee data
- +Event check-in workflow reduces the gap between registration and credential issuance
- +Printer queue handling helps staff avoid reprinting duplicates during rush
- –Badge layout configuration requires careful testing before event day
- –Offline attendee data handling depends on correct pre-event synchronization setup
- –Complex role separation for check-in versus printing can require add-on configuration
- –Large batches can create waiting if print targets are not tuned to device speed
Best for: Fits when organizers need onsite badge reprints with automated credential data during high-volume check-in.
Certain
enterpriseEvent automation software with onsite registration and badge printing features.
Template-first print generation that keeps badge formatting consistent across first prints and reprints during active check-in.
Certain generates badge layout outputs from attendee-specific data so front-desk staff can print on demand during check-in.
The workflow design supports standard event flows like first print and reprint while keeping badge formatting consistent across sessions.
Operational control features reduce reprint mistakes by routing badge generation through defined templates and job triggers.
- +Template-driven badge layouts reduce manual formatting during check-in
- +Print job generation supports consistent on-demand reprints
- +Operational controls focus on front-desk print authorization and error handling
- +Works well for high-volume print runs with predictable output formatting
- –Automation depth depends on integration paths and event data source configuration
- –Queue visibility and reconciliation tooling are limited compared to systems built for heavy printer orchestration
- –Offline handling is not positioned for disconnected print workflows by default
- –Advanced governance features like granular RBAC and audit exports may require extra setup discipline
Best for: Fits when events need template-controlled onsite badge printing with reliable first-print and reprint behavior.
EventsAir
enterpriseConference management software with onsite registration and name badge printing.
Front-desk badge reprint controls tied to the event check-in workflow, so staff can issue replacements without regenerating the full attendee dataset.
EventsAir is built for event operations teams that need onsite badge printing tied to check-in workflows. It supports badge template design with variable attendee fields, then generates printable credentials for front-desk reprints.
Credential verification can be driven by scanning during event check-in, and staff can run print-on-demand when walk-ins arrive. The product fits organizations that already manage attendees in an event management stack and want onsite staffing controls around badge issuance.
- +Print-on-demand for reprints during front-desk check-in
- +Badge templates support variable attendee data fields
- +Scan-driven check-in helps validate credentials at the desk
- +Workflow controls reduce accidental duplicate issuance
- –Onsite setup depends on integrating the attendee registration source
- –Printer queue behavior can require operator familiarity during peak throughput
- –Offline operation coverage is limited for complex workflows
- –Kiosk-style self-service printing needs additional configuration work
Best for: Fits when events need badge reprints during live check-in with scan-based credential validation.
Eventdex
vertical specialistEvent technology with registration, onsite check-in, and badge printing for conferences and expos.
Print-ready badge templates with attendee-specific variable fields that generate QR and barcode credentials for scan-based verification.
Eventdex focuses on onsite badge printing workflows tied to check-in, with print-ready badge layouts that support variable fields per attendee record. The product supports barcode and QR content generation so printed credentials work with common scanning-based verification flows.
Eventdex also emphasizes operational control during live events through reprint handling and printer queue coordination. Badge output is designed for both front-desk and walk-up scenarios where staff need fast batch printing and consistent credential formatting.
- +Badge templates include variable fields for per-attendee credential data
- +Barcode and QR payloads support scan-based check-in and verification
- +Reprint and replacement flows reduce disruption during live sessions
- +Batch printing workflows fit front-desk and walk-in throughput needs
- –Complex layout changes can slow down rapid badge template iteration
- –Printer queue management depends on stable printer configuration discipline
- –Offline badge printing coverage is limited when attendee data sync is incomplete
- –Advanced governance controls are not positioned as a primary control surface
Best for: Fits when event staff need controlled onsite printing tied to check-in and reprint workflows without heavy customization.
Bizzabo
enterpriseEvent experience software with onsite registration, check-in, and badge capabilities.
Organizer-driven badge layout control with operational reprint support during live check-in workflows.
Bizzabo ties onsite badge printing and event operations into a broader event management workflow, not a standalone print utility. It supports check-in and credential fulfillment based on attendee data coming from registration and event execution.
Barcode-friendly badge outputs and reprint control matter for busy front desks during ongoing attendee registration. Admin configuration focuses on badge template and layout control so organizers can keep visual consistency across multiple sessions.
- +Tight coupling between check-in workflows and badge fulfillment
- +Badge templates and layouts support consistent credential presentation
- +Reprint controls fit front-desk replacement during live check-in
- +Barcode and QR friendly badge outputs support fast scanning
- –Onsite printing relies on correct upstream attendee data mapping
- –Badge setup changes can increase operational overhead for staff
- –Complex multi-venue timing requires careful printer queue planning
- –Offline badge production depends on maintaining synchronized attendee records
Best for: Fits when event teams need integrated check-in plus badge fulfillment with controlled reprints.
Swapcard
enterpriseEvent platform with registration, onsite check-in, and attendee badge support.
Attendee-linked badge reprints reuse the same event record for replacement, minimizing manual badge remapping.
Swapcard generates event check-in workflows that connect attendee data to onsite badge production. It supports variable attendee fields in badge layouts and ties printed credentials to event-specific registration flows.
Badge outputs are driven by Swapcard’s event data so reprints and replacement requests can follow the same attendee record. Print operations are organized around check-in actions rather than standalone badge file exports.
- +Event-linked badge variable fields driven from the same attendee record
- +Reprint and replacement flows follow attendee status rather than manual remapping
- +Check-in oriented workflows reduce desk turnover during onsite lookups
- +Printer management is organized around active badge requests, not static files
- –Badge printing depends on Swapcard’s event workflow, limiting standalone print pipelines
- –Thermal printer support can require stricter configuration than generic label templates
- –Printer queue behavior is harder to tune for high throughput than local print servers
- –Extensibility relies on Swapcard integration patterns, limiting custom preflight logic
Best for: Fits when organizers want badge printing tied to registration and check-in status in one event workflow.
Eventleaf
SMBEvent registration software with onsite check-in and printable name badges.
Scan-based check-in that ties printed badge credentials to attendance status for same-session verification.
Eventleaf targets organizers who need onsite badge printing tied to an event registration workflow. It centers on badge template setup with variable attendee fields and produces print-ready outputs for front-desk reprints and walk-in use.
The tool supports scanning-based check-in workflows that map printed credentials to attendance status. Eventleaf also provides an organizer dashboard for managing print runs and handling attendee changes without manual rekeying.
- +Fast badge layout configuration with variable fields for attendee-specific printing
- +Scan-driven check-in reduces manual entry during front-desk processing
- +Reprint workflow supports credential replacement when badges are lost
- +Organizer dashboard provides direct control of onsite print runs
- –Limited evidence of deep printer queue management and device orchestration
- –Offline-mode workflow coverage for poor connectivity is unclear
- –API and automation surface are not clearly documented for badge lifecycle events
- –RBAC and audit trail controls are not detailed for multi-staff governance
Best for: Fits when mid-size events need onsite badge printing with scan-based check-in and controlled reprints.
Conclusion
After evaluating 10 digital products and software, Stova stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right onsite badge printing software
This buyer's guide covers how onsite badge printing software fits into event check-in, reprint workflows, and printer queue handling. It focuses on Stova, Whova, Cvent, EventMobi, Certain, EventsAir, Eventdex, Bizzabo, Swapcard, and Eventleaf.
The sections explain what to evaluate, how to choose between workflow-first and template-first tools, and which tools match specific staffing and event operations patterns. It also covers common failure points like template setup risk, offline gaps, and printer throughput bottlenecks.
Onsite badge printing software for generating and reprinting attendee credentials at check-in
Onsite badge printing software generates printer-ready badge layouts from attendee records and runs print-on-demand workflows during front-desk check-in. The same tool often supports attendee-specific variable fields and QR or barcode payloads so staff can scan credentials to verify attendance. Tools like Stova and EventMobi generate badge outputs from onsite check-in actions so reprints stay tied to the right attendee record.
These systems solve the operational problem of mapping people to badge content while minimizing desk-time rework when badges are lost or updated. They typically support badge layout configuration, print job queue behavior for thermal printers, and organizer controls for who can print and reprint at the event.
Evaluation criteria for onsite badge printing workflows and front-desk reliability
The core evaluation starts with how badge content is generated during check-in and how reprints are controlled when staff need replacements quickly. Stova and Whova emphasize tying badge output to attendee state so reprints do not drift from onsite verification.
The next evaluation layer focuses on printer throughput behavior, offline workflow coverage, and governance-style operational controls like role separation and controlled replacement flows. Cvent and EventMobi highlight how administration and reprint workflows reduce chaos when check-in windows peak.
Attendee-state-linked reprint workflows
Tools like Whova and EventsAir connect reprint actions to onsite check-in context so staff can issue replacements without losing alignment between printer output and attendee verification state. This reduces reprint chaos when walk-ins or badge replacements occur during live sessions.
Print queue orchestration tied to attendee records
Stova provides print queue orchestration that ties print jobs to attendee records to keep throughput stable during rush check-in. EventMobi also mentions printer queue handling that helps staff avoid duplicate reprinting during high-volume operations.
Configurable badge templates with variable attendee fields
Most tools support badge template configuration that renders variable attendee fields into a printer-ready badge layout. Certain and Eventdex emphasize template-driven badge layouts that keep formatting consistent while generating per-attendee QR and barcode payloads.
QR and barcode payload generation for scan-based verification
Eventdex and Whova support QR credential rendering and barcode content so printed badges work with scan-first credential handling at the desk. Cvent also supports variable data so unique credential content can support lookup and verification workflows.
Operational admin controls for badge printing access and replacement
Cvent centers administration on user permissions, configuration management, and change visibility across the event lifecycle. Certain focuses operational controls around front-desk print authorization and error handling, while Bizzabo emphasizes organizer-driven badge layout control for consistent credential presentation.
Offline and pre-synchronization readiness for disconnected printing
Offline mode coverage varies sharply. Stova flags limited offline capabilities for fully disconnected printing, while EventMobi notes offline attendee data handling depends on correct pre-event synchronization setup. This matters for venues where the onsite network cannot support reliable badge generation.
Decision framework for matching badge printing workflow to event operations
Badge printing tools split into two practical philosophies. Workflow-first tools generate and reprint badges from live check-in context, while template-first tools emphasize print-on-demand consistency from badge templates and attendee records.
The best choice comes from matching desk staffing, printer throughput expectations, and network reliability to the tool's onsite workflow behavior. The steps below force those tradeoffs early so setup effort does not land on event day.
Choose workflow-first when check-in context must drive every reprint
If badge replacement must follow onsite verification state, prioritize Whova or EventsAir where reprint behavior is tied to check-in context and scan-driven validation. If badge generation must stay locked to centralized registration and check-in records, Cvent and Swapcard keep credential output driven by attendee records rather than standalone badge exports.
Choose template-first when badge layout consistency is the priority under rush printing
If the event team needs consistent formatting across first prints and reprints, Certain and Stova emphasize template-driven print generation. For high-volume desk operations where staff need fast print-on-demand tied to check-in actions, EventMobi also aligns badge generation directly to attendee check-in so reprints do not require layout edits.
Match printer throughput needs to the tool's queue behavior
If the event expects rush-hour surges and multiple printer instances, Stova's print queue orchestration reduces reprint chaos by tying jobs to attendee records. If throughput gaps are common, EventMobi points to queue handling to prevent duplicates and notes that large batches can create waiting if print targets are not tuned to device speed.
Validate offline risk using the tool's stated offline posture and your sync plan
If onsite network failure is a likely scenario, test the offline workflow path using Stova and EventMobi as reference points because both describe limits or dependencies around disconnected printing and pre-event synchronization. If offline badge production is mission-critical, the differences in offline posture across tools like Stova, EventMobi, and Whova should drive the selection decision.
Confirm scan payload format support for the verification method at the desk
If the check-in process is scan-based, Eventdex and Whova support QR and barcode payload generation that works with common scanning verification flows. If the verification workflow relies on attendee lookup tied to registration records, Cvent also supports variable data driven by the same attendee records used for check-in.
Plan governance and role separation for multi-staff print control
For events with multiple onsite roles, Cvent emphasizes RBAC-style permissioning to limit badge operations access. If governance needs focus on controlling print authorization and replacement error handling, Certain and Bizzabo provide organizer and operational control surfaces, but missing governance depth can show up as an operational burden.
Onsite badge printing software match by event team workflow and staffing model
The best-fit tool depends on how badge issuance and verification connect during live check-in. Some teams need scan-first operations with strict reprint alignment, while others need repeatable template-controlled printing with predictable queue behavior.
The segments below map to the tools that match the stated best-for patterns and operational needs.
Event teams that need controlled print queue behavior during rush check-in
Stova matches this segment because it ties print queue orchestration to attendee records to reduce reprint chaos at the front desk. EventMobi also fits when onsite reprints are frequent and printer queue handling helps avoid duplicates during high-volume check-in.
Organizations where the registration workflow must be the source of truth for badge content
Cvent fits because it ties badge generation to event registration attendee records and centers administration on permissions and configuration visibility. Swapcard also fits because it organizes badge printing around event check-in actions and keeps reprints tied to attendee status using the same event record.
Teams running scan-based credential verification and needing reprints that stay scan-aligned
Whova fits because organizer dashboard-driven reprints link printer actions to onsite check-in state and QR credential usage. Eventleaf fits for scan-based check-in that ties printed badge credentials to attendance status for same-session verification.
High-volume events that need fast reprints without template edits
EventMobi is a strong match because print-on-demand badge generation is wired directly to the attendee check-in workflow to support fast reprints. Certain also fits when the priority is template-controlled onsite printing with reliable first-print and reprint behavior.
Mid-size conferences that want controlled desk replacement with scan-driven check-in
EventsAir fits because it provides front-desk badge reprint controls tied to the event check-in workflow and supports scan-driven validation. Eventdex fits when attendees need QR and barcode payloads generated from per-attendee fields for scan-based verification without heavy customization.
Common onsite badge printing failures and how to prevent them
Most onsite badge printing failures come from setup risk and workflow mismatch rather than from printer hardware alone. Template configuration, offline gaps, and printer throughput bottlenecks show up when event teams assume badge generation will behave like static batch exporting.
The pitfalls below name the specific tools that either avoid the issue through stronger queue orchestration or still expose it through configuration dependencies.
Underestimating badge template setup time before event day
Stova and Cvent require careful configuration discipline for badge template mappings, so delays often land during final layout changes. Running a pre-event dry run with Stova or Cvent templates prevents last-minute variable field rendering issues that slow front-desk check-in.
Assuming offline badge printing will work the same way online does
Stova flags limited offline mode for fully disconnected printing scenarios and EventMobi ties offline attendee handling to correct pre-event synchronization setup. For events with unreliable connectivity, offline posture should drive the tool choice between Stova, EventMobi, Whova, and Eventleaf before staffing is finalized.
Ignoring printer queue behavior during peak reprint surges
Swapcard notes that printer queue behavior can be harder to tune for high throughput than local print servers, and Eventdex ties queue management to stable printer configuration discipline. Stova and EventMobi reduce front-desk chaos by tying queue orchestration or print-on-demand generation to attendee records and check-in actions.
Allowing badge content to drift from onsite verification state
Bizzabo and Whova both warn that onsite printing relies on correct upstream attendee data mapping, so badge output can break if the mapping is wrong. Whova avoids larger drift by linking reprints to onsite check-in context and QR credential usage, but incorrect data mapping still causes mismatches.
How We Selected and Ranked These Tools
We evaluated Stova, Whova, Cvent, EventMobi, Certain, EventsAir, Eventdex, Bizzabo, Swapcard, and Eventleaf on feature coverage for onsite badge templates, check-in-linked badge generation, reprint control, printer queue behavior, and offline posture. We also scored ease of use for configuring badge layouts and operating reprint workflows under live desk conditions, then scored value based on how reliably those workflows fit typical onsite operations.
Features carried the most weight at forty percent, while ease of use and value each carried thirty percent in the overall rating. Stova separated from lower-ranked tools by combining print queue orchestration tied to attendee records with a high features rating and a strong ease-of-use score, which directly maps to front-desk reprint reliability during rush check-in.
Frequently Asked Questions About onsite badge printing software
Which tools generate printer-ready badge templates with variable attendee fields for onsite reprints?
How does print queue management work for thermal badge printers during live check-in?
When do onsite badge systems operate in an offline mode for walk-in registration?
What breaks if badge reprints are not linked to the onsite check-in state?
Which products focus on organizer dashboard administration for badge layout and print run governance?
How do integrations and APIs affect badge generation from the registration platform?
What security and access-control capabilities matter for onsite badge printing users?
How is credential verification tied to printed badges in scan-based check-in workflows?
Which tools handle both barcode and QR credential content for scanning verification?
When does badge template control become a deployment risk during fast layout changes?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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